Attach2 Unique Entity Identifier UEI Reference Only.pdf

Transition from DUNS Number to Unique Entity Identifier (UEI) Fact Sheet

The Federal Government will transition from the use of the DUNS Number to the new Unique Entity Identifier (UEI) as the primary means of entity identification for Federal awards government-wide. UEIs are required in accordance with 2 CFR Part 25, and the transition from DUNS to UEI will result in the UEI being issued by the Federal Government in SAM.gov. This means entities will no longer rely on a third-party to obtain an identifier (i.e., a DUNS issued by Dun and Bradstreet). This change is meant to streamline the entity identification and validation process, making it easier and less burdensome for entities to do business with the Federal Government. Information addressing the reasons for this transition is available at Government Transition from DUNS to UEI and at Why is SAM.gov changing to

SAM (UEI)?.

Starting on April 4, 2022, the Integrated Award Environment (IAE) systems (i.e., SAM.gov, FPDS, eSRS, FSRS, FAPIIS, and CPARS) will comply with the Federal Government’s requirement to end use of the DUNS Number for Federal award management.1 The Department of Homeland Security will also implement this transition on April 4, 2022.

I. Here is what you need to know to be ready for this transition:

• If your organization is currently registered in SAM.gov with either an active or inactive registration, you have already been assigned a UEI. Your UEI is viewable on your entity’s registration record in SAM.gov. To learn how to view your UEI, see this guide: How can I view my unique entity identifier

(UEI)?.

1 SAM.gov – Or the System for Awards Management is the official site for registering to do business with the Federal Government.

FPDS.gov – Or the Federal Procurement Data System is the official site for reporting contracts whose estimated value is $10K or more.

eSRS.gov – Or the Electronic Subcontracting Reporting System is the official site for reporting subcontracts.

FSRS.gov – Or the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS) is the official reporting site that Federal prime awardees (i.e., prime contractors and prime grants recipients) use to capture and report subaward and executive compensation data regarding their first-tier subawards.

FAPIIS.gov – Or the Federal Awardee Performance and Integrity Information System is the official site in which records are entered and searchable related to Administrative Agreements, Defective Pricing, DoD Determination of Contractor Fault, Non-Responsibility Determination, Recipient Not-Qualified Determination, Termination for Cause, Termination for Default, Termination for Material Failure to Comply, Suspension/Debarment information if the entity has any of these records, and Administrative Proceedings information.

CPARS.gov – Or the Contractor Performance Assessment Reporting System is the official site in which Federal agencies can create and measure the quality and timely reporting of contractor performance information, and where contractors can review this information and provide comments.

https://www.ecfr.gov/current/title-2/subtitle-A/chapter-I/part-25 https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/iae-systems-information-kit/unique-entity-identifier-update https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0045975&sys_kb_id=e553c7dc1b2e30106397ec21f54bcb47&spa=1 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0045975&sys_kb_id=e553c7dc1b2e30106397ec21f54bcb47&spa=1 https://sam.gov/content/home https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0041254&sys_kb_id=a05adbae1b59f8982fe5ed7ae54bcbba&spa=1 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0041254&sys_kb_id=a05adbae1b59f8982fe5ed7ae54bcbba&spa=1 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0041254&sys_kb_id=a05adbae1b59f8982fe5ed7ae54bcbba&spa=1 https://sam.gov/content/home https://fpds.gov/ https://esrs.gov/ https://fsrs.gov/ https://fapiis.gov/ https://cpars.gov/

• If you have an inactive registration or need to update your registration, you must ensure that your renewal or updates occur on time and as required, but this does not affect whether you have been assigned a UEI. If you have a registration, you already have a UEI. If your registration has expired, you can access instructions addressing how to renew your entity registration at: How to Renew or Update an Entity.

• SAM.gov will be down for maintenance to complete the transition beginning on April 1, 2022, at 8:00 PM (ET) until no later than 9:00 AM (ET) April 4, 2022. March 29, 2022, is the last day to obtain a new DUNS Number from Dun and Bradstreet for registering an entity or getting a UEI. After April 4, 2022, entities will go to SAM.gov, not Dun and Bradstreet, to obtain their UEI. April 1, 2022, at 8:00 p.m.

is the last day and time you can use a DUNS Number to get a UEI or register an entity in SAM.gov.

• To register in SAM.gov, click on the “Get Started” link under the “Register Your Entity…” heading in SAM.gov. Grantees, and other entities wanting to do business with the U.S. Department of Education (e.g., entities applying for a grant), that are not already registered in SAM.gov must complete the “Register Entity” registration option and NOT the “Get a Unique Entity ID” option. The “Get a Unique Entity ID” option, which is not a full registration, is only available to entities for reporting purposes.

Failing to complete the “Register Entity” option may result in loss of funding, loss of applicant eligibility, and/or delays in receiving a grant award.

• Your organization will continue to use its DUNS for registration and reporting until 8:00 p.m. April 1, 2022. After that time, your organization will no longer use the DUNS for this purpose and that number will not be maintained in any IAE systems (i.e., SAM.gov, FPDS, eSRS, FSRS, FAPIIS, and CPARS).

Beginning April 4, 2022, your organization will only use the UEI in IAE systems.

• Save all work in progress in SAM.gov before 8:00 PM (ET) on April 1, 2022, to ensure it will be available on April 4, 2022. No later than 9:00 AM on April 4, 2022, SAM.gov will be back online. When SAM.gov comes back online on April 4, 2022, the site will no longer display DUNS numbers and will only display UEIs. Additionally, DUNS numbers will no longer be displayed in any other IAE systems or accepted for entity registration. The UEI will be the identifier of record on April 4, 2022.

• The transition to using UEIs does not impact your entity's registration expiration date or when you need to renew. Once assigned, the UEI number will never expire; however, entity registrations do expire annually and require annual renewal. Please ensure that your organization renews its registration prior to the expiration date. The expiration date is listed in your entity record in SAM.gov.

• Subrecipients under entities doing business with the Federal Government that are currently registered in SAM.gov have been assigned their UEI.

• From now until March 29, 2022, subrecipients under entities doing business with the Federal Government that are not already registered in SAM.gov must obtain and/or use a DUNS to register their entity on SAM.gov. On and after April 4, subrecipients can register in SAM.gov and will be assigned their UEI. At that time, subrecipients will no longer be able to obtain or use a DUNS for subrecipient registration or reporting.

II. Where to get help:

https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0039526&sys_kb_id=0575c1c81b8138905465eaccac4bcb16&spa=1 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0039526&sys_kb_id=0575c1c81b8138905465eaccac4bcb16&spa=1 https://sam.gov/content/home

The Federal Service Desk, available at FSD.gov, is the help desk that has been established for all IAE systems. FSD.gov includes resources that address the UEI transition and these resources are available at: Help Resources. There are resources available for grantees, subrecipients, contractors, subcontractors, Federal employees who use SAM.gov, and for individuals who search for entities on SAM.gov. The following are available resources that are particularly helpful:

• FAQs that are organized by how an individual uses SAM.gov based on their roles and responsibilities (UEI Transition FAQs).

• An interactive PDF tool that walks individuals through how they are affected by the transition, so they can be confident they have accurate information (Interactive PDF Tool – UEI Transition If you have questions about UEIs or the UEI transition that are not answered in the FAQs or in other resources available at FSD.gov, you may contact the FSD.gov by calling, or by choosing the “Create an Incident” or engaging in a “Live Chat.” You may also send the question directly to the General Services Administration at: entityvalidation@gsa.gov.

https://www.fsd.gov/gsafsd_sp https://www.fsd.gov/gsafsd_sp?id=gsafsd_kb_articles&sys_id=6b8149b2db2e7c10060d5425f39619a8 https://www.fsd.gov/gsafsd_sp?id=gsafsd_kb_articles&sys_id=6b8149b2db2e7c10060d5425f39619a8 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0046001&sys_kb_id=e4aa590d1b6a7850fe314000f54bcb5f&spa=1 https://www.fsd.gov/gsafsd_sp mailto:entityvalidation@gsa.gov mailto:entityvalidation@gsa.gov

Transitioning to the New Unique Entity ID (SAM)

The Unique Entity ID is here! This is what you need to know.

Overview of Changes Beginning April 4, 2022, the Unique Entity ID from SAM.gov is the authoritative identifier for those doing business with the federal government. The DUNS

Number is no longer valid for federal award identification.

All of the Integrated Award Environment (IAE) systems—SAM.gov, eSRS, FSRS, FPDS, FAPIIS, and CPARS—are now only using the Unique Entity ID to identify entities.

The Unique Entity ID is generated in SAM.gov. If you are registered in SAM.gov (active or not), you already have a Unique Entity ID. It is viewable at SAM.gov.

Select above to get more help

Tips ➔ Donʼt have a Unique Entity ID yet?

Hereʼs how to get one ➔ Any DUNS Number fields in

SAM.gov APIs and extracts will be empty.

➔ If you havenʼt already, replace DUNS Number fields with Unique Entity ID fields in your saved searches and contract data ad hoc reports

What Should I Keep in Mind?

Non-Federal Users :

● The next time you need to update your entity information or renew your entity registration, go to your SAM.gov workspace to validate your entity information . Learn how here .

● Entities who are prime awardees reporting on sub-awardees in FSRS should use the sub-awardeeʼs Unique Entity ID . You can search SAM.gov for another entityʼs information.

● Those who are new to SAM.gov can register their entity or just get a Unique Entity ID by signing in to SAM.gov and selecting “Get Started.” If you want to bid directly on contracts or grants from the federal government, choose “Register Entity.” If you are a sub-awardee who just needs a Unique Entity ID for subaward reporting, choose “Get Unique Entity ID.”

Federal Awarding Officials:

● To search for an entity in SAM.gov, you can use the entityʼs legal business name, CAGE code, or

Unique Entity ID. You can no longer use the DUNS Number to search entities or exclusions.

U. S. General Services Administration https://sam.gov/content/duns-uei https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0050995 https://interact.gsa.gov/node/467966 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0045997 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0045997 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0045996 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0045996 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0045979 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0016829 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0041255 https://sam.gov/ https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0045972

Transition from DUNS Number to Unique Entity Identifier (UEI) Fact Sheet