Attachment 0004_- Instructions to Offerors.pdf

W31P4Q-21-R-0073 Attachment 0004

INSTRUCTIONS TO OFFERORS

1. The Government will make a LPTA award based on information contained within the offeror’s proposal. Proposals shall remain valid for a minimum of 180 days after the closing date (to include any extensions) of the solicitation. The use of hyperlinks in proposals is prohibited.

The burden is on offerors to provide a complete and thorough proposal.

Failure to provide accurate, reliable data may render the proposals unacceptable.

Proposals must contain complete, comprehensive, concise, and factual information. General statements indicating that the offerors understand the requirements of the work to be performed, or simple rephrasing or restating of the Government's requirements will not be considered acceptable. Similarly, submittals containing omissions or incomplete responses to the requirements of the solicitation will also be considered unacceptable. Deficiencies of this kind may be cause for rejection of the offer.

The offerors are fully responsible for the accuracy of all written and electronic data, including mathematical computations, spreadsheet formulas, programs, instructions, etc. The Government is not responsible for identifying and correcting errors and/or mistakes in the proposal. Failure to provide accurate, reliable data may render the proposal unacceptable.

2. The offerors shall submit the following digital files to the PCO, as set forth below:

VOLUME

VOLUME TITLE MAX PAGES

I

Offer and Award Documents and Certifications/Representations

N/A

II Price Proposal N/A IIl Technical Proposal 30

Note: Pages that exceed the required page limitations will not be evaluated. The title pages, table of contents, index pages and similar pages will be excluded from the page count. The above page limitations shall only apply to initial proposals and does not include any proposal revisions requested by the PCO.

3. The offerors shall submit the proposal electronically via email or Department of Defense (DoD) Secure Access File Exchange (SAFE) site to the PCO and Contract Specialists. Contact information is provided below:

Army Contracting Command – Redstone Arsenal Megan M. Mokhtari, PCO, CCAM-PFA Megan.m.mokhtari.civ@mail.mil 256-313-5532

Jessica O’Connor, Contract Specialist, CCAM-PFA jessica.r.oconnor.civ@mail.mil

Arlesha Smith, Contract Specialist, CCAM-PFA arlesha.d.smith.civ@mail.mil

Or

DoD SAFE site https://safe.apps.mil/ Select the “Drop-off” option and input PCO and Contract Specialists emails.

4. In accordance with FAR 15.306, discussions with each offeror may be held. If discussions are conducted, they will be held in a manner prescribed by the PCO.

5. For proposal preparation purposes, the expected or approximate date for contract award is 30 June 2021.

6. The solicitation and any amendments will be posted on the https://beta.sam.gov/ website (formerly known as https://www.fbo.gov/).

7. All information shall be confined to the appropriate proposal volume. The offerors shall confine submissions to essential matters, sufficient to present the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Proposal pages shall be formatted with standard, 1 inch page margins, single spacing, and Arial 12 point font. All pages of each volume shall be appropriately numbered and identified by the complete company name and solicitation number in the header or footer. Each volume of the proposal shall consist of a Table of Contents, Summary Section, and a Narrative discussion. The Summary Section shall contain a brief abstract of the volume. Proprietary information shall be clearly marked. The following provides details broken out by volume:

a. Volume I: Offer and Award Documents mailto:Megan.m.mokhtari.civ@mail.mil mailto:jessica.r.oconnor.civ@mail.mil https://safe.apps.mil/ https://beta.sam.gov/ https://www.fbo.gov/ and Certifications/Representations

An authorized official of the firm shall sign the offer and all certifications requiring original signature. An Adobe Acrobat PDF file shall be created to capture the signatures for submission.

Each offeror shall complete the solicitation sections listed below (fill-ins and signatures):

DFARS 252.232-7006 - Wide Area Workflow Payment Instructions fill-ins FAR 52.212-3 Offeror Representations and Certifications – Commercial Items DFARS 252.204-7008 – Compliance with Safeguarding Covered Defense Information Controls DFARS 252.204-7009 – Limitations on the Use or Disclosure of Third- Party Contractor Reported Cyber Incident Information DFARS 252.204-7012 – Safeguarding Covered defense Information and Cyber Incident Reporting DFARS 252.204-7019 – Notice of NIST SP 800-171 DoD Assessment Requirements DFARS 252.204-7020 – NIST SP 00-171 DoD Assessment Requirements FAR 52.204-24 – Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment FAR 52.204-25 – Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment FAR 52.204-26 – Covered Telecommunications Equipment or Services- Representation

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

Offerors, in order to qualify as sources for this acquisition, must be able to demonstrate that they meet standards of responsibility set forth in FAR 9.104.

These sections of the proposal should be clearly marked “OFFER

AND AWARD DOCUMENTS AND

CERTIFICATIONS/REPRESENTATIONS VOLUME I,

SOLICITATION W31P4Q-21-R-0073.”

b. Volume II: Price Proposal

The offeror shall provide a completed offer to include unit prices and extended prices for each CLIN listed in the List of Line Items. Failure to provide a CLIN’s proposed unit price will render an offeror’s proposal non-compliant. The proposal will not be evaluated and will not be further considered for award.

The price proposal should be clearly marked “PRICE

PROPOSAL VOLUME II, SOLICITATION W31P4Q-21-R-

0073.”

c. Volume IlI: Technical Proposal

The offerors shall address all applicable areas of the solicitation and include all technical data/information in this volume.

Offerors will be required to meet a production rate capacity of 576 POP Boxes per week. The offeror’s technical proposal shall demonstrate thorough, clear, and logical technical understanding to satisfy all requirements of the SOW by providing the following items:

• Vendor quotes for raw materials

• POP certificate or quotes for POP certification testing

• Quality Management System Plan containing details that that is in compliance or equivalent to ISO9001/AS9100 standards, although an ISO9001/AS9100 certification is not mandatory.

• Milestone schedule detailing production line establishment, POP Box production steps, certification activities, testing, and POP Box completion IAW requested delivery dates.

The technical proposal should be clearly marked “TECHNICAL PROPOSAL VOLUME lII, SOLICITATION W31P4Q-21-R-0073.