Attachment 0001 - Statement of Work (SOW) - 48 CES Wastewater Plant SCADA System.pdf

Statement of Work

(SOW)

48 CES Wastewater Plant SCADA System Install at

Royal Air Force (RAF) Lakenheath

September 1, 2025

1. Background

The 48th Civil Engineer Squadron (48 CES) requires the installation of a modern Supervisory Control and Data Acquisition (SCADA) system to monitor and control the base’s wastewater treatment plant and lift stations. This upgrade will improve system visibility, enable real-time alerts, support remote operations, and enhance response times.

RAF Lakenheath’s existing wastewater monitoring and control systems are outdated and no longer meet operational or reliability standards. The current setup lacks remote monitoring capabilities, delays fault detection, and increases maintenance demands. The project includes hardware and software upgrades, installation of fiber and radio communication links, and integration with existing infrastructure.

2. Scope

This statement covers the installation of a new SCADA system on RAF Lakenheath’s wastewater pumping stations and treatment assets. The scope of this contract includes:

• Installation of monitoring and control interfaces in existing control room (MCC).

• Installation of associated remote monitoring devices such as SMS messaging, PLC’s, and SIM card functions.

• Installation of computer systems in the main sewer operations office to include screens/monitors, hard drives, hardware & software, and any licensing required for system operation.

• Excavation and installation of a new fiber cable connecting bldg. 1026 to bldg.

1019.

3. Objectives

a. Installation of Screens and Control Interfaces

i. Install 2 monitoring screens for the SCADA monitoring system and redundant control interfaces for the new SCADA system.

b. Hardware Upgrades

i. Ensure all designated servers and client CPUs are compatible with

Windows 11 hardware (or current version of Windows hardware).

ii. Replace associated peripherals including monitors, and hard drives.

c. Software Upgrades and Licensing

i. Transfer existing software licenses if applicable.

ii. Upgrade all systems to be compatible with Windows 11 hardware (or current version of Windows hardware).

d. Training and Documentation

i. Provide operator and administrator training on upgraded systems.

ii. Deliver full documentation, including system drawings, configuration records, and training verification.

4. Tasks

a. General Tasks

i. SCADA / Telemetry system as described below.

ii. Install communication displays (screens, monitors and computers)

iii. Installation of a radio-link base station within the main treatment works office, to collect data from, and allow remote control over remote lift stations.

iv. Installation of radio link outstations at 5 no. off remote lift stations.

Additional lift stations can be added at an additional cost. The site is to be surveyed for spare radio frequency channels to use prior to installation.

v. Integration of remote control (where possible within the existing MCCs), of 5 no. off lift stations.

vi. Installation of an underground duct for communications cables between main treatment works site office, and main works MCC, to allow the collection of status and alarm data, and allow control of the existing main works PLC / MCC via the new SCADA system.

vii. Installation of an SMS text message gateway device in the main treatment works office, to facilitate the sending of text message alarms to operator / on-call mobile phones. Please note, the customer must provide their own SIM card for installation on this device.

viii. A USB hard drive, or other storage media, containing software backups of all SCADA applications, license files, communications setup files, existing main works PLC and HMI and radio link config files.

b. RAF Lakenheath:

i. MCC (Bldg 1026):

Installation of a radio-link base station within the main treatment works office, to collect data from, and allow remote control over remote lift stations.

Integration of remote control (where possible within the existing MCCs), of 5 no. off lift stations.

Installation of an underground duct for communications cables between main treatment works site office, and main works MCC, to allow the collection of status and alarm data, and allow control of the existing main works PLC / MCC via the new SCADA system

ii. Water & Fuel Systems Maintenance Shop (Bldg 1019):

Installation of an underground duct for communications cables between main treatment works site office, and main works MCC, to allow the collection of status and alarm data, and allow control of the existing main works PLC / MCC via the new SCADA system.

A USB hard drive, or other storage media, containing software backups of all SCADA applications, license files, communications setup files, existing main works PLC and HMI and radio link config files.

iii. Outlying facilities (5 main Lift stations)

Integration of remote control (where possible within the existing

MCCs), of 5 outlying sewerage lift stations.

Installation of a radio-link base station within the main treatment works office, to collect data from, and allow remote control over remote lift stations

5. Delivery and Milestones

The contractor shall complete all equipment delivery, installation, and system validation services within 90 calendar days from the date of the contract award.

a. Milestones:

i. Project Kickoff and Planning: Within 30 days of contract award.

ii. Completion of installation of underground fiber cable for RAF

Lakenheath: Within 45 days.

iii. Completion of installation of monitors, computers and physical components of the new SCADA system: Within 55 days

iv. Final documentation and training delivery: Within 90 days.

Upon project completion, the contractor shall submit all required closeout documentation, including system drawings, configuration records, operator training verification, and system acceptance reports for government approval.

6. Warranty

The contractor shall provide a one-year limited warranty for all new equipment furnished under this contract, covering defects in materials or workmanship for:

• Twelve (12) months from the date of delivery to the government, or

• Fourteen (14) months from the date of shipment by the contractor, whichever occurs first.

a. Warranty Support:

i. Administered through the contractor’s support team, serving as the first point of contact.

ii. Contractor technicians shall be available 24/7 to respond to warranty support requests.

iii. Warranty includes hardware defects; software, hardware, and physical/affixed assets provided by the contractor and any issues related to installation shall be supported by vendor agreements.

iv. Detailed warranty terms, including service limitations and return procedures, will be provided in the product installation, operation, and maintenance manuals.

7. Training

The contractor shall provide comprehensive on-site Operator and Administrator training, conducted by certified system experts following system initialization and validation.

Training will include:

• Navigation of the system’s user interface.

• Interpretation of system status and display information.

• Appropriate response procedures to alarms and alert conditions.

Up to eight (8) hours of training will be provided during installation as part of the base contract. Training materials, including manuals and quick-reference guides, shall be provided to all trainees for reference after completion.

8. Security Requirements

All work shall comply fully with the applicable DoD physical security and cybersecurity policies, USAFE’s physical security and cybersecurity policies, RAF Lakenheath’s physical security and cybersecurity policies. Whichever is more stringent.

a. Operational Security (OPSEC): Contractor personnel must familiarize themselves with the installation’s Critical Information and Indicators List (CIIL) and OPSEC policies, which will be provided by the Contracting Officer upon request.

b. Safety Compliance: The contractor shall report any incidents involving government property damage or injury occurring on-site immediately to the Contracting Officer (within 24 hours). The government will coordinate with Safety Offices as necessary.

c. Access to DoD Installations: Access is restricted to personnel with valid installation passes. The government will provide necessary forms post-contract award.The contractor must submit personnel access requests no later than 30 days prior to need. Contractor personnel and vehicles are subject to searches.

The contractor is responsible for collecting and returning passes upon employee separation or contract completion. The government reserves the right to deny or revoke access at any time.

9. Place of Performance

RAF Lakenheath Brandon, Suffolk, United Kingdom

IP27 9PN

a. Hours of Operation: Monday – Friday: 08:00 – 17:00 hours.

b. Federal Holidays Observed:

Holiday Date

New Year’s Day 1 January Martin Luther King Day 3rd Monday in January Washington’s Birthday 3rd Monday in February Memorial Day Last Monday in May Juneteenth Day 19 June Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December

If a holiday falls on a service day, services must be rescheduled within 2 days or by mutual agreement.