Attachment 0001 Scope of Work (SOW).pdf

Scope of Work (SOW)

VENDOR MANAGED INVENTORY (VMI) HARDWARE

ATTACHMENT 0001

DATED 18 November 2025

Rock Island Arsenal – Joint Manufacturing and Technology Center (RIA-JMTC)

1. Purpose: Contractor to provide and maintain hardware using a Vendor Managed

Inventory (VMI). VMI is defined as managing contract account in accordance with generally accepted VMI practices, which optimize supply chain performance. This includes, but is not limited to, the resupply of designated items by the Vendor through regularly scheduled reviews of on-site inventory counts, removal of damaged or outdated goods, and the re-stocking of inventory to predetermined levels at their specified locations.

1.1. Scope: Contractor will purchase all items on Attachment 0002 and maintain a minimum/maximum supply of each item at Rock Island Arsenal-Joint

Manufacturing Technology Center (RIA-JMTC) using a VMI System.

Contractors shall provide hardware as specified in attachment 0002 to RIA-

JMTC. The items shall be placed in contractor bins and shelving. The contractor shall provide the bins and shelving which will remain the property of the contractor. Contractor shall stock and maintain the bins and shelving.

2. Period of Performance/Term of Contract: Period of Performance will be five (5) years from contract award and will include 60 day phase in period to commence immediately upon award. This will be a 5 year Indefinite Delivery/Indefinite Quantity

(IDIQ) type contract, with five (5), one (1) year periods of performance. The

Government is not obligated to award beyond the minimum guaranteed quantity.

During the 60 day Phase in Plan, the Contractor will hold weekly meetings with the

Government to review work progress and address any issues. A company manager shall be present for these meetings. These meetings may be held on site or via teleconference based on Government’s request.

2.1. Transition to VMI

2.1.1. The contractor shall assume there is zero (0) government stock. At the end of the phase in period (day 61) the contractor shall have the required minimum level.

2.1.2. On day 61, contractor shall maintain stock at quantities no lower than the minimum level and no higher than the maximum level.

2.2. Hours or Operation: RIA-JMTC is open Monday thru Thursday except

Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor is authorized to work during normal business hours when a JMTC Representative is present. Normal business hours are Monday thru Thursday, 0600 to 1500 (6:00am to

3:00pm). If work needs to be completed outside of these hours, the contractor must obtain approval from the Procurement Contracting Officer

(PCO) and the JMTC Representative.

3. SAFETY AND ENVIRONMENTAL:

3.1 Safety: The contractor is responsible for complying with all federal, state, and local safety and environmental regulations, including, but not limited to

Occupational Safety and Health Act (OSHA), Environmental Protection Agency

(EPA), Illinois Environmental Protection Agency (IEPA), and Army regulations.

Contractor must adhere to all Rock Island Arsenal Safety requirements, policies, and statutes. The Contractor shall be responsible for obtaining any hot work/open flame permits required, and coordinating with the Rock Island Arsenal

Fire Department in accordance with (IAW) RIAR 420-2, Chapter 7 – Special

Operations, Welding, Cutting, and Tar Kettles, specifically Section 7-2, pages 27 and 28. To contact the Fire Department for flame permit, contractor shall call

(309) 782-5948 or x-2911 if calling from on-post.

3.1.1 Personal Protection Equipment (PPE): Contractors are required to wear steel toed safety shoes, long pants and safety glasses when in RIA-

JMTC’s manufacturing center. The contractor must supply all of their own

PPE. The Government reserves the right to refuse any contractor who does not properly adhere to the safety requirements listed.

3.2 Security: The RIA-JMTC is an Army installation subject to Department of

Defense safeguards, precautions, and plant protection measures. At all times during the execution of this SOW, the contractor will maintain adequate plant protection devices to minimize espionage, sabotage, and other malicious destruction and damage. The contractor shall comply with all security requirements of the Rock Island Arsenal and be escorted by RIA-JMTC personnel when conducting business within RIA-JMTC fence line.

4. Requirements: The vendor shall supply and stock the hardware listed in Attachment 0002 in the contractor bins and shelving that will be supplied by the contractor. The contractor must provide a comprehensive system of support for RIA-JMTC operations on a 24 hour a day/ 7 day a week basis (except Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings). Requirements to include:

4.1. Point of Contact (POC) to include the point of contacts name, phone number, and email address;

4.2. Guaranteed response within 2 hours in cases of emergency calls;

4.3. Guaranteed physical on-site plant presence within one (1) business day of emergency/expedited service request; and

4.4. Guaranteed inventory refills/replacements within one (1) business day of an emergency/expedited service request.

4.5. Provide an on-site manager for three weeks beginning on day 61 after contract award.

4.6. Attachment 0002 The list will include a description of the items (including the national stock number if applicable), the minimum stock levels, and the unit price. The JMTC Representative will have the final approval on all stocking levels.

4.6.1. Items

4.6.1.1. Substitutes/Equal Items The contractor will not substitute or provide “equal” items without express written permission from the

Contracting Officer in the form of a written modification.

4.6.1.2. Replacement Items All replacement items must be exact to the item it is replacing.

4.6.1.3. Obsolete Items When an item becomes obsolete, the contractor shall notify the Army Contracting Command (ACC) Contract Specialist and the JMTC Representative as soon as possible in writing of the obsolete item. The written notice shall include the following information:

which item will no longer be available, the item which will replace the obsolete item, and the price of the new item.

4.6.1.4. Minimum Quantity The minimum levels shall be 3 months. The minimum quantity shall be stocked at all times. Individual quantities are identified in Attachment 0002.

4.6.1.5. Maximum Quantity The maximum levels shall be 6 months quantity to be stocked in the bins on the shelving. Individual quantities are identified in Attachment 0002.

4.6.1.6. In cases where there is low consumption or the items are packed in larger quantities than the maximum quantities, then the lowest quantity of box or package shall be allowed.

4.7. Shelving Dimensions:

4.7.1. Shelf height cannot exceed 48”.

4.7.2. Contractor to provide shelving and it shall remain the contractor’s property.

4.8. Stocking the Bins:

4.8.1. The contractor shall inventory the bins and shelving as needed. The contractor shall provide a Monthly Consumption Report. All items to be bar coded for tracking purposes.

4.8.2. Items shall be stocked during business hours.

4.8.3. The stocking will be done, when possible, in a fashion so that the oldest items are used first.

4.8.4. In the event that the stock of an item is depleted before the contractor’s scheduled visit, the JMTC Representative will contact the ACC Contract

Specialist and the contractor. The contractor shall replenish stock within 24 hours.

4.8.5. Contractor will maintain an inventory that matches current needs as necessary, and will deliver new inventory to the bins as applicable.

4.9. Reporting:

4.9.1. The contractor shall provide the JMTC REPRESENTATIVE and the ACC

Contract Specialist with a monthly consumption report showing the hardware used and stocked in the bins and shelving. This report shall be in

Microsoft Excel format and should be sent electronically to the JMTC

REPRESENTATIVE and the ACC Contract Specialist. The report shall include the following information at a minimum:

Location (including bldg. number)

Material numbers/Stock numbers

Description of the item

Total quantity stocked

Total quantity used

Item price

Total Price at the bottom per CLIN.

4.10. Ownership of Items:

4.10.1. RIA-JMTC assumes ownership of the product/item when it is placed in the designated bins and shelving at RIA-JMTC.

4.10.2. Road Map: Contractor will provide RIA-JMTC with a “Road Map” that will consist of a diagram of where the items are placed on the contractor provided shelves and bins within the designated stock room to assist in quick location of hardware.

5. ACCOUNTABILITY:

5.1. To ensure accountability, the JMTC REPRESENTATIVE will randomly inspect the items placed in the cabinets and on the racks.

6. QUALITY:

6.1. To ensure quality of the items received, a Quality professional employed by RIA-

JMTC will randomly sample and inspect the items placed in the cabinets and on the racks.

6.2. If an item is found to be defective or non-conforming the COR will contact the contract specialist and the contractor for replacement of the item. The item or items shall be replaced within an 8 hour time period along with an explanation of what corrective actions have been taken to prevent non-conforming items from being placed in the cabinets and on the racks.

6.3. Defective parts will be sent to a “VMI Parts Hospital” deemed by Quality

Assurance to not meet RIA-JMTC quality requirement. This is the location where the contractor will pick up parts that do not meet RIA-JMTC

Specifications. All defective parts/items must be promptly replaced by the contractor at no additional cost to the Government.

6.4. The contractor must have continuous improvement initiatives such as regular meetings with RIA-JMTC on how to improve processes. Performance of this contract will require quarterly performance review meetings with the Contracting

Officer or Contract Specialist.

7. Government Point of Contact:

7.1. JMTC REPRESENTATIVE will be assigned for this action at the time of award.

The JMTC REPRESENTATIVE will coordinate all work with the contractor’s

POC, ACC Contract Specialist, and the appropriate RIA-JMTC activities. If the contractor is unable to meet the requested/scheduled time frames described above, the contractor must immediately notify the JMTC REPRESENTATIVE and ACC Contract Specialist.

8. FINAL ACCEPTANCE:

8.1. Acceptance under this SOW will be performed by the JMTC

REPRESENTATIVE on a monthly basis. The JMTC REPRESENTATIVE will monitor contractor performance in accordance with this SOW.

8.2. The Contractor shall invoice thru the Wide Area Workflow (WAWF) electronic invoicing system. http://www.wawf.eb.mil See clause 252.232-7006.

8.3. Contractor shall attach all bi-weekly consumption report as applicable in WAWF as supporting documentation for the invoice.

8.4. The Contractor shall submit invoices for approval and payment on a monthly basis to the JMTC REPRESENTATIVE and ACC Contract Specialist.

8.5. If acceptable, the JMTC REPRESENTATIVE will sign a Service Acceptance

Report (Receiving Report).

http://www.wawf.eb.mil/

9. Inventory Supply Duties:

9.1. Contractor will maintain an inventory that matches current needs as necessary, and will deliver new inventory to the bins as applicable.

10. Emergency/Expedited Service: Contractor must provide a comprehensive system of support for RIA-JMTC operations during normal business hours (except Federal

Holidays), possibly all three(3) shifts , seven (7) days a week including:

10.1. Emergency contact(s).

10.2. Guaranteed response within 2 hours in case of emergency call a minimum of phone call contact.

10.3. Guaranteed physical on-site plant presence within one (1) business day of Emergency/Expedited Service request

10.4. Guaranteed inventory refills/replacements within one (1) business day of an Emergency/Expedited Service request

11. Personnel: Designated Contractor employees must be able to comply RIA-JMTC security procedures.