Attachment 0001 - PWS_Format New_28FEB2025.pdf

PERFORMANCE WORK STATEMENT (PWS)

TASK ORDER (TO) for COUNTERMEASURES PRODUCTION

PROCESS EQUIPMENT DESIGN

1.0 MISSION OBJECTIVE:

Crane Army Ammunition Activity (CAAA) is an Army tenant at Naval Support Activity, Crane approximately 40 miles southwest of Bloomington, Indiana. CAAA is planning a large, multi-year effort which will modernize the entirety of the CAAA countermeasures flares production processes at a new complex that is planned to be constructed. Refer to Attachment 01 for a preliminary expected facility/process layout.

This project’s effort focuses on providing technical, specialized equipment design experience for modernized countermeasures production processes. Goals of the project include:

Identification of modern technologies to improve safety, production throughput, efficiency, and product quality, including where automation can be efficiently applied to processes, Assistance with process layouts, flow diagrams, hazard analyses, etc. for hands-on processes as well as remote operations, Identification of all process-related infrastructure requirements (equipment utility demands, space needs, applicable electrical hazard classifications, structural requirements, high speed deluge fire protection, industrial hygiene ventilation, etc.), Equipment design/layout that can be competitively solicited for bid (avoiding sole source equipment requirements where possible); where not possible due to lack of available products to meet specific mission requirements, contractor shall provide assistance with sole source justification, Equipment planning compliant with all Department of Defense requirements (to include explosives safety) as well as applicable non-DoD industry regulations (ex: National Fire Protection Association, NFPA), and

In-process hazard classification determination to inform equipment design requirements such as proper operator protection from hazards/personal protective equipment (PPE), material of construction, shielding/pressure relief, and feeds/speeds.

Note: Facility design is not included in this scope. However, this equipment modernization design effort will inform facility/infrastructure design requirements by others (ex: utility demands, electrical hazard classifications for spaces based on process, and physical space required for process equipment).

2.0 PERFORMANCE REQUIREMENTS:

A. PHASE ONE: Existing Process Evaluation, Market Research, and Preliminary Design Note: In this phase, the outcome is to review and confirm development of the existing equipment design concept plan in enough detail to confirm previous determinations related to approximate space, utility, and remote process requirements necessary for the facilities/infrastructure. This information will be used by others performing the infrastructure design. The equipment cost estimate will be used for programming and decision-making for the eventual equipment acquisition contract. Estimated timeline Phase 1: Contract award thru end of FY25.

1) Kick-off Meeting/Data collection. Confirm understanding of Crane’s existing countermeasures production processes, quality/safety/environmental requirements, desired process improvements, and preliminary concepts for further research via comprehensive site visit/s and information sharing session/s. Document findings and design constraints in kick-off meeting minutes for government concurrence (deliverable 6.1.1).

2) Liaison with other government agencies, laboratories, and private industry with similar manufacturing processes (ex: chemical processing, advanced manufacturing) as needed to confirm technologies from previous contractor efforts to be applied to Crane’s countermeasures production.

3) Confirm previous design efforts’ applicability of various process modernization courses of action (COAs) for countermeasures production as needed.

4) Review, analyze and provide recommendations to ensure that safety, industrial hygiene, and environmental impacts/risks are reviewed and incorporated into planning processes and systems (deliverable 6.1.2).

5) Provide technical expertise toward safety, human factors engineering, product assurance, manufacturing science and technology (MS&T), and value engineering in the countermeasures production specialty area.

6) Provide scientific, engineering, and technical expertise and recommendations related to various COAs for further design development as needed for any Government decision points based on previous design efforts (deliverable 6.1.2).

7) Further develop and analyze GOV-selected COA/s as needed. Update and provide process flow diagrams, equipment footprint layout, and other necessary information for all Crane countermeasures production processes, accounting for efficient production flow, plant layout, manpower requirements, special test and inspection equipment, capacity constraints, production control systems, safety hazards, time and cost standards, and line/process training requirements (deliverable 6.1.3). Drawing sets should include:

i. An updated table detailing all pieces of equipment and their associated estimated utility, space, and special infrastructure requirements (ie: structural, ventilation, high speed deluge, etc.) and

ii. Updated applicable electrical hazard classification of each piece of equipment as needed.

The contractor shall analyze production schedules for various countermeasures end items with new equipment design to align with CAAA’s overall program requirements.

Document this information in a report that illustrates daily operational throughput at various process steps (deliverable 6.1.2). While the Phase 1 design will not give detailed equipment information, the report shall illustrate that the designer has considered critical production planning information into the design, such as: startup and shutdown processes and estimated timeframes, number of operators, maintenance requirements, and daily and weekly cleaning requirements.

8) Provide manufacturing and equipment design expertise during development of the preliminary infrastructure design by others. Participate in virtual and/or onsite working meetings to identify the process equipment-related infrastructure requirements (power, compressed air, communications, etc.) to appropriately support the modernized countermeasures production processes this contract is designing. Note: Facility design work is by others. This contract only informs the facility design as related to process equipment infrastructure needs.

9) Provide a rough order of magnitude cost estimate for all process equipment in the design, including any necessary markups such as escalation to the Government-provided program year (deliverable 6.1.2).

10) Analyze existing countermeasures mix data available and perform a data gap analysis for full in-process hazard classification determinations for all manufacturing process steps.

Provide a report of findings with recommendations for further computer simulation (examples: CHEETAH, Integrated Violence Model) or full testing necessary to fully classify the materials in each process step (deliverable 6.1.2).

Note: Modeling and simulation and/or testing plans and reports will ultimately need approved by various Government agencies including United States Army Corps of Engineers (USACE) Huntsville Center (HNC), Joint Munitions Command (JMC) and Department of Defense Explosive Safety Board (DDESB). Coordination of the recommended/planned approach for hazard classification will need routed through the appropriate channels by the Government as part of this effort.

B. PHASE TWO: Full Design Development Note: In this phase, the outcome is to continue development of the equipment design to a final layout prior to finalization of the infrastructure design (by others). The equipment cost estimate will be used for refining the program amount for the eventual equipment acquisition contract. Estimated Timeline Range Phase 2: FY26-FY27.

1) Perform computer simulation and/or assist with overseeing in-process hazard classification determination testing as applicable per approved written plan from Phase 1 and present findings in a report with all backup data in the determination (deliverable 6.1.2).

Note: Areas utilizing modelling, simulation, or testing in validation approach for hazard classification determination will ultimately need coordinated with USACE HNC, JMC, and DDESB. The Government will facilitate this coordination.

2) Further develop and design selected COA. Finalize process flow diagrams, equipment footprint layout, and other necessary information for all Crane countermeasures production processes, accounting for efficient production flow, plant layout, manpower requirements, special test and inspection equipment, capacity constraints, production control systems, safety hazards, time and cost standards, and line/process training requirements (deliverable 6.1.3). Drawing sets should include:

i. A table detailing all pieces of equipment and their associated utility, space, and special infrastructure requirements (ie: structural, ventilation, high speed deluge, etc.),

ii. List of applicable electrical hazard classification of each piece of equipment,

iii. Electric/hydraulic/pneumatic diagrams/schematics of entire equipment system

iv. Detailed drawings for any custom designed equipment and tooling (non-COTS), and

v. Associated material (mass flow) and energy balance diagrams of the process including the chemistries.

Design package shall also include equipment performance specifications (deliverable 6.1.4). The contractor shall analyze production schedules for various countermeasures end items with new equipment design to align with CAAA’s overall program requirements. Document this information in a report that illustrates daily operational throughput at various process steps (deliverable 6.1.2). Report shall include associated production planning information such as startup and shutdown processes and estimated timeframes, number of operators, maintenance requirements, and daily and weekly cleaning requirements. Report shall also document equipment requirements related to hazards/personal protective equipment (PPE), material of construction, shielding/pressure relief, and feeds/speeds. A pre-final version of the forementioned information shall be sent for Government comment and approval prior to finalization of the design.

3) Provide manufacturing and equipment design expertise during development of the final infrastructure design by others. Participate in virtual and/or onsite working meetings to identify the infrastructure requirements to appropriately support the modernized countermeasures production processes. Note: Facility design work is by others. This contract only informs the facility design as related to process equipment infrastructure needs.

4) Provide a detailed cost estimate for all process equipment in the design, including any necessary markups such as escalation to the Government-provided program year (deliverable 6.1.2).

C. PHASE THREE: Equipment Procurement Pre-Solicitation Assistance Note: In this phase, the outcome is to assist in development of the solicitation package for the equipment acquisition contract. Equipment specification documents shall also be finalized during this phase. The equipment cost estimate will be used as a basis for the Independent Government Estimate (IGE). Estimated Timeline Range Phase 3: FY29 – FY30.

1) Provide input to the formulation of Request for Proposals (RFPs) to include recommendations for the preparation of SOWs (deliverable 6.1.6) as well as design specifications (deliverable 6.1.4).

2) Refine cost estimate from Phase 2 as needed for all process equipment in the design, including any necessary markups such as escalation to the Government-provided program year (deliverable 6.1.2).

3) Provide technical recommendations and expertise to cost, source selection, and other proposal evaluation/contracting efforts, and/or provide analysis of trade-off studies and risk assessments of competing technologies or systems. Ex: serving on technical review board as subject matter expert reviewing contractor proposals for equipment procurement.

4) NOTICE OF ORGANIZATIONAL CONFLICT OF INTEREST

In accordance with FAR 9.505-1, if a contractor provides systems engineering to be used in a competitive acquisition, that contractor may not be awarded a contract to supply the system or any of its major components; or be a subcontractor or consultant to a supplier of the system or any of its major components. To allow the awarded contractor of this design contract to submit a proposal for this requirement, either as a prime contractor, subcontractor, or teaming partner, or to be a consultant to a prime contractor, subcontractor or teaming partner, could provide that eventual procurement contract offeror an unfair competitive advantage. Therefore, in order to avoid this organizational conflict of interest, the awarded contractor for this design contract is hereby prohibited from participating in future solicitations as a prime contractor, subcontractor, team member or partner with any other offeror during procurement of the equipment designed in this contract. The contractor is further prohibited from acting as a consultant to any supplier of the system or any of its major components. Any offer for the eventual equipment procurement contract which includes this contract’s design contractor in any of the above-referenced capacities will be rejected as unacceptable.

D. PHASE FOUR: Design Assistance during Procurement and Installation (Time and Materials) Note: In this phase, the outcome is to assist with any technical reviews and issues that arise during the procurement and installation phase of the equipment acquisition contract. Estimated Timeline Range Phase 4: FY30 – FY31.

1) Review all procurement contractor provided submittals to ensure compliance with contract and design intent. Provide feedback and suggestions.

2) Assist Government in answering any design-related RFIs from procurement contractor.

Assist in resolving any design-related issues that arise during installation, which could include re-design of portions from previous phases if necessary.

3) Oversee installation of equipment for compliance with design intent. Assist with equipment production start-up as needed.

4) Revise design drawings and other documentation as needed to provide the government with “as built” conditions.

3.0 TRAVEL: Travel may be required in performance of this PWS. The contractor must receive approval from the COR prior to performing any travel. Trip report shall be documented per deliverable 6.1.1.

Travel may include: initial data collection site visit after award, an estimated (3) two- to three-day long meetings/site visits per design phase, and any other visits deemed necessary by the contractor to perform the tasks of this PWS. The contractor shall include travel costs to Crane, Indiana in their quote.

4.0 SECURITY:

Classified access is not required for performance of the task order.

4.1 All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I Awareness training within 10 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT level I Awareness training is available at the following website: http://jko.jten.mil.

4.2 Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

4.3 Contractor and all associated sub‐contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC‐III) and Terrorist Screening Database (Army Directive 2014‐05/AR 190‐13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative); or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4.4 The contractor and all associated sub‐contractors shall brief all employees on the local iWATCH Army program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 10 calendar days of contract award and within 5 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

4.5 The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it and why it needs to be protected. The contractor shall implement OPSEC measures as ordered by the commander.

In addition, the contractor shall have an identified certified Level II OPSEC coordinator per AR 530‐1.

4.6 Per AR 530‐1, Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

4.7Include DFARS clause 252.204-7012, which requires the contractor to comply with NIST 800-171. Also include DFARS provision 252.204-2019 into solicitations. Acquisition officials should follow procedures outlined in DFARS 204.73 and verify vendors have an adequate NIST SP 800-171 summary assessment score within the Supplier Performance Risk System (within PIEE). If the score doesn't show a medium- or high-level assessment with a score of 110 or better (as described in the "NIST SP 800-171 DoD Assessment Methodology"), include clause 252.204-7020 and obtain the vendor's "system security plan" and "plan of action" for NIST SP 800-171 verification and assurance by Army security officials.

5.0 GOVERNMENT FURNISHED PROPERTY:

With the exception of meeting space for in-person conferences on the Crane installation and required past countermeasures production documentation necessary to aide in the design, no government-furnished property is expected to be included in this effort.

6.0 DELIVERABLES:

Data provided shall be delivered as follows:

6.1 The contractor shall prepare data as specified for all tasks. The data shall be prepared and delivered IAW the following and sent to the Government via email or DoD SAFE site to the contracting officer representative:

Section Deliverable Frequency Format

6.1.1 Record of Meeting

Minutes Within 2 weeks after meeting with GOV

PDF

6.1.2 Scientific &

Technical Reports / Studies

Submitted as specified in Contractor’s Phase 1, 2, and 3 schedules concurrent with full design package submittal.

Reports combined in PDF and Microsoft Word source files;

cost estimates combined in PDF

6.1.3 Product

Drawings/Models

Per contractor’s schedule in all phases

Combined PDF set and source files in SolidWorks

(SLDPRT,

SLDASM, and SLDDRW file types)

6.1.4 Performance

Specification Documents

Per contractor’s schedule in Phases 2 and 3

Combined PDF and Microsoft Word source files

6.1.5 Contractor’s

progress, status, and management report

Monthly during period of performance

PDF

6.1.6 Acquisition Support

Documentation

Per contractor’s schedule for Phase 3

Microsoft Office products as applicable

6.2 A Contractor’s Progress, Status and Management Report shall be submitted monthly IAW deliverable 6.1.5.

7.0 ACCOUNTING FOR CONTRACTOR SUPPORT: In accordance with FAR 52.204-14 and 52.204-15, the contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this task order for Crane Army Ammunition Activity via the internet at www.sam.gov. (See SAM User Guide). Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. For more information about the SCR requirements, service contractors should contact the Federal Service Desk (FSD) at 866-606-8220 (U.S.) or 334-206- 7828 (international) Monday - Friday 8:00 a.m. to 8:00 p.m. ET.

The contractor shall report ANY substitutions or use of unqualified labor occurring during the period of performance, to the contracting officer.

8.0 PERFORMANCE OBJECTIVES/METRICS:

8.1 This performance-based service task order incorporates the following performance objectives: (1) Delivery of high quality technical performance; (2) adherence to schedule; (3) control of labor resources;

(4) effective management and contract compliance; (5) small business utilization; and (6) regulatory compliance. It is the contractor’s responsibility to employ the necessary resources to ensure accomplishment of these objectives. This includes ensuring that labor provided is qualified for the positions they are filling. The Government’s assessment of the contractor’s performance in achieving these objectives will utilize the standards, acceptable quality levels, surveillance methods, and performance incentives described in the Performance Requirements Summary matrix set forth in Appendix A. The performance incentives will be implemented via the Government’s past performance assessment conducted in accordance with Part 42 of the Federal Acquisition Regulation (FAR), as applicable, and the “Task Order Performance” criteria of the annual award term evaluation, found in Basic Blanket Purchase Agreement (BPA) provision 45.

8.2. The performance objectives, standards, and acceptable quality levels shall be applied on a TO basis with performance incentives to be implemented on an annual basis. The Government will conduct informal interim counseling sessions with the contractor’s Program/TO Manager to identify any active TO performance that is not meeting the acceptable quality levels. These sessions will be conducted at least on a quarterly basis in order to provide the contractor a fair opportunity to improve its performance level.

8.3. The contractor will be notified, in writing, of the Government’s determination of its performance level for each performance objective including all instances where the contractor failed to meet the acceptable quality level.

APPENDIX A

PERFORMANCE REQUIREMENTS SUMMARY MATRIX

PERFORMANCE

OBJECTIVE

PERFORMANCE

STANDARD

ACCEPTABLE

QUALITY LEVEL

(AQL)

METHOD OF

SURVEILLANCE

PERFORMANCE INCENTIVE

High Quality Technical Performance

TO requirements met with little rework/re-performance required and with few minor and no significant problems encountered

Performance meets all technical and functional requirements, and is highly responsive to changes in technical direction and/or the technical support environment

Assessments, evaluations, analyses, recommendations, and related input are thorough, reliable, highly relevant to TO requirements, and consist of substantial depth and breadth of subject matter

Deliverable reports contain all required data and meet all applicable requirements

Contractor delivery of products and/or services meets all TO requirements.

Performance occurs with no required re-performance/ rework at least 80% of time.

Problems that are encountered are minor and resolved in a satisfactory manner.

Monthly Inspection of Deliverable Products/ Services

Assignment of performance rating for QUALITY criteria:

EXCEPTIONAL

Performance and deliverables meet all and exceed many TO requirements.

Performance delivered with no required re-performance/rework at least 95% of time; problems that are encountered are minor and resolved in a highly effective manner.

VERY GOOD

Performance and deliverables meet all and exceed some TO requirements.

Performance delivered with no required re-performance/rework at least 90% of time; problems that are encountered are minor and resolved in an effective manner.

SATISFACTORY

Performance and deliverables meet all TO requirements. Performance delivered with no re-performance/rework at least 80% of time; problems that are encountered are minor and resolved in a satisfactory manner.

MARGINAL

Some TO requirements not met and/or performance delivered with re-performance/rework required more than 20% of time. Problems encountered were resolved in a less than satisfactory manner.

UNSATISFACTORY

Many TO requirements not met.

Numerous re-performances/rework required. Substantial problems were encountered and inadequate corrective actions employed.

Adherence to Schedule

TO milestones, periods of performance, and/or data submission dates are met or exceeded

Contractor meets TO delivery requirements at least 80% of the time (excluding gov’t caused delays)

Monthly Inspection of Deliverable Products/ Services

Assignment of performance rating for SCHEDULE criteria:

EXCEPTIONAL

TO milestones/ performance dates met or exceeded at least 100% of time (excluding government caused delays)

VERY GOOD

TO milestones/ performance dates met or exceeded at least 90% of time (excluding government caused delays)

SATISFACTORY

TO milestones/ performance dates met or exceeded at least 80% of time (excluding government caused delays)

MARGINAL

TO milestones/ performance dates met less than 80% of time (excluding government caused delays)

UNSATISFACTORY

TO schedule/performance dates met less than 70% of time

Control of Labor Resources

Contract labor mix is controlled in efficient and effective manner

Actual TO labor resource mix is maintained within 20% of originally awarded TO resource mix

Monthly Inspection of TO Performance, Performance/Cost Reports, Payment Invoices

Assignment of performance rating for COST CONTROL criteria:

EXCEPTIONAL

Actual TO resource mix maintained within 10% of originally awarded TO resource mix

VERY GOOD

Actual TO resource mix maintained within 15% of originally awarded TO resource mix

SATISFACTORY

Actual TO resource mix maintained within 20% of originally awarded TO resource mix

MARGINAL

Actual TO resource mix maintained within 25% of originally awarded TO resource mix

UNSATISFACTORY

Actual TO resource mix exceeds 25% of originally awarded TO resource mix

Effective Management & Contract Compliance

Overall management of people and services is performed without major issues.

Cooperation of the contractor, responsiveness to requests from the Contracting Officer/Contracting Officer’s Representative and effective Communication with the Government team.

Coordination between Team Members and control of Subcontractors is seamless.

Review and Resolution of Issues are handled quickly and adequately without affect to mission.

Personnel working tasks are correctly aligned to the proper labor categories with respect to their qualifications as identified in the applicable schedules.

Problems that are encountered are minor and resolved in a satisfactory manner.

No more than one incident of personnel working outside of the proper labor categories or with incorrect qualifications.

Routine Inspection of Performance, Resumes and Communications

Assignment of performance rating for MANAGEMENT

& CONTRACT

COMPLIANCE criteria:

EXCEPTIONAL

Actual TO management exceeds the expectations in all areas: High Levels of Efficient and Effective Communication and Coordination with NO reported issues. NO incidents of improper qualifications or labor categories.

VERY GOOD

Actual TO management expectations exceeds expectations in at least one area:

High Levels of Efficient and Effective Communication and/or Coordination with limited amounts of reported issues of which ALL were resolved without incident. NO incidents of improper qualifications or labor categories.

SATISFACTORY

Actual TO management is satisfactory:

Efficient and Effective Communication and Coordination with ALL reported issues resolved without incident. No more than ONE incident of improper qualifications or labor categories.

MARGINAL

Actual TO management is less than satisfactory: Communication and Coordination was inconsistent with some reported issues not resolved (or not resolved in a timely manner causing delays to mission). OR More than ONE incident of improper qualifications or labor categories.

UNSATISFACTORY

Actual TO management is poor:

Communication and Coordination was inconsistent with several reported issues not resolved (or not resolved in a timely manner causing delays to mission). AND More than ONE incident of improper qualifications or labor categories.

Small Business (SB) Utilization

Utilization of proposed small businesses aligns with percentages proposed.

Actual TO utilization of small businesses is no more than 10% less than the proposed utilization percentages.

Routine Inspection of Performance/ Cost Reports

Assignment of performance rating for SMALL

BUSINESS UTILIZATION

criteria:

EXCEPTIONAL

Actual TO SB utilization meet in all the proposed percentages and exceeds in at least ONE area.

VERY GOOD

Actual TO SB utilization meets in all areas.

SATISFACTORY

Actual TO SB utilization maintained within 10% of originally proposed percentages.

MARGINAL

Actual TO SB utilization maintained within 25% of originally proposed percentages.

UNSATISFACTORY

Actual TO SB Utilization is less than 75% of originally proposed percentages.

Regulatory Compliance

Compliance with Regulation and Policy

Compliance with Laws and Regulations, Instructions and other required polices as required.

All Antiterrorism and operational security training is completed on time (see Appendix C and BPA SOW 5.1).

No violation of compliance with Regulations, Instructions or Policies.

Training is completed on time 95% of time.

Routine Inspection of Contractor’s Records and Review of TO Performance.

Assignment of performance rating for REGULATORY COMPLIANCE criteria:

EXCEPTIONAL

Actual TO compliance with all regulatory requirements and all required training is performed 100% on time.

VERY GOOD

Actual TO compliance with all regulatory requirements and all required training is performed 98% on time.

SATISFACTORY

Actual TO compliance with all regulatory requirements and all required training is performed 95% on time.

MARGINAL

No major violation of compliance requirements and all required training is performed less than 95% on time.

UNSATISFACTORY

Any major violation of compliance requirements OR required training is performed less than 80% on time.