Attachment 00 - AE Design SOW - Administrative Wing Philadelphia.doc

6-14-23

CORPORAL MICHAEL J. CRESCENZ

DEPARTMENT OF VETERAN AFFAIRS MEDICAL CENTER

PHILADEPHIA, PA 19104

ADMINISTRATIVE WING ADDITION

PROJECT NUMBER: 642-401

WORK STATEMENT

A. DESCRIPTION OF WORK

Provide professional Architectural and Engineering (A/E) services including the investigative survey to fully develop construction documents for the new 2 story addition with 1 story interstitial floor and a green roof/ solar panels to the administrative wing of Building 1 and renovation of basement of Building 1 at the Corporal Michael J. Crescenz Department of Veterans Affairs Medical Center (CMCVAMC).

The administrative wing of Building 1 was designed and built to allow additional stories on it for future expansion. The goal of this project is to expand the administrative wing and relocate administrative staff into the new expansion. The expansion would add two 8,000 square feet stories and one 8,000 square feet floor (4000 square feet interstitial floor and 4000 square feet for storage) to the administrative wing. The newly designed space will consist of administrative offices and support space. The administrative wing roof could be utilized for green roof &/or solar panels. There is currently one elevator in the administrative wing. This would be upgraded to 2 elevator cabs and expanded to the newly built floors. The design would also include upgrading the air handling unit that serves the administration wing and renovation of 2,800 square feet in the basement of administrative wing for the morgue family room, EMS offices and training/medical media room. The existing Phone Operators Suite located Building 1, 1st floor, adjacent to the Police dispatch area will be relocated to this new wing. Design will include a new Phone Operators suite with integral bathroom and rest room. The Phone Operators suite are the first responders to all the alarm in the medical center and they are required to communicate these alarms to the medical center via Fire Alarm system and Overhead Announcement. These area alarms must be relocated to the new Phone Operator’s suite. AE to access all alarms in current Phone Operators room that will be located in the new Phone Operators room. All communication paths must be run from each area to the new Phone operators as required. All communication lines from each initial area to Phone Operators room shall be new cabling and pathways.

The selected A/E firm will be required to collaborate with the CMCVAMC and Office of Construction & Facilities Management Staff and VA Design Guides to determine structural, architectural, mechanical, electrical, and plumbing design requirements. The firm will also attend programming meetings with Medical Center Engineering staff. As-builts for administrative building is not available. Any drawings concerning the existing conditions will be provided to the selected A/E firm but are for reference only, until they have been verified by the selected AE design team. Any deviation between the drawings and actual conditions will be called out on the drawings and reported to the CMCVAMC Engineering Department / Projects Section. The selected A/E firm will also be responsible for providing a construction estimates of contract time and cost associated with their final drawings and specifications.

All designs shall be accomplished in accordance with VA guidelines and specifications, which are available on the Internet at http://www.cfm.va.gov/til/. A/E shall pay particular attention to NFPA, VA Handbook and VHA Directives. A/E is responsible for providing all services necessary for design of this project – i.e. mechanical, electrical, sampling and monitoring, and control. Any major design deviations from these manuals should be discussed and approved by the Medical Center before the design is incorporated on the contract documents.

The A/E shall collaborate with Medical Center Infection Control staff to conduct the Infection Control Risk Assessment (ICRA) to incorporate the necessary protection as part of the construction documents.

The A/E shall provide recommendations for solar panels, green roof, energy reduction and water conservation and will incorporate recommendations into final design based on all approved recommendations only.

The survey of existing conditions is to include all areas above, below, and adjacent to the work site that will be affected by the construction project. A/E firm to survey and review existing layout in Building 1 and provide recommendations for the best way to access newly built floors from building 1 2nd floor, 3rd floor and 4th floor. A/E firm shall design any changes that needs to be made in Building 1 2nd floor, 3rd floor and 4th floor layout to provide access/ doors to new addition. A/E firm will be required to investigate the existing condition and capacities of the all existing utility systems, to include but not limited to the following:

· Hot water for heating

· Domestic hot water

· Chiller / Existing HVAC Systems

· Electrical Power

· Drainage

· Flow Units for Sanitary

· Telecommunication

· Fire Protection

All systems must be thoroughly investigated to ensure the needs of the end users will be satisfied. Investigations shall include the existing building structure, site utility plans and any system modifications necessary to complete the new addition. Phasing will be determined and incorporated into the 35% design documents. Phasing must work within budget and allow the VA to continue operations with minimal interference.

A/E firm will be required to include the services of an independant Fire Safety Engineer for review of all drawings and specifications.

The C&A requirements do not apply, and a Security Accreditation Package is not required.

B. GENERAL

1. A/E firm shall have licensed professional architects/engineers currently registered in the state of Pennsylvania or in a state of which Pennsylvania has recognized the engineering license.

2. A/E shall be responsible to provide a complete bid package to the Contracting Officer consisting of plans, specifications, cost estimates and their related information. Drawings shall be submitted in AutoCAD, specifications in Microsoft Word and the cost estimate in Microsoft Excel.

3. The contract drawings shall have a cover sheet, which shall include but not limited to the following information:

· Department of Veterans Affairs Logo

· Drawing Index

· AE Firm Name and Logo

· All Engineering Firm Names

· VA Contract Specialist Assigned

· Contact information for same

· VA COR Assigned

· Contact information for same

· Project Title

· Building Number

· Drawing Title

· Approved Box

· Revision Date Log

· Phase

· Issue Date

· Checked By

· Project Number

· General Notes

4. All drawings shall be scaled, and all pertinent information shall be dimensioned.

5. Each professional discipline shall be separately designed and be sealed by the respective A/E.

6. All design work shall be coordinated by the prime A/E, who shall be responsible for all field investigation, site surveys, measurements, and engineering design calculations.

7. The A/E shall assure compliance with and design according to all local, federal, Department of Veterans Affairs, OSHA Regulations, state laws, regulations, codes, and ordinances.

8. AE shall prepare specifications using the VA master specification.

9. Plans shall be drawn using standard professional and acceptable engineering drafting skills, scales, and standards. The A/E shall be responsible to provide and show in scale plans, elevations and details required to construct this project in which the prospective bidder is clear on the proposed intent and scope of work.

10. A/E shall clearly define and indicate on plans all “new” and “existing” conditions.

11. A/E shall show, draw, locate, define, denote, and detail all points of connection of new work to the existing.

12. A/E shall plan, define, detail, draw and show on the contract documents exact routing of any new utility proposed for this project. A/E shall as part of this project, physically inspect each new routing, provide routings and/or rerouting of existing utilities to prevent any conflicts. A/E shall design project to show exact location of new utilities on the contract plans.

LOCATION

Corporal Michael J. Crescenz VA Medical Center;

3900 Woodland Ave, Philadelphia, PA 19104.

DESIGN SUBMISSIONS/DELIVERABLES:

Design submission and deliverables will be in accordance with the A/E Submission Instructions for Minor and NRM Construction Programs; PG-18-15, Volume C (See Attachment 2: A/E Submission Requirements).

QUALITY ASSURANCE/QUALITY CONTROL (QA/QC)

The Design Offeror or A/E shall develop, execute and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The A/E shall provide an outline of the actions the firm will take during the design process to ensure a quality finished design is achieved.

COST ESTIMATE

In accordance with FAR 52.236-22 Design within Funding Limits, the construction cost limit for the construction contract cannot exceed $14,000,000.

A detailed estimate of construction cost (using RS Means, Cost Works) and Market Study/Survey shall be provided with each design submission. Emphasis shall be placed on cost and scope management. The design shall be within the project construction budget and be consistent with the identified project scope. The development of construction documents by the Design Team shall include deductive alternates, up to 10% of the approved project cost estimate.

C. ARCHITECTURAL

1. Provide final 1/8” scale plans for the proposed project. The 1/8” scale plans should show footprint of new addition, modifications to the existing structure necessary to maintain life safety and egress from the area. Show all rooms, room numbers as provided by VAMC, door swings, corridors, electrical closets, mechanical shafts and spaces, plumbing fixtures, all vertical circulation, including stairs. Provide all demolition plans for all items required for removal.

2. Provide 1/8" scale reflected ceiling plans for all areas.

3. Provide a separate 1/8” scale plan for fire protection measures. Include smoke barrier partitions, fire partitions, fire alarm devices, fire extinguisher cabinets and exit patterns to demonstrate compliance with the applicable codes and the fire egress pattern.

4. Provide separate ¼” scale details for toilet room, SPD area and conference room.

5. Provide all details necessary to fully describe the installation requirements of all architectural elements (i.e. wall types, typical framing details, typical door details, etc.).

D. PLUMBING

1. Review existing building and site utility plans and provide plans that address any necessary relocations needed to facilitate construction of the new addition.

2. Provide demolition plans for all fixtures and any piping to be removed and or relocated.

3. Provide floor plan showing all plumbing fixtures and associated water, waste, etc. relocations necessary to support the installation of the new emergency distribution system. Plumbing lines should include all points of connection with the existing plumbing system.

4. Review and update details necessary to fully describe the installation requirements of the plumbing system.

5. Provide riser diagrams showing current conditions and any demolition and/or new work required in project

E. FIRE PROTECTION

1. Provide drawings showing all changes to the existing fire sprinkler system to accommodate new floor plan layouts. Provide drawings showing all changes and new pipe installations. Show installation of new fire sprinkler system throughout the new space. Show smoke zone partitions and coordinate with sprinkler system zones.

2. All plans shall be reviewed by a fire protection engineer.

F. HVAC

1. Provide demolition plans for all HVAC systems and devices to be removed.

2. Provide schedules for all HVAC equipment to be incorporated on the project

3. Provide details necessary to fully describe the installation requirements of the HVAC systems and any changes to existing.

4. Provide data that is the basis for the design, including design calculations, parameters, and factors. Reference source of all data. Provide total heating and cooling loads for the affected areas.

5. Provide duct and piping layouts for floor plans. Show the smoke and fire protection features of the HVAC system.

6. The HVAC design should be based on direct digital control (DDC) and connected to the existing building computer system.

7. Provide design for new air handler and associates systems for new addition.

G. ELECTRICAL

1. Provide basis for design, including basic assumptions and points of connection with existing electrical system.

2. Provide all plans and details necessary including the replacement of automatic transfer switches, shunt-trip breakers, new feeders, etc.

3. Provide updated single line diagrams for normal and emergency power.

4. Provide lighting and power plans with single drawing of any new riser or plan feeds.

5. Provide demolition drawings for all items to be removed and relocated.

6. Provide drawings for the extension / reinstallation of the public address system and security systems if required.

7. Provide drawings for new telephone / data cable system based on CMCVAMC standards as stated in MCM_FITS_02 Instructions for Voice-Data Cabling.

8. Provide calculations and analysis of voltage drop, overcurrent protection, selective coordination, and arc flash.

9. Provide light fixture schedule and fixture detail drawings.

10. Provide panel schedules for all new/existing panels incorporated on the project.

11. Use equipment manufacturer’s documents for basis of design.

12. Provide all plans and details necessary for existing and /or new items to include but not be limited to the following: Speaker System, Cable for TV, VA Wi-Fi, Guest Wi-Fi, Nurse Call, and Security items (i.e. Panic Buttons, Cameras, Card Swipes, etc.)

13. Provide systems drawings for nurse call, cable TV antenna.

14. A/E firm will work with VA Police and security consultant in development of plans.

H. CIVIL/SITE/LANDSCAPING

1. Provide all survey work, and site plans necessary to accommodate the new addition. New site plan shall address site security, parking and pedestrian walkways.

2. Provide revised grading and landscaping plans.

3. Provide site utility plan, which addresses electrical site lighting, existing duct banks, storm, and sanitary lines, impacted by the proposed new addition.

I. STRUCTURAL

1. Review and update foundation and framing plan necessary for the new addition.

2. New addition shall match existing building construction.

3. Provide all necessary details for bid documents.

J. REVIEWS

A. A high-level 25% schematic review will be held with selected VA Medical Center staff to ensure an understanding of the project between the VA and the selected A/E firm. The A/E firm shall submit 3 options for floor plan, that fits the program requirements.

B. A conceptual review (35%) will be held. At this review the AE firm shall present its’ program, methods, potential phasing plan and schedule under this work statement. This review will be scheduled after the design team has completed the on-site investigative review.

C. Formal Review: There will be two formal reviews; one each at the 65% and at the 95% design completion stages. The AE shall supply two (2) copies of drawings, five copies of specifications and two copies of cost estimates for each formal review. Review meetings will be scheduled approximately two weeks after receipt of the documents by the Medical Center. The AE shall incorporate any comments, notes or changes provided at a review meeting into the next review package. In addition, the AE shall incorporate any comments, notes or changes provided at 95% review meeting into the construction documents and cost estimate.

SIXTY-FIVE PERCENT (65%) REVIEW—WORKING DRAWINGS

A. Specifications: Submit (2) copies of marked-up VA master specifications for each section to be used in final specifications.

B. Constructions Drawings: Provide (2) copies of plans showing all necessary alternations to existing areas affected by this project. Drawings should include demolition plans, final room and floor configurations with all doors and equipment located on the subject plans. A reflected ceiling plan, HVAC plan, plumbing plan, electrical power and lighting plans should be provided for this review. A room finish schedule should be provided for each type of room in the project along with plans, elevations and details. Engineering drawings shall identify all major points of connections to existing systems.

C. Estimates: Provide (2) copies of construction cost estimates.

D. Brand Name Only: A/E shall provide a list of any proposed Brand Name Only materials or equipment in project with individual justifications as part of 65% drawings for CO approval.

E. Brand Name or Equal: A/E shall provide a list of any proposed Brand Name Or Equal materials or equipment in project with individual justifications as part of 65% drawings for CO approval.

F. Finishes: Provide a binder with samples of the final finishes selected and a copy of the Specification section 090600 Interior / Exterior Finishes, Materials and Finish Schedule.

G. Preconstruction Risk Assessment: AE shall provide two (2) copies of initial Preconstruction Risk Assessment as required by MCM 138-41. Assessment shall also be provided in Microsoft Word and Adobe Acrobat file formats.

H. ICRA: ICRA drawings shall be based on Preconstruction Risk Assessment and will show all walls, anti-rooms, and location of negative air exhaust for each phase.

I. Abatement: Asbestos and Lead Abatement, if required, shall be included in 65% drawings.

J. Phasing: 65% submission drawings shall include clearly delineated phasing lines on all architecture, mechanical, plumbing, electrical, and fire protection drawings

K. Bid Deducts: Bid Deducts shall be finalized based on VA 35% comments, be incorporated into the 65% design submission, and clearly delineated in drawings, specifications, and estimate.

ONE HUNDRED (100%) PERCENT REVIEW—WORKING DRAWINGS

A. AE shall provide report detailing the addressing and/or incorporation of any and all VA comments from 65% review into 100% drawings.

B. Specifications: Submit (2) copies of marked-up VA master specifications for each section to be used in final specifications. Specifications shall be tailored specifically for project, with any unnecessary specification sections removed, spec writer notes deleted, and any and all editing (i.e. // marks or [ ] brackets) of specifications sections shall be completed with any missing information shall be inserted into said editing marks or brackets. AE shall provide a finalized, master submittal registry identifying all submittals, separated by specification section, required to be submitted by the contractor for review during construction in an Excel Format as part of 100% package. Specifications shall also be provided in Adobe Acrobat and Microsoft Word file formats.

C. Brand Name Only: A/E shall provide a list of any proposed Brand Name Only materials or equipment in project with individual justifications as part of 100% drawings for CO approval.

D. Brand Name Or Equal: A/E shall provide a list of any proposed Brand Name Or Equal materials or equipment in project with individual justifications as part of 100% drawings for CO approval.

E. Constructions Drawings: Provide (2) copies of plans showing all necessary alternations to existing areas affected by this project. Drawings should include phasing, bid deducts if applicable, existing utilities, demolition plans, completed elevation sections and details, HVAC, plumbing, life safety, IRCA, controls, architecture, security, IT, electrical, single line diagrams, panel schedules and calculations. Plans shall also be submitted in AutoCAD 2020 and Adobe Acrobat file formats.

F. Preconstruction Risk Assessment: AE shall provide two (2) copies of final Preconstruction Risk Assessment. Assessment shall also be provided in Microsoft Word and Adobe Acrobat file formats.

G. ICRA: ICRA drawings shall be based on Preconstruction Risk Assessment and will show all walls, anti-rooms, and location of negative air exhaust for each phase.

H. Abatement: Final Asbestos Abetment design, if required, shall be included in 100% drawings.

I. Phasing: 100% submission drawings shall include clearly delineated phasing lines on all architecture, mechanical, plumbing, electrical, and fire protection drawings

J. Finishes: Contractor shall fully incorporate finishes as determined by VA Interior Designer during 65% design into 100% submission. Provide a readable 11” x 17” copy of the finish legend and finish plan for the CMCVAMC Finish Binder.

K. Bid Deducts: Bid Deducts, if required, shall be incorporated into 100% design submission, and clearly delineated in drawings, specifications, and estimate.

L. Third Party Life Safety Review: Contractor shall employ and utilize the services of a third party, independent life safety consultant to conduct a fire and life safety peer review of the project. A complete copy of consultant’s report will be submitted as a part of the 100% design.

M. Estimates: Provide (2) copies of construction cost estimates with any and all potential bid deducts included. Estimates shall be divided by phase, spec section and trade (labor, equipment, and material).

N. Documents shall meet all applicable federal and state codes/requirements, including but not limited to OSHA, DER, EPA, NEC, and NFPA 101 Life Safety Code and shall meet the requirements of VA Program Guide PG-18-15.

O. After incorporation of 100% review comments the A/E shall provide two (2) full size and one (1) half-size set of sealed construction plans stamped by design professionals, two (2) bound copies of final specifications, electronic version of specifications in Microsoft Word and Adobe Acrobat and drawings in AutoCAD 2020 format and Adobe Acrobat, (2) copies of the final construction estimate, and a report detailing how each comment from 100% review was addressed or incorporated.

ESTIMATES

The Engineering firm will make use of the construction budget to derive the 70% and 100% construction cost estimates. All estimates shall be current as of the date of submission and escalated to the date of award as provided by the VA. Show unit quantity, unit measure, unit cost and total cost of labor and materials for each subheading, as required by “VA FORM 10-6238, Estimate Work Sheet”. All costs will include insurance, taxes and applicable subcontractors’ markup. Use wage rates that reflect current local wages. The latest Department of Labor wage survey available at the VA will be provided upon request. The A/E shall price materials and equipment at the contractors buying level. Sales tax, when applicable, will be added to the material and equipment costs. Estimates should include an appropriate percentage for overhead and profit.

K. OPTION LINE ITEMS

SOLICITATION SUPPORT SERVICES – Option Line Item:

· Pre-bid site visit to include meeting and project walk around. This is the meeting where contractors are invited to the job site to visually inspect the construction site in order to accurately develop a construction bid package.

· Answer any technical questions/requests for information (RFIs) received from contractors over the duration of the solicitation, including questions asked during the site visit. Questions from contractors may come at multiple times and cover several or a few questions over the course of the solicitation period. Technical question responses will be provided to the Contracting Officer who will distribute the information via amendment to the solicitation.

· Answers to RFIs will be required from the A/E within five calendar days of the date the questions are sent to the A/E from either the project COR or CO. An alternate response period may be submitted for review, however, unless approved by the CO and COR, the A/E is required to comply with the five-calendar-day requirement.

· Throughout the solicitation period, the A/E shall provide addenda as necessary if required to revise specs and drawings.

· In response to any technical questions and/or addenda issued during the solicitation period, the A/E shall provide any final revisions to the 100% FC CD as part of the construction contract. These documents shall be labeled Final Construction.

CONSTRUCTION PERIOD SERVICES – Option Line Item: The Construction Period Services will commence with the award of the Construction Contract and will terminate with the acceptance of the facility by the VA. Note that this will only take place if the option for CPS was exercised. Unless otherwise provided in this Agreement, the A/E shall not provide administration of the construction contract. The A/E shall act in an advisory and consultant capacity to the Contracting Officer. He shall not be the representative of the Contracting Officer at review meetings or on the construction site and shall make no such representation to the Construction Contractor(s) without the specific written approval of the Contracting Officer. The A/E shall have no authority to approve any construction means or methods of work of the Construction Contractor. The A/E shall not be responsible for or have control or charge over the acts or omissions of the Contracting Officer’s Representative or Construction Contractor, Sub-contractors, or any of their agents or employees, or any other persons performing any of the work and shall not be responsible for the failure of any of them to carry out the work in accordance with the Construction Documents.

REQUEST FOR PROPOSAL DOCUMENTS – INTERPRETATION: The A/E, when requested, shall assist the Contracting Officer and his Contracting Officer Representative to interpret the Request for Proposal documents and shall:

(1) recommend any action(s) he deems suitable for the satisfactory prosecution of the design of the proper construction work.

(2) prepare any supplemental drawings, specifications or other documents that may be required to clarify or supplement the Request for Proposal documents.

(3) assess the preparation of Construction Contract Modifications initiated by or through the VA to be executed in accordance with the Request for Proposal documents.

MODIFICATIONS/CHANGE ORDER REQUESTS: Modification requests shall be submitted within seven (7) calendar days of submittal to the A/E. This includes the review of the contractor’s change order/modification proposal for construction change orders, as well as the formulation of an IGCE for the modification, as requested. The A/E's reply regarding his/her review of cost proposals and his/her recommendations shall include an independent breakdown of costs in detail, quantities, and unit prices and shall cover both additions and deductions of labor, materials, and equipment. The A/E shall also supply cost estimates as requested by the COR for Request for Proposals for anticipated changes.” All documents in any of the electronic formats listed above. Note - If major modification, VA will provide additional time and document format guidance.

SHOP DRAWINGS AND SUBMITTALS: When necessary, the A/E will, through the VA, review certain submittals and make recommendation. The A/E may be required to hold joint reviews with the VA technical staff on complicated system submittals. Such responsibility shall be carried out with reasonable promptness as to cause no delay.

The A/E shall check Government furnished and/or the construction shop drawings, detail drawings, schedules, descriptive literature and samples, testing laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the design concept and construction documents. The A/E shall recommend approval, disapproval, or other suitable disposition. He shall evaluate the submittals with reference to any companion submittals that constitute a system.

SITE VISITS AND INSPECTIONS: During the Construction Period, the A/E shall make visits to the project site. Site visits shall be made as and when requested by the Contracting Officer or his authorized representative. CPS shall include a minimum of 10 Site Visits during the construction phase of the project. Type and discipline of site visit shall be determined at the time of need by the COR. This includes visits to be made during intermediate, air conditioning systems, inspections, for partial final, and final inspection and for special purposes as requested by the Contracting Officer. A site visit is defined, except for payment purposes, as a visit to the site by one man for any part of a day. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The Contracting Officer has the prerogative to determine the professional discipline(s) required for each visit. The A/E shall observe the construction, advise the VA of any deviations or deficiencies. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the Contracting Officer or his authorized representative within three calendar days following the site visit date.

(1) Intermediate Inspections: The A/E shall provide registered architects and engineers who are familiar with the design work of the project to act as observers and advisers to the VA team conducting intermediate inspections.

(2) Intermediate Air-Conditioning Inspections: The A/E shall provide registered engineers who are familiar with the air-conditioning design of the project to act as observers and advisers with a VA team conducting intermediate inspections of the air-conditioning system. The number of such inspections and scheduled time thereof will be determined by the Contracting Officer.

(3) Partial Final and Final Inspections: The A/E shall provide registered architects and engineers in the number and of the disciplines at the time requested by the Contracting Officer to act as observers and advisers with a VA team conducting partial final and/or final inspection(s) of the project.

TIMELY RESPONSE: As time is of the essence, particularly during the construction phase, the A/E shall promptly review and approve, disapprove, or take other appropriate action upon all the VA requests. The A/E shall submit recommendations on all shop drawings and other submittals and other requests within fifteen (15) calendar days after receipt.

RECORD DRAWINGS: The VA shall furnish to the A/E a marked-up set of prints showing all changes made during the construction period. The A/E shall incorporate into the drawings all significant changes marked-up by the VA and any significant changes made by solicitation amendments and construction contract modifications. The revision portion of title block shall be dated and noted “Record Drawings”. The A/E shall prepare record drawings by making changes on the original contract drawings (with amendments posted). A copy of the updated original will be sent to the VA for verification. Upon the verification of the VA, the A/E will submit the originals to the Contracting Officer in hardcopy and on DVD. The A/E shall deliver the record drawings to the Contracting Officer within sixty (60) calendar days after receiving the marked-up documents from the VA. Submission shall be subject to the approval of the Contracting Officer as to quality and completeness.

ASBUILTS: AE shall also incorporate contractor’s as-builts/redline drawings on AutoCAD (2020) bound and provide both electronic (two CD’s clearly labeled) and hard copy sets. Hard copy sets of as-built drawings shall consist of one full size set and four 22”x34” size sets.

L. PERIOD OF PERFORMANCE

The delivery date for this contract shall be 355 calendar days from Notice of Award. Performance time to include VA review of each submission as identified.

Furthermore, AE Firm shall meet the following schedule, unless negotiated otherwise with VA CO and COR prior to award.

Solicitation Support Services and Construction Period Services (optional Line Items) shall be performed for the length of time between the time the option(s) are exercised and acceptance of Construction Completion. The VA has 365 calendar days from final acceptance of the design to exercise the option(s) for Solicitation Support Services and Construction Period Services.

M. GOVERNMENT FURNISHED INFORMATION

Government furnished information includes, but not limited to, the following information found on the VA’s Technical Information Library website (http://www.cfm.va.gov/TIL) - to be used for this project, as applicable (use most recent version):

PG-18-1

Master Construction Specifications for VHA Projects

PG-18-3

Design and Construction Procedures

PG-18-4

Standard Details and CAD Standards

PG-18-5

Equipment Guide List

H-18-8

Seismic Design Handbook

PG-18-9

Space Planning Criteria

PG-18-10

Design Manuals (by discipline)

PG-18-12

Design Guides (graphical, by function)

PG-18-13

Architectural Accessibility, Barrier Free Design Standards

PG-18-14

Room Finishes, Door and Hardware Schedules

PG-18-15

Minimum Requirements for A/E Submissions (included as Attachment A)

PG-18-17

Environmental Compliance Manual

H-7545

VA Cultural Resource Management

Physical Security and Resiliency Design Manual for VA Facilities, Mission Critical Facilities

VA Signage & Wayfinding Design Manual

VA HVAC Design Manual

VA Fire Protection Design Manual

VA Asbestos Abatement Design Manual

VA Sustainable Design Manual and Guiding Principles Checklist

VA-Space & Equipment Planning System (VA-SEPS)

VA Architectural Design Manual

VA Design Manuals for Estimating, Electrical, Elevator, Lighting, Plumbing & Telecommunications

LIST OF ATTACHMENTS

Post Award Specs-Drawings Review Checklist - FINAL – 20221117

PG 18-15 AE Submission Reqts Vol C

VHA Directive 1013 - Seasonal Influenza with Vaccines