Attachement 1-Requirements Breakdown.pdf

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Conference Space in Oklahoma
Solicitation number
FA4407Conference2024
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Written by GovTribe AI ·

This document is an attachment titled "Attachment 1-Requirements Breakdown.pdf" that provides detailed scheduling and facility information for a multi-day conference event. The conference is scheduled to take place from April 22-26, 2024 and will be hosted at a venue near Tinker Air Force Base in Oklahoma. The attachment includes information on the various meeting rooms, setups, and schedules for the different sessions, including general sessions, workshops, exhibit booth setup, and break times.

The related federal contract opportunity is a pre-solicitation (FA4407Conference2024) issued by the United States Air Force, 375 Contracting Squadron, seeking sources to provide the required conference rooms and facilities within a 20 mile radius of Tinker AFB. The North American Industry Classification System (NAICS) code is 561591, Convention and Visitors Bureaus, with a small business size standard of $25.0 million. The Product Service Code is X1AB, Lease/Rental of Conference Space and Facilities.

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Meeting Room Requirements

Date Start Time End Time Function Room Setup Attendees expected

Sat, 20‐Apr 04/20/2024 12:00 PM 6:00 PM Tech Office Resource Room As Is Sun, 21‐Apr 04/21/2024 7:00 AM 6:00 PM Tech Office Resource Room As Is 04/21/2024 7:00 AM 2:00 PM Set‐Up – Exhibit Booth Pre‐Function Area 04/21/2024 7:00 AM 2:00 PM Set‐Up – General Session Main Ballroom Classroom 290 04/21/2024 7:00 AM 2:00 PM Set‐Up – Workshop Salon Classroom 50 04/21/2024 7:00 AM 2:00 PM Set‐Up – Workshop Salon Classroom 45 04/21/2024 2:00 PM 3:30 PM Set‐Up Walk‐

Thru/Approval A/V Test Main Ballroom & Salons

04/21/2024 3:30 PM 5:00 PM General Session Dry‐Run Main Ballroom 04/21/2024 3:00 PM 5:00 PM Early Check‐In (SMIS) Exhibit Booth Mon, 22‐Apr

04/22/2024 6:00 AM 6:00 PM Tech Office Resource Room As Is 04/22/2024 6:00 AM 6:00 PM Exhibit Booth Pre‐Function Area 04/22/2024 6:50 AM 11:00 AM AM Break Pre‐Function Area 100 04/22/2024 7:00 AM 11:30 AM Event Check‐In (SMIS) Exhibit Booth 04/22/2024 7:30 AM 11:30 AM General Session Main Ballroom Classroom 290

04/22/2024 1:00 PM 4:00 PM General Session Main Ballroom Classroom 290 04/22/2024 1:00 PM 4:00 PM Workshop Salon Classroom 50 04/22/2024 1:00 PM 4:00 PM Workshop Salon Classroom 45 04/22/2024 3:00 PM 5:00 PM Early Check‐In (Main Exhibit Booth Tues, 23‐Apr

04/23/2024 6:00 AM 6:00 PM Tech Office Resource Room As Is 04/23/2024 6:00 AM 6:00 PM Exhibit Booth Pre‐Function Area 04/23/2024 6:50 AM 11:00 AM AM Break Pre‐Function Area 200 04/23/2024 7:00 AM 11:30 AM Event Check‐In Exhibit Booth 04/23/2024 7:30 AM 11:30 AM General Session Main Ballroom Classroom 290

04/23/2024 11:30 AM 12:30 PM Set‐Up – Workshop Salon Classroom 150 04/23/2024 11:30 AM 12:30 PM Set‐Up – Workshop Salon Classroom 45 04/23/2024 11:30 AM 12:30 PM Set‐Up – Workshop Salon Classroom 45 04/23/2024 11:30 AM 12:30 PM Set‐Up – Workshop Salon Classroom 45 04/23/2024 11:30 AM 12:30 PM Set‐Up – Workshop Salon Classroom 45 04/23/2024 11:30 AM 12:30 PM Set‐Up – Workshop Salon Classroom 45 04/23/2024 11:30 AM 12:30 PM Set‐Up – Workshop Salon Classroom 45 04/23/2024 1:00 PM 5:00 PM Workshop Salon Classroom 150 04/23/2024 1:00 PM 5:00 PM Workshop Salon Classroom 45 04/23/2024 1:00 PM 5:00 PM Workshop Salon Classroom 45 04/23/2024 1:00 PM 5:00 PM Workshop Salon Classroom 45 04/23/2024 1:00 PM 5:00 PM Workshop Salon Classroom 45 04/23/2024 1:00 PM 5:00 PM Workshop Salon Classroom 45 04/23/2024 1:00 PM 5:00 PM Workshop Salon Classroom 45 04/23/2024 1:00 PM 5:00 PM Workshop Salon Classroom 50 04/23/2024 1:00 PM 5:00 PM Workshop Salon Classroom 45 Wed, 24‐Apr

04/24/2024 6:00 AM 6:00 PM Tech Office Resource Room As Is 04/24/2024 6:00 AM 6:00 PM Exhibit Booth Pre‐Function Area 04/24/2024 6:50 AM 11:00 AM AM Break Pre‐Function Area 200 04/24/2024 7:00 AM 11:30 AM Workshop Salon Classroom 150 04/24/2024 7:30 AM 11:30 AM Workshop Salon Classroom 45 04/24/2024 11:30 AM 11:30 AM Workshop Salon Classroom 45 04/24/2024 11:30 AM 11:30 AM Workshop Salon Classroom 45 04/24/2024 11:30 AM 11:30 AM Workshop Salon Classroom 45 04/24/2024 11:30 AM 11:30 AM Workshop Salon Classroom 45 04/24/2024 11:30 AM 11:30 AM Workshop Salon Classroom 45 04/24/2024 11:30 AM 11:30 AM Workshop Salon Classroom 50 04/24/2024 11:30 AM 11:30 AM Workshop Salon Classroom 45

04/24/2024 1:00 PM 5:00 PM Workshop Salon Classroom 150

04/24/2024 1:00 PM 5:00 PM Workshop Salon Classroom 45 04/24/2024 1:00 PM 5:00 PM Workshop Salon Classroom 45 04/24/2024 1:00 PM 5:00 PM Workshop Salon Classroom 45 04/24/2024 1:00 PM 5:00 PM Workshop Salon Classroom 45 04/24/2024 1:00 PM 5:00 PM Workshop Salon Classroom 45 04/24/2024 1:00 PM 5:00 PM Workshop Salon Classroom 45 04/24/2024 1:00 PM 5:00 PM Workshop Salon Classroom 50 04/24/2024 1:00 PM 5:00 PM Workshop Salon Classroom 45 Thurs, 25‐Apr

04/25/2024 6:00 AM 6:00 PM Tech Office Resource Room As Is 04/25/2024 6:00 AM 6:00 PM Exhibit Booth Pre‐Function Area 04/25/2024 6:50 AM 11:00 AM AM Break Pre‐Function Area 200 04/25/2024 7:00 AM 11:30 AM Workshop Salon Classroom 150 04/25/2024 7:30 AM 11:30 AM Workshop Salon Classroom 45 04/25/2024 11:30 AM 11:30 AM Workshop Salon Classroom 45 04/25/2024 11:30 AM 11:30 AM Workshop Salon Classroom 45 04/25/2024 11:30 AM 11:30 AM Workshop Salon Classroom 45 04/25/2024 11:30 AM 11:30 AM Workshop Salon Classroom 45 04/25/2024 11:30 AM 11:30 AM Workshop Salon Classroom 45 04/25/2024 11:30 AM 11:30 AM Workshop Salon Classroom 50 04/25/2024 11:30 AM 11:30 AM Workshop Salon Classroom 45

04/25/2024 1:00 PM 3:00 PM Workshop Salon Classroom 150 04/25/2024 1:00 PM 3:00 PM Workshop Salon Classroom 45 04/25/2024 1:00 PM 3:00 PM Workshop Salon Classroom 45 04/25/2024 1:00 PM 3:00 PM Workshop Salon Classroom 45 04/25/2024 1:00 PM 3:00 PM Workshop Salon Classroom 45 04/25/2024 1:00 PM 3:00 PM Workshop Salon Classroom 45 04/25/2024 1:00 PM 3:00 PM Workshop Salon Classroom 45 04/25/2024 1:00 PM 5:00 PM Workshop Salon Classroom 50 04/25/2024 1:00 PM 5:00 PM Workshop Salon Classroom 45 04/25/2024 3:00 PM 3:30 PM Set‐Up – General Session Main Ballroom Classroom 290

04/25/2024 3:30 PM 5:00 PM General Session Main Ballroom Classroom 290 Fri, 26‐Apr

04/26/2024 6:00 AM 6:00 PM Tech Office Resource Room As Is 04/26/2024 6:00 AM 6:00 PM Tear‐Down ‐Exhibit Pre‐Function Area 04/26/2024 6:50 AM 11:00 AM AM Break Pre‐Function Area 50 04/26/2024 7:30 AM 11:30 AM Workshop Salon Classroom 50 04/26/2024 7:30 AM 11:30 AM Workshop Salon Classroom 45

04/26/2024 1:00 PM 5:00 PM Workshop Salon Classroom 50 04/26/2024 1:00 PM 5:00 PM Workshop Salon Classroom 45

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