Attachment 0001 - RIPD E4000-26-3-31 Vac Furnace.pdf

ROCK ISLAND ARSENAL RIPD: E4000-26-3-31

PURCHASE DESCRIPTION DATE: 28-JUL-26

VACUUM FURNACE FOR AM

1. GENERAL SYSTEM DESCRIPTION

This project is intended to establish a vacuum furnace capability for heat treatment of 3D Printer

Build Plates at Rock Island Arsenal Joint Manufacturing and Technology Center (RIA-JMTC). The system will include the vacuum furnace and all supporting equipment necessary for safe efficient operation including but not limited to a furnace cooling package, a 1000-lb loader system, an inert gas backfill reservoir, a temperature uniformity survey fixture and a spare parts kit.

2. STANDARDS AND PUBLICATIONS

2.1 Clarification

Any ambiguities, questions, requests for clarification or discrepancies between sections of this purchase description, drawings, national or industry standards discovered by the contractor in reviewing this purchase description shall be reported by the bidder in writing to the contracting officer BEFORE THE DATE SCHEDULED FOR CLOSE OF BIDDING/receipt of proposal.

Submission of a proposal or bid shall be construed as evidence that such examination has been made. Therefore, later claims for labor, material, or equipment required, or for difficulties encountered, which could have been foreseen had such reasonable examination been made, may be denied.

2.2 National Standards and Specifications

The contractor shall conform and provide equipment conforming to all local and federal codes and standards applicable to the equipment they are providing based on location and purpose of equipment in effect on the date of the opening of solicitation. It is not the responsibility of the government to make modifications to ensure compliance.

3. DESIGN

3.1 Ownership

3.1.1 This equipment is a standard product of the manufacturer and shall require either no change or minor design changes to meet requirements of these specifications. Therefore, ownership of the design will remain with the manufacturer.

3.2 General Design Standards

3.2.1 DEVIATION FROM PRODUCT: Modifications to the manufacturer’s standard design to achieve requirements as specified in this document are only permissible as dictated by good design practice. For example, mounting a 20-hp motor in a power train designed and normally using a 10-hp motor would not be acceptable.

3.2.2 UNITS OF MEASURE: Dimensions and capacities in this purchase description are given in the English-US (in-lb) system. All dials, gauges, and drawings shall be in the English-

US system or both the English-US and the metric systems, unless otherwise specified in this document.

3.2.3 ID DATA PLATE: The equipment shall include a main data plate which will include the following data as a minimum requirement (additional information is acceptable):

Manufacturer Name, Manufacturer’s Dunns and Bradstreet Number, Manufacturer’s Model

Number, Manufacturer’s Serial Number, Year of Manufacture, Contract Number, Machine

Weight. This information is necessary for compliance with the governments Unique

Identification Program (UID).

3.2.4 DATA PLATES: All instruction, data, and identification plates and labels attached to this equipment and its controls shall be manufactured of corrosion and oil resistant metal or plastic material. All wording shall be in the English language using plain, bold face lettering.

The minimum height of lettering shall be 3/16-in or as indicated by industry standards.

Lettering shall be permanent and have a contrasting background.

3.2.5 ITEM UNIQUE IDENTIFICATION (IUID) REGISTRATION: The contractor shall register the equipment in the IUID Registry (as one single system). IUID registration requires the contractor to input Cage Code, Model Number, and Serial Number into a Government

Database to allow for asset and inventory tracking. IUID Registry of the equipment shall be performed at http://dodprocurementtoolbox.com/site/uidregistry/. Training for IUID is available in https://wawftraining.eb.mil. IUID registration of this equipment is required prior to final payment in the Wide Area Work Flow (WAWF). The contractor shall also affix a machine readable 2-dimensional (2-D) matrix representing the IUID registry to the machine. The IUID

2-D matrix may be included on the ID Data Plate outlined in paragraph 3.2.4.

3.2.6 UTILITY CONNECTION: Equipment supplied to the Rock Island Arsenal will have single point shut-off for each utility supplied to a system. This means that equipment constituting a single system shall be wired to a single main electrical disconnect point, plumbed to a single pneumatic shut-off valve, etc… This will be referred to as the “point of first connection”. Each type of power source may have only one point of first connection. E.g. (1) pneumatic shut-off valve, (1) water supply shut-off valve, (1) electrical disconnect, etc… Each point of first connection shall be clearly labeled on the system and shown in the safety lockout portion of the documentation package. These points must be located on a stationary component and positioned such that they will not create a hazard to personnel during normal operation of the system. The first connection points shall be accessible from the shop floor without the use of ladders, steps, or stools. Access cannot be hampered by operation of the system.

3.2.7 UTILITY CONNECTION LABOR: Rock Island Arsenal shall provide only such labor and materials as will be needed to connect facility utilities to each point of first connection of the system. The supplier will be responsible for all connections beyond the point of first connection for each utility.

3.2.8 UTILITIES AVAILABLE: Rock Island Arsenal shall be responsible for providing the following:

3.2.8.1 Connection of 460-V, 60-Hz, 3-Ph AC electrical power to the fused or breaker type disconnect switch required in the ELECTRICAL DISCONNECT paragraph of this purchase description. Connection does not include filters, surge protection, or any peripheral equipment necessary to make the equipment functional.

3.2.8.2 Connection of approximately 80-psi compressed air to a single point for each system, if needed. Connection does not include filters, dryers, or any peripheral equipment necessary to make the equipment functional.

http://dodprocurementtoolbox.com/site/uidregistry/ https://wawftraining.eb.mil/

3.2.8.3 If, due to contractor caused problems, the equipment or components of the equipment must be moved or removed and replaced, by RIA after initial placement, the contractor shall be billed for such work at current RIA labor and overhead rates.

3.2.9 ELECTRICAL DISCONNECT: The equipment shall be equipped with a manual, fused or breaker type disconnect switch, readily accessible to the operator, which will deactivate the entire equipment. It shall be located no more than 6-ft 7-in from the floor to the highest point the control device. It shall be capable of being locked in the de-energized state (OFF) only.

3.2.10 CONDUIT: Flexible conduit is not permitted in exposed areas. All wires, cables, and hoses will be enclosed by rigid, oil-proof protection, except where flexibility is necessary for operation of the equipment. Flexible wires, cables and hoses shall be arranged to prevent draping or tripping hazards.

3.2.11 SERVICE ACCESS: Components subject to periodic adjustment, replacement, or servicing shall be readily accessible. Meaning that experienced personnel can access the part after no more than 30-min of labor. If any special tools or equipment are necessary to access these components, said equipment will be supplied as part of the system and provided with a proper storage location within the system.

3.2.12 DEFLECTION: The system shall recover from distortion and deflection at no load. The machine and its components shall be sufficiently rigid that work piece finish and tolerances are not impaired by machine vibration.

3.2.13 NEW EQUIPMENT: The equipment furnished under this purchase description shall be new and unused.

3.2.14 COMPONENT ENVIRONMENT: Under no circumstances shall a component be used in an application not recommended by the component manufacturer. Components shall not be subjected to conditions of operation beyond the recommendations of the manufacturer, such as excessive heat, lack of lubrication, over-loading.

3.2.15 REPLACEMENT COMPONENTS: All replaceable components shall be manufactured to definite standards for tolerance, clearance, and finish, enabling components to be field installed without further machining.

3.2.16 CASTINGS AND FORGINGS: All castings and forgings shall be free of defects, scale, and mismatching. No process such as welding, peening, plugging, or filling shall be used for reclaiming any defective part for use in this equipment without the prior written consent of the contracting officer.

3.2.17 SURFACE BUILDING AND COATINGS: Welding, brazing, soldering, coating or plating shall be employed only where specified in the original design. These operations may not be employed as a means of reclaiming a defective part.

3.2.18 FASTENING DEVICES: All screws, pins, bolts, and similar parts shall be installed in such a manner as to prevent change in tightness. Those devices subject to removal or adjustment shall not be swaged, peened, staked, or otherwise permanently deformed. They shall not be installed using permanent bonding adhesives.

3.2.19 CLEANING AND DEBURRING: All surfaces of castings, forgings, molded parts, stampings, and welded components shall be cleaned and free from sand, dirt, fins, flash, scale, flux, and other harmful or extraneous materials. All edges shall be either rounded or beveled unless sharpness is required to perform a necessary function. Except as specified herein, the condition and finish of all surfaces shall be commensurate with the manufacturer’s commercial practice.

3.2.20 PAINTING: All unfinished surfaces of the equipment shall be painted with a lead free and chromium free commercial grade of metal primer and a minimum of one finish coat. The color shall be in accordance with the manufacturer’s standard commercial practice, or as necessary to maintain compliance with OSHA regulations, as applicable.

3.2.21 LUBRICATION: Components specified as requiring lubrication by the original manufacturer shall have an appropriate means of providing said lubrication included in the design of the machine.

3.2.22 DIALS AND GAUGES: All scales, dials, and gauges shall be manufactured of corrosion and oil resistant material. All wording shall be in the English language using plain, bold face lettering. Lettering shall be permanent and have a contrasting background.

3.3 Safety, Security and Environmental

3.3.1 SECURITY: The RIA-JMTC is an Army installation subject to Department of Defense safeguards, various precautions, and plant protection measures. All of the below requirements will be necessary of contractors visiting RIA to satisfy requirements of this purchase description; Additional requirements will be placed on contractors requiring access to the Army

Network, or Common Access Card (CAC), as specifically detailed below. At all times during the execution of this work, contractor personnel will maintain adequate plant protection devices to minimize espionage, sabotage, and other malicious destruction and damage. The contractor shall comply with all security requirements of the Rock Island Arsenal. Rock Island Arsenal island-wide Force Protection levels may be adjusted/changed at any time, which may cause possible delays and will directly affect procedures for accessing the island.

3.3.1.1 Access and General Protection/Security Policy and Procedures: The contractor and any associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Director of Emergency Services. All contractor employees must comply with all personal identity verification requirements (IAW FAR clause 52.204-9) as directed by

Department of Defense (DoD), Headquarters Department of the Army (HQDA), and any local policy. If the Force Protection Condition (FPCON) changes, the Government may require changes in contractor installation access, security matters, or security processes.

3.3.1.1.1 Access to RIA: Contractor and all subcontractor employees performing work at

RIA shall comply with adjudication standards and procedures using the National Crime

Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening

Database (TSDB) and any applicable installation, facility access screening and local security policies and procedures. The JMTC Representative/ COR shall provide guidance to complete the Access Control Records Check request Form though the Rock

Island Arsenal Directorate of Emergency Services.

3.3.1.1.2 Random Antiterrorist Measures Program (RAMP) participation: Contractor personnel are subject to RAMP security program (i.e. vehicle searches, wearing of ID badges, etc.). Contractor shall comply with any, and all instructions issued by the Rock

Island Arsenal Police Department. The RAMP is discussed in the RIA-JMTC Anti-

Terrorism Training.

3.3.1.1.3 During FPCONs levels of Charlie or Delta, services may be discontinued/postponed due to a higher National or local security threat. Services will resume when FPCON Level is reduced to Bravo, or lower. FPCON levels are described in Anti-Terrorism Level I Training.

3.3.1.1.4 Contractor personnel shall return all Installation Badges and access passes as soon as possible prior to contract completion. RIA-JMTC electronic keys and access passes are accountable items, shad shall be returned within 24-hours of no longer being needed. Items will be returned to the COR, or paced in a drop box at a RIA-JMTC access point.

3.3.1.2 Security Training: The contractor shall complete the following training:

3.3.1.2.1 Anti-Terrorism, Level I: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Anti-Terrorism (AT) Level I Awareness training. The COR will be provided a copy of the Rock Island Arsenal –Joint Manufacturing and Technology Center

(RIA-JMTC) AT Level I Awareness Training and assure that the training is complete.

The contractor shall sign a memorandum of record for each contractor employees and subcontractor employee to the RIA-JMTC Operations Center prior issuing any electronic keys, or access pass being authorized.

3.3.1.2.2 iWatch (See Something, Say Something) Training: The Contractor and all associated subcontractors shall complete iWatch Training. iWatch Training shall be provided during the Anti-Terrorism Training.

3.3.1.3 For Contractors requiring Common Access Card (CAC): No CAC will be issued for this contract.

3.3.2 FEDERAL MARIJUANA LAWS REMAIN UNCHANGED: Note: Rock Island

Arsenal is under the exclusive federal jurisdiction of the United States. Under federal law, marijuana is still defined as a Schedule I drug, and possession and use of marijuana is still illegal. Any person using or in possession of marijuana on Rock Island Arsenal may be criminally prosecuted in federal district court. In addition, such individuals may be permanently barred from entering Rock Island Arsenal.

3.3.3 REAL ID: Starting 03-May-2025 all personnel entering Rock Island Arsenal will be required to show a Real ID form of identification.

3.3.4 FIRE PREVENTION AND PROTECTION: The contractor shall comply with all fire prevention measures prescribed in the installation Fire Regulations, a copy of which is on file in the office of the Contracting Officer. A written fire permit shall be obtained from the installation

Fire Marshall for use of open flame devices, such as torches, portable furnaces, tar kettles, or gas and electric welding and cutting equipment, in, on, or within 15-ft of the building. The contractor shall be liable for any fire loss to the Government properly attributable to negligence on the part of the contractor, including failure to comp1y with fire prevention measure described by the terms of this purchase description.

3.3.5 INDUSTRY AND REGULATIONS: The equipment shall comply with the most current of all local, state, and federal laws and regulations listed in Standards and Publications.

3.3.6 MATERIAL EXCLUSIONS: The equipment shall not contain polychlorinated biphenyl

(PCB), ozone depleting substances (Class I or Class II), or asbestos materials.

3.3.7 SAFETY REGULATION COMPLIANCE: The contractor shall comply with standard

OSHA and RIA safety standards, including but not limited to conforming to confined space work requirements when applicable and wearing of Personal Protective Equipment (PPE) where designated.

3.3.8 SAFETY LOCKOUTS: Each point of first connection shall be designed and constructed to allow the utility to be completely isolated from the equipment. This isolation shall be insured by application of a standard key locking padlock. The device(s) shall only be lockable in the de-energized (OFF) condition.

3.3.9 LOSS OF PRESSURE: Hydraulic and pneumatic circuits shall be designed such that loss of pressure, or pressure surges, shall not cause a hazard. Means shall be provided to prevent operation of the equipment with insufficient pressure, if such operation could cause a hazard.

3.3.10 TRAPPED ENERGY: Means shall be provided for the controlled release of stored energy. This energy may be in the form of, but not limited to, air and hydraulic pressure accumulators, capacitors, springs, counter balances and flywheels. When appropriate, a label shall be affixed to the stored energy source to identify the hazard.

3.3.11 WORKING RANGE: Hydraulic and pneumatic components shall be selected, which cannot be adjusted outside the safe working range of the circuit and/or equipment.

3.3.12 ACCUMULATORS: Gas charged accumulators operating above 200-psi charging pressure shall be charged with inert gas.

3.4 Responsibilities

3.4.1 SITE INSPECTION: Any site inspections and/or measurements, which must be taken in order to determine the suitability of the proposed location or to perform the design of the system, are the sole responsibility of the contractor. This may begin prior to completing the bidding process. Rock Island Arsenal will support this function through the POC (point of contact) by guiding personnel, facilitating security registration, and providing general assistance. The contractor will be responsible for providing any and all equipment necessary for this process.

4. COMPONENT SPECIFICATION

4.1 General Description and Dimensions

4.1.1 FURNACE CONFIGURATION: The system shall include a horizontal, front-loading, cold-wall vacuum design.

4.1.2 WORK ZONE DIMENSIONS: The system shall include an internal work zone shall have usable dimensions of at least 18 inches wide x 24 inches deep x 18 inches high.

4.1.3 HEARTH LOAD CAPACITY: The internal hearth shall support a payload of at least

1,000 lbs uniformly distributed at maximum operating temperature.

4.1.4 CHAMBER DOOR: The system shall include a chamber door that is manually opened and closed, includinging a powered rotational locking system for secure containment during high-pressure operations.

4.2 Operating Temperatures and Pyrometry

4.2.1 OPERATING TEMPERATURE RANGE: The system shall operate reliably from ambient temperature up to at least 2,400 °F.

4.2.2 QUALIFIED TEMPERATURE RANGE: The system shall include a furnace which must maintain qualified temperature ranges from at least 900 °F to 2,000 °F.

4.2.3 TEMPERATURE UNIFORMITY: The system shall maintain a strict uniformity tolerance of at least ±10 °F (±5.5 °C) throughout the qualified operating range in compliance with aerospace pyrometry standards.

4.2.4 BURNOUT CAPABILITY: The system shall feature an integrated bake-out / burnout cycle capability of at least 2,500 °F for a duration of up to 1 hour under vacuum.

4.2.5 PYROMETRY STANDARD: The furnace and associated controls shall be capable of meeting all applicable requirements of the latest revision of SAE Aerospace Material

Specification AMS 2750 (specifically Class 2 requirements or better).

4.2.6 THERMOCOUPLES (TCS):

4.2.6.1 Control and Over-temperature TCs: The system shall include S-type thermocouples, housed in independent ports, including an additional port dedicated to performing System

Accuracy Tests.

4.2.6.2 Workload TCs: The system shall be designed to accommodate up to twelve (12) K-type work zone thermocouples, with at least three (3) (and expandable to 12) wired directly to the primary controller for display and process control.

4.3 Hot Zone Construction

4.3.1 ALL-METAL HOT ZONE: The system shall include an all-metal configuration utilizing multiple layers of molybdenum and stainless steel insulation shields, curved/ribbed molybdenum heating elements, and a stainless steel hearth support and frame structure.

4.3.2 HEATING ELEMENT DISTRIBUTION: The system shall include high-durability heating elements (graphite or molybdenum) completely surrounding the work zone in a 360° configuration for uniform heat transfer.

4.3.3 POWER SUPPLY: The system shall be equipped with a smart silicon-controlled rectifier (SCR) power supply unit for precise, balanced heating element control and advanced diagnostic communication.

4.4 Hearth Requirements

4.4.1 HEARTH SUPPORT DESIGN: The hearth support shall utilize a removable pin and rail construction to ensure long-term structural integrity and simplify maintenance.

4.5 Vacuum System

4.5.1 PRIMARY VACUUM PACKAGE: The system shall include a high-efficiency, integrated mechanical pump and booster pump assembly designed for rapid pump-down and ease of maintenance.

4.5.2 HIGH-VACUUM SYSTEM: The system shall include a water-cooled diffusion pump, a pneumatically actuated high-vacuum isolation valve, and a dedicated holding pump system capable of attaining an ultimate vacuum of less than 1.0 x 10^-5 Torr (0.01 microns) for high-vacuum brazing and specialized processing.

4.5.3 PARTIAL PRESSURE CONTROL: Features a standard partial pressure operating range from at least 100 microns to 3,000 microns.

4.5.4 LEAK RATE: The system shall include a vacuum chamber that shall maintain a leak-up rate of no more than 5 microns per hour after pump-down.

4.6 Cool and Quenching System

4.6.1 GAS QUENCH: The system shall include high-velocity cooling utilizing dual gas options either Nitrogen or Argon gas with injection nozzles distributed 360° around the perimeter of the hot zone.

4.6.2 QUENCH PRESSURE: The system shall include a gas quenching system which shall operate at a pressure of up to at least 2-bar.

4.6.3 CLOSED-LOOP PUMPING STATION: The system shall include a package of at least

120 gpm capacity featuring a closed-loop pump skid with a process pump and a sealed tank of at least 500 gallons capacity.

4.6.4 EMERGENCY COOLING BACKUP: The system shall be equipped with a backup emergency diaphragm pump to guarantee uninterrupted water circulation in the event of a primary power loss.

4.6.5 EXTERNAL EVAPORATIVE TOWER: The system shall include an induced-draft counterflow cooling tower designed for external installation, featuring a fiberglass enclosure, axial fan with a heavy-duty TEFC motor, and a cooling tower pumping station with a stainless steel reservoir of at least 500 gallons capacity and a centrifugal supply pump.

Control System & User Interface

4.7 Control System and User Interface

4.7.1 HARDWARE ARCHITECTURE: The system shall include an industrial Programmable

Logic Controller (PLC) backed by an Uninterruptible Power Supply (UPS) to protect process data and ensure safe shut-down during power failure.

4.7.2 USER INTERFACE: The system shall include a windows-based industrial PC utilizing an intuitive operating system displayed on a large, high-definition color touch screen. Features graphical status overviews, trend monitoring, and active alarm tracking.

4.7.3 POWER OUTPUT OPTIMIZATION: The system shall include software-driven power trim capability for independent fine-tuning of power outputs to individual heating zones (front, center, and rear) to maintain temperature uniformity.

4.8 Auxiliary Equipment and Spares

4.8.1 WORKLOAD LOADER: The system shall include a manually positioned, electric-lift loader cart with at least 1,000 lbs operational capacity, featuring a built-in battery charger.

4.8.2 INERT GAS BACKFILL RESERVOIR: The system shall include a ASME-coded tank rated for ≥150 psig with a nominal charge pressure of at least 100 psig. Volume capacity enough to completely charge the system once.

4.8.3 TEMPERATURE UNIFORMITY SURVEY FIXTURE: The system shall include a high-temperature stainless steel Temperature Uniformity Survey (TUS) fixture rated for operation up to the maximum certified temperature of the furnace, conforming to AMS 2750H specifications.

4.8.4 MAINTENANCE PARTS KIT: The system shall include a standard maintenance spare parts package containing essential consumables, seals, and preventative maintenance items.

4.9 Dimensions:

4.9.1 DOOR ACCESS: The equipment shall be shipped either assembled or disassembled to pass through a door 12-ft wide by 12-ft high, and shall not exceed 25-ft in length.

4.9.2 COMPONENT WEIGHT: The maximum weight of any one piece shall not exceed

25,000-lbs.

4.9.3 INSTALLED FLOORSPACE: When installed complete, the equipment shall be contained in an area 18-ft long and 18-ft long, excluding the operator’s area. Maximum height shall not exceed 12-ft. Width is defined as front to back from the operator’s normal operating position.

4.10 Calibration:

4.10.1 Certificate: The contract shall preform equipment testing and calibration to ensure that operates to the maximum certified temperature, which will be proved-out to the U.S.

Government before final equipment acceptance.

4.11 Machine Models

4.11.1 The contractor shall provide models of the machine to be used for cad drawing and programming purposes.

5. INFORMATION TECHNOLOGY SYSTEMS AND SUPPORT

5.1 Installation IT Support:

5.1.1 PERSONNEL: RIA-JMTC will not provide the technician credentials to access the workstation. Access to the workstation will be provided by the RIA-JMTC IT Support Staff escort. Removable Media e.g., CD/DVD/USB/SD/External hard drive will be scanned prior to use. Programs and software must be ran from RIA-JMTC approved/provided media or

CD/DVD(s). Contractor Devices will not be allowed to connect to the RIA-JMTC network nor will they be allowed to connect to RIA-JMTC equipment other than to scan and transfer media.

5.2 Media/ Devices

5.2.1 REMOVABLE MEDIA: Removable media consists of the following: CD, DVD, USB, SD, and External Hard Drives. Removable media shall be scanned prior to use. Programs and software must be ran from RIA-JMTC approved/ provided media or CD/ DVD(s).

5.2.2 CONTRACTOR DEVICES: Contractor Devices will not be allowed to connect to the

RIA-JMTC network and they will not be allowed to connect to RIA-JMTC equipment other than to scan and transfer media.

6. APPROVAL/SHIPPING

6.1 Shipping

6.1.1 RESPONSIBILITY: The contractor is responsible for delivery of the equipment to the

Rock Island Arsenal. Adequate preserving of equipment surfaces, packing, marking, and skidding of materials for shipment shall be the responsibility of the contractor. If special lifting devices, such as hooks or eyes, are required for ease of handling, they shall be supplied with the equipment. Any special devices shall be returned to the contractor upon request only if they will not be required for future movement of the equipment, and at the contractor’s expense.

6.1.2 SHIPPING SCHEDULE: Be aware, the Rock Island Arsenal will only off-load equipment arriving between 6:00 am and 12:00 pm (noon), local time on Mondays through

Thursdays except holidays. For information concerning holidays, the contractor should consult the contracting officer. There is no place to stage transporting vehicles awaiting the arrival of contractors. All equipment shall be delivered at the same time, meaning the same day (multiple trucks are acceptable) unless pre-authorized to deliver on multiple days by the RIA-JMTC contracting officer.

6.1.3 RECEIVER: All shipments to Rock Island Arsenal including installation tools and/or replacement parts, as well as the original shipment of the equipment, shall be marked “ATTN:

Mr. Robert Mcclure TARA-LGC”. Items not correctly marked are subject to being returned at the vendor’s expense.

6.1.4 ARRIVAL INSPECTION: Upon receipt of equipment at Rock Island Arsenal, a preliminary inspection shall be performed to determine condition and/or count. This inspection shall be performed by Rock Island Arsenal personnel.

6.2 Installation

6.2.1 LABOR AND MATERIAL: The supplier is solely responsible for providing all labor, materials, hardware, tools, and equipment necessary for complete installation/start-up of this system except as specifically listed in this document as being provided by the Rock Island

Arsenal.

6.2.1.1 Any lubricants, coolants, oils etc. required for initial start-up and operation shall be the responsibility of the contractor to provide.

6.2.1.2 Any anchoring mechanisms/materials shall be the responsibility of the contractor to provide. If RIA-JMTC is installation the foundation, JMTC will be responsible for the installation of the contractor provided anchoring mechanisms in preparation for machine placement.

6.2.1.3 Any decking, stairs, rail systems, or other specialized operator/machine interfaces shall be provided by the contractor for use at the install location

6.2.2 SUPERVISION: Supervision of the installation process will be the responsibility of the contractor. Rock Island Arsenal shall retain the right to periodic inspection and evaluation of the process, as it deems necessary.

6.2.3 OFF-LOADING/PLACEMENT: Off-loading of the equipment from the delivery vehicle, and placement of the equipment in position for the installation is the responsibility of the contractor. The contractor shall not be allowed to use government equipment to accomplish this work.

6.2.4 OFF-LOADING/PLACEMENT OPTION: At the request of the contractor, Rock Island

Arsenal will perform the off-loading and placement of the equipment.

6.2.4.1 Any special requirements or precautions to be observed shall be the responsibility of the contractor to provide.

6.2.4.2 The contractor or his representative may be present during this process; however, such person will be responsible for being present upon arrival of the equipment at Rock

Island Arsenal. Off-loading and placement shall not be delayed to allow arrival of the contractor or his representative.

6.2.4.3 If, due to contractor caused difficulties, the equipment or components of the equipment must be moved, removed or replaced by Rock Island Arsenal after initial placement, the contractor shall be billed for such work at current Rock Island Arsenal labor and overhead rates.

6.2.5 LIABILITY: In any case, the equipment remains the property of the contractor, and the contractor shall assume all responsibility and liability for the equipment and the work performed upon it. The government shall be held harmless for any damage done to the equipment at any time up until final acceptance of the equipment by Rock Island Arsenal, except in the case of intentional damage and/or gross negligence on the part of Rock Island

Arsenal personnel.

6.2.6 SET-UP: The contractor shall be responsible for set-up and connection of the equipment beyond connections of the utilities to the points of first connection.

6.2.7 Delivery Hours or Service Hours: Service calls, equipment installation, training, and equipment delivery (where the contractor offloads) will only be allowed from 0600 – 1530, Monday through Thursday, except for Government Holidays. Deliveries of items where the contractor has opted for Government “off-loading option”, must be received before 1200 hours.

These hours are subject to change, however, the Government will notify the contractor of such changes. The vendor will contact the designated Performance Certifier/ COR to obtain an electronic key for their representative (i.e. delivery driver) in order to have access to the facility.

Deliveries and service calls outside the normal hours stated above will be coordinated with the

Performance Certifier/ COR to address any emergency situations."

6.3 Completion

6.3.1 Final acceptance of the equipment shall occur after the following:

6.3.1.1 Set-up completion by the contractor.

6.3.1.2 Successful completion of performance testing at Rock Island Arsenal.

6.3.1.3 Final inspection approval by the government representative or inspector. This is to verify full compliance with this description to include amendments and modifications to the final contract. The government representative shall perform any and all tests he deems necessary to insure compliance with this description and industry standards to include, but not limited to ease of control, convenience of operation, safe operation, and adequacy of lubrication devices.

6.3.1.4 All required training is complete.

6.3.1.5 Complete documentation packages are delivered.

7. TRAINING

The contractor shall provide instruction in proper operation and maintenance of the equipment without additional cost to the government. Training shall be of sufficient duration that the recipients are able to demonstrate a reasonable level of competence as determined by the equipment installer and/or the inspector. Acceptance may be delayed as a result of inadequate training.

7.1 Schedule

Training shall training shall be coordinated with the Rock Island Arsenal. Daily training shall begin no later than 6:30 a.m. CST and shall continue until at least 2:15 p.m. CST. This is required to get full coverage of the 1st shift of operation at RIA-JMTC. If training does not begin until after the stated time, RIA-JMTC may at its option require additional training at a different time to compensate for the loss of training caused by the late start. This may include more time than what is represented by the delay (e.g. a 1-hr delay may require 2-hrs later to impart the knowledge lost).

7.2 Location

All training shall be performed at the Rock Island Arsenal. It shall be performed using the equipment purchased in this description.

7.3 Type

Each type of training shall be given independently. Rock Island Arsenal shall coordinate with the contractor to provide the proper personnel for each type of training. The following types of training shall be provided by the contractor.

7.3.1 OPERATOR: Training shall be provided by the contractor for (5) operators. This shall include instruction on the safe, efficient operation of the equipment delivered. The trainees supplied by RIA-JMTC shall be familiar with machine operation, but not necessarily with the style or type of controls provided with the equipment. (E.g. for a new CNC lathe, the operator will be familiar with CNC lathe operation, but may have no experience with a Fanuc control system.)

7.3.2 MAINTENANCE: Mechanical and electrical control and diagnostic maintenance training shall be provided by the contractor. This shall include information on troubleshooting and preventive maintenance procedures. This shall be provided for (2) personnel.

8. SERVICE

8.1 Service/Support Requirements

The contractor shall have as a minimum, a verifiable service/repair capability which meets or exceeds the following requirements:

8.1.1 STAFF: Staffed by qualified, English speaking personnel fully knowledgeable in the service/repair of the equipment offered.

8.1.2 TELEPHONE ACCESS: Telephone access to service/repair personnel shall be available for consultation during Rock Island Arsenal normal working hours. Rock Island

Arsenal normal working hours are 8:00 am CST to 3:00 pm CST, Monday through Friday, except legal federal holidays.

8.1.3 ON-SITE RESPONSE: Physical, on-site response shall be possible within 48-hrs of notification that service/repair of the equipment is necessary.

8.1.4 MAINTENANCE PARTS: Parts necessary for periodic replacement such as belts, hoses, filters, and other parts normally considered as spare parts, by the manufacturer, shall be stocked and available for shipment.

8.1.5 PRIOR HISTORY: Said service/repair capability shall have been available to the general public prior to the issue date of this purchase description. Adequate proof of prior availability shall be provided upon request.