Attachement B Performance Work Statement.pdf

36C24823Q0667

B.3 PERFORMANCE WORK STATEMENT

Greenhouse Installation Morovis National Cemetery

1.0 Introduction - This is a non-personal services contract to provide “Greenhouse Installation Services at Morovis National Cemetery”. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the required service at VACHS as defined in this Performance Work Statement (PWS).

2.0 Mission - The Facilities Management Service (FMS) provide, operate and maintain a "state of the art" facility service program in support of our Veterans Health Care System; carry out a program of education and development of personnel involved in the health care environment, promote environmental research and development of technologies in support of health care and provide these services in a cost effective, compassionate, humanitarian and ethical manner.

3.0 Scope- The Contractor shall perform these requirements in accordance with this PWS, local, state, and federal laws and regulations, and Veteran Affairs (VA) regulations. In the event of conflict between regulatory guidance, the most stringent requirement shall apply. The contract is to provide the Greenhouse Installation Services at Morovis National Cemetery.

4.0 General Requirements: This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

4.1 Non personal services - The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (CO) immediately.

4.2 Type of contract - The Government will award a firm-fixed price contract.

4.3 Period of performance – The greenhouse shall be completed at least three (3) months from date of award.

4.4 Location and hours of work Tasks under this PWS shall be performed at the Morovis National Cemetery located at PR-137 Morovis, Puerto Rico 00687. The Contractor shall perform the services during the core hours of operation from 7:00AM to 4:00PM from Monday to Saturday. The installation of the Green House can’t impact the Cemetery operation and may be requires stopping momentarily the installation at any given time during a ceremony or any other service being provided by the VA personnel. The exceptions for the regular operational hours are Federal Holidays, Good Friday, and/or when the government facility is closed due to local or national emergencies, administrative closings, or similar federal government directed facility closings.

4.5 Recognized Government Holidays. The Contractor is not required to work on the legal public holidays listed below. Holidays occurring on weekends will be observed as directed by the published United States Office of Personnel Management (OPM) calendar.

New Year’s: Day 1 January Martin Luther King Jr. Birthday: 3rd Monday in January Washington’s Birthday: 3rd Monday in February Memorial Day: Last Monday in May Juneteenth: 19 June Independence Day: 4th of July Labor Day: 1st Monday in September Columbus Day: 2nd Monday in October Veterans Day: 11th of November Thanksgiving Day: 4th Thursday in November Christmas Day: 25 December

4.6 Business Relations - The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, submittals, timely identification of issues, and effective management of subcontractors, if any. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel. Within the bounds of acquisition policy, the VACHS intends to work to find solutions that will be beneficial to both the Government and its Contractors.

4.7 Contract Administration and Management

4.7.1 Post Award Conference / Performance Evaluation Meeting - Post Award Conference / Performance Evaluation Meetings. The Contractor may be required to attend a post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. This meeting may be conducted virtually. Written minutes of such meetings will be recorded by the Contractor and signed by the Program/Project Manager and the CO and/or Point of Contact (POC) and distributed within five (5) workdays after the meeting.

4.7.2 Performance/Progress Meetings will be held as necessary. There may be occasions when subsequent meetings will be called by either party to reconfirm mutual understandings and/or address deficiencies in the Quality Control (QC) system or procedures which may require corrective action by the Contractor. The Contractor Representative shall meet with the POC and/or CO as required. A mutual effort will be made to resolve all problems identified. The Contractor Representative and the POC shall sign the written minutes of these meetings.

4.7.3 Contract Administration Notwithstanding the contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination between the government and the contractor.

4.7.4 Contractor Employees - The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work specified herein. The contractor shall ensure the labor categories/occupation code as defined by the Department of Labor are aligned to those tasks delineated in this PWS. The contractor shall comply with the minimum rates established in the applicable wage determination for this service. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

4.7.5 Contractor Identification - All contract personnel shall be identified as a

Contractor (i.e., badge, company logo, or uniform). All contract personnel are required to identify themselves such that they avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all correspondence

(documents, emails etc.) or reports produced by the Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

5.0 Performance Requirements The following section specifies the Performance Objectives and Performance Elements for the contract.

5.1 Vendor requirements

5.1.1 The contractor shall furnish all labor, materials, equipment, tools and performing all operations in connection with the installation of greenhouse structure, hydroponic systems, solar panels, and installation of cultivation tables.

5.1.2 The contractor shall demonstrate capability and experience with the design and construction of greenhouses including but not limited to the following specifications:

5.1.2.1 Green house structure shall have a dimension of 30’ X 104’ (3,120

sq. ft.).

5.1.2.2 Enclosed polyethylene, polycarbonate, plastic, or fabric covered structure, use to cover, and protect crops from sun, wind, excessive rainfall, or cold to extend the growing season in an environmentally safe manner.

5.1.2.3 A high-tunnel kit previously designed and customized

5.1.2.3.1 Minimum Required Wind Load: 90 mph

5.1.2.3.2 Frame material: 13-16 gage (galvanized)

5.1.2.3.3 Kit includes wind bracings, purling’s and anchorage as required for Caribbean weather conditions.

5.1.2.4 Cover material

5.1.2.4.1 Polyethylene, minimum 6-mil greenhouse grade (roof)

5.1.2.4.2 UV-resistant shade cloth (sides)

5.1.2.4.3 Thermic films to decrease temperature

5.1.2.4.4 Artificial ventilation

5.1.2.5 Ground cover shall include plastic ground cover on the bottom and cover with gravel on top to allow water drainage.

5.1.2.6 Roof runoff structures (gutters and downspouts) shall be made in a material that properly allows safeguard and avoid issues to the structures (including the high tunnel) ponding or erosion.

Additionally, it must also collect rainwater in storage tanks in different sections of the structure.

5.1.2.7 The designed shall include four (4) water storage tanks:

5.1.2.7.1 Two 1,000 gallons Water Tanks (Location: Outside the

Green House)

5.1.2.7.2 Two 250 gallons Water Tanks (Location: Inside the

Green House)

5.1.2.7.3 Water Pump and any other necessary components for

the purpose intended of irrigation system

5.1.2.8 Electric connection inside the greenhouse, outside connection provided for:

5.1.2.8.1 Electric system

5.1.2.8.2 Electric panel

5.1.2.8.3 Artificial ventilation connection

5.1.2.8.4 Lightning connections

5.1.2.9 Design a Solar Panel - PV System capable to the following energy consumption:

5.1.2.9.1 8KWh 120/240 VAC Battery

5.1.2.9.2 5KW Capacity PV System

5.1.2.9.3 Required anchorage to comply federal and local

regulations (Stand-Alone Panel System)

5.1.2.10 Greenhouse must high tunnels shed large amount of water and creates drainage.

5.2 The installation and related work do not require any further site preparation, earthwork, or construction.

5.3 The contractor personnel shall possess the 10 Hrs. OSHA training course.

5.4 The contractor personnel in charge of the design and installation of the solar panel -

PV System shall have a valid certificate issued by the Puerto Rico Department of Economic and Commercial Development.

5.5 The contractor shall include two (2) cultivation tables with a size of 4’x8’.

5.6 The structure shall be removable as no permanent construction is authorized.

6.0 Warranty

6.1 The contractor shall offer 180 days warranty period on all greenhouse structure.