Attachement B - PERFORMANCE WORK STATEMENT - Therapy Pool Maintenance .docx

36C24822Q0425

B.4 PERFORMANCE WORK STATEMENT

1. General Requirements: The VA Caribbean Healthcare System (VACHS) at Puerto Rico has a requirement maintenance and repair service for therapy pool system in the Physical Medicine & Rehabilitation (PM&R) Service. The Contractor shall furnish all labor, transportation, parts and expertise necessary to provide such services in accordance with e with public pool standards and need to be maintained to ensure this compliance.

2. Period of Performance: The period of performance for this service contract is from April 1, 2022, to September 30, 2022, plus four 12-month option periods.

3. Description of Services: The contractor shall capable to provide the appropriate maintenance/repair service; including pool water conditions, filtration system components, water temperature device and controls, and all other equipment associated to PM&R pool operation This service contract is to provide all materials, labor, supervision, tools, supplies, transportation, and equipment necessary to perform inspection, full preventive maintenance service and required repairs to the existing equipment listed in the schedule. Included are all inspections, adjustments, tests, and repairs to keep the equipment covered under this contract in continuous and reliable use at its designed capacity and efficiency.

3.1 Qualifications

A. The Contractor personnel shall have 3 years of experience in the maintenance, repairs, and installation of pools and his components.

B. The contractor personnel responsible for dismantling, repair, relocate, modify, maintain, align, adjust, lubricate, weld, rigging, and keep up with the preventive maintenance and repair service for the identified pieces of equipment in this contract shall possess a technical degree as an Industrial Mechanic.

C. The contractor personnel responsible for the electrical installation, maintenance, troubleshooting and repair of all electrical or electronic components for the identified pieces of equipment in this contract shall possess a technical degree and be certified to practice the trade by federal or local jurisdiction.

D. The contractor personnel responsible for the water treatment process, of the identified unit in this maintenance and repair service contract shall possess a Certified Pool Operator training.

E. The contractor personnel shall possess the 30 Hrs. OSHA training course in Construction Safety & Health.

F. Quotations shall be considered only from offerors who are regularly established in business called for, who are financially responsible, and able to show evidence of their reliability, ability, experience, facilities and personnel directly employed or supervised by them to render prompt and satisfactory service. Personnel trained and experienced in providing service/maintenance on the equipment identified above shall perform all work.

3.2 General Requirements

A. Contractor shall be responsible to maintain water parameters and standards established in VA Guidelines and the Puerto Rico Department of Health, General Regulations for Environment Health, Public Pools, spas, and Jacuzzis. parameters for regular, systematic execution of the work items listed in Section IV as per manufacturers recommendations and other specifications provided in this PWS. The contractor agrees to regularly and systematically perform required maintenance of the equipment and provide callback service as conditions warrant, repair or replace all portions of the equipment included under this contract.

B. The contractor shall not perform any schedule maintenance or repair that requires the unit to be off-line or shutdown unless a VACHS representative, in coordination with the Operations Control Center, secure all power sources to the unit such as valves and electrical power main disconnect.

C. The contractor shall not manipulate any valve, control, automatic device, lock-out control or heat load transfer system unless it has been secured by the Operations Control Center.

D. Equipment shall be maintained in state-of-the-art condition to meet the initial performance ability. The equipment manufacturer's recommended maintenance and repair requirements along with other specifications delineated shall be accomplished under the scope of this contract. The contractor is responsible for the unit’s conditions at the beginning of this service contract. The equipment manufacturer's maintenance requirements are considered the minimum for all equipment. If specific equipment covered by this contract requires additional maintenance for safe and reliable operation the contractor shall perform the required maintenance.

E. The contractor is responsible, under this maintenance and repair contract, for the replacement of any damaged parts of the therapy pool system. All system components must always be maintained operational and clean, free of dust, grease, stains or any other that will affect the operation and appearance of the unit or unit component.

F. The contractor shall provide a systematic preventive maintenance program to avoid a major component failure such as water pump rupture that will render the unit unserviceable for a period that will affect patient care service.

G. Replacement of parts found defective during inspections. Contractor shall repair or replace the system component with equal or superior functioning equipment or software with respect to any part of the system that is not properly functioning.

H. Contractor is responsible for the replacement of filtration components as per the unit’s manufacturer specification, filtration media manufacturer recommendations or as described in this PWS

I. Cleaning, calibration, and adjustment of components to maintain equipment within manufacturer's specifications, level of performance and accuracy.

J. The contractor shall provide a system of a one (1) hour call back to attend any emergency, and shall report within two hours on site to resolve any emergency with the units covered by this PWS.

K. Contractor shall supply all labor, parts, test instruments, tools, hardware, and software required to perform all maintenance and repair work.

L. On-site service shall be offered between 6AM and end by 3PM, except when a change in hours is requested by the VACHS. If service is to be continued after 3PM or during the weekend, prenotification needs to be done to POC.

M. A copy of each service report with a checklist of all tasks performed shall be provided to the Facility Operations Specialist (POC) or his/her designee at the conclusion of each service. FMS will provide the required checklist to complete

N. Filtration media shall be replaced every 24 months or before if required.

O. Chemical feeder sensors shall be calibrated yearly and be documented and specified in the schedule maintenance as per manufacturer specifications.

P. The contractor shall have in stock a spare heat exchanger.

Q. The contractor shall purchase and store all the necessary pool-treating chemicals in accordance with the safety data regulation; the amount to be stored shall be the minimum required for two (2) weeks of pool treatments. These chemicals shall be in the pool mechanical room.

R. The contractor will maintain the mechanical room of the therapy pool clean, painted, and free of any debris, trash, or leak.

S. The Contractor shall record in the VACHS provided log-sheet the pool water parameters readings and the visual inspection observations performed each day. This log shall be provided daily to the POC and a copy be posted in the pool area for the user to confirm that the pool is ready for patient use. This requirement shall be completed by 7am. If the pool is found that is not acceptable for patient use, the Contractor shall inform the POC, FMS Operation Control Center, and the PM&R personnel (user).

T. Thoroughly clean and vacuum the pool. Skim pool water surface and vacuum pool bottom. This includes grab bars around the pool area, and pool deck. Brush pool walls.

U. Inspect tile and grout installations, and clean tiles and skimmer with cleanser. Empty skimmer and pump basket. Visually inspect water conditions, levels, pool water for clarity, color, and visible contaminants, water filtration and heater systems. Lubricate fittings, valves, O-rings, and plugs, as required. Backwash filters when necessary. Add water to the desired height at the prescribed rate of 1” per hour and monitor water quality by using a professional pool water analyzer.

V. Contractor shall maintain each equipment free of rust, dust, or any foreign material regardless of the effect or impact that may cause to the unit’s operation.

W. Test and adjust the following:

1. Water balance, pH level to reach the required range of 7.2 to 7.8, Calcium Hardness, Cyanuric Acid, and Total Alkalinity levels Inspect electrical service, filters, skimmers, drains, ladders, diving boards, plugs, gauges, and other important components of the system.

2. Sanitizer level, shock pool water to breakpoint levels

3. Water Chlorine (Cl) levels to reach the required range of 1 mg/L to 5mg/L.

4. Water alkalinity to reach the required level of 50ppm.

5. Adjust water temperature to reach the required range of 95°F to 94°F.

6. Oxidizer and stabilizer levels. Add any other chemical to maintain Chemistry levels

3.3 Schedule Maintenance Program

A. A scheduled maintenance program shall be provided, kept, and used by the Contractor to keep the therapy pool operating at optimum efficiency. The scheduled maintenance program shall be previously approved by the Contracting Officer (CO). The acceptance will be made on the manufacturers recommendation and guidelines provided in this PWS. The stricter of the two will domain the preventive maintenance schedule. Service technician assures state-of-the-art performance with no failure rate. Contractor will provide in writing the preventive maintenance protocol (policies and procedures), including the methods and frequency of testing and verifications of performance for the equipment.

B. Each preventive maintenance service shall be scheduled and completed in a computer-prepared service report, detailing exactly what was performed and to which equipment was done, what special tools, instrumentation, and diagnostic programs was used to maintain the system at optimum efficiency levels. At the completion of each period, a Summary Report will be provided to the VA Medical Center. Template of the report needs to be approved by VA prior to start of this contract. Contractor shall keep a service binder in custody of the POC for each the units to include among other documents: Service Manuals, Service Reports, Quality Assurance, Quality Reports, VISTA Commissioning Report, Contractors Qualifications and Certificates, Contract Copy, etc.

C. The contractor shall perform all Inspections, Preventive Maintenance (PM) and repair service in accordance with the equipment manufacturer's specifications. The contractor shall utilize and provide procedures and checklists with worksheet originals indicating work performance and actual values obtained at the completion of the PM. Contractor shall submit their checklist of PM for government approval before preceding any type of work. The scheduled work to be performed as part of the preventive maintenance program shall include, but will not be limited to, the following items:

1. Pumps, seal, and components.

2. Filters, seal, and components.

3. Skimmer and mesh.

4. Filtration medias.

5. Filtration racks.

6. Water heater and components.

7. Valves, solenoid, and flow switch.

8. Inlet, vacuum and return nozzles.

9. Piping up to the main distribution branch.

10. Motors assembly or components.

11. Drain.

12. Relays, solenoid, contactors, power supply and magnetic switches up to main disconnect switch.

13. Inspect, maintain, repair, and paint all the mechanical room.

14. Tiles and grout on all pool area.

15. Automated Chemical feeder and components.

16. Handrails and ladders.

17. Instrumentation. Pressure differential gauges, pressure gages, temperature gages, actuators, and linkages.

18. Inspect, adjust, paint, or repair any guard rail, ladders, piping, and Pool structural support.

D. Repair services shall be conducted, as required to the Therapy Pool motor, bearings, couplers, pillow blocks, reducing gear, pulleys, safety guards, guard rails, level sensors, motorized valves, piping, hangers, water diffusers, guard rails, lightning arrester, and ladders. The successful offeror will be expected while in the performance of the contract to replace major unrepairable items as mentioned above.

3.4 Additional Requirements

A. Proposals shall be considered only from offeror 's who are regularly established in the business called for, who are financially responsible, and able to show evidence of their reliability, ability, experience, facilities and personnel directly employed or supervised by them to render prompt and satisfactory service. Personnel trained and experienced in providing service/maintenance on the equipment identified above shall perform all work.

B. The contractor shall ensure that its employees have received safety equipment training, medical surveillance programs, individual’s health protection measures, and required for the work by the U.S. Occupational Safety and Health Administration. Contractor should comply with applicable safety codes and standards.

C. Debris, garbage and/or equipment removed as part of this contract shall be collected and precautions must be taken to ensure that it is not otherwise dispersed outside the area during the cleaning process.

D. Cost such as labor, shipping cost, travel expenses, lodging expenses, overhead, profit, any administrative cost, insurance, bonds and any other shall be at no additional cost to the Government.

E. All maintenance (predictive, preventive, repair service and emergency repair service) shall include replacement of parts deemed necessary by the Contractor or POC at no additional cost to the Government. If deemed necessary to make replacement, then POC would request Modification to contract for the replace parts.

F. All travel costs associated with the performance of this contract are the responsibility of the contractor and are provided at no additional cost to the Government as part of this contract. Travel costs are defined as but are not limited to time and vehicle costs for personnel in travel to and from job site for all duties outlined in this specification, normal shipping charges on any parts or materials covered by this contract, costs associated with the normal shipping of parts or equipment out for repair that are covered under this contract, etc.

G. Contractor’s personnel privately owned vehicle shall be parked outside the VACHS facility. Contractor’s service vehicle can access the facility for the sole purpose of contract related activities upon approval from Police Service.

H. Upon contract award, the contractor accepts "as is" all equipment specified in the contract.

I. The Contractor shall require all employees, including supervisors, to wear distinctive uniform clothing for ready identification, and assure that every employee is in uniform no later than the time specified by the POC, or otherwise no later than 10 working days from the date an employee first enters on duty. The uniform shall have the Contractor's name, easily identifiable, affixed thereon in a permanent manner such as a badge or monograms.

J. The Government shall not be responsible for incidental charges including, but not limited to, parking, tolls, mileage, phone, etc., on straight time or overtime work.

K. Holidays. In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following national holidays are observed and for the purpose of this contract is defined as "Legal Federal official holidays" as follow:

1. New Year's Day January 1.

2. Martin Luther King Third Monday of January.

3. President's Day Third Monday in February.

4. Memorial Day Last Monday of May.

5. Juneteenth National Independence Day, June 19.

6. Independence Day July 4.

7. Labor Day First Monday of September.

8. Columbus Day Second Monday of October.

9. Veteran's Day November 11.

10. Thanksgiving Day Fourth Thursday in November.

11. Christmas Day December 25

4. Equipment Specification:

A. Pool Pump with motor 1 EE65245603 - Pentair Whisper Flow WF-12.

B. Pool Pump with motor 2 EE65245604 - Pentair Whisper Flow.

C. BECS YS5 Chemical feeder EE65245589 -Becs P/N 1100167 D. Mechanical Pool Pump EE65245551 – Pulsar P/N 79214 E. Filter Media Canister EE65245587 – Pentair Model #TR140 F. Pool Heat Exchanger – Bell & Gossett SU 1C 22 G. Pool Heat Exchanger Temp Regulator - Watson Model W94-H13U H. Therapy pool 40,000 gallons approximately I. Chlorination pellets tank Chemical Feeder - EE65245549 J. Chemical feeder pump EE65245560 - Strainer and Co. Model 85M5

5. Security Clearance

A. NIST FIPS 201, Personal Identity Verification (PIV) of Federal Employees and Contractors. This standard is applicable to identification issued by Federal departments and agencies to Federal employees and contractors (including contractor employees) for gaining physical access to Federally controlled facilities and logical access to Federally controlled information systems except for "national security systems" as defined by 44 U.S.C. 3542(b)(2).

B. Risk Level Designation: The position risk/suitability level that has been assigned to the positions under this contract is risk.

C. A required Background Investigation is mandatory for all contractors, contractors' employees who do not have a successfully adjudicated investigation on record or are undergoing a badge reissuance. All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. This requirement is applicable to all subcontractor personnel requiring the same access.

D. The contractor shall bear the expense of obtaining background investigations. If the investigation is conducted by the Office of Personnel Management (OPM) through the VA, the contractor shall reimburse the VA within 30 days.

E. All VA contractors, contractors' employees, and affiliates requiring long-term or short-term access to VA facilities or information systems in order to perform a VA authorized activity must be issued a PIV, non-PIV or a Flash badge.

F. Contractor shall return the badge when access to VA facilities or information systems is no longer required or a change in affiliation occurs. Also, the contractor shall notify her/his assigned sponsor and the badging office when the PIV or Non-PIV card is lost.

G. Contractor shall submit, for all contract employees, including any subcontract employees the following:

1. Within five (5) business day of receiving the Notice of Award, a Complete Background Investigation Request to the VHA Service Center (VSC) Personnel Security Office via password protected or encrypted e-mail to VSCSecurity@va.gov or fax to (216) 4478020 Note: Due to the personal information contained in the Background Investigation Request Worksheet, the information shall be sent in a secure manner. Please do not email a document containing social security number.

2. Complete Special Agreement Check (Fingerprinting) and submit VHA Special Agreement Check (SAC) Memorandum.

H. Once an automated initial e-mail from VA SIC is received, with a website link that provides further instructions; if a contract employee has a previously completed Background Investigation (BI) he/she may be eligible for reciprocity.

I. Upon receipt of the automated initial e-mail, if contract employees haven't previously completed a Background Investigation (BI); each contract employee shall complete and submit BI documents within five (5) business days.

J. If contract employees have previously completed a BI and are eligible for reciprocation, reciprocity shall be verified by the VA SIC. If it can be reciprocated an e-mail notification shall be sent to the contractor POC.

K. Upon receipt of BI documents, the VA SIC reviews them for accuracy. If the package is correct and complete, the package is forwarded to OPM and the Contractor POC receives an automated e-mail indicating that the BI has been initiated.

L. If the VA SIC notifies the Contractor that a BI has been initiated: Then, while the BI process i being completed, the VSC Personnel Security Office reviews the results of the Special Agreement Check (fingerprints) and makes and adjudication recommendation to the Contracting Officer, who shall inform the contractor POC of the outcome.

M. If the contract employees receive a favorable adjudication: Then, each contract employee shall complete and submit the VHA Service Center Contractor PIV Sponsorship Form and make an appointment to obtain a PIV card. This shall be completed within five (5) business days of reciprocation or receiving notice of initiated BI and favorable SAC Adjudication.

N. The Contract employee shall complete required security training as designated in the solicitation, sign the Contractor Rules of Behavior and submit completed training certificates and signed Rules of Behavior to the Contracting Officer and the POC.

6. General System Security requirements

A. Containment: During work, precautions shall be taken to ensure the patient and employees safety.

B. Measures shall be taken to control odors and/or mist vapors during the process.

C. All vendor/contract personnel shall report to the Police Service to identify themselves upon entering the VACHS facility and to carry the identification card throughout the entire period while providing the service.

D. The Certification and Accreditation (C&A) requirement do not apply, and a Security Accreditation Package is not required.

7. Health and Safety:

A. The contractor shall comply with all applicable federal, state and local requirements for protecting the safety of the contractor's employees, building occupants and the environment. All applicable standards of the OSHA shall be followed when working in accordance with this project.

B. Occupants Safety: No process or materials shall be employed in such a manner that they will introduce additional hazards into occupied space.

C. The Contractor shall adhere to all OSHA, EPA, NFPA Life Safety Codes, and all other regulatory requirements.

D. In performance of this contract, the Contractor shall follow VAMC safety policy and standard for safe work practices and take such safety precautions as the Safety Officer or designee may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contractor shall comply with VAMC smoking policy, which designates all interior space as non-smoking areas.

E. Patient, employee, visitors, and contractor personnel safety shall always be maintained. The contractor is responsible for the occupation safety and health of his/her employees. The Contractor shall comply with all applicable OSHA safety and health standards.

F. The Contractor shall submit to the Contracting Officer, prior to the start of the contract, the Safety Data Sheets (SDS) for all potentially hazardous materials (lubricants, cleaners, working fluids, chemicals, etc.) to be used in the facility in performance of the contract, and shall not use, in the facility, such materials which have not been so cleared in advance with the VAMC. SDS for new chemicals must be furnished concurrently with arrival of the chemical on site. The Contractor shall maintain a copy of all SDS at the chemical storage site in a location accessible to VAMC personnel to assure compliance with all laws and requirements regarding the "Right to Know" law.

G. The Contractor is responsible to identify, provide and maintain all personal protective equipment required to perform the duties outlined in the contract. In addition, the contractor is responsible for identifying and providing all applicable safety programs (i.e. lockout/tag out, confined space entry, universal precautions, etc.) required to perform the work. Training on required safety programs and the proper use of PPE's shall be provided, and documentation maintained by the contractor.

H. The Contractor shall obtain a Hot Work Permit from the Safety Office whenever soldering, welding, using a cutting torch, or other open flame, spark, or heat producing equipment. The contractor is required to follow ALL requirements outlined for the issuance of the Hot Work Permit.

I. If the Government notifies the Contractor of any non-compliance with the pervious provisions; the contractor, after receipt of such notice, shall immediately correct the condition and notify the contracting officer in writing that the condition has been corrected, the contractor shall submit this report within two (2) days, after the condition was corrected. It, in the opinion of the Safety Officer or designee the condition is life threatening he/she shall instruct the contractor to stop work until the condition has been corrected. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue and order halting of all or any part of the work, and Contractor may be held in default. The Contractor bears all costs of stop work time and correcting safety hazards.

J. The contractor shall provide within ten (10) working days after receipt of this contract a detailed listing of the following information:

1. Safety program/procedures are required to be followed by the contractor's personnel in the performance of their duties and when such procedures are required.

2. Listing of personal protective equipment(s) required to be utilized by the contractor's personnel in the performance of their duties. Also, when equipment will be required.

3. Safety Data Sheet (SDS'S) for any chemical(s) utilized by the contractor in the performance of this contract

K. Contractor is responsible for the supervision of all their employees while on government property. It is the Contractor's responsibility to assure compliance with the scope of work and requirements referenced in this contract. Provisions provided in the scope of work are not intended to relieve the Contractor of this responsibility.

L. In case of injury or accident as defined by OSHA, EPA, NFPA Life Safety Codes, and all other regulatory requirements any incident of a major malfunction, accident or injury, a written report shall be submitted by the Contractor to the VAMC within five (5) working days following the incident. The report shall state the cause, what, where and when and why the incident happened and the repairs and tests that were or are to be made to correct the cause of the incident.

8. Quality Control Program

A. The Contractor shall establish a complete quality control program to assure the requirements of the contract are provided as specified, within five (5) working days prior to the starting date of the contract, the Contractor shall submit a copy of his program to the POC, for approval. The program shall include, but not be limited to, the following:

1. An inspection system covering all the services described in the contract. A checklist used in inspecting contract performance during regularly scheduled or unscheduled inspections. The name(s) of the individual(s) who shall perform the inspection.

2. The checklist shall include every area of the Contractor's operation as well as every task required to be performed.

3. A system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable and/or the Medical Center inspectors point out the deficiencies.

4. A file of all inspections conducted by the Contractor and the corrective action taken. This documentation shall be made available to the Medical Center upon request, at any time during the term of the contract.

9. Emergency Telephone Numbers:

A. The Contractor shall provide the POC with pertinent emergency telephone numbers, in order to summon assistance in case an emergency develops. At least one of the emergency telephone numbers shall be manned twenty-four (24) hours per day. This information shall be provided in writing to the POC, prior to the contract start date.

B. The contractor shall provide 24/7 emergency contact names(s) and telephone numbers(s) for call back. Upon arrival, contractor’s personnel shall report to the Operations Control Center within two hours of contact.

10. Contractor’s Employees Conduct

A. The Contractor shall prohibit his employees form disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Medical Center use.

B. Contractor shall require his employees to comply with the instructions pertaining to conduct and other regulations called to the Contractor's attention by the CO/POC, Federal Protective Officers, Inspectors, etc.

11. Performance Requirement Summary

No deficiencies accepted

As per SOW

As per SOW

As per SOW

No deficiencies accepted

As per SOW

Service personnel reports to COR or his/her designee prior to performing service on equipment.

Random Sampling

No more than 3 deficiencies per year

As per SOW

Service documentation is provided to COR or his/her designee at the end of each service.

Random Sampling

No deficiencies accepted

As per SOW

Service documentation includes a completed performance verification checklist.

Random Sampling

No deficiencies accepted

As per SOW

A. The Contractor shall immediately notify the contracting office and POC (in writing) of the existence of the development of any defects in, or repairs required which the contractor considers he is not responsible for under the terms of the contract and shall furnish him a written estimate of the cost to make necessary repairs. The contracting officer reserves the right to make final determination of the responsibility. The contacting officer also reserves the right to solicit the services of other contractors to make said repairs.

B. The Government reserves the right to perform emergency repairs if at the Government's opinion; it jeopardizes patient or employee safety.

12. VHA Supplemental Contract Requirements for Combatting COVID-19 Contractor employees who work in or travel to VHA locations must comply with the following:

Documentation requirements:

1. If fully vaccinated, contractors shall show proof of vaccination.

NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2. If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3. Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4. Documentation shall not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

O. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

P. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

5. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities

6. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

13. Influenza Vaccination: All contract employees shall comply with VHA Directive 1192.01 Seasonal Influenza Vaccination Program for VHA Healthcare Personnel. This policy applies to all individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. 7.1 Masking Requirements for unvaccinated Healthcare Personnel (HCP): HCP who do not receive influenza vaccination due to medical or religious exemptions must designate this at the VA Employee Health Unit on the Health Care Professional Influenza VA Form 10-9050 and wear a face mask while in any VHA location, including both clinical and non-clinical areas. In addition, HCP are required to wear a face mask during performance of their assigned duties and responsibilities. The face mask shall be work throughout the influenza season, or until the individual HCP receives a flu vaccination and completes the required VA Form 10-9050.

14. Safety Requirements: The contractor shall take all safety precautions and safety measurement necessary to protect the lives and health of occupants of the building.

15. Competency Requirements: The Contractor shall comply with requirements of The Joint Commission (TJC). To comply with TJC requirements, the Contractor shall provide written confirmation that employees are competent to perform the task as described in the statement of work assigned on this contract. This written confirmation shall specify in which areas each contract employees are competent.

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