Attachment 0001 Statement of Work.pdf

Version – 22 November 2021

Statement of Work (SOW)

Lodging-in-Kind

800th Military Police (MP) Company (CO) El Dorado AR 71730

05 May 2022

1. GENERAL: The 800th MP CP, has a requirement for lodging for Military Service

Members of the 800th MP CO attending Pre-Mobilization Training Event at the 101 US

Highway 167B, El Dorado, AR 71730.

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials and supervision necessary to perform lodging starting 31 May 2022 through 3 June 2022 as defined in this Statement of Work (SOW).

2. OBJECTIVE/SCOPE: Lodging-in-Kind is required to support Military Service

Members of the 800th MP CO attending Pre-Mobilization Training Event at the 101 US

Highway 167B, El Dorado, AR 71730. The lodging facility and meals must adhere to the

Joint Travel Regulations, Army Training and Doctrine Command Housing Standards

(TRADOC) and Army Regulation (AR) 30-22, section 3-24.

3. PERIOD OF PERFORMANCE: 31 May 2022 through 3 June 2022

4. PLACE OF PERFORMANCE:

a. The Lodging Facility shall be within a 15-mile radius of the 101 US Highway

167B, El Dorado, AR 71730. The distance shall be calculated by utilizing Google

Maps.

b. Lodging is preferred to be near restaurants within walking distance.

5. SPECIFIED SUPPORT:

a. Lodging: Rooms shall house two Military Service Members per room except those

Military Service Members holding Commander ranking positions, which shall be authorized single rooms. Therefore, the Lodging Facility shall support a total amount of 2 Single and 68 Double occupancy rooms for 138 military service members checking in on 31 May 2022 and checking out on 3 June 2022. A detailed breakdown of the individual day, date, and number of rooms has been provided in Table 1, below.

TABLE 1

DAY DATE NUMBER OF ROOMS

Tuesday 31 May 2022 70

Wednesday 01 June 2022 70

Thursday 02 June 2022 70

TOTAL NUMBER OF ROOMS FOR LODGING: 210

i. Each room shall contain at a minimum, television with cable access, internet access, iron and iron board, and alarm clock. Double Occupancy rooms shall have two standalone beds (Roll-away beds, pullout sofas, cots, etc. do not constitute a bed and cannot be considered a double occupancy room).

ii. Personal expenses in guest rooms, such as ordering movies, telephone fees, laundry, parking and room service… etc. shall be paid by the guest.

iii. The Government cannot exceed the per diem rates for lodging in accordance with the Joint Travel Regulation.

iv. The Requiring Activity will conduct a site visit prior to award of the contract to ensure that the facility meets the criteria stated within this

SOW.

v. A rooming roster shall be provided to the contractor no later than 48 hours before checking in. The roster may include each military service member’s name, rank, gender, check-in date, and total number of days authorized.

6. HEALTH, SAFETY AND SECURITY:

a. Lodging:

i. All rooms shall be located in the same facility under the same roof. The use of two separate Lodging Facilities or two separate buildings to house

Military Service Members is unacceptable.

ii. Access to individual rooms shall have interior access. All entrance doors to rooms shall have interior security locks, either deadbolt or double locking locks. Each room occupant shall be provided with a room key.

iii. The Lodging Facility shall have accessible parking area and the location shall be in a low crime area, with security cameras or a security guard on property for after hour protection at the facility. The government may utilize information obtained, to include, but not limited to, local, state or federal law enforcement reports and/or https://www.areavibes.com to assess crime within the area of the facility.

https://www.areavibes.com/

iv. Daily custodial services shall include, but not limited to; room cleaning, bed making, linen change (as required), quantities of soap, bath towels, hand towels, sanitized drinking glasses, facial tissues, and a cloth bath mat.

v. Bathrooms shall be in a sanitary condition. Bathrooms shall contain a shower and/or tub combination with a wash basin, a properly functioning toilet, and a mirror. Additionally, bathrooms shall have adequate lighting and grounded electrical outlets for use of electrical razors, hair dryers etc.

The shower or shower/tub combination shall have shower doors or curtains.

vi. All rooms shall be non-smoking and free of bed bugs, lice, rodents, mold or anything that will make the living conditions unsafe and/or unhealthy.

vii. Rooms shall be cooled by refrigerated air conditioning, and adequately heated with individual temperature controls in each room.

viii. The Lodging Facility shall have efficient procedures and operating instructions for the effective handling and return of lost-and-found items to their rightful owners. Any/all found items shall be stored in a secure area. The housekeeping staff shall maintain a log annotating all found property by building, room, date found, by whom, and disposition of the property. This log shall be transferred to the front desk when housekeeping is not available. Attempts shall be made to contact departed guests as soon as possible regarding their forgotten belongings.

ix. The Lodging Facility shall comply with all applicable fire and safety codes and regulations. Electrical outlets shall be available and in good working condition. The Lodging Facility presented to the Government shall be Federal Emergency Management Agency approved.

7. ELECTRONIC INVOICING: The Government will only pay for actual rooms used.

Occupied rooms will be accepted and invoiced as appropriate utilizing Wide Area Work

Flow (WAWF). The contracted cost shall not exceed the local authorized Per Diem rate for lodging. Personal expenses in guest rooms, such as ordering movies, telephone fees, laundry and room service will be paid by the guest. The Federal Government is tax exempt. If requested, the Government will provide the hotel with the appropriate sale tax exemption forms for their records.

8. ADVANCE NOTIFICATION PERIOD: The Government reserves the right to cancel any or all portions of a reservation 48 hours prior to the start date. The cancellation notice shall be issued by the Contracting Officer. The Contractor shall waive any charges against the Government due to the cancellation and release it from all obligations under the contract if the Government meets the deadline above.

9. ROLES AND RESPONSIBILITIES:

a. CONTRACTOR: A supplier, vendor or third party awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime contractor.

b. CONTRACTING OFFICER: The Contracting Officer is the only official with the expressed authority to obligate the Government or make changes to the contract/agreement. Under NO circumstances shall changes to the contract/agreement, be made without the written consent of the Contracting

Officer.

c. LODGING FACILITY: A hotel, motel or other establishment in which are used on a transient basis, and includes customary amenities and facilities operated as part of, or associated with, the lodging facility. May also be known as the subcontractor to the prime contractor.

d. REQUIRING ACTIVITY (POC): This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

e. SUBCONTRACTOR: One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor;

therefore, the Government will communicate with the prime contractor who in turn communicates with the subcontractor.

10. REFERANCES:

a. Joint Travel Regulation, https://www.defensetravel.dod.mil/Docs/perdiem/JTR.pdf https://www.defensetravel.dod.mil/Docs/perdiem/JTR.pdf