Attachment 0001 - Statement of Work.pdf

Urine Collection for Drug Testing for

Crane Army Ammunition Activity

STATEMENT OF WORK

17 January 2025

Description of Requirement: Crane Army Ammunition Activity (CAAA) has a requirement for collection and mailing of urine specimens for drug testing. Urine collection shall be at the contractor’s testing facility. The contractor’s testing facility shall be located within a 15-mile radius of CAAA, Crane, IN for duty day collections and on-post for evening collections. CAAA’s core duty day is Monday – Thursday 0600 – 1700.

1. Controlling Documents

1.1 Collections and mailings shall be performed in accordance with the following: Substance Abuse and Mental Health Services Administration (SAMHSA) Center for Substance Abuse Prevention Urine Specimen Collection Handbook dated October 1, 2017. Found at https://www.samhsa.gov/sites/default/files/workplace/urine-specimen-collection-handbook-oct2017_2.pdf Pursuant to the Federal Register, Volume 82. No. 217 dated Monday, November 13, 2017 in the rules and regulations, no blind sample is required.

2. Facilities

2.1 Self-contained mobile units are allowable if:

i. They are completely self-contained and climate controlled

ii. Meet the requirements of the handbook, AND

iii. All contractor or subcontractor employees working in the mobile unit obtain access to the base as indicated below:

Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office.

Contractor workforce must comply with all personal identity verification requirements (CFR clause 52.204-9, Personal Identity Verification of Contract Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

3. Collections

3.1 Collection Days/Times:

Pre-hire Collections: Monday – Friday, between the hours of 0900-1400 EST

Random Collections: Monday – Friday, between the hours of 0900-1400 EST https://www.samhsa.gov/sites/default/files/workplace/urine-specimen-collection-handbook-oct2017_2.pdf https://www.samhsa.gov/sites/default/files/workplace/urine-specimen-collection-handbook-oct2017_2.pdf

Reasonable Suspicion: Sunday – Saturday, on-call availability, during nightshift and overtime hours

Post-Accident: Sunday – Saturday, on-call availability, during nightshift and overtime hours

Instances of reasonable suspicion and post-accident collections will be infrequent. The COR will notify the contractor in the event CAAA is operating nightshifts or weekends.

3.2 Collection types: Random testing, pre-employment, reasonable suspicion, follow up and post-accident.

3.3 Collection Notification: The contractor shall be notified of required collections within the following timeframes

Pre-hire Collections: A minimum of 24 hours’ notice will be provided to the contractor

Random Collections: A minimum of 1 hour notice will be provided to the contractor

Reasonable Suspicion: A minimum of 1 hour notice will be provided to the contractor during core duty hours and minimum of 2 hour notice will be provided to the contractor during nightshift and overtime hours

Post-Accident: A minimum of 1 hour notice will be provided to the contractor during core duty hours and minimum of 2 hour notice will be provided to the contractor during nightshift and overtime hours

Instances of reasonable suspicion and post-accident collections will be infrequent. The COR will notify the contractor in the event CAAA is operating nightshifts or weekends.

3.4 Notification Procedures

3.4.1 Notification Timeframes: The CAAA Drug Test Coordinator (DTC) shall notify the contractor of each urine collection requirement within the timeframe listed within sub-paragraph 3.2 above.

3.4.2 Contents of Notification: The CAAA DTC urine collection notification will provide the contractor with the following information:

Employee Name

Date/Time of Test

Reason for Test

Testing Authority

Drug Test to Be Performed

3.4.3 Employee ID Number: In accordance with the SAMHSA Handbook, the contractor shall enter the employee ID number on the Federal Drug Testing Custody and Control Form (CFF). The employee ID number shall be listed as the CFF Specimen ID Number, preceded by two zeros. (For example, for CFF Specimen ID Number 1462475, the Employee ID number would be 001462475).

4. Supplies

4.1 Government-Supplied Items: CAAA will provide the following items to the contractor for the duration of this contract:

Urine collection kits

Federal Drug Testing Custody and Control Form (CCF)

Shipping Boxes (for mailing specimen bags)

Pre-paid, Pre-labeled FedEx Packaging

4.2 Restocking of Government Supplied Items: The contractor shall notify CAAA when the above-supplied items are below a level to complete 25 urine tests. At least two weeks’ notice is required for ordering supplies.

5. DTC Notification The contractor shall notify the CAAA DTC immediately when any of the following instances occur during urine collection:

- Employee/donor does not show up for scheduled urine collection

- Employee/donor refuses to provide urine specimen

- Employee/donor states he/she is unable to provide a specimen

- Employee/donor has not provided sufficient volume of specimen in three hours from the time of the employee/donor’s first attempt

- A direct observation second urine specimen has been taken

6. Mailing of Specimens The contractor shall mail the specimens via Federal Express, in accordance with the SAMHSA Handbook, utilizing the Pre-Paid/Pre-labeled FedEx packaging items supplied by CAAA.

7. Reports

7.1 Monthly Collection Reports: If requested by the CAAA DTC, the contractor shall provide the Government with monthly urine collection reports within 3 business days of request. The reports shall contain the following information for each urine collection performed:

Collector Name

Date

Donor Name

Specimen ID Number

Reason for Test

Identification Method (if photo identification not used)

8. Government Observation of Urine Collection Process: The CAAA DTC may conduct periodic unannounced onsite visits to the contractor facility and observe a collection process, to ensure the integrity of the contractor collection program.

9. Contractor Manpower Reporting The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Urine Collection for Drug Testing via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

Contractors may direct questions to the help desk at: http://www.ecmra.mill.

10. AT Level I training. This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil.

11. Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements (CFR clause 52.204-9, Personal Identity Verification of Contract Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

11.1 For contractors that do not require CAC but require access to a DoD facility or installation.

Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014-05/AR 190-13); applicable installation, facility and area commander installation and facility access and local security policies and procedures (provided by Government representative); or, at OCONUS locations, in accordance with status-of-forces agreements and other theater regulations.

12. iWATCH Training. This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance, with the results reported to the COR NLT 30 calendar days after contract award.

13. For contracts that require OPSEC Training. Per AR 530-1, Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

14. Threat Awareness Reporting Program. For all contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

15. Non-payment for Fatal Flaw Collector Errors The contractor shall not receive payment for collections that contain “fatal flaw” collector errors, as referenced in the SAMHSA Handbook, page 30.

16. PERFORMANCE REQUIREMENTS SUMMARY (PRS)

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PERFORMANCE

OBJECTIVE

STANDARD PERFORMANCE

THRESHOLD

ACCEPTABLE

QUALITY

LEVELS (AQLs)

METHODS OF

SURVEILLANCE

The Contractor shall provide contract deliverables for collections IAW PWS 3-

3.4 and the Urine Specimen Collection Handbook for Federal Agency Workplace Drug Testing Programs Ch.7

Accurate, timely, and complete IAW PWS and the Urine Specimen Collection Handbook for Federal Agency Workplace Drug Testing Programs.

Per specimen collection: 97%

Inspections, observations and employee/customer feedback

IAW PWS 1.1 Contractor shall have training for each collector on hand and available

One time deliverable:

100% inspection

IAW PWS 5

The contractor shall notify the CAAA DTC immediately when any of the following instances occur within PWS 5

100% of the time observations, inspections, and review of those records and files

IAW PWS 15 and the Urine Specimen Collection Handbook for Federal Agency

When notified of an error, the contractor must promptly provide an MFR to the appropriate individual (HHS-

100% of the time observations, inspections, and review of those records and files

Workplace Drug Testing Programs Ch.9 certified IITF/laboratory or MRO). The CAAA DTC will also be notified of any fatal or correctable flaws, or any other situation of a sample being rejected.

The evaluation ratings are as follows:

Very Good - Performance meets contractual requirements and exceeds some to the Government’s benefit. The contractual performance of the task and sub-task being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Satisfactory - Performance meets contractual requirements. The contractual performance of the task and sub-task contain some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Marginal - Performance does not meet some contractual requirements. The contractual performance of the task and sub-task being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the task or sub-task contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

17. Government Point of Contacts

16.1 Contracting Officer

Bryce T. Willett bryce.t.willett.civ@army.mil

(309)782-5820

16.2 CAAA Drug Test Coordinator (DTC); A Contracting Officer’s Representative (COR)

Aaron Siek aaron.w.siek.civ@army.mil

(812)854-5706

16.3 B Contracting Officer’s Representative (COR)

Bridgette M. Bundy bridgette.m.bundy.civ@army.mil

(812)854-4610