Attachment 0001 - Purchase Description Copier Lease 18DEC2020.pdf

ATTACHMENT 0001

PURCHASE DESCRIPTION

MULTI-FUNCTION PRINTER LEASE – 157TH INFANTRY BRIGADE

CAMP ATTERBURY JOINT MANUEVER TRAINING CENTER

EDINBURGH, INDIANA

18 DECEMBER 2020

1. GENERAL INFORMATION:

1.1 BACKGROUND – The 157th Infantry Brigade is headquartered at the Camp Atterbury

Joint Maneuver Training Center (CAJMTC) in Edinburgh, Indiana. The brigade utilizes multifunction devices to support the administrative needs of the Brigade command and staff sections, multiple Battalions, visiting Training Support Battalions, and the mobilization support requirements of various customers located throughout the installation and surrounding areas. It has historically been to the government's benefit to utilize a vendor to supply the equipment in order to mitigate the need to purchase the equipment/toner and to service a fleet of office machines.

1.2 SCOPE OF WORK - The Contractor will be required to provide 23 multi-function printers for the 157th Infantry Brigade at CAJMTC, located in a remote location. The lease period of performance shall be for one (1) Base Year of 12 months and four (4) – 12 month option years.

Vendor must provide 24 hour or less resolution on any device issues.

2. MINIMUM REQUIREMENTS FOR EQUIPMENT:

At a minimum, devices shall meet all of the following minimum requirements:

2.1 Multi-Function Color Printer (8) -

Color availability

23 ppm standard or higher

1000 sheet paper capacity (multiple trays)

Multiple paper sizes/types (standard, recycled, thick, bonded, labels, OPH Film: Various sizes with auto-sensing such as 8 ½ through 11 x 17)

Fixed Optical

1200 dpi output (600 x 1200 enhanced)

Integrated network scanning capability

Autosensing

Sorting, multiple copying features (such as booklet)

Duplexing capability

Toner Save Modes

RJ-45 Ethernet @ 100 Base T

Network OS: Windows 10, Server 2003R2/2008R2 compatible

PCL 5E, PCL 6

Common Access Card (CAC)/PIV authentication availability in accordance with (IAW)

HSPD-12 and Department of Defense (DoD) compliance requirements by facilitating CAC multifactor authentication required by the U.S. Department of Defense (DoD) for access to network-based devices and systems.

PDF and TIFF format availability

LDAP

Scan destinations support manual, address book, and other capabilities

24 hour or less repair/replacement of equipment

2.2 Multi-Function Black and White Printer (15) –

Black and White availability

23 ppm standard or higher

1000 sheet paper capacity (multiple trays)

Multiple paper sizes/types (standard, recycled, thick, bonded, labels, OPH Film: Various sizes with auto-sensing such as 8 ½ through 11 x 17)

Fixed Optical

1200 dpi output (600 x 1200 enhanced)

Integrated network scanning capability

Autosensing

Sorting, multiple copying features (such as booklet)

Duplexing capability

Toner Save Modes

Must meet all minimum requirements noted in 2

RJ-45 Ethernet @ 100 Base T

Network OS: Windows 10, Server 2003R2/2008R2 compatible

PCL 5E, PCL 6

CAC/PIV authentication availability IAW HSPD-12 and DoD compliance requirements by facilitating CAC multifactor authentication required by the U.S. Department of Defense

(DoD) for access to network-based devices and systems.

PDF and TIFF format availability

LDAP

Scan destinations support manual, address book, and other capabilities

24 hour or less repair/replacement of equipment

3. ADDITIONAL REQUIREMENTS FOR EQUIPMENT:

The price shall include, at a minimum 5,000 copies for each black/white device, pooled shared..

Color devices shall include 2,000 color and 3,000 black/white per month for each device, pooled shared. Monthly overages shall be billed on a separate funding line/CLIN per copy for each color and black/white copies.

4. SPECIFIC TASKS ASSOCIATED WITH THE LEASE:

4.1 DELIVERY - The contractor will be responsible for delivering multi-function devices within 21 days of the award of the contract.

4.2 SETUP – The contractor will be responsible for ensuring that all equipment is configured and fully functional at the time of delivery. The 157th Infantry Brigade will be responsible for connectivity and network configuration as needed.

4.3 SERVICE – The vendor is required to provide and maintain all items to keep the devices operational to include toner, drum kits, ink and any other consumable items with the exception of paper. Due to the remote location and the mission status of the unit, the vendor will provide 24 hour or less resolution on any service call. If any of the copiers or its components become unserviceable or are operating poorly, the contractor shall be required to repair the copier or replace with a comparable item within one business day. If the unit or component cannot be repaired, then the contractor shall be required to replace the copier with a comparable item within one business day. Service call response time includes toner and other consumable item replacements as needed.

4.4 NOTIFICATION - The contractor will be responsible for providing the customer with documentation at the time of delivery that identifies the equipment provided and the location that it was delivered to.

4.5 EQUIPMENT RECOVERY - The contractor is responsible for the removal of all components within 48 hours of the final lease date.

4.6 MAINTENANCE -The contractor is responsible for all fair wear and tear maintenance/repair on the machines the contractor installs. The 157th BDE is financially responsible for damage to the contractor's equipment that results from negligence.

4.7 TONER- The contractor will provide all toner, cartridges, drum kits (as needed by the specific machine) and staples required to operate the machine. The contractor will not be responsible for providing paper.

4.8 ANNUAL COPIER SERVICE- The contractor shall inspect and service each component once annually to ensure that each device is operating at maximum efficiency. The contractor will notify the customer when the annual service has been performed on each machine.

4.9 COPIER LIFECYCLE - The contractor shall be required to replace equipment once the device reaches 1 million copies, when the item reaches the service life, or when then item no longer complies with Department of Defense or component regulations and policies as it applies to connecting to operability in a DoD environment or Government network such as STIGS.

4.10 MOVING COPIERS – In the event a device is moved by the 157th BDE, the 157th BDE is responsible for the repair of any damage incurred by the move. The customer will notify the contractor when a copier has been moved and the location that it has been moved to.