Attachement 1 DEMIL Camera PWS PANSRA-21-P-01236.rtf

PERFORMANCE WORK STATEMENT (PWS)

SERVICE/REPAIR OF

DEMIL EXPLOSION PROOF CAMERAS (4)

General: This is a requirement to have a 4 DEMIL Cameras (stainless steel, explosion proof, external) Service (Repairs Only), as described within this Performance Work Statement.

1.1 Scope: Letterkenny Munitions Center (LEMC) purchased 4 Cameras for the Demilitarization/Burning Grounds surveillance activities, and they are positioned at least 50 feet above the ground on metal/wooden structures. This camera system has exceeded the warranty period and now requires a service contract to support any repairs necessary. The system is currently operational and it is not exhibiting evidence of mechanical malfunction or failure. This system is of industrial grade and strength, explosion proof and has the ability to function outside in various temperatures in an explosive environment. This system includes the 4 individual cameras, the electronic interface/control head end, all wiring connected to the cameras both internally and externally, the power servicing the cameras, the fiber/wiring from the monitor station to the camera, the connections from the external wiring to the monitor station, the monitor system, the camera controls at the monitor station, and the digital video recorder.

1.2 Background: Letterkenny Munitions Center (LEMC) has a requirement to monitor and record the DEMIL activities. The cameras were purchased new in 2015 and were installed by a contractor company. The cameras monitor all activities that occur in DEMIL on a day to day basis.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and ____2____ 12-month option years.

1.4 General Information:

1.4.1 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.1.1 New Year’s Day: January 1st (Observed the next business day before after the first if it falls on a Saturday or Sunday)

1.4.1.2 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.1.3 President’s Day: Third Monday in February

1.4.1.4 Memorial Day: Last Monday in May

1.4.1.5 Juneteenth Day: 19th of June

1.4.1.5 Independence Day: July 4th (Observed the next business day after the fourth)

1.4.1.6 Labor Day: First Monday in September

1.4.1.7 Columbus Day: First Monday in October

1.4.1.8 Veteran’s Day: November 11th (Observed the next business day after the eleventh, if it falls on a Saturday or Sunday)

1.4.1.9 Thanksgiving Day: Third Thursday in November

1.4.1.10 Christmas Day: 25th of December (Observed the next business day after the twenty fifth, if it falls on a Saturday or Sunday

1.4.2 Place and Performance of Services The contractor shall provide services between the hours of 0730 and 1530 on Monday through Thursday, and possibly Friday, except on recognized US holidays, or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at building 2702 or DEMIL Area inside LEMC, supervised by the COR. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Also while on site at LEMC, the contractor is responsible for the performance and conduct of his employees.

1.4.3 Security Requirements: Contractor personnel performing work under this contract are required to have a specific security level. The contractor personnel must provide the desired level of information in order for LEAD security to perform a background check in order to issue the appropriate badges. This information will be supplied to the COR for processing.

1.4.4 Data Rights: The Government has unlimited rights to all documents/material produced under this contract, and all information recorded by the cameras. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privities of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 Facilities: The Government will furnish the necessary workspace for the contractor staff to provide the support outlined in this PWS. While in this workspace the contractor will be escorted and supervised while completing the actions outlined in this PWS.

3.2 Utilities: The Government will provide the contractor with access to basic utilities, including electricity and lighting. The contractor shall instruct employees in utilities conservation practices. The contractor shall observe the DEMIL schedule and may be denied access to the actual cameras during the operations.

3.3 Equipment: The Government will NOT provide any equipment, tools or services to assist in the repairs or the replacement of parts during the repairs.

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Contact: The contractor shall provide an e-mail address, name and telephone number for repair assistance and scheduling during both regular hours and non-business hours.

4.3 Tools/Equipment: The contractor shall provide all test equipment, tools, and other special equipment necessary to conduct troubleshooting, repairs or install replacement parts on the DEMIL cameras. This will include equipment like a man lift, in order to reach the cameras when necessary.

5.0 Requirements: The contractor shall:

5.1 REPAIR: Respond to a repair request (normal repair, not urgent or emergency), by conducting troubleshooting over the phone, and then establish a repair plan to return the equipment to a fully functioning state within a 24 hour period, which requires the contractor to schedule the repair for a convenient time frame within 24 hours. This scheduled repair could be days, to weeks away from the report. The repairs will be conducted as routine repairs, which does not include immediate urgent on site response, or emergency repairs. The billable time for the repair does not start until the technician is on site and physically troubleshooting the cameras. The contractor shall conduct the routine repairs according to a schedule that has a timeframe that is agreeable to both the Government and the contractor. The contractor shall include all travel and administrative fees into the hourly repair rate. The hourly rate will include travel, troubleshooting, disassembly, assembly, installation, removal of defective parts/materials, and programming actions to return the cameras to a functioning state that would normally occur during a repair.

5.2 PARTS/MATERIALS: This includes all parts and materials used during repairs. The contractor shall provide all necessary parts for all work performed under this contract. The COR shall approve all parts costing more than one hundred fifty dollars ($150) each that are parts required by services performed under paragraphs 5.1. Repair parts/materials shall be billed as actual cost, without any mark up of cost. The cost of the parts/materials shall be listed on a separate line on the final invoice documents. This shall not be construed to mean that the contractor has exclusive rights to supply all parts required to perform routine repairs or maintenance. The Government reserves the right to procure any or all parts/materials by the most advantageous means and in the best interest of the Government. Do not Quote this CLIN.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS Paragraph

Task

Performance Standard

Acceptable Quality Levels (AQL) Surveillance Method / By Whom

5.0 Requirements

The contractor shall perform repairs within the established timeframes.

The contractor shall perform repairs within the established timeframes 100% of the time each month by conducting tests and documenting the results.

3% defect rate Periodic Inspection – COR will review monthly all repair documents.

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency Number of Copies Medium/Format Submit To

5.0 Requirements

5 days after repair COR E-Mail monica.r.dean.civ@mail.mil