Attachement 1 - SOW.pdf

Document Shredding Statement of Work

LAHC, FT NOVOSEL, AL 36362

Scope of Work: The contractor shall provide twenty-seven (27) 95-gallon containers to Lyster Army Health Clinic (LAHC) with locks and a three-inch by twelve-inch opening (3” X 12”) or equivalent in the lid for placing confidential documents in the container. The containers shall be delivered to the LAHC warehouse Bldg 301, Andrews Avenue, Ft Novosel, AL 36362.

The containers will be dispersed throughout the facility where needed by the COR/Environmental Services.

Items needing shredding: Confidential documents such as discarded patient records containing protected personal information, patient prescription labels, plastic prescription bottles (pharmacy) and patient profile information.

Special Note: The contractor’s shredder must be capable of handling small items such as staples, paper clips, gummed/glued labels, cardstock folders and occasionally glue bound manuals.

Specific Tasks: The contractor shall pick up the 95-gallon containers from the warehouse and shred the documents on site in the loading dock parking lot on the first Thursday of every month between the hours of 1000 hours and 1500 hours, except when Thursday is a holiday. When Thursday is a holiday, the contractor shall perform same services on the next business day or as coordinated by the COR.

The contractor shall shred LAHC documents in an enclosed container (box container), sufficient to handle 27 95-gallon containers full of documents. The contractor shall remove and dispose of shredded material when the task is completed.

When the task is completed, the contractor shall return the 95-gallon containers to the LAHC warehouse for distribution to the LAHC personnel by the COR or warehouse personnel.

The contractor shall provide a certificate of destruction to the COR / Environmental Services upon completion of shredding of documents.

Training: The contractor shall be certified in handling confidential government documents through the Health Insurance Portability and Accountability Act of 1996 (HIPAA). A copy of the contractor’s employees HIPAA Training Certificates to include annual updates training certificates must be provided to LAHC COR to be kept on file. This requirement applies primarily for the contractor employees who perform the tasks outlined in this contract at the LAHC site.

LOCAL INSTRUCTIONS:

INVOICE MUST CORRESPOND WITH LINE ITEMS IN THE

PURCHASE ORDER. INVOICES MUST INCLUDE AN INVOICE

NUMBER, PURCHASE ORDER NUMBER, DESTRUCTION

CERTIFICATE NUMBER, FEDERAL TAX IDENTIFICATION

NUMBER, AND DATE. FAILURE TO COMPLY WITH THESE

REQUIREMENTS WILL RESULT IN REJECTION OF THE INVOICE

BY THE PAYING OFFICE.

Contractor must enroll or be enrolled in the Wide Area Work Flow System (WAWF) which is the preferable payment system used by the Department of the Army and its Agencies for electronic payments.