Attachement_1_-_Statement_of_Work.pdf

STATEMENT OF WORK

FOOD DELIVERY

FOR

DISTRICT III DETENTION FACILITIES

1. Introduction

The Contractor shall provide food items to ensure the menu items referenced in Appendix 1 can be fulfilled. Food items under this Purchase Order include perishables, meats, frozen foods, breads, fresh vegetables, fresh fruit, dairy products, non-perishables, canned goods, pastas, paper items, and other non-food items. All orders placed against this Purchase Order are subject to the terms and conditions of this agreement.

2. Scope of Work

The Contractor shall provide all necessary food items, including but not limited to:

• Meats (fresh and frozen)

• Fruits (fresh, frozen, and/or canned)

• Vegetables (fresh, frozen, and/or canned)

• Breads and Bakery items

• Condiments and seasonings

• Beverages

• Non-perishables and dry goods

• Pastas

• Other non-food items

Delivery Requirements

• Deliveries shall occur once per week to the designated receiving area

• All products must meet U.S. Department of Agriculture and Food and Drug Administration food safety standards

• All items must be transported in clean, temperature‑controlled vehicles

• Packing slips and invoices must accompany each delivery

• Substitutions require prior approval from the facility

Delivery Locations:

• Eastern Nevada Detention Center, Owyhee, NV

• Ute Indian Tribe Justice Center, Fort Duchesne, UT

• Hopi Adult Detention Center, Keams Canyon, AZ

3. Performance Standards

• All food items must be fresh, undamaged, and within manufacturer expiration dates

• Deliveries must occur within the agreed delivery window

• Contractor must maintain consistent product quality and availability

• All services must comply with applicable federal, state, and local food safety regulations

4. Extent of Obligation

The Government is obligated only to the extent of authorized purchases made under this Purchase Order.

5. Menu Planning

The Government utilizes fixed seasonal menus. The Contractor must ensure that all items required to fulfill the menu are included in each order. Sample menus are provided in Appendix 1.

6. Volume/Inmate Total and Meal Estimates

The estimated inmate population served daily is 20 individuals. Meals include breakfast, lunch, dinner, and a snack. Approximately 5,500 meals are served each month.

7. Purchase Limitation

Individual purchases under this agreement shall not exceed $10,000.00 per call for non-warranted BIA employees as described in Section 12.

8. Performance Period

The period of performance for this procurement consists of:

• Base Year: 12 months from date of award

• Option Year 1: 12 months

• Option Year 2: 12 months

• Option Year 3: 12 months

• Option Year 4: 12 months

Total potential performance period: 5 years.

9. Ordering Protocol

Orders will be placed against this Purchase Order via telefax, telephone, email, or in person. Only the individuals listed in Section 12 or a Warranted Contracting Officer are authorized to place calls.

10. Delivery and Billing Procedures

All shipments made under this agreement shall be accompanied by delivery tickets or sales slips containing the following minimum information:

1) Name of supplier

2) Purchase Order Number

3) Date of Purchase

4) Purchase/Call Number

5) Itemized list of supplies or services furnished

6) Quantity, unit price, and extension of each item

7) Date of delivery or shipment date

To verify delivery of supplies/services, the receiving individual must sign and date each delivery ticket/receipt and forward the original document to the individuals listed in Section 11 or to the issuing office specified in the agreement. All deliveries shall be identified in each work order issued.

11. Invoicing and Billing Instructions

Payments will be processed through the Internet Payment Platform. The vendor shall submit invoices through http://ipp.gov/.

12. Designated / Authorized Individuals

Individuals authorized to place calls/orders under this Purchase Order are:

• Christopher Harney

• Jamie Crazy Bear

• Alfreda Wagner

• Vincente Anchondo

13. Administrative Office

Eastern Nevada Adult Detention Center

1407 OPD Road

Owyhee, NV 89832

Ute Indian Tribe Justice Center

7139 East 1000 North

Fort Duchesne, Utah 84026

Hopi Adult Detention Center

Hwy 264 Mile Post 396.6 / POB 10

Keams Canyon, AZ 86034