Attachment 0001 - SOW.pdf

ROCK ISLAND ARSENAL

9 SEPTEMBER 2023

AM2000 3160 2001

SCOPE OF WORK

1. This solicitation is restricted to contractors with a motor repair shop located within a 45 mile radius of

Rock Island Arsenal (RIA), Rock Island, IL 61299.

2. Contract to provide complete evaluation and repair services to AC and DC electric motors and Motor control Variable Frequency Drives and Inverters used to control all AC and DC motors on all Industrial Plant Equipment (IPE) located at Rock Island Arsenal Joint Manufacturing Technology Center (RIA-JMTC), Rock Island, IL 61299-6400.

3. Equipment: Services, materials, parts, and costs required by this purchase description shall be applicable to all AC and DC electric motors and all motor control VFD’s and Inverters not limited to manufacturer, size, make or model, located throughout RIA-JMTC on various types of IPE.

4. This solicitation will result in a one (1) year contract with four (4) one year option periods, for repair/rebuild of the following:

A. AC ELECTRIC MOTORS

• AC Electric Motors located at RIA - Below 1 HP to 200 HP (various frame sizes, which includes single phase motors, 1 HP and below and 3 phase motors 3600 or 1800 RPM, 480 volt and below and AC alternators).

• Dual voltage rated motors (per name plate) will not be changed to single voltage, unless approved by the Contracting Officer Representative (COR).

B. DC ELECTRIC MOTORS

• DC Electric Motors located at RIA - 1 HP to 100 HP.

• Unless marked the horsepower is determined by the following: motor line voltage x full amp load divided by 745 = horsepower).

C. MOTOR CONTROL VFD’S AND INVERTER REPAIR

• Certified VFD and Inverter repair contractor of multiple manufacture motor control Variable frequency drives and Inverter repair services. Including but not limited to: Allen Bradley, Honeywell, SEW, Siemen, ETC.

5. Below is a listing of the types of repairs that may be required.

a. Dismantling motor.

b. Clean and check all parts both electrical and mechanical.

c. Repair rotor or armature, if needed.

d. Repair stator or fields, if needed.

e. Repair commentator, if needed.

f. Repair rotor shaft, if needed.

g. Repair motor casing including end bells and bearing cavities.

h. Test thermo overloads, if so equipped, and replace as needed.

i. Install motor connection leads with labels.

j. Repair, turn and undercut commentator both on motor and feedback generator.

k. Replace and seat brushes on motor and feedback generator (tach).

l. Repair and adjust bush holders, if needed.

m. Replace bearings to manufacturer specifications.

n. Reassemble.

o. Paint motor casing, masking off any plates or decals on casing.

p. Non-Destructive surge test and analysis.

q. Vibration analysis and balance all repaired motors to a maximum reading of .0500 inches per second. Analysis shall be taken on motor running under its own power with a half key in keyway and setting loose on a vibration pad.

r. Vacuum & pressure isoregnation (VPI) of Epoxy resin. Contractor must have the capability to perform this process if requested.

s. Certified VFD and Inverter repair contractor of multiple manufacture motor control Variable frequency drives and Inverter repair services. Including but not limited to: Allen Bradley, Honeywell, SEW, Siemen, ETC.

REPAIRS ARE NOT LIMITED TO THE ABOVE LISTED ITEMS.

4.2 Contractor will be contacted by the COR when there is a repair required to an AC or DC Electric Motor.

4.3 Repairs shall occur at the contractor’s facility.

4.4 The COR will contact the contractor via telephone or email for the service call. Contractor shall respond to the service call within 24 hours or less when notified on a regular working day.

4.5 The contractor is responsible for transportation to and from Rock Island Arsenal- Joint Manufacturing & Technology Center (RIA-JMTC) for pick-up and drop off. Turnaround time for motors is a maximum of 72 hours including the notification time.

4.6 If the repair is designated as “Urgent/Rush” by the COR, the contractor shall complete the repair in 36 hours, which includes the notification time. The COR will determine if overtime is necessary to complete the repair. Contractor cannot work overtime without written approval from the COR and Contracting Officer.

4.7 Delivery and pick up times are as follows on regular working day (Monday – Friday)

6:15 a.m. to 11:00 a.m. and 11:30 a.m. to 2:15 p.m.

(If necessary other times may be arranged with the COR)

4.8 After contractor pick up and diagnostic of the motor, the contractor shall submit a cost estimate to the COR for approval. The COR shall respond within 24 hours or less when notified on a regular working day. Cost estimate to be submitted via email. The COR will provide approval via email for the contractor to proceed with the repair. If after approval of estimate and prior to completion of the repair, the contractor determines that the costs will be 10% higher or it will exceed 80% of a new motor, the contractor shall request additional approval of the

COR.

4.9 If during the diagnostic the contractor determines that the motor cannot be repaired, the contractor is responsible from notifying the COR. The contractor will be required to assemble the motor and return it to RIA-JMTC. When this occurs, the contractor shall charge a firm-fixed price of $25.00Contractor shall check balance and operation of each repaired motor prior to returning it to

RIA-JMTC.

4.10 Contractor is responsible for all technical data required to service these motors.

4.11 Insulation to be replaced when necessary.

4.12 Contractor shall warranty their service work for 90 days after completion of repair.

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4.13 All travel costs must be in accordance with the Joint Travel Regulations. Costs above the per diem will not be paid. These costs shall be included with all cost estimates.

4.14 Once the contractor has completed the repair, they shall submit a copy of their invoice detailing actual costs to the COR via email. Contractor is still required to submit an invoice in Wide Area Work Flow (WAWF) to receive payment.

4.15 Contractor shall allow for a site visit for visual inspection of the contractors shop at least once per calendar year.

6. SECURITY TRAINING (NOT NEEDING A CAC):

a. AT LEVEL 1 TRAINING:

1. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training. The COR will be provided a copy of the RIA-JMTC AT Level I awareness training and assuring the training is completed.

2. The contractor shall sign a Memorandum of Record for each contractor employee and subcontractor employee to the RIA-JMTC Operations Center prior to a RIA-JMTC electronic keys and access pass being issued.

b. ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND PROCEDURES:

1. The contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Director of Emergency Services.

2. The contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the change clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

c. FOR CONTRACTORS THAT DO NOT REQUIRE CAC, BUT REQUIRE ACCESS TO A DOD FACILITY

OR INSTALLATION:

1. Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center interstate identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility access and local security policies and procedures (provided by government representative). The COR will provide guidance to complete the Access Control Records Check Request Form thru the RIA Directorate of Emergency Services.

d. ACCESS BADGES AND ELECTRONIC KEYS:

1. Contractor will acquire and need to return all issued U.S. Government Common Access

Cards, installation badges, and/or access passes. Use FAR 52.204-9 at the end of the contract or the last day of an individual contractor’s employment.

e. IWATCH (SEE SOMETHING, SAY SOMETHING) TRAINING:

1. The Contractor and all associated subcontractors shall brief all employees on the local IWATCH program. The IWATCH training will be provided in the RIA-JMTC AT training.

f. IMPACT ON CONTRACTOR PERFORMANCE DURIND INCREASED FPCON DURING PERIODS OF

INCREASSED THREAT:

1. During FPCONs Charlie and Delta, services may be discontinued/postponed due to higher threat. Services will resume when FPCON level is reduced to level Bravo or lower. The FPCON descriptions will be provided in the RIA-JMTC AT training. The COR will keep the contractors informed on the current FPCON or any possible FPCON change.

g. RANDOM ANTITERRORISM MEASURES PROGRAM (RAMP) PARTICIPATION:

1. Contractor personnel working on Rock Island Arsenal are subject to participation in installation RAMP security program (e.g.), vehicles searches, wearing of ID badges, etc.).

Contractors will comply with any instructions given by the Rock Island Arsenal Police Department. The RAMP program is discussed in the RIA-JMTC AT training.

h. PARKING:

1. The contractor shall park in designated/approved parking areas only. The COR and/or the

Arsenal Police & Security personnel may designate other areas to park depending upon the work situation.

7. SAFETY AND ENVIRONMENTAL:

a. SAFETY: When services are performed onsite the contractor is responsible for complying with all federal, state, and local safety and environmental regulations, including, but not limited to: Rock Island Arsenal, Department of the Army (DA), Occupational Safety and Health Act, Environmental Protection Agency (EPA), Illinois Environmental Protection Agency (IEPA). The contractor must adhere to all Rock Island Arsenal Safety requirements, policies, and statutes. The contractor shall be responsible for obtaining any hot work/open flame permits required from the Rock Island Arsenal Fire Department. The contractor(s) while working on equipment at the RIA-JMTC will wear proper PPE, to include but not limited to: safety glasses (with side shields), protective foot wear (steel toe), proper clothing (no shorts, tank tops, etc.), safety harness (when working off the floor), welding and cutting apparel (as needed) and adhere to OSHA NFPA 70E Arch Flash when working on electrical equipment. The contractor shall also have and observe an approved electrical lock-out tag-out procedure. As required by the COR, the contractor may be required to submit a Safety Site Plan in limited and justified circumstances.

b. ENVIRONMENTAL: When services are performed onsite all hazardous wastes, acid, and contaminated material generated by the execution of this service contract will be disposed of IAW all applicable federal, state, and local laws and regulations. All transport and decontamination will be performed IAW all applicable interstate, federal, state, and local laws, and regulations. Any materials and/or wastes generated from this effort shall be labeled with appropriate transportation/disposal documentation for off-site disposal to include but not limited to Hazardous waste manifests and associated Land Disposal Restriction. Prior to discussing any environmental issues with the environmental agency of primacy, the contractor shall contact the Contracting Officer (KO) for direction.

c. OZONE DEPLETING CHEMICALS (ODCS): When services are performed onsite the contractor shall assure that none of the materials used contain Class I ODCs as defined by Public Law 102-484, Section 326 during execution of the tasks outlined in this SOW. Parts and equipment shall not contain polychlorinated biphenyl, ozone depleting substances (Class I or Class II), or asbestos materials.