Attachent A - Statement of Work.pdf

J. Edgar Hoover (JEH)

Waste Management Services for the

Finance and Facilities Division

Statement of Work

December 9th, 2025

SECTION A – SUPPLIES OR SERVICES AND PRICES/COSTS

The Federal Bureau of InvesƟgaƟon (FBI) has a need for a contractor to furnish all necessary labor, materials and equipment to establish, staff and manage the solid waste operaƟons on the first basement level of the J. Edgar Hoover (JEH)/FBI Headquarters Building between the hours of 8:00 am and 8:00 pm, Eastern Time (ET), Monday through and Friday, excluding Federal Government Holidays, etc.

CONTRACT TYPE

This contract will be Firm-Fixed price for a Base Plus Four OpƟon Periods (02/01/2025 – 01/31/2031) and will be evaluated on a Lowest Price Technically Acceptable (LPTA) Basis. This requirement is being set-side for small business (SB must be HUBZone, SDVOSB, or WOSB only).

OBSERVANCE OF LEGAL HOLIDAYS

(a) The Government hereby provides NOTICE and Contractor hereby acknowledges RECEIPT that Government personnel observe the listed days as holidays.

New Year’s Day MarƟn Luther King’s Birthday Presidents Day Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day Juneteenth InauguraƟon Day (when applicable)

(b) In addiƟon to the days designated as holidays, the Government observes the following days:

Any other day designated by Federal Statute Any other day designated by ExecuƟve Order Any other day designated by the President’s ProclamaƟon

(c) It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an addiƟonal period of performance, or enƟtlement of compensaƟon except as set forth within this delivery/task order. In the event the Contractor’s personnel work during the holiday, they may be reimbursed either as direct or indirect cost, other than their normal compensaƟon for the Ɵme worked. This provision does not preclude reimbursement for authorized overƟme work if applicable to this delivery/task order.

(d) When the Federal, State, Local and other governmental enƟƟes grant excused absence to employees, assigned Contractor personnel may also be dismissed. The Contractor agrees to conƟnue to provide sufficient personnel to perform criƟcal tasks already in operaƟon or scheduled and shall be guided by the instrucƟon issued by the ContracƟng Officer (CO) or ContracƟng Officer’s RepresentaƟve (COR).

(e) If Government personnel are furloughed, the contractor shall contact the CO or COR to receive direcƟon. It is the Government’s decision as to whether the price/cost will be affected. Generally, the following situaƟons apply:

1. Contractor personnel that can conƟnue performance (either on-site or at a site other than their normal workstaƟon), shall conƟnue to work and the delivery/task order price shall not be reduced or increased.

2. Contractor personnel that are not able to conƟnue performance (e.g., support funcƟons) may be asked to cease THEIR WORK EFFORT.

(f) In those situaƟons that furloughed Government personnel are reimbursed; the contractor may not invoice for their employees working during the Government furlough unƟl such Ɵme as the special legislaƟon affecƟng Government personnel is signed into law by the President of the United States.

(g) Nothing in this clause abrogates the rights and responsibiliƟes of the parƟes relaƟng to “stop work” provisions.

SECTION B

1. GENERAL DESCRIPTION

It is the declared and acknowledged intent of this specificaƟon to establish a “Mini-Material Recovery Facility” that will receive, sort, recycle and transport complete trash, debris, as well as provide removal and disposal services, including all materials, carts, cleaning equipment, labor, supervision, and related items necessary to sort, recycle, and remove trash, debris, compostable waste and contaminated wood as required in the specificaƟons.

The Contractor shall perform all necessary funcƟons associated with the solid waste management and recycling funcƟons at the loading docks of the J. Edgar Hoover F.B.I. (JEH FBI) Building.

The Contractor shall ensure that FBI’s grey, blue and green carts used for the removal of general debris/trash/compost/rubbish/recycle must be cleaned daily to prevent offensive odors, residue and unappealing appearance. The contractor shall ensure that the FBI’s carts, regardless of the type or their use, are not removed from the JEH FBI Building by the Contractor’s personnel. The transshipment of recyclable materials, trash, debris, contaminated wood, and other materials shall be accomplished with the Contractor’s motor vehicles, trailers, containers, carts, forkliŌs, or other equipment.

2. SCOPE OF WORK

The Contractor shall furnish all necessary labor, materials, and equipment to establish, staff, and manage the solid waste and recycling operaƟons on the first basement level of the JEH FBI Building between the hours of 8:00 a.m. and 4:00 p.m., Monday through Friday, excluding Federal government holidays. The Contractor shall maintain records on all materials removed from the JEH FBI Building on a daily, weekly, monthly, quarterly, and yearly basis. The Contractor is responsible for sorƟng and baling of all materials received at the loading docks, and for placing all materials in the appropriate collecƟon containers (e.g., cardboard compactor, open-top container) in preparaƟon for hauling. In addiƟon, the Contractor is responsible for transporƟng, selling, and final disposal or recycling of materials received at the loading dock specified by FBI (as described in SecƟon G, Material Processing). The Contractor shall be responsible for all expenses associated with the normal operaƟons of record-keeping, maintenance, and care of Government Property, the transportaƟon of Contractor’s supplies, and responsible for the purchase, maintenance, and repair of Contractor’s equipment. The Contractor shall be responsible for landfill disposal charges. The Contractor shall provide container service, as defined herein. The Contractor’s employees shall be allowed to separate and/or segregate waste materials generated within the JEH FBI Building on the loading dock space assigned to the Contractor, provided that the operaƟon does not conflict with normal housekeeping, fire and safety building regulaƟons. Contractor shall noƟfy COR when compactors and open-top containers are at their capacity.

3. HOURS OF SERVICE

The hours of service shall be Monday through Friday, between 8:00 a.m. – 4:00 p.m., weekdays excluding Federal government holidays. Contractor shall be required to have sufficient personnel to receive and process all waste/recyclable material as listed in this Contract. Contractor shall noƟfy COR within two hours, on all delays and services, including dock personnel. Since the FBI is operaƟonal 24-hours a day, the Contractor shall receive material at any Ɵme during the day. The above stated hours are the peak Ɵmes for the receipt of materials. The cost of labor services provided by the Contractor outside the specified days and Ɵmes above, at the specific request of the FBI shall be negoƟated between the Contractor, the FBI’s ContracƟng Officer (CO) and the ContracƟng Officer’s Technical RepresentaƟve

(COR). The Contractor’s personnel or his subcontractors shall not have access to the building outside the designated days and Ɵmes without prior wriƩen approval of the COR.

4. CONTRACTOR TO RECYCLE

The Contractor shall recycle the following:

ConstrucƟon and demoliƟon (C&D) waste: Carpet, ceiling Ɵles, concrete, doors and frames, dry wall, duct work, insulaƟon, wood and wood composite materials, windows and glazing materials, wiring, specified metals (see below), and any addiƟonal C&D materials accepted by local recycling vendors.

Metals: Aluminum, steel, scrap furniture, lead, brass projecƟle casings, and other nonferrous metals.

5. CONTRACTOR EXCLUDED FROM HANDLING OR PROCESSING

The Contractor shall be excluded from handling or processing:

a. AnƟfreeze, roofing debris, liquid wastes, sludge, Ɵres, used oil, automobile baƩeries, special handling wastes, hazardous wastes, and construcƟon debris generated by any GSA Contractor.

b. Official trash generated by the FBI or another government agency within the JEH FBI Building. If such material should be discovered, the Contractor is to return such material to the COR or his representaƟve immediately without fail.

6. DEFINITIONS

Brass: An alloy of zinc, copper and other metals in lesser amounts. Most of the brass material provided to the Contractor shall be from the JEH FBI Firing Range as spent brass projecƟle casings.

Debris: Debris includes, but is not limited to, plaster, stone, ceramic Ɵle, old fluorescent tubes, etc., excluding recyclable items listed within the paragraph (D), “Contractor to Recycle” above.

Lead: A soŌ, malleable, heavy, dull gray metallic element symbolized by Pb, used in solder, paints, and bullets. Most of the lead material provided to the Contractor shall be from the JEH FBI Firing Range.

Trash: Trash includes all burnable refuse, excluding recyclable items listed within the paragraph (D) above.

Waste: Is any combinaƟon of debris and/or trash excluding non-contaminated recycled materials listed in the paragraph (D) above.

Compostable Waste: included in this category are kitchen waste and food scraps.

7. MATERIAL PROCESSING

Acceptance of Material: All handling of waste materials by Contractor’s personnel shall commence with the delivery of product by FBI to either the trash room loading dock or other areas designated by FBI for the Contractor’s use to complete its operaƟon.

PreparaƟon of Material: FBI shall specify the responsible party for removal of each waste material from the JEH FBI Building. Waste materials FBI specifies for removal by the Contractor shall become the possession of the Contractor from the point of receipt.

Shipping of Materials: Solid waste shall be removed on a Ɵmely basis. The balance of the materials shall be stored in designated areas for live loading. Under no condiƟon shall products be permiƩed to accumulate beyond that quanƟty which may be reasonably stored within the assigned areas.

8. HOUSEKEEPING

The Contractor shall be responsible for its areas to housekeeping and shall keep its areas free of debris and non-baled or non-containerized products within each 24-hour period, (except in designated areas).

Contractor shall supply all cleaning soluƟons and supplies including hoses and nozzles. No condiƟon shall exist which would consƟtute a fire safety or work hazard. The Contractor shall take full responsibility for any occasion which would result in waste being discharged outside the building, including the roof. If FBI becomes aware of any of these condiƟons, the FBI will noƟfy the Contractor in wriƟng by the COR/CO.

The Contractor shall immediately correct the same within 8 hours of noƟficaƟon. Failure to keep any of the facility in a clean condiƟon may result in the withdrawal of the privilege of using such a facility or the CO may have the facility cleaned by other means and the associated cost of such work shall be charged to the Contractor.

9. EQUIPMENT

To economically provide the solid waste management services to the FBI under this contract, the Contractor shall provide all equipment and carts necessary to perform the contract. This equipment shall be installed in the contractor’s areas subject to prior approval of the COR/CO.

The FBI shall permit the Contractor to electrically Ɵe into the power system of the building and provide the same at no cost to the Contractor.

All equipment for the performance of the services under this contract must be available for inspecƟon by the Government prior to commencement of the services and must be installed and ready for use at the designated Government locaƟons on the first day of service under the contract. The Government desires new equipment but it is not a requirement. Used equipment should be cerƟfied and warranted like new.

Contractor shall furnish a list and locaƟons of equipment to be used in the performance of this contract for approval by the FBI.

9.1 Maintenance of Equipment

The Contractor shall maintain all equipment in good operaƟng condiƟon. If the equipment becomes inoperaƟve, the Contractor shall furnish sufficient packer trucks on a daily schedule approved by the COR to remove the trash from the building unƟl the necessary repairs have been completed. The period shall not exceed five (5) working days for each breakdown. The Contractor shall have the sum of

$250 per day deducted for each day beyond five days that the compactor is not in service. SubsƟtute service shall be provided at no extra cost. If the equipment becomes inoperaƟve three (3) Ɵmes within one (1) month, it must be replaced with new or cerƟfied like new equipment.

9.2 Damage to Contractor’s Property

The government shall not be responsible in any way for damage to the Contractor’s equipment kept in or near the building or the Contractor’s employees’ personal belongings brought on the Government premises.

10. TYPES OF SERVICE FOR TRASH REMOVAL

10.1 Self-Contained Compactor Service for Trash Only

Self-Contained compactor service shall include furnishing of closed type containers, their removal and replacement using vehicles equipped with hoisƟng equipment and the disposal of the trash.

10.2 ConvenƟonal Removal Service

Trash shall be removed from the sites listed and locaƟons added during the terms of the contract by means of mobile packers or other methods.

10.3 StaƟonary Compactor and Containers

The Contractor shall remove all trash from those locaƟons specified in the contract by means of mobile packers or other methods.

10.4 InstallaƟon

The Contractor shall install one Self-Contained staƟonary compactor container at the designated pickup point in a locaƟon designated by the COR. The compactor shall be secured to a concrete base. The Government shall furnish the electrical outlet for connecƟon to the compactor unit; however, the Contractor shall make the necessary electrical connecƟons to the compactor including an “on-off” key controlled push buƩon switch. The switch will be a momentary contact switch with auxiliary contacts to seal a control circuit and shall be located a minimum of five feet from the loading hopper. This type of switch will require the operator to maintain constant pressure on the switch buƩon during operaƟon of equipment.

10.5 StaƟonary Compactor Service

If the successful contractor does not have the equipment available on the date services are to become effecƟve, the Contractor may use mobile packer units to remove the trash unƟl the compactor unit is secured, for a period not to exceed 30 days. AŌer a period of five (5) working days, the Contractor shall have the sum of $250 per day deducted for each day beyond five days that the contractor’s equipment is not in service as required by contract. This deducƟon charge will be credited to the monthly fixed price of the contract. In addiƟon, removal of trash by the Contractor from these locaƟons may be accomplished by other methods at no addiƟonal cost to the FBI.

StaƟonary compactor containers must be equipped with an inspecƟon hole with a cover at the rear and top of the container to permit visual inspecƟon or a suitable electronic device to determine the fullness of the container. If the government determines that the container is equipped with an inadequate compactor which is not compacƟng the container to or near capacity, this equipment shall be rejected as unsuitable, and the Contractor shall be required to replace it with equipment that is adequate to perform the task of compacƟng the trash in the container to capacity. It shall be the Contractor’s responsibility to keep the ram mechanism of the hopper clear of jammed trash, and to perform weekly prevenƟve maintenance on the equipment.

10.6 Schedule of Removal

Compactors and open-top dumpsters shall be serviced when the compactor or open-top dumpster is full.

The Contractor shall schedule the removal of container(s), so the facility is not without a container for more than four hours. The Contractor shall also pick up and dispose of any trash which cannot be handled by the compactor.

10.7

The self-contained 35 cubic yard compactor for trash and the 30 cubic yard open-top container shall be empƟed and returned before 10:00 a.m. weekdays unless given different instrucƟons by the COR or the COR’s representaƟve.

10.8

The contractor is to ensure that all trash open top containers and trash compactors are empƟed and returned in such a way as not to stop the flow of trash and recyclable materials from entering the contractor’s workspace. (all compactors and open-top containers must be empƟed on Fridays by 4:00pm to prevent odor and smells during the weekend)

10.9

The contractor is to make sure that the materials provided to the contractor’s trash room area can be immediately discarded into the appropriate dumpster or trash compactor by the contractor’s personnel.

10.10

The contractor shall have sufficient carts as idenƟfied in this contract to ensure that there is an immediate replacement cart for every cart of material that is dropped off at the contractor’s trash site in the building. The contractor can immediately empty the carts as they arrive or have an ample supply of carts to rotate the carts through the FBI trash room.

10.11

The contractor shall upon special request of the FBI provide addiƟonal open-top 30 cubic yard containers to be placed in the first basement loading dock area. The contractor shall provide the container(s) at a designated area along the North and South Loading docks. The open top containers will have deposited a variety of items, such as brick, cinder blocks, cement, concrete, wood, furniture, metals, cabinets, and other debris. The contractor shall recycle materials from these containers as specified in SecƟon D of this contract. The contractor shall ensure such containers are pulled and delivered before 10:00 a.m.

weekdays. The FBI will provide 24-hour noƟce to the company for a container request to service special projects for the immediate removal C&D and metals.

10.12

The Contractor shall operate said equipment in complete compliance with city, state, and federal regulaƟons.

10.13

The Contractor’s equipment shall remain the sole possession of the Contractor and, at the end of this contract, shall be removed from the building by the Contractor.

10.14

Water shall be supplied to the Contractor at no cost to the Contractor in order to clean equipment and the trash loading dock under the Contractor’s control.

10.15

Compactor and Container Monitoring: The Contractor shall monitor open-top containers to ensure that only appropriate materials are disposed of within. The Contractor is to noƟfy the COR when materials are improperly disposed of in loading dock containers. Examples of improper disposal include, but are not limited to:

- Cardboard in containers other than the cardboard compactor

- Electronic products (e.g., computers, monitors, printers) in loading dock containers

- Paper or miscellaneous plasƟc, glass, or aluminum containers in C&D or bulk debris containers

- Trash in recyclable material containers

- Printer or toner cartridges in loading dock containers other than the specified locaƟon

10.16 IdenƟficaƟon of Vehicles

The Contractor awarded this contract shall idenƟfy all vehicles used in the performance of services with the name of the company and the capacity in cubic yards of the vehicle.

10.17

Government-owned containers such as Galvanized iron (GI) cans, trash cans, canvass carts, etc., shall not be removed from the premises. The Contractor shall clean on a weekly basis to be in conformance with FBI’s good housekeeping pracƟces all GI cans, trash cans, or any other containers by the FBI and/or the Contractor to provide the trash, debris, rubbish, and/or recyclable material to the Contractor by FBI personnel.

10.18

The Contractor shall be responsible for all damage to the Government property resulƟng from these operaƟons including but not limited to damage to the building or its equipment by the acƟviƟes of employees.

10.19

The Contractor shall remove any full container(s) from its loading dock within two hours and replace with a new container(s) to conƟnue service to the Government.

11. PERSONNEL AND SUPERVISION

The Contractor shall supply all labor for the saƟsfactory fulfillment of this agreement. Any labor being supplied under the terms of this agreement shall be under the direct supervision of the Contractor and shall not receive direcƟon from FBI personnel to perform other funcƟons in the FBI unrelated to Contractor’s operaƟon.

The Contractor’s personnel shall be available for all regularly scheduled shiŌs and shall be available (depending upon the FBI’s needs) pre-shiŌ, post shiŌ, Saturdays, and/or Sundays, with 8-hour wriƩen noƟficaƟon to the Contractor. The Contractor’s failure to supply labor shall not impede the FBI’s capability to deliver trash, debris, and/or recyclable materials to the Contractor’s designated loading and staging area for processing. OperaƟons shall conƟnue by discharging materials in designated areas with no responsibility by the FBI to the Contractor for the Contractor’s personnel to catch up with the workload.

All employees shall be sober, conscienƟous, neat, and courteous. The Contractor must, always, provide an adequate staff to perform the varied and essenƟal duƟes inherent to a successful solid waste and recycling operaƟon.

The Contractor shall require his/her employees to comply with building and security regulaƟons while on Government premises. The Contractor shall require his/her employees assigned to the First Basement area of the building to complete the necessary security clearance forms to obtain a “Secret” clearance.

The Contractor’s truck drivers shall also have to have a security background clearance to bring a vehicle into the building. The Contractor is to have a minimum of five (5) truck drivers cleared through the FBI Security Programs Unit to enter the JEH-FBI Building. In addiƟon, the Contractor is to ensure that he/she has a minimum of five (5) workers cleared through the FBI Security Programs Unit as alternates to work at the First Basement level of the building. The Contractor cannot have any company employees working at the JEH-FBI Building without a security building clearance from the FBI.

The Contractor’s employees shall wear proper uniforms during the Ɵme they are performing their duƟes in the building. Legible name plates/tags idenƟfying each employee shall be provided by the Contractor and displayed as part of the uniform.

Employees of the Contractor shall be fully capable of performing the type of work for which they are employed. The Contractor’s employees must be able to speak English to communicate with the numerous FBI employees entering the FBI trash locaƟon.

The Contractor’s employees shall be allowed to separate and/or segregate trash on assigned government premises.

12. LOADING DOCK FACILITIES

The Contractor is provided access to the loading dock faciliƟes for the immediate unloading or receipt of all supplies. The Contractor must establish standardized receiving methods to ensure the Government operaƟons are not delayed because of inappropriate acƟons of the Contractor’s personnel. Outside vendors and the Contractor’s personnel are restricted to the loading dock area, unless previously granted access by the COR/CO through normal security clearance procedures.

12.1 Designated Work Area

The Contractor’s designated work area is located on the first basement level of the JEH-FBI Building. The general space consists of 3,375 square feet of plaƞorm and driveway floor space. The plaƞorm space is approximately 2,025 square feet. VerƟcal storage, space on the plaƞorm is 9 feet. The driveway space is approximately 1,350 square feet, sufficient to allow two standard tractor trailers to park side-by-side. One half of the receiving plaƞorm is equipped with a hydraulic dock leveler.

13. REPORTING REQUIREMENTS

The Contractor shall provide the Government with weight, tonnage, volume, frequency of pickup, and all other relevant metrics associated with materials transported and disposed of by the Contractor monthly, in an agreed-upon format. Monthly reports shall include quanƟƟes broken out by material type, and where applicable, revenue generated from each material type. Material type should generally be broken out as follows:

- C&D debris by material type (e.g., carpet, ceiling Ɵles, wood)

- Metals by type (e.g., aluminum, lead, brass, steel)

- Trash by weight only

When requested by the COR or their designee, the Contractor shall provide the Government with an annual summary report of the tonnage of waste picked up from the building during the previous Government Fiscal Year. The report also shall include a summary of monthly invoices and tonnage report and, where applicable, revenue received from each type of material.

14. ENVIRONMENTAL QUALITY ASSURANCE

In furtherance of the Government’s environmental quality program, Contractor agrees that in performance of the work under this contract:

- It shall comply with all local laws, ordinances and regulaƟons regarding sanitaƟon and solid waste disposal.

- It shall not create any liƩer at loading locaƟons during any transportaƟon and/or at disposal locaƟons.

- It shall furnish monoxide eliminators on all packer trucks and vehicles used to remove the compactors and containers.

Solid waste shall be collected, stored, recycled, and disposed of only at incinerators, landfills, or other faciliƟes which Federal RegulaƟons published in the Federal Register, Vol. 39, No. 158, Part 241, including any amendments.

15. WORK ORDERS

Changes in the work shall be by wriƩen change orders only. Changes requested by other FBI personnel to the Contractor must be referred to the COR/ContracƟng Officer. Changes made without proper authorizaƟon shall be at the Contractor’s risk and/or expense.

16. REVENUE

Any revenue generated from any sale of recyclable and scrap materials by the Contractor belongs to the Federal Bureau of InvesƟgaƟon. This 100 percent porƟon of the revenue is to be discounted against the Contractor’s monthly invoice to the FBI for services rendered. The Contractor is required to report such income to the COR monthly as a normal reporƟng period.

17. RENT

The Contractor shall pay no rent to the FBI.

18. SECURITY

The Contractor shall be responsible for the security of all areas under the jurisdicƟon of the Contractor.

Designated employees shall have the responsibility for determining that his equipment, lights, and motors have been turned off, and doors are locked when closed for the evening. This should be a maƩer of a daily report to the Guard office upon leaving the building. A key shall be available for emergency use only in the 1B858 Building OperaƟon Center office.

The Contractor shall have five truck operators from its company complete and submit an FD-816, “Access of Non-FBI Personnel to FBI FaciliƟes, Background Data InformaƟon Form; an FD-484, “Privacy Act of 1974 Acknowledgment Form”; and two FD-258 applicant fingerprint cards. The Contractor shall always ensure that the Contractor maintains a minimum of five truck operators cleared through this process for escorted access to drive its large trucks into the JEH FBI Building.

1.3 The Contractor shall have five employees from its company complete and submit a Standard Form 86 QuesƟonnaire for NaƟonal Security PosiƟons and two FD-258, Applicant Fingerprint Cards. The Contractor shall always ensure that the Contractor maintains a minimum of five employees cleared through this process for unescorted access to the designated loading docks in the JEH FBI Building.

19. PHASE-IN/PHASE-OUT REQUIREMENT

The Contractor shall provide a smooth transiƟon from a contract award to full operaƟonal status and a smooth transiƟon from contract performance in the current term to performance, perhaps by a different Contractor, in another term.

19.1 TransiƟon Plan

The Contractor’s proposal shall include detailed transiƟon plan describing acƟviƟes to ensure the orderly assumpƟon of duƟes by the Contractor. The final approved transiƟon plan shall be mutually agreed upon by the Contractor and the government aŌer contract award but prior to the commencement of the transiƟon period. The transiƟon plan shall include at a minimum, the following elements:

- a detailed plan and Ɵmetable for familiarizaƟon with the requirements.

- a detailed recruiƟng plan Ɵmetable.

- a list of employment openings with associated pay scales.

19.2 Phase-In

The Contractor shall assume responsibility for all operaƟons required by the contract as of the first day of the contract period. On the iniƟal day of performance, the Contractor shall provide a work force which is qualified and capable of performing all work required under this contract.

19.3 Phase-In ObservaƟon

Beginning thirty days prior to the contract start date, the Contractor’s key personnel as idenƟfied in the Contractor’s proposal shall be given an opportunity to observe operaƟons to become knowledgeable in and familiar with their assigned areas of responsibility. The Contractor shall ensure, during phase-in acƟviƟes, that observaƟons shall not interfere with producƟvity of the current Contractor. Discussions and meeƟngs with exisƟng employees while they are on duty shall be coordinated in advance and arranged by the COR.

19.4 Conferences During Phase-In

Prior to the contract start date, the Contractor shall meet with the Government representaƟve at meeƟngs to be scheduled by the Government to ensure a mutual understanding regarding work scheduling, administraƟon of work, quality assurance and control, Contractor responsibiliƟes, and other issues relevant to contract performance.

19.5 Phase-Out

The Contractor shall coordinate acƟviƟes associated with the transiƟon of the incoming Contractor performance to ensure smooth and orderly transiƟon at the end of the contract period. The Contractor shall provide a plan for the phase-out of the contract, during the last thirty days of the contract. As a minimum, the plan shall cover the following areas:

- Plan and schedule for training and/or orientaƟon of the incoming Contractor’s personnel.

- Inventory and accountability procedure necessary to close out the contract.

- The Contractor shall remove all Contractor-owned equipment, tools, parts, and belongings from the

Government furnished space by midnight on the last day of the contract

20. RESPONSIBILITIES OF THE GOVERNMENT

The government agrees to grant to the Contractor, for the sƟpulated period subject to the contract requirements and condiƟons herein, the right to establish, manage, and operate in its own name a solid waste and recycling program within the JEH FBI building.

At the beginning of the contract, the government shall provide space for operaƟons under the contract as indicated and thereaŌer, such space as it may deem necessary or desirable. It will provide adequate, ingress and egress, including a reasonable use of corridors, passageways, driveways, and loading plaƞorms. It will, as it deems advisable, provide space heaƟng, space lighƟng, venƟlaƟon, and the uƟliƟes. In addiƟon, it will:

a. Make such improvements and alteraƟons as it may deem necessary or desirable to prepare or recondiƟon assigned space for its intended purpose., including improvements and alteraƟons necessary to confirm to applicable sanitary requirements.

b. Maintain and repair building structure in areas assigned for the operator’s use, including painƟng and redecoraƟon, the maintenance of gas, water, steam, sewer, and electrical lines, venƟlaƟon, electrical lighƟng fixtures (including lamps), floors and floor coverings, and walls and ceilings, provided that the contractor shall bear the expenses of repairs because of negligence on the part of the Contractor or the Contractor’s employees.

20.1 Telephone Service

The FBI shall provide telephone instrument(s) for the Contractor to make and receive internal building telephone calls. The Contractor shall be required to provide his own telephone instrument or line to make or receive outside building telephone calls.

20.2 Rodent Control

The FBI shall maintain an effecƟve program for the exterminaƟon of rodents and vermin in areas assigned for the Contractor’s use.

20.3 Parking

Parking for Contractor’s vehicles shall be authorized in the designated space provided to the Contractor to operate and manage the Mini-Material Recovery Facility.

21. BACKGROUND INFORMATION

Trash and Debris Systems by volumes: Currently, the FBI trash contractor supplies the first basement with two open top 30 cubic yard containers which are used for the removal of debris, wood, furniture and metal; with one 35 cubic yard Self-Contained compactor which is used for the recycling of cardboard.

In Fiscal Year 2024, the current Contractor removed approximately 968.45 tons of trash and debris and 400 tons of recyclable materials from the contract site. It is anƟcipated that the laƩer tonnage may be reduced in future years.

22. DESCRIPTION OF FACILITY

The facility is twelve stories, mulƟpurpose building, housing more than 7,500 occupants, while this facility consists primarily of office space, the JEH FBI Building also contains special purpose space such as computer centers, classrooms, health centers, cafeteria, and a print shop. This facility is operaƟonal twenty- fours daily, including Federal holidays.

The clearance height to enter the first basement of the building is 13’ for the 10th Street entrance and 12’ for the 9th Street entrance. The 10th street entrance will primarily be used to access the building;

however, the COR may require the contractor to use the 9th street entrance. Only short wheeled-based tractors or single axle tractors can enter the first basement.

NOTE: THERE ARE VARIOUS PIPES LOCATED IN THE FIRST BASEMENT CEILING. THEREFORE, THE CONTRACTOR SHALL BE AWARE OF THE CEILING HEIGHTS AND TAKE EXTRA PRECAUTIONS TO AVOID DAMAGING THE PIPES. IN THE EVENT THE CEILING PIPES ARE DAMAGED BY THE CONTRACTOR, THE CONTRACTOR SHALL PAY FOR ALL COSTS ASSOCIATED WITH REPAIRING OR REPLACING THE PIPES.

Project LocaƟon:

J. Edgar Hoover F.B.I. Building

935 Pennsylvania Avenue, N.W. 1st Basement Level Loading Dock Washington, D.C. 20535

The Government reserves the right to add or consolidate with other FBI locaƟons(s), if deemed to be in the Government’s best interest.

23. ACCRUALS- (SHALL ONLY BE PROVIDED WHEN REQUESTED BY CO OR DESIGNEE)

As a result of the Federal Financial Management Act of 1996, the FBI is required to account, on a quarterly fiscal year basis, for the cost of services performed by a contractor for which reimbursement has not been made. For the FBI to meet this financial reporƟng obligaƟon, the contractor shall noƟfy the FBI of their esƟmate of costs incurred for services rendered, under the term of this contractual agreement, for which reimbursement has not been received. This noƟficaƟon/informaƟon shall be provided to the CO on a quarterly basis in accordance with the following schedule.

For the period ending December 31, the due date for providing this informaƟon is December 1.

For the period ending March 31, the due date for providing this informaƟon is March 1.

For the period ending June 30, the due date for providing this informaƟon is June 1.

For the period ending September 30, the due date for providing this informaƟon is September 1.

The accruals may be submiƩed in any format and can be submiƩed via email, fax, etc., to the CO or designee.

24. INHERENTLY GOVERNMENTAL FUNCTIONS

The Contractor shall not perform any Inherently Governmental FuncƟons (IGF) under this contract in accordance with OMB Policy LeƩer 92-1, Inherently Governmental FuncƟons and FAR Subpart 7.5.

Whenever the Contractor is parƟcipaƟng in any situaƟon where it may be assumed that they are an FBI employee, the Contractor shall idenƟfy himself/herself as a Contractor employee. If during work, through receipt of technical direcƟon, or in carrying out the SOW, the contractor shall immediately noƟfy the ContracƟng Officer’s RepresentaƟve (COR) and the ContracƟng Officer (CO) if any porƟon of the work appears to be an Inherently Governmental FuncƟons.

SECTION D – PACKAGING AND MARKING

PACKAGING - PreservaƟon, packaging, and packing for all items delivered hereunder shall be in accordance with commercial pracƟce and adequate to ensure acceptance by common carrier and safe arrival at desƟnaƟon.

MARKINGS – All informaƟon submiƩed to the CO, COR or both with regards to this contract, must clearly note this contract.

SECTION E – INSPECTION AND ACCEPTANCE

52.246-4 INSPECTION OF SERVICES-FIXED PRICE

Contractor’s quality inspecƟons consist of self-inspecƟons by the dock staff and spot checks when the supervisor is on site.

SECTION F – DELIVERIES OR PERFORMANCE

The Contractor shall be responsible for providing the following deliverables:

SECTION G – CONTRACT ADMINISTRATION DATA

Will be administered by:

ContracƟng Officer (CO): McKenzie P. Bucher

Email: mpbucher@ĩi.gov

The COR is responsible, as applicable, for receiving all deliverables, inspecƟng and accepƟng the supplies, services or both provided hereunder in accordance with the terms and condiƟon of this SOW/contract, providing direcƟon to the Contractor which clarifies the effort, fills in details or otherwise serves to accomplish the contractual scope of work, evaluaƟng performance; and cerƟfying all invoices for acceptance of the supplies, services or both furnished for payment.

The COR does not have the authority to alter the contractor’s obligaƟons under the contract or modify any of the expressed terms, condiƟons, specificaƟons, or pricing. If as a result of technical discussions, it is desirable to alter/change contractual obligaƟons or the scope of work, the ContracƟng Officer shall issue such changes.

SECTION H – SPECIAL CONTRACT REQUIREMENTS

1. SECURITY

Safety and Security

The Government expects the Contractor to be responsible for the safety and security of all areas under the jurisdicƟon of the Contractor. The Contractor’s employees may have personal communicaƟon devices with them in their work areas, but all appropriate security measures apply to their use. Security measures include but are not limited to: all personal portable electronic and communicaƟon devices must be registered with FBI Security, and Wi-Fi and Bluetooth capabiliƟes shall be turned off on all devices while in JEH. Any deliveries shall take place Monday through Friday, excluding Federal Holidays, between 6:00 a.m. and 5:30 p.m., ET. Outside vendors or the Contractor’s delivery personnel are restricted to the loading dock area with their vehicle, unless prior access approval has been granted by the COR or CO through normal security clearance procedures.

The Contractor shall provide any necessary escorts for delivery personnel and no uncleared personnel are allowed to venture away from escorts at any Ɵme for any reason. The Contractor’s vendors who make deliveries to the JEH shall follow all FBI procedures within prescribed Ɵmelines and noƟficaƟon processing, including pre-registraƟon of all delivery vehicles. All drivers shall have a security clearance conducted, prior to admission to the JEH. The Contractor shall provide the driver’s full name, date of birth, place of birth, and Social Security Number to the COR at least forty-eight (48) hours prior to any delivery or services. The Contractor shall also provide full name, date of birth, place of birth, ciƟzenship, and Social Security Number to the COR at least forty-eight (48) hours prior for any visitors it is hosƟng at JEH, as well as the name of the Contractor escort for the visitor, if that contractor employees has an approved FAA from the Government/FBI. FAA approved Contractor employee can provide any necessary escorts for visitors.

Access to Federal Bureau of InvesƟgaƟon (FBI) LocaƟons

Performance under this delivery/task order may require access to FBI locaƟons to provide some service, product, or perform some other official funcƟon of interest to the FBI. Requirements, as idenƟfied below, to include approval by the FBI’s Security Division, must be saƟsfied prior to access.

Individuals requiring access to the FBI headquarters facility under the Facility Access Approval (FAA) program must be thoroughly veƩed prior to gaining access with a Tier 5 Background InvesƟgaƟon as defined below. US ciƟzenship is a requirement for this delivery/task order. The individuals will require eligibility for unescorted access to faciliƟes but do not require access to classified informaƟon or systems. No security clearances will be granted under this program or delivery/task order.

DeterminaƟon of eligibility for access to FBI space requires the compleƟon of the Standard Form 86 (SF- 86), QuesƟonnaire for NaƟonal Security PosiƟons, and associated release forms, for example these forms are generated as a part of the SF-86 process: AuthorizaƟon to Release InformaƟon, AuthorizaƟon for Release of Medical InformaƟon Pursuant to the Health Insurance Portability and Accountability Act and the Fair Credit reporƟng and AuthorizaƟon forms, using the Office of Personnel Management’s Electronic QuesƟonnaires for InvesƟgaƟons Processing (e-QIP). E-QIP is a secure website that can be accessed from any computer system which has an Internet connecƟon. AddiƟonally, two Fingerprint Cards (FD 258) will need to be generated by the contracƟng firm by visiƟng a local police department or the request can be coordinated with a local FBI Field Office through a Chief Security Officer. To complete the SF-86 using e- QIP, the individual requiring unescorted access to the FBI facility must contact (assigned Chief Security Officer) to be iniƟated into e-QIP. Once this acƟon has been accomplished, the individual should be able to access e-QIP at the following link to iniƟate and complete the electronic process:

hƩp://www.opm.gov/e-eqip/browsercheck.asp. Thoroughly read and follow the instrucƟons for compleƟng the SF-86. NOTE: To fully address suitability/security issues, the FBI requires individuals to provide responses to quesƟons on the SF-86 for the last ten years. Failure to complete the applicaƟon as instructed may lead to significant delays in processing the required invesƟgaƟon and approval for unescorted access. Upon logging onto e-QIP, there will be a prompt to answer three “Golden: security quesƟons to establish the user account. AŌer compleƟng the electronic SF-86, please print and sign the

(1) AuthorizaƟon for Release of InformaƟon; (2) AuthorizaƟon for Release of Medical InformaƟon Pursuant to the Health Insurance Portability and Accountability Act (HIPA), when applicable, and the Fair Credit ReporƟng and AuthorizaƟon Form. AnnotaƟon of the assigned e-QIP InvesƟgaƟon Request Number on the upper right corner of each document transmiƩed to the idenƟfied Chief Security officer is required for coordinaƟon with the electronic transmission and to facilitate the invesƟgaƟve process.

The e-QIP InvesƟgaƟon Request Number, automaƟcally generated by e-QIP, is located on both the header and footer of the signature forms. These release forms (three total) and FD 258 should be mailed via Federal Express or UPS Express Mail directly to the following address: Contact CO for details. The SF 86 itself will be transmiƩed to the FBI electronically. The use of regular U.S. Mail channels may cause significant delays in processing the unescorted access request.

Completed forms should be provided to the assigned CSO at least 120 days prior to required access.

A Tier 5 invesƟgaƟon (as defined by the Federal InvesƟgaƟve Standards) will be performed for all contractors who require unescorted access under this delivery/task order. All FAAs to FBI space are granted by the Security Division (SecD) and are based on a favorable determinaƟon of a completed Tier 5 background invesƟgaƟon. In certain cases, FAAs may require the successful compleƟon of a CI-focused polygraph and drug test based upon the discreƟon of the SPM/AD of Security Division. Candidates must meet the FBI’s suitability/fitness requirements as well as the adjudicaƟon standards. Once favorably adjudicated, the contractors will be eligible for unescorted access to FBI Headquarters space, but a clearance will not be granted and access to classified informaƟon or systems will be prohibited. The individual will be required to execute a non-disclosure agreement suitable for their approved access prior to gaining such access.

Contractor Personnel Security ReporƟng Requirements

Security Requirements Applicable to Contractor Personnel with Access to FBI LocaƟons, Protected InformaƟon and/or InformaƟon Systems Contractor personnel security reporƟng requirements are applicable to all individuals to be assigned to FBI locaƟons, those who require access to protected informaƟon and/or informaƟon systems, to include those idenƟfied as “Key Personnel”, if specified in the delivery/task order. The contractor shall plan for expected aƩriƟon through advanced preparaƟon and submission of required informaƟon.

Award of this contract is anƟcipated to result in assignment of contractor personnel to FBI controlled or occupied space where access to protected informaƟon and/or informaƟon systems may occur. Protected informaƟon” includes classified informaƟon, Foreign Intelligence Surveillance Act informaƟon, SensiƟve but Unclassified InformaƟon, including Law Enforcement SensiƟve, personally idenƟfiable informaƟon, business proprietary informaƟon, and any other informaƟon that is non-public and/or protected from disclosure by law or policy. Security and ethical conduct requirements, specific to the contract, to include a copy of the “Contractor & FBI Employee Ethics Standards Fact Sheet” are provided. Any quesƟons that the contractor or contractor personnel may have on the applicability of these requirements shall be addressed to the ContracƟng Officer’s Security RepresentaƟve or CSO. As such, all contractor personnel assigned to perform on this delivery/task order must be briefed by the contractor on the provided FBI policies and procedures, as idenƟfied in the delivery/task order, regarding ethical conduct and security requirements A list of assigned Contractor personnel and verificaƟon of their briefing, shall be provided to the cognizant contractor security officer for subsequent transmiƩal to the proper FBI Security Officer assigned oversight of this delivery/task order. This list must be provided no later than seven (7) days in advance of iniƟal performance for those contractor personnel whose performance will require assignment to an FBI locaƟon. Failure to provide the required verificaƟon of briefing will result in a delay of the individual’s access to the facility. AddiƟonally, within 15 days from assignment to FBI space, the employee must aƩend an FBI Security Awareness Briefing, which will further address FBI policies and procedures, as idenƟfied by FBI Policy. This training is currently saƟsfied through the contractor employee’s aƩendance at the Security Division’s Career Services Management Unit’s quarterly contractor’s training offered at FBI, 935 Pennsylvania Avenue, NW, Washington, DC and other idenƟfied geographical locaƟons. The assigned FBI CSO will contact the employee with the date and Ɵme of their scheduled briefing. Failure to aƩend this briefing or make arrangement to aƩend a subsequent briefing will result in immediate removal of the employee from FBI space. If delivery/task order performance is impacted because of removal of the employee, the contractor may be found in default of the delivery/task order. If certain material relevant to the delivery/task order is not explicitly covered by the delivery/task order or regulaƟons, the contractor is required to seek FBI guidance regarding its handling of such informaƟon whether classified or unclassified.

Only such persons who have been authorized by the CO and/or the CSO/COR, shall be assigned to this work. In this regard, for idenƟficaƟon purposes, the contractor will be required to submit the name, address, place and date of birth of all personnel who will be involved in the work hereunder. Said informaƟon will be required to be provided to the idenƟfied CSO not later than seven (7) days in advance of the scheduled date of such work. InformaƟon relaƟng to an individual(s) idenƟfied as “Key Personnel” should be reported to the CSO aŌer the wriƩen consent of the CO has been received.

The contractor agrees to abide by all applicable FBI security policies or procedures governing personnel, faciliƟes, informaƟon, technical, informaƟon systems, communicaƟons and protecƟve programs.

All contractor personnel who receive a FAA, will be required to execute an FBI specified nondisclosure agreement. The contractor agrees to abide by all applicable FBI security policies and procedures governing personnel, faciliƟes, technical, informaƟon systems, communicaƟons and protecƟve programs.

The following reporƟng requirement must be reported to the idenƟfied CSO as promptly as possible, but in no event later than three (3) business days of the conduct, event, or acƟvity. ReporƟng requirements are to be accomplished electronically, if the contractor personnel are assigned to FBI locaƟons and have access to FBI systems, through the FBI’s established Enterprise Process AutomaƟon System (EPAS), or in wriƟng, if the contractor personnel are not performing at an FBI locaƟon or if access to FBI systems is not granted.

Contractor personnel are required to report the following high-risk security concerns, if not previously reported to the FBI:

1. Unofficial contacts with foreign naƟonals. (FD 981 Report of Foreign Contact)

2. Unofficial contacts with individuals who are or who are suspected to be engaging in criminal or terrorist acƟvity. (FD 1078 Personnel Self ReporƟng Requirements Form)

Unofficial contacts may develop in person or through interacƟon between parƟes via wriƩen or electronic communicaƟon (e.g., the…