Attachemnt 1 LFSL Janitorial Services SOW2022.docx

SECTION C - Description/Specifications/Performance Work Statement USFS, PNW La Grande Forestry and Range Sciences Laboratory, Janitorial Services, La Grande, OR

C.1. General Requirement

C.1.1. Scope of Work The Contractor shall furnish all labor, transportation, supervision, equipment & supplies to complete required services, except those expressly put forth as Government-furnished to perform janitorial services for the La Grande Forestry and Range Sciences Laboratory (LFSL). Training and performance of this contract shall include and comply with all applicable OSHA, EPA, local, State and Federal codes, mandates, and standards. Supplies and materials shall be of a quality and type customarily utilized by current industry standards and equipment ratings and shall be subject to the approval of the or Contracting Officer’s Representative (COR) (industry standards only applicable where they do not violate any of the afore mentioned codes/mandates). The Contractor shall at all times provide adequate supervision of employees ensuring all work is accomplished in accordance with the terms and conditions of the contract in a manner that will maintain satisfactory facility condition and present a clean, neat and professional appearance throughout the year.

C.1.2. Personnel

C.1.2.1 Contract Manager. The Contractor shall designate, in writing to the Contracting Officer (CO) a Contract Manager which will be responsible for ensuring the performance of the work. The Contract Manager will have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract. The contract manager will be available by means of a communication system so the Contractor may respond in person or by phone within 15 minutes during normal duty hours or within one (1) hour after normal duty hours. The name of this person shall be submitted to the Contracting Officer at the pre-work meeting and within one (1) working day of any change(s). The contract manager shall have two full years of housekeeping experience within the last six years and demonstrate an active knowledge of aseptic requirements and cleaning techniques.

C.1.2.2. Personnel List. In accordance with Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201, the Contractor shall, within ten (10) working days prior to the start of the contract, furnish the COR a complete list of the name, address, social security number, and date of birth of each employee engaged in the performance of this contract.

C.1.2.3. Background Checks. The Contractor shall furnish to the CO and COR, a Government background investigation for each employee performing work at, or having access to, the Government buildings or facilities prior to performance of the work. All background investigations include a minimum of a Federal Bureau of Investigation (FBI) National Criminal History Check (fingerprint check), and eligibility to perform work under this contract shall be contingent upon a favorable background investigation result. The Contractor shall be responsible for the cost of all background checks for its employees. In the event of a change in employees, the Contractor shall inform the CO and COR promptly of the change, normally within one (1) calendar day after new employee hire or employee dismissal.

C.1.2.4. Employee Identification. LFSL shall issue identification/electronic card-reader access site badges, with picture identification, employee’s name and Contractor's company name. The identification/access badges shall be worn in a conspicuous place on the exterior clothing whenever work is being performed under this contract. The Contractor shall establish and implement method of ensuring that all keys, site badge & security code (alarm system) to the Contractor by the Government are not duplicated, loaned, shared, or allowed accessed by any person not necessary to completing work under this contract. All key and site badges must be returned to the Forest Service upon completion of the contract. Payment of final invoice will not be made until all keys and site badges are returned.

The Contractor shall furnish employees with a uniform of the same color bearing the company name and logo, which shall be worn at all times when work is performed under this contract. At a minimum, the uniform shall consist of a shirt or vest.

C.1.3. Contractor Quality Control

C.1.3.1. General Requirement. The Contractor is responsible for quality control and shall establish and maintain an effective quality control system. The quality control system shall consist of plans, procedures, and organization necessary to produce services that comply with the contract requirements and shall not just restate the Performance Work Statements (PWS). The system shall cover all Janitorial operations. The Contractor shall be responsible for the quality of work on the job and is subject to termination for non-compliance with quality requirements specified in the contract.

C.1.3.2. Quality Control System. The Contractor shall implement and maintain a documented quality control system, including a Quality Control Plan (QCP), that identifies and results in correction of potential and actual problem areas throughout the entire scope of the contract. An electronic copy of the QCP shall be provided to the CO/COR at pre-work meeting. The Government will consider an interim plan for the first 30 days of operation. The QCP or interim plan shall be implemented on the first day of contract performance. When the plan is acceptable to all parties, it shall be signed by the Contractor, CO, and COR. The Contractor's Quality Control system shall include, as a minimum, the following to cover all Janitorial operations, including work by subcontractors:

C.1.3.2.1. Structure the system to assure the individual(s) responsible for Quality Control is independent from any other parts of the Contractor's organization.

C.1.3.2.2. Assure the Quality Control Manager has direct accountability to the Contractor's top management.

C.1.3.2.3. Procedures for written and verbal communication with the Government regarding performance of the contract.

C.1.3.2.4. Procedures for handling corrective action without dependence upon Government direction.

C.1.3.2.5. Specific surveillance procedures for each contract service identified in the Performance Requirements Summary. These surveillance procedures shall identify who shall perform the surveillance, the frequency, the method, listing of items under surveillance, and corrective action that will be taken to correct Contractor identified deficiencies.

C.1.3.2.6. Maintain records of all Contractor quality control checks and corrective action.

C.1.3.3. Acceptance of Plan. Government acceptance of the QCP is conditional and will be predicated on satisfactory performance during the Janitorial services. The Government reserves the right to require the Contractor to make changes in its QCP and operations including removal of personnel, as necessary, to obtain the quality specified. After acceptance of the QCP, the Contractor shall notify the CO in writing of any proposed change. Proposed changes are subject to acceptance by the CO/COR.

C.1.4. Safety. The Contractor shall conduct its operations in strict conformance with all United States Department of Agriculture, United States Forest Service, and all applicable provisions of 29 CFR 1910 and 1926 of the Occupational Safety and Health Act. The Contractor shall implement a safety program for employees performing work under this contract that is in accordance with city, State, and OSHA guidelines . The safety program shall be in writing and a copy shall be furnished to the CO/COR within 30 calendar days after commencement of work under the contract. Immediately after a job-related injury, the Contractor shall prepare a report of the injury using its own accident report form or other documentation and within five (5) days send the report to the COR who will forward it to the Pacific Northwest Research Station Safety Manager and CO. Any technical advice and assistance necessary for reporting and investigating accidents may be requested from the Safety Officer through the COR.

C.1.5. Security. All outside doors shall remain locked while Contractor performs work, and the Contractor shall assure that all exterior doors in the main building and outlying buildings are locked prior to departure. Interior doors that are locked by their tenants shall not be entered and cleaning shall be skipped for that day. Unnecessary lights/faucets shall be turned off, and windows closed upon completion of duties. Do not adjust mechanical equipment controls. Contractor shall immediately report fires by calling 911, and report any hazardous conditions to the COR, turn in lost and found articles to the COR, and notify the COR when an unauthorized or suspicious person is seen on the premises. Contractor shall report any items in need of repair to the COR. Contractor shall immediately notify the COR if any problems are encountered either with the alarm or if any keys are lost. In the event that there is an onsite emergency, and the buildings need to be evacuated, the Contractor’s employees shall comply with the evacuation of the building(s) as directed by the competent authority, either LFSL Safety Manager or police and/or fire officials.

C.1.6. Meetings. The Contractor and COR shall meet monthly (this can be done virtually or via telephone) during the first six (6) months of the base year. Meetings shall be conducted quarterly thereafter. Mutual effort will be made by both parties to resolve any problems identified during the performance of the contract requirements. Written minutes of the meetings will be prepared by the COR and signed by the Contractor. Should the Contractor not concur with the minutes, the Contractor shall notify the COR, in writing, of any areas of disagreement

C.2. Government-Furnished Property, Materials, and Services

C.2.1. Property. The Government will furnish the Contractor with an area to use for storage of equipment and supplies. The Contractor shall maintain this space in a neat and orderly condition. The area occupied by the Contractor may change at any time at the Government's discretion. The Contractor shall not construct any new building facilities or structures on Government property nor make any structural changes without written approval through the CO. Structural repairs required during the term of the contract shall be reported to the COR for appropriate action. The Contractor shall reimburse the Government for repairs not attributable to fair wear and tear. Sinks and buckets shall be kept clean and free of standing water. The provided space and equipment must be kept neat, clean and odor free and returned to the Government at the expiration of the contract in reasonably the same condition as at the time of entering into the contract. Shelving will be supplied in basement of Lab for all cleaning supplies, and equipment.

C.2.1.1. Contractor shall not change the locks or make copies of any Government-furnished keys.

C.2.1.2. Within five (5) working days after contract start date, the Contractor and COR will conduct a joint building condition and installed equipment condition/repair inventory inspection. Building and installed equipment condition, damage, and repair requirements will be recorded, and the record signed by the Contractor and the COR.

C.2.1.3. Within 15 working days prior to the end of a contract period, the Contractor and the COR shall conduct a joint building and condition inventory of all building facilities and installed equipment furnished to the Contractor. All damage (other than fair wear and tear) which was nonexistent at the time of contract start date will be documented and signed by the Contractor and the COR. Any damage noted at this time, which resulted through other than fair wear and tear, shall be corrected or repaired at the Contractor's expense.

C.2.2. Materials. The Government will furnish adequate liquid hand soap, paper towels, toilet paper, toilet cover seat dispensers, trash can liners, and wastebasket liners. Contractor shall notify COR if paper supplies, and materials are low or need to be reordered with at least two weeks notice.

C.2.3. Utilities. The Government will furnish electrical power, sewer service, and water at no cost to the Contractor during performance of this contract. The Contractor shall conserve all furnished utilities. Hot and cold water as necessary, limited to the normal supply will be provided in the building. No special heating or cooling of the water will be provided. The Government will not furnish telephone service.

C.2.4. Waste or Trash Disposal. The Government will furnish pick up and disposal of trash generated in or associated with the performance of this contract. The Contractor shall be responsible for the placement of trash in the nearest dumpster. Trash shall not be placed in dumpsters/roll-a-ways belonging to other contractors. If such an event occurs and results in a claim against the Government for disposal of the trash, the Contractor will be charged for the amount of the negotiated claim.

C.2.5. Key Control. Keys and Contractor Security Access Cards will be provided by the Forest Service. No Contractor employee shall enter any FS building without first obtaining a card allowing access to Government property. CONTRACT EMPLOYEES ARE PROHIBITED FROM SHARING THEIR ELECTRONIC ACCESS KEY WITH ANOTHER CONTRACTED EMPLOYEE DURING THE PERFORMANCE OF THIS CONTRACT. The Contractor shall be liable for all loss or damage(s) of such delivered Government-furnished property until completion of and final acceptance of work required under this contract. The Government, at the Contractor's expense, shall replace any keys lost by the Contractor's employees. If a standard key is lost, the lock for that key will be replaced by the Government and the cost deducted from the monthly payment due the Contractor. Lost keys shall be reported to the COR immediately. If the COR is not available, the loss shall be reported to the CO. Keys and Security Access Cards will be turned in to the COR by close of business on the last day of the contract. Any temporary employees shall turn in their Access Cards to the COR on the last day of their temporary duty.

C.3. Contractor-Furnished Items C.3.1. Supplies. The Contractor shall provide all cleaning products, vacuums, rags, and any other supplies (except for those Government-furnish) and equipment necessary to adequately meet the cleaning specifications. No flammable or explosive liquids such as gasoline will be stored on the premises. The Contractor shall submit a list of cleaning products to be used to the CO/COR for approval during the pre-work meeting. Materials and equipment shall be of suitable size and type for the work or service being performed. See paragraph C.5.09 for additional information.

C.3.1.1. All containers of cleaning chemicals, hazardous materials (products containing CAUTION or WARNING labels), and similar products shall be conspicuously marked with a factory label to identify contents. Hazardous materials shall be labeled with appropriate Department of Transportation (DOT) or Interstate Commerce Commission (ICC) hazard labels (flammable, corrosive, acid, etc.), as specified on the Safety Data Sheet.

C.3.1.2. The Government reserves the right to require samples of supplies to be used by the Contractor to determine suitability and standards compliance. The Contractor, at their own expense, shall replace item(s) failing to meet required standards.

C.3.1.3. The use of caustics (acid-based cleansers) will not be approved. Materials or supplies shall not be used in performance under this contract (or placed or stored on Government property) until the applicable Safety Data Sheets (SDS) for all chemicals and hazardous materials (products containing CAUTION or WARNING labels) have been furnished to the Government and approval has been received from the COR.

C.3.2. Safety Data Sheets (SDS). The Contractor shall submit SDS sheets obtained from the manufacturer or dealer concerning all hazardous materials (products containing CAUTION or WARNING labels) to be used under this contract through the COR to the PNW Research Station Safety Manager at pre-work meeting. Reference: 29 CFR 1910-1200. SDS sheets shall be submitted, and products approved prior to the use of any products.

C.3.3. Contractor’s Equipment. The Government will not provide any equipment for this contract. All equipment utilized under this Contract shall be Energy Star qualified or meet the Department of Energy’s Federal Energy Management Program (FEMP) Energy-Efficient product requirements. The Contractor is responsible for maintaining all equipment in good working order. The Government may inspect Contractor's equipment at any time. If a piece of equipment needs repair or is determined unsafe by the COR, the Contractor shall immediately stop using the equipment. Defective equipment shall be repaired or replaced within 72 hours unless the COR grants approval for a term no longer than 5 working days. Contractor's equipment shall be subject to approval by the COR/CO. The Contractor shall service or replace at no cost to the Government any equipment found to be defective, unsafe, or unsuitable.

C.3.3.1. For protection of walls and doors, all wheeled and movable equipment shall be equipped with protective non-marking wheels and rubber bumpers or guards around the entire perimeter. No part of the equipment (except fixed handles) shall protrude beyond the rubber bumpers.

C.3.3.2. Personal protective equipment (PPE), includes PPE for eyes, face, head, and extremities shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards or processes encountered in a manner capable of causing injury or impairment in the function of any part of the body. Defective or damaged PPE shall not be used. The Contractor shall provide, at no cost to the employee, eye protection where there is potential for eye injury due to flying objects. This eye protection must meet the minimum requirements of ANSI standard Z87.1-2003.The Contractor shall provide, at no cost to the employee, hearing protection where there is a potential for hearing loss due to high intensity noise, if necessary.

C.3.4. Removal of Property upon Expiration of the Contract. The Contractor shall, within five days after the expiration of this contract, remove from Government premises all Contractor owned vehicles, equipment, tools, supplies, materials, or other items. If the Contractor does not remove said items within the stated period, the items will be delivered to the designated property office and disposition will be made in accordance with Government regulations.

C.4. Specific Tasks

C.4.1. Schedules. The Contractor shall submit an annual schedule for services described in this PWS for acceptance at the pre-work meeting, identifying facilities by title and approximate time cleaning will occur. The Contractor shall be allowed 30 days to adjust work schedules based on inspections. If necessary, this second work schedule shall be submitted to the CO/COR for acceptance within 14 days after the first contract month period. The Contractor shall not deviate from the accepted schedule without prior written approval from the CO/COR. Any permanent changes must be submitted 14 days before implementation and receive CO/COR written acceptance before the Government will allow the proposed changes.

C.4.2. Floors. Floor surfaces and baseboards shall be maintained clean and free of scuff marks, dirt, gum, dust, and other foreign matter. Floors and thresholds shall be cleaned and disinfected as necessary. All resilient and hard floor areas shall be spray buffed and/or stripped, sealed, refinished, and have a uniform high luster without unsightly finish buildup on floor, baseboard, or walls. Hard floor surfaces and grout shall be kept free of dirt buildup and shall be machine scrubbed to maintain cleanliness. Carpeted surfaces shall be vacuumed as necessary to be maintained free of obvious dirt, dust, other debris, and residual matter, all carpets should be vacuumed at least once a week to prevent dirt build up. Carpets shall be spot cleaned as necessary to avoid spots, streaks, spills, and other unsightly areas.

C.4.3. Landings, Stairways, Risers, Stringers. Surfaces (horizontal and vertical) shall be swept, mopped, and scrubbed. Surfaces shall be free of dirt, dust, debris, and other foreign substances. Surfaces shall present an overall appearance of cleanliness.

C.4.4. Dusting. There shall be no obvious signs of dust on any surface (i.e., walls, tops of partitions, tissue and towel dispensers, etc.). All horizontal, vertical, and under surface areas shall be free of dust, smudges, and spots. These areas include desk knee wells, chair rungs, table legs, and the like. Corners, crevices, moldings, and ledges shall be free of dust. When dusting horizontal surfaces, particularly desktops, desk items (i.e., telephones, pencil sharpeners, calendars, staplers, etc.) may be moved to dust under. In no case shall papers be disturbed or viewed.

C.4.5. High Dusting/Cleaning. High cleaning shall be done quarterly and includes cleaning horizontal and vertical surfaces over seven feet above floor level including all overhead piping, lights and ceiling areas. All dust litter and soil shall be removed from all surfaces. Walls shall be free of dirt, smudges, and markings. Ceilings are to be free of cobwebs and loose dirt.

C.4.6. Window Blinds. Blinds, tapes, cords, and valances shall be free of dust and maintained in a clean manner.

C.4.7. Walls, Partitions, Dividers. Wall surfaces shall be free of smudges, marks, dirt, dust, and spots. This shall be completed without obvious discoloration to the wall finish. If stain cannot be removed from wall without harming the finish, immediately notify the COR. In restrooms all signs of water stains, streaks, film, and smudges shall be removed from all surfaces including partitions, walls, window frames, sills, etc. This shall be completed by using a cleaner disinfectant deodorizer to ensure sanitary conditions.

C.4.8. Wood. Vertical and horizontal wood surfaces shall be cleaned with a treated dust cloth. Wood shall be free of soil, dirt, dust, streaks, spots, and film. Wood paneling must be treated in accordance with industry standards and best practices to maintain a uniform appearance.

C.4.9. Fixtures and Bright Metal Surfaces. Fixtures, including overhead light units, shall be clean and bright. Fixtures and bright metal surfaces shall be free of streaks and matter. In addition, they shall be disinfected and dried. There shall be no obvious dust, trash, dirt, stains, nor encrustation on fixtures and bright metal surfaces. Water fountains shall be kept free of trash, ink, encrustation, etc. Metal surfaces shall have a polished, lustrous appearance.

C.4.10. Glass/Mirrors. Glass and Mirrors shall be clean and free of dust, smudges, soil substances, and spots. This includes, but is not limited to, transoms, partitions, entrance glass, desktop glass, and bookcases. Wash and wipe glass around entrances, lobbies, and vestibules. There shall be no water spots or streaks on glass or adjacent fixtures or furniture when job is done.

C.4.11. Supplies. All supply dispensers (i.e., towel dispensers, soap dispensers, toilet paper dispensers, toilet seat covers, garbage bags, sanitary product dispensers, etc.) shall be fully stocked and maintained to meet the needs of the buildings’ normal occupancy. All supply dispensers shall be clean and dry. In addition, all dispensers shall be free of spots, dirt, streaks, rust, mildew, and excess moisture. Vanity shelves shall be clean and dry.

C.4.12. Solid Waste Collection. All waste, recyclable generated in the building shall be collected, removed, and placed in Government-furnished dumpsters, and recycle or, on a daily basis. There shall be no overflow around containers.

C.4.12.1 Waste or Trash. Waste receptacles shall be free of residue and food scraps. Liners shall be changed daily if they contain food or moisture residue. Waste receptacles shall be cleaned, as required, to maintain sanitary conditions.

C.4.12.2 Recyclable Materials. Recyclable materials shall be collected on all designated workdays from designated, Government-furnished, recycle receptacles and placed in a Government-furnished recycle container. Designated recycle receptacles will be located in primary collection areas, such recycle room and kitchen. All containers marked “recycle” at desk areas in workspaces will be emptied by Forest Service employees. Recycle receptacles shall be cleaned, as required, to maintain sanitary conditions. Materials shall be kept segregated as required by local recycling guidelines.

C.4.13. Carpet Cleaning/Extraction. The Contractor shall clean/extract all offices, cubicles annually, and all hallways, common areas and conference rooms quarterly. Each cleaning/extraction shall be spaced in equal proportion apart from the last and the next. Carpet cleaning/extraction shall be done to present a clean walking surface with no stains, streaks, dirt, skids, nor marks of any kind. After cleaning any wastebaskets that have been placed on a desk or table must be removed and the area where the wastebasket was sitting SHALL be sanitized. During the pre-work meeting, the Contractor shall provide a carpet cleaning/extraction schedule to the CO/COR for the base year and on the anniversary date for each option year. For any deviations from the established schedule, the Contractor must schedule, in advance, changes with the COR. All carpet cleaning/extraction shall be complete within 48 hours of commencement and be accomplished on the weekends.

C.4.14. Floor Stripping, Waxing, and Buffing. The Contractor shall strip and wax resilient flooring in wood stairwell and in all laboratories annually. Resilient flooring shall be swept, or dust mopped and stripped to remove all built up wax and imbedded dirt prior to waxing. After application of wax, areas shall be buffed as needed for maximum gloss and uniform sheen from wall to wall, including corners. The waxed floor shall present a clean appearance free from scuff marks and dirt smears. Furniture and other equipment moved during floor stripping and waxing shall be returned to their original positions. During the pre-work meeting, the Contractor shall provide a floor stripping, waxing and buffing schedule to the CO/COR for the base year and on the anniversary date for each option year. For any deviations from the established schedule, the Contractor must schedule, in advance, changes with the COR or CO.

C.4.15. Restroom and Shower Cleaning. This standard covers all toilets, washbasins, shower and other aspects pertaining to the restrooms and their contents. Toilets and urinals shall be free of all matter, human waste, and grime. All toilets shall be disinfected on each designated workday. washbasins and shower shall be free of soap scum build up, grime, water deposits, and any other matter. All surfaces, including door handles, shall be clean of debris, streaks and stains.

C.4.16. Laboratory Cleaning. In most cases, laboratory rooms will not be cleaned to the same extent as office and common spaces except for trash removal. Rarely, the COR may request that specific lab floors be swept, and damp mopped. Requests to enter labs to sweep and damp mop floors will not exceed more than two (2) times monthly.

C.4.16.1 Lab tabletops, and sinks SHALL NOT be cleaned or disturbed in any manner. Walk-in coolers will not be cleaned as a part of this contract. Damp mopping of lab floors (with the exception of 10a and 10b) will be done only with water and no cleaning substances.

C.4.16.2 The DNA Lab, rooms 10A, 10B SHALL NOT be cleaned, except for trash removal.

C.4.16.3 All common areas and office areas in the Laboratory building will be cleaned per the applicable contract specification sections.

C.4.17. Break Room and Kitchen Cleaning. Break room and kitchen shall be maintained free of discarded materials, trash and shall present an overall appearance of cleanliness. Sinks, counters, tabletops, and all horizontal surfaces shall be clean of debris, streaks and stains. Microwaves shall be cleaned, both inside and outside, free of streaks and stains.

C.4.18. Elevator Cleaning. Interior surfaces shall be free of dust, dirt, and any other foreign matter. All hardware shall be kept in a bright and clean condition.

C.4. 19 Performance Work Summary

Required

Performance Standards

Monitoring Method

--3x per week cleaning

a. Restrooms

· Clean and sanitize all surfaces with a germicidal disinfectant, including floors, water closets, toilets, urinals, washbasins, shower and shower curtains, mirrors, soap dispensers, paper towel dispensers, waste receptacles, door handles, floor surfaces, toilet/urinal partitions, and walls within the splash area of the washbasin.

· Treat shower for mildew.

· Polish mirrors and mirror surfaces.

· Spots clean all other surfaces. Spot clean walls and other surfaces.

· Collect and remove trash and replace waste receptacle liners and sanitary napkin receptacle liners.

· Fill toilet tissue, paper towel, and soap dispensers. Each toilet shall be supplied with two spare rolls at a location designated by the Government.

b. General Office and Common Areas

· Collect and remove trash, reline receptacles. Remove all trash from the building on all scheduled days of performance.

All daily services will be subject to visual checks by the COR.

Random Sampling of Check Lists turned in.

Customer Complaints: All complaints will be substantiated for validity.

Poor performance will result in a more stringent and additional inspections.

Required

Performance Standards

Monitoring Method

Weekly Cleaning

· Damp mop all hard surface floor areas.

· Full vacuum all carpeting, includes accessible areas under desks, tables, chairs, at the base of furniture and walls.

· Sweep outside entrances, landings, steps, and sidewalks. Clean entry way mats.

· Remove dust and cobwebs from main front entry and reception area.

· Remove all dust and debris from handrails, ledges and grills.

· Clean and polish kick plates, door hardware, push bars, and door surfaces.

· Spots clean all wall surfaces within 70” inches of the floor.

· Clean and sanitize stair handrails with a germicidal disinfectant.

· Polish all bright metal surfaces.

· Clean waste receptacles with a germicidal disinfectant.

· Clean and sanitize light switch plates and adjacent wall areas using a germicidal disinfectant.

All daily services will be subject to visual checks by the COR.

Random sampling of Check Lists turned in.

Customer Complaints: All complaints will be substantiated for validity.

Poor performance will result in a more stringent and additional inspections.

· Clean baseboards.

· Clean and polish all wood surfaces with a wood protector, such as Liquid Gold to a height of 70” inches from the floor

· Clean microwaves (inside and out) and toaster in kitchen.

All daily services will be subject to visual checks by the COR.

Random Sampling of Check Lists turned in

Customer Complaints: All complaints will be substantiated for validity.

Poor performance will result in a more stringent and additional inspections

Quarterly Cleaning

· Vacuum or dust blinds in place. Damp wipe blinds to remove all residual dust and film from blinds.

· Remove all dust and cobwebs in high and low areas not reached in weekly/daily dusting. Including light fixtures, covers, ceiling fans, ceiling and wall vent covers.

Annual Cleaning

The following work shall be done in March. It shall be scheduled with the Government at least two weeks in advance of the work.

· Steam cleans all carpet areas with a commercial chemical dry cleaner.

· Strip, wax and burnish tile flooring with nonslip wax, leaving area wax free.

C.5. General Information

C.5.1. Government Responsibilities. The Government will not be responsible for damage occasioned by fire, theft, accident, or otherwise to the Contractor's supplies, materials, or equipment in storage, or the Contractor's and their employee's personal belongings brought into the building.

C.5.2. Contractor Responsibilities. The Contractor is responsible for loss, theft, damage, or destruction of any Government or personal items belonging or assigned to the occupant or user in any office or other rooms of the facility when such acts can be proven, beyond a reasonable doubt, to be the fault of the Contractor or one of their employees. No one under the age of 16 shall be permitted in the building or on the premises. The Contractor shall ensure that no one but their employees have knowledge of the building alarm security code system. The Contractor shall be responsible for ensuring their employees do not disturb papers on desks, open desk drawers or cabinets, or use Government telephones or equipment. Contractor must establish and implement methods of ensuring that all keys issued by the Government are not lost, misplaced, or used by unauthorized persons.

C.5.3. Energy Conservation. Contractor shall turn on lights in rooms only during the time needed to perform the required work and ensure that all lights are turned off in each room as work in that room is completed, except those required to remain on, or for those rooms that has occupancy motion sensors should not be disturbed. Hallways lights should be turned off prior to exiting the building, except for hallways that has occupancy motion sensors should not be disturbed.

C.5.4. Federal, State, and Local Codes and Laws. All chemicals used will be those commercially available which meet Federal, State, and local codes and which have been approved by the COR/CO. Information can be obtained from Federal, State, and local agencies concerning safe chemical cleaning materials. The Contractor shall use products made with recycled materials to the greatest extent possible. Preference should be given to concentrated cleaning chemicals which use ecologically sound packaging and are phosphatefree, noncorrosive, nonflammable, and fully biodegradable. The use of caustics (acidbased cleansers) will not be approved. Materials or supplies shall not be used in performance under this contract (or placed or stored on Government property) until the applicable Safety Data Sheets have been furnished to the COR. No item containing a CAUTION or WARNING label will be added to the Contractor's products list until the COR has given verbal approval for its addition. The Contractor shall not use any material which the COR determines would be unsuitable for the purpose or harmful to the surfaces to which applied. Costs for correcting damage caused by misused materials will be borne by the Contractor. The CO and therefore the COR reserves the right for final approval on all materials and supplies utilized by the Contractor.

C.5.5. Occupational Safety and Health Act (OSHA). Full compliance with Federal Law and USDA Regulations requiring safety is applicable.

C.5.6. Environmental Protection Agency (EPA). Full compliance with environmental and hazardous waste management laws, rules, and regulations is applicable.

C.5.7. Fire Prevention. Fire prevention shall be exercised at all times by the Contractor and employees. All combustible material shall be used and stored in a safe manner. Contractor shall report to the COR/CO any fire hazards.

C.5.8. Tobacco Control. The Contractor and its employees shall observe the Tobacco Control requirements contained in DR4400-006, 5 U.S.C. 301; 5 U.S.C. 7901; 29 U.S.C. 666; 41 CFR 101-20.105-3; and 41 CFR 101-39.300(d) whenever performing services in or visiting Government facilities/buildings.

C.5.9. Biobased Products. The Contractor shall comply with the Farm Security and Rural Investment Act of 2002 and the Energy Policy Act of 2005 (7 U.S.C. 8102(c)(3)) as required under the clause - 52.223-1 Biobased Product Certification and 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts (see Section I).

C.5.9.1 Use of biobased products by prospective offerors will be used in the proposal evaluation criteria (see Sections M).

C.5.9.2 Examples of acceptable Biobased products can be found at: http://www.biopreferred.gov

C.6. Contract Authority. Except as specified herein, no order, statement, or conduct of Government personnel who visit the Contractor’s facilities or in any other manner communicate with Contractor personnel during the performance of this contract shall constitute a change under the “Changes” clause of this contract. The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer or is pursuant to specific authority otherwise included as part of this contract. The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. In the event the contract administration is transferred to a new Contracting Officer, notification to all parties concerned shall be provided within 30 days of the change.

Section D - Deliveries or Performance

D.1. Hours of Operation. The building is accessible to the Contractor between the hours of 6:00 p.m. and 6:00 a.m. during the workweek of Monday through Friday, so as not to interfere with regular Government business hours. Services shall be provided three (3) times a week between the hours from 6:00 p.m. to 6:00 a.m., Monday, Wednesday and Friday. Exclusions: Carpet cleaning/extraction must be done on weekends. Work delayed by causes beyond the Contractor’s control and performed beyond normal duty hours and/or non-scheduled days shall be performed at no additional cost to the Government.

D.1.1 Closures and Holidays. No work will be performed on Federal Holidays without the approval of the Contracting Officer (CO). In the event work schedule falls on a National Holiday (or the day Holiday is observed) no Janitorial services will be required.

D.1.1.2 In the event services are not provided or required because the facility is closed due to inclement weather, unanticipated holidays declared by the President, failure of the Congress to appropriate funds, etc., the CO shall either

D.1.1.3 Direct the Contractor to perform the work contractually specified over a number of immediately subsequent day(s) equal to the duration of the shutdown.

D.1.1.4 Forego the work and reduce payment to the Contractor for work not performed. The deduction rate in dollars per day shall be equal to the “per month” fixed price divided by 9 days per month and then multiplied by the number of days services not provided. Appropriate adjustments will be made by the CO in the event services are provided for portions of days or

D.2. Schedules. The Contractor shall submit an annual schedule for services described in this PWS to the CO/COR for acceptance at the pre-work meeting, identifying facilities by title and approximate time basic and specialized cleaning will occur. The Contractor shall be allowed 30 days to adjust work schedules based on inspections. If necessary, this second work schedule shall be submitted to the CO/COR for acceptance. The Contractor shall not deviate from the accepted schedule without prior written approval from the CO/COR. Any permanent changes must be submitted 14 days before implementation and receive CO/COR written acceptance before the Government will allow the proposed changes.

D.3. Location Description:

PNW La Grande Forestry and Range Sciences Laboratory 1401 Gekeler Lane La Grande, Oregon 97850.

Two-level story building consists of approximately 13,693 sq. Ft. that includes:

Lower level includes 2 interior stairwells, 1 elevator

Approximate square feet: 5,911.4 Floor coverings: carpet, linoleum, and tiles.

Approximate enclosed office spaces: 12 Approximate cubicle workspace: 2 Conference room: 1 Small library: 1 Laboratories: 3 Restrooms: 2; Unisex (1 toilet, 1 washbasin), Men (1 toilet, 1 washbasin,1urinal and 1 shower) Janitorial/supply room: 1 utility sink Recycle room: 1 High Use

Floor coverings: carpet, linoleum, and tiles.

Approximate enclosed office spaces: 15 Open space/mailroom: 1 Copier/printer/fax room:1 Wellness room:1 Restrooms: 4; (Men [ 2 stalls, 2 washbasins, 1 urinal ], Women [1 toilet, 1 washbasin], 2 Unisex(1toilet, 1 washbasin) Janitor room: 1 utility sink Laboratories: 2 Conference/Library/Breakroom: 1 Kitchen: (1 sink, 2 microwaves) Reception Area: 1 Foyer: 1 High Use

**Includes stairwell and an elevator that will be included in this contract.

Note: The Government will not be responsible for any error or variation in the square footage listed, nor will the Contractor, because of any error or variation in the square footage listed, be relieved of their responsibility to carry out the contract in accordance with the true intent and meaning of the specifications without additional cost to the Government.

D.4. Performance of Period. The term of the contract is anticipated to be one-year base with four one-year option period. Period of Performance for this contract Base Year will commence September 01, 2022, to August 31, 2023. Anticipated Four (4) consecutive twelve-month Optional periods:

Base Year, 09/01/2022 – 08/31/2023 Opt. Yr. 1, 09/01/2023 – 08/31/2024 Opt. Yr. 2, 09/01/2024 – 08/31/2025 Opt. Yr. 3, 09/01/2025 – 05/31/2026 Opt. Yr. 4, 09/01/2026 – 05/31/2027

D.5. Federal Holidays: If holiday falls on Saturday the Friday will be off or Sunday the following Monday will be off.

Monday in September

Monday in January

Monday in October

Monday in February

Thursday in November

SECTION E - Contract Administration Data

E.1. Invoicing – The FS utilizes the Invoice Processing Platform (IPP) for the electronic submission and tracking of purchase orders, invoices, and payment information to its suppliers of goods and services. IPP is a secure Government-wide, Web-based invoice processing service offered free of charge to Government Agencies and their suppliers. The COR listed below will approve/accept the invoice in IPP for submission of payment through the National Finance Center.

Contracting Officer Representative:

USDA FS, PNWLFSL- La Grande Attn: Yvonne Santiago de Williams 1401Gekeler Lane La Grande, OR 97850

E-mail address: yvonne.santiagodewilliam@usda.gov

Contracting Officer:

USDA FS, RMRS- Prospect Attn: Anthony Salas 240 West Prospect Road Fort Collins, CO 80526

E-mail address: Rochelle.infante@usda.gov

E.1.2. Effective 1 February 2008 any invoice not IAW (Attachment #5) will be returned for corrections IAW Forestry Service Finance Officer Instruction.

E.1.3. Monthly payments will be made at the end of each month in arrears IAW Prompt Payment Act. Any invoice received before the last day of the month will be rejected and the contractor will be required to resubmit. Prompt Payment Act time clock will not start until a proper invoice is received.

Section F - Special Contract Requirements

F.1. Contract Management. Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The following individuals will be the Government points of contact during the performance of the contract:

F.1.2. Contracting Officer. All contract administration for this contract will be affected by the CO. Communications pertaining to contractual administrative matters will be addressed to the CO. The word “Government” as used throughout this contract or its attachments refers specifically to the CO. The CO is the only person authorized to approve changes in any of the requirements under this contract, and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the CO. No changes in or deviation from the scope of work shall be affected without a written modification to the contract executed by the CO authorizing such changes. Should the CO designate individuals to act as the Contracting Officer’s Representative (COR) under any resultant contract, such representative will be designated by letter of appointment but will not be authorized to change any terms and conditions of the contract.

F.1.3. COR. The COR will be designated in writing on authority of the CO after contract award to monitor and coordinate all technical aspects and assist in the administration of the overall contract. The Contractor will receive a copy of any designation letter stating the responsibilities and limitations of the COR. All contacts with all agencies of the Government and interfacing with other contractors required in the performance of this contract will be accomplished only through the direction and with the coordination of the COR.

F.1.4. Technical Coordination. Performance of work under this contract shall be in compliance with the PWS and any other work assignments under the general scope of work. All technical coordination shall be within the scope of the contract. No oral statements of any person will in any manner or degree modify or otherwise affects the terms of the contract. Technical coordination shall not result in any action that:

F.1.4.1. Constitutes an assignment of additional work outside the statement of work.

F.1.4.2. Constitutes a change as defined in the contract clause entitled, “Changes”.

F.1.4.3. Causes an increase in the total contract ceiling or the time required for contract performance.

F.1.4.4. Changes in any of the expressed terms, conditions or specifications of the contract.

F.1.4.5. Interfere with the Contractor’s right to perform the terms and conditions of the contract.

F.1.5 Site Visit. Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after Contract award. The Government is not planning a pre-proposal conference. It is the offerors responsibility to view the work location. Please contact technical representative listed below to schedule a site visit.

Contact Yvonne Santiago de Williams 541-805-5506, email, Yvonne.SantiagoDeWilliams@usda.gov