Attachment 0002 - Accountability.docx

ACCOUNTABILITY

1. Retention or Transfer of Accountability

1.1 The TACOM Accountable Property office is required to retain property accountability for all assets being repaired and/or converted at a contractor facility. Therefore, Army regulations in addition to the Federal Acquisition Regulation (FAR) govern the practices and procedures necessary for recording receipts, discrepancies, inventories, adjustments and shipments by the contractor.

1.2 The contractor shall forward information required by the Contract Data Requirements Lists (CDRLs), via e-mail IAW the required distribution. The Data Item Descriptions (DIDs) may be found at the following website: http://quicksearch.dla.mil/

2. Materiel Receipt by Contractor

2.1 Reporting of receipts: The contractor will reference DI-MGMT-80442 (DD Form 1423), Report of Receipts, Adjustments, Inventory and Shipments, to report the receipt of Government property being repaired. The contractor shall report receipt of assets utilizing the data (including document number) provided on the incoming shipment documentation, DD Form 1348-1A. This report should be submitted to the email address below on the first business day of each month of contract duration. This includes NSN changes/upgrades, current condition codes and shipments from the contractor facility.

usarmy.detroit.tacom.mbx.ilsc-m242-auto-gun@mail.mil

2.2 Discrepancy Reporting. Discrepancies shall be distinguished and reported as one of the following:

2.2.1 Shipping type Discrepancy. Reference DI-MGMT-80503, SF364, Report of Shipping (item) and Packaging Discrepancy.

This discrepancy is evident when freight is opened and the contents do not agree with the supply shipping documents. A report of discrepancy shall be submitted to e-mail:

usarmy.detroit.tacom.mbx.ilsc-m242-auto-gun@mail.mil

2.2.2 Transportation type Discrepancy. Reference DI-MGMT-80554, SF361, Transportation Discrepancy Report (TDR).

TDRs are created to document the loss or damage to government materiel to support the filing of claims against carriers for Government reimbursement. A report of discrepancy shall be submitted to e-mail:

usarmy.detroit.tacom.mbx.ilsc-m242-auto-gun@mail.mil

3. Component Removal: Repairable components which are removed from the item being repaired and not reassembled to the repaired item will be disposed of in accordance with contractor procedures.

4. Report of Balance and/or Physical Inventory Count

4.1 Balance by NSN: The Contractor shall report to the Government Assigned Supply Distribution Activity (ASDA) or Management Control Activity (MCA) the NSN balance by contract, as noted above on DD Form 1423.

4.2 Discrepancies: Should balance reported differ from computed balance maintained by the Government, the contract administration officer shall direct the contractor to provide the physical count results.

4.2.1 Gains resulting from subtracting the quantity recorded on Government records from the quantity physically inventoried will be posted to Government records by adjustment report by TACOM.

4.2.2 Losses between the contractor and government require the contractor to initiate an investigation and provide a Report of Survey/Financial Liability Investigation of Property Loss, Form DD200. This information should be sent to the TACOM Accountable Property Officer (APO) or the person to whom this authority has been delegated.

usarmy.detroit.tacom.mbx.ilsc-m242-auto-gun@mail.mil