Attachment 0003 - Ginnie Mae Invoicing Clause and ACH Form.docx

ATTACHMENT 0003 - GINNIE MAE INVOICE CLAUSE & ACH FORM

Ginnie Mae makes payments to vendors via ACH and/or FEDWIRE. Consequently, Ginnie Mae requires that each vendor submit their banking information by completing the attached form titled ACH / WIRE VENDOR PAYMENTS & MISCELLANEOUS PAYMENT FORM (this form is also available as a pdf file). Also, if the vendor ever changes their bank and/or bank account information they must submit an updated form in order to get paid.

An invoice must include all items required by FAR clause 52.232-25, “Prompt Payment” and all of the following:

1. A signed original invoice must be submitted electronically to the email address, GNM.Treasury.InvBox@hud.gov

1. Vendor Invoice Number

1. HUD Contract Number

1. Ginnie Mae Tracking Number

1. Quantity, Units, Unit Price, and Total Price billed for each Fixed Price, Labor Hour/Time & Material, and Cost Line Item.

1. Labor Category, Number of Hours Worked for each labor Category, Unit Price for each Labor Category, and Total Price for each Labor Category and Time & Material Line Item.

1. Total Material Cost incurred for each Time & Material Line Item with an itemized Breakdown of the Cost Incurred by Item.

1. For each Cost-Type Line item provide an itemized Cost Breakdown of the Cost Incurred.

1. Billing Period

1. Total Contract Value

1. Total Amount Obligated

1. Total Amount Obligated by Line item and Task Order

1. Total Amount Invoiced by Line Item and Task Order

1. Total Amount Invoiced

1. Cumulative Amount Billed by Line Item and Task Order and Total

1. Cumulative Amount Paid by Line item and Task Order and Total

1. Remaining obligated amount available (Item 10 – Item 14)

1. Monthly report that summarized all activities completed during the invoice period, including deliverables, dates delivered, etc.

1. The monthly report shall contain the certificate of conformance required by FAR 52.24615 if applicable. The certificate shall cover all activities completed during the month.

Invoices are required to be sent electronically. Hard copies of the invoices may be sent to Ginnie Mae via United States Postal Service (USPS), UPS/FedEx/DHL etc. at:

Ginnie Mae Office of Finance ATTN: Controller 451 7th Street, SW, B-133 Washington, DC 20410

If mailing invoices via UPS/FedEx/DHL etc. (overnight mail), please use the following address:

Ginnie Mae Office of Finance ATTN: Controller 451 7th Street, SW B-133 Washington, DC 20410

ACH / WIRE VENDOR PAYMENTS & MISCELLANEOUS PAYMENT FORM

This form is to be completed by vendors to identify the bank and account for receipt of payments through Automated Clearing House (ACH) and FedWire

Please provide both ACH and FEDWIRE information and indicate if the account is a Checking or Savings account.

Contract Number:

Company Name:

Address:

City:

State:

ZIP:

Tax Identification Number:

ACH

Name of Bank:

Address:

City:

State:

ZIP:

ABA Routing Number:

Account Name:

FEDWIRE

Name of Bank:

Address:

City:

State:

ZIP:

ABA Routing Number:

Account Name:

CONTACT INFORMATION

Contact Name:

Contact Title:

Contact Phone Number:

Signature: