Attachment_0002__Statement_of_Work.pdf

Kings Mountain National Military Park

Blacksburg, SC

STATEMENT OF WORK:

Landscape Service Contract

DATED:

June 2023

NATIONAL PARK SERVICE

SOUTHEAST REGION

Statement of Work (SOW)

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Introduction:

Kings Mountain National Military Park (KIMO) is a unit of the National Park Service (NPS) and manages National Park property located in Blacksburg, SC. The park address is 2625 Park Road Blacksburg, SC 29702.

Specific contracted mowing locations are shown on provided aerial maps as attachments to this SOW. Photos are for general information and drawn boundaries on the photos are for general reference. All currently maintained landscapes in these areas will be maintained by the contractor.

The work of this contract consists of providing all labor, equipment, supervision and materials to accomplish landscape maintenance tasks, including but not limited to:

Turf/grass mowing, trimming, edging, mulching and weeding flower beds, hedge trimming, tree trimming, applying NPS approved chemicals for weed control and/or pest/disease control.

A bid option for Hazard tree and branch removal is also available and preferred.

Mowing season will begin 15 March and end 1 November each year. All other operations outside this window are specified in Specific Requirements section. KIMO has potential endangered species habitats which restrict routine tree and bush removal and pruning during nesting seasons.

SCOPE

1. Contractor shall provide all material, equipment, parts and labor required to perform all of the work of this contract

2. All equipment, material and waste removed or generated by work of this contract shall be properly disposed of offsite by the contractor.

3. Contractor shall verify the quantity of materials needed to complete the task identified in this statement of work.

4. Contractor shall provide a work site and environment that is safe for employees, for visitors to the Park, and NPS staff. If needed work will be scheduled for non peak visitation days or hours.

5. All work shall be performed Monday through Friday from 8:00 am until 5:00 pm. No work will be performed on weekends or federal holidays without prior approval from the COR in writing and must be requested 2 weeks in advance.

6. Contractor will be allowed to store one utility trailer in the park at a COR approved location. The park will not be responsible for damage and or theft to the property while in storage.

7. No company/advertisement signs shall be installed on government property. Eating will be performed in areas designated by the Park.

8. Employees shall wear appropriate clothing and PPE at all times. Pants, shirt, closed toed shoes, class 2 reflective vests, hearing and eye protection will be required while performing contract

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9. National Parks are smoke and tobacco free sites.

10. Contractors shall notify NPS staff of scheduled site visits to ensure access to secure areas.

11. Contractor will perform mowing operations on the main line road, Headquarters and parking area, visitor center and parking area and amphitheater in the week leading up to the annual anniversary event held in October each year. This requirement will be above the requirements which are scheduled and maintained throughout the mowing season. The contractor will schedule this work with and receive approval from the COR by 21 September each year.

12. The park will make an annual mulch purchase which will be stored at a centralized location in the upper VC parking lot. Contractor will utilize this mulch to apply mulch as required by the specifications outlined.

13. The Davis‐Bacon Act applies for this contract.

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Specific Requirements:

Provide all required grounds maintenance at Kings Mountain National Military Park, 2625 Park Road, Blacksburg. South Carolina. See attached photos and data for areas and performance standards.

MOWING/LANDSCAPING

Visitor Use Areas

LOCATION: Kings Mountain National Military Park Visitor Center (VC), VC parking, parking islands, walkways, amphitheater and associated walkways

FREQUENCY: Weekly or as needed to maintain specified height

TIMING: Mowing season March 15‐November 1 or as specified below (preferred cut days Monday and Tuesday due to VC being closed)

PERFORMANCE

STANDARD:

1. Maintain 3”‐ 6” mowing height.

2. Clippings to be left in the lawn to compost but must be evenly distributed with no clumps.

3. All clippings and debris must be removed from sidewalks and not left to accumulate at the edges.

4. Sidewalks and hard surface trails to be edged once per month

5. No wheeled mowers or equipment will be utilized on the stone walkways. These walkways need to be protected from damage and marring during contract operations.

6. VC mulch beds will be kept weed free and fresh mulch will be applied annually Between March and May.

MOWING/LANDSCAPING/DEBRIS REMOVAL

Main Park Road from East to West Entrance

LOCATION: Main Park Road, Park entrance signs

FREQUENCY: Minimum every 3 weeks and/or meeting performance standard

TIMING: Mowing season March 15‐November 1 or as specified below

PERFORMANCE

STANDARD:

1. Roadway shall be maintained/mowed to a minimum shoulder width of 3 feet and extend out to the wood line or previously un‐mowed up or down slope. Mowing will be performed to maintain a grass height of 3”‐ 10” or every 3 weeks.

PERFORMANCE

STANDARD:

2. Signage, posts, drainage devices, crossroad entrances, gates, fences will be mowed/string trimmed at a minimum every 3 weeks.

3. Downed trees and branches will be removed from the road and shoulder to a minimum distance of 6 feet. Branches and trees will be chipped and or hauled away to an offsite location.

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PERFORMANCE

STANDARD:

4. West park entrance (I‐85 Side) will require mowing around the sidewalk, entrance sign and rail fencing. This area will also require edging and dress mowing around the sidewalk. This area will need to be maintained at a height of 3”‐ 8”. Bushes and limbs will be cleared back past sidewalk edge

PERFORMANCE

STANDARD:

5. East park entrance (Kings Mountain State Park side) has a large grassy area on both sides of the road. This area will need to be maintained at a height of 3”‐ 8”

PEFORMANCE

STANDARD:

6. Grass covered banks along the main road in front of the VC and VC parking area will be mowed at a minimum every 3 weeks.

Headquarters (HQ) and HQ parking area

LOCATION: HQ lawn, parking and surrounding areas

FREQUENCY: Weekly or as needed to maintain a grass height of 2”‐5”

TIMING: Mowing season March 15‐November 1 or as specified below

PERFORMANCE

STANDARD:

1. No wheeled mowers or equipment will be utilized on the stone walkways. These walkways need to be protected from damage and marring during contract operations.

2. Shrubbery around the building will be trimmed in February, mulch will be applied annually between March and May.

3. Maintain all sidewalks and hard surface walkways free of debris including grass, weeds, sand, clippings etc.

4. Walkways are to be edged and kept free of all debris with no encroachment onto the walkway.

5. Bushes and shrubs must be maintained at a height of 6 feet high with no encroachment over walking surfaces. Where no walkways exist bushes and shrubs shall be maintained to minimize sprawl and provide a clean, orderly appearance.

6. All unwanted vines, weeds and trees growing in the shrubs and bushes shall be removed.

7. Tree branches will be pruned to maintain a clearance of 8 feet to ground level. Tree pruning will be accomplished annually in February.

Howser House, Howser House access road and Mary Morris House

LOCATION: Mary Morris House, Howser House accessed by Rock House Road

FREQUENCY: Every 3 weeks or meet performance standards

TIMING: Mowing season March 15‐November 1 or as specified below

PERFORMANCE 1. Bushes and shrubs must be maintained at a height of 6 feet high

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STANDARD: with no encroachment over walking surfaces. Where no walkways exist bushes and shrubs shall be maintained to minimize sprawl and provide a clean, orderly appearance.

2. All unwanted vines, weeds and trees growing in the shrubs and bushes shall be removed.

3. Mary Morris lawn will be maintained at 2’‐8”. Howser House lawn will be maintained at 2”‐8”.

4. Before mowing Mary Morris COR will need to be notified 48 hours in advance to prepare tenants for mowing operations. (ie pick up toys etc).

5. Tree branches will be pruned to maintain a clearance of 8 feet to ground level. This work will be accomplished annually in February.

6. Howser house access road shoulders will be cleared of trees, debris every 3 weeks. Shoulders/road bed will be mowed every 3 weeks at a total width of 25 feet.

7. Care will be taken not to damage Howser landscape, retaining walls and fencing to include wheel rutting or ground disturbance.

8. Fences, utility tanks, poles, ditches, driveways, sheds, and other property features will be carefully string trimmed around.

Library Conference/Quarters 4 and Quarters 2

LOCATION: Library Conference (LC), driveway and maintenance access road to upper parking lot, Quarters 4 and 2 lawns and driveways

FREQUENCY: Minimum every 3 weeks and or to meet Specifications

TIMING: Mowing season March 15‐November 1 or as specified below

PERFORMANCE

STANDARD:

1. Grass will be maintained at a height of 2”‐ 8” or mowed once every three weeks.

2. Downed branches will removed prior to mowing.

3. For Quarters 2 and 4 COR will need to be notified 48 hours in advance to prepare tenants for mowing operations. (ie pick up toys etc)

4. No wheeled mowers or equipment will be utilized on the stone walkways. These walkways need to be protected from damage and marring during contract operations.

5. Shrubbery around the buildings will be trimmed in February, mulch will be applied annually between March and May.

6. Maintain all sidewalks, drive ways and hard surface walkways free of debris including grass, weeds, sand, clippings etc.

7. Walkways are to be edged and kept free of all debris with no encroachment onto the walkway at any time.

8. Bushes and shrubs must be maintained at a height of 6 feet high with no encroachment over walking surfaces. Where no

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9. All unwanted vines, weeds and trees growing in the shrubs and bushes shall be removed.

10. Tree branches will be pruned to maintain a clearance of 8 feet to ground level. Tree pruning will be accomplished annually in February.

11. Fences, utility tanks, rock walls, poles, ditches, driveways, sheds, and other property features will be string trimmed around.

BID OPTION #1

HAZARD TREE AND BRANCH REMOVAL

Hazard trees pose safety risks to visitors, staff and property

LOCATION: Kings Mountain National Military Park, trails, adjacent to buildings, significant park assets, Main Park road and Piedmont Road

FREQUENCY: As needed or required

TIMING: As needed or required

PERFORMANCE

STANDARD:

1. Hazard trees will be identified by COR and removed by contractor in their entirety and disposed off site.

2. Contractor shall remove up to 20 trees per fiscal year.

3. When work is performed in roadway a road safety zone will be established by contractor according to Manual for Uniform Traffic Control Devices (MUTCD) standards.

4. Hazard trees/limbs will be removed within 72 hours of contractor notification

5. In the event of a significant weather event that requires removal of more than the 20 trees per fiscal year the contractor shall have a negotiated set price for each tree removed. A tree is classified as any tree with greater that 8 inch diameter at breast height.

General Provisions:

Park‐wide Mowing, edging and line trimming shall be performed to trim and/or remove weeds, grass and encroaching vegetation from areas that are unwanted, including the walking and nature paths in designated mow areas. All debris, including grass clippings, must be completely cleared from all walkways, porches, patios etc. as part of each service. Manpower and equipment will be capable of completing an entire mowing and trimming cycle within two consecutive working days. All debris created from any work performed by the contractor shall be properly disposed of offsite by the contractor.

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All work shall be performed under the direction of a grounds maintenance supervisor. The supervisor shall be the primary contact person with the COR. The contractor shall provide the COR the name, phone number and e‐mail address of the onsite supervisor. The onsite supervisor shall be on the job site at all times work is being performed and will be the contact person for the contractor.

Removal of dead or dying plant material is included in this contract. However, replacement of dead or dying plant material is not included in this contract, but may be requested by the NPS from the contractor on occasion as a supplemental service to be billed separately.

Applying Chemicals:

WEED CONTROL

LOCATION: Parkwide/All sites

FREQUENCY: As needed

TIMING: As needed

PERFORMANCE

STANDARD:

1. Contractor shall have at least one person possessing a South Carolina Commercial Pesticide license who shall manage herbicide operations. Licensing information for South Carolina can be found at the following link:

https://www.clemson.edu/public/regulatory/pesticide‐ regulation/licensing/commercial/index.html

2. Contractor shall provide weed control at all areas where weeds are growing in hard surface areas such as curbing, gravel drives and asphalt. Herbicides will not be used on surrounding grasses to prevent the need for string trimming and edging around hard surfaces, posts, fences, walls, drains etc..

3. The Contractor shall use only NPS approved herbicides and shall provide KIMO a copy of the SDS for all chemicals used on KIMO property.

4. The Contractor when requested (yearly November 15th) shall provide KIMO a log showing all chemicals used, with amounts and locations for the previous year, turned in November 15th.

The chemical log shall be maintained current at all times. The chemical log shall include the chemical name, date applied, quantity applied and name of person applying the chemical for each application.

5. NPS must approve all chemicals prior to use.

6. The contractor shall notify the COR of their intent to use chemicals 24 hours prior to using any chemicals.

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Scheduling and Coordination:

A) The contractor, in consultation with the COR, is responsible for the establishment and maintenance of mowing and trimming schedule. The contractor shall notify the COR 24 hours prior to beginning any mowing cycle.

B) Work shall be performed between the hours of 8:00 AM and 4:00 PM Monday through Friday, excluding federal holidays.

C) Howser House and access road are located in a secure area. Access will be given to contractor via combination lock. Contractor will be responsible to secure the area during and after the mowing operations are completed.

Staging Area and Cleanup:

A) Contractor shall confine the staging of materials, equipment, and vehicles, and all other operations in connection with this contract to areas designated by the COR.

B) The contractor is required to furnish all labor, equipment, supplies, materials and fuel for daily operations.

C) Particular attention must be given to remove grass clippings that may be blown into subsurface door openings and passageways. In these areas hand sweeping and pickup with a broom and dust pan is the only approved option to remove grass.

Adjustment for Inadequate Performance;

A) Well maintained turf areas are the National Park Service’s goals. Routine inspection shall be performed to minimize work improperly performed. Such inspections are designed only to assure that the NPS pays only for those services, which have been specified, and adequately completed by the contractor.

B) In the event the contractor fails to successfully perform the required work, the National Park Service has the right to withhold all or partial payment based on work performed inadequately or not performed. A justification for withholding of funds will be given in writing. Issues with Quality and time specified work completion may result in cancellation of contract with written notice.

Invoices and Payments All invoices shall be submitted monthly via e‐mail as stand‐alone attachments in the form of a progress invoice clearly showing; Total yearly contract cost, any previous payments, current invoice amount, and total funds remaining (un‐paid) on the contract. Invoices shall include a list of all areas cut, dates of each cut, dates of the billing cycle and billed amount.

The total annual cost of the contract shall be divided into 12 equal monthly payments and will be paid by direct deposit.

Contract Officer Representative:

The Contract Office Representative (COR)

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Period of Performance This service contract is for 1 year beginning at the Notice to Proceed

SAFETY:

All work performed on government property shall be accomplished in accordance with OSHA, EPA, Federal, State (SCDHEC) and local regulations and requirements. Prior to starting work on government property, the contractor shall submit to KIMO/COR for approval a copy of their site specific safety plan pertaining to this particular contract. Although not all inclusive, the safety plan must address at a minimum the following areas:

1) Confined space operations (if required)

2) Heavy equipment operations (if required)

3) Mowing equipment operations

4) Public/visitor safety (barriers/signage, etc…)

5) Traffic safety plan

6) Personal protective equipment to be used

7) Hazardous materials (HAZMAT) to be used

a. Copies of Safety Data Sheets must be provided to the Park

b. Storage of HAZMAT

8) Emergency response protocols

9) Personnel training requirements

10) OSHA DART rate

a. OSHA 300A Summary for last three years

11) Job Hazard Analyses for required routine duties—ie riding mower operations, string trimming, edging, mulching, chain saw operations, equipment operation, etc

Contractor shall use “green” products whenever possible and all HAZMAT must be pre‐ approved for use by the KIMO Collateral Duty Safety Coordinator. The contractor shall be responsible for the safety and security of the site to ensure unauthorized personnel (park visitors & employees) do not enter the contract performance area.

SECURITY & WORK HOURS:

Contractor shall only perform this work during normal site operating hours unless approval is given by the COR in writing.

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General Map of Kings Mountain National Military Park

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Aerial shot of KIMO visitor center, parking areas, islands and walkways

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Amphitheater, walkways lawn and surrounding maintained features

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Library Conference, maintenance compound access road and surrounding features

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Quarters 4 and 2—driveway to the houses is also included but not shown in the boundary picture

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Mary Morris House and landscape off of Rock House Road—grid coordinates 35.145226, -81.403933

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Howser House and access road—Grid coordinates 35.143018, -81.410769

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Main Park Drive from West I85 entrance to Kings Mountain State Park Entrance on East Side