Attach1 PWS JRD Cabin Propane Heater Maint.pdf

Performance Work Statement (PWS) JRD Cabin Propane Rental, Refill, and Heater Maintenance

Contents Project Title General Information

1.0 Background and Purpose

Contractor Requirements

2.0 Technical Requirements / Tasks

3.0 Deliverable / Schedule

4.0 Travel

5.0 Contractor’s Key Personnel

6.0 Performance Requirement Measures

Project Title JRD Cabin Propane & Heater Maintenance

General Information

1.0 Background and Purpose

The Government intends to award a Firm-Fixed Price Requirements Contract for propane tank rental, propane refueling, and heater maintenance services for five (5) remote public use cabins located in the Juneau Ranger District. The service period of performance will be a 12-month base plus four 12-month options, unless clause 52.217-8 Option to Extend Service requires an additional six months of services.

The US Forest Service, Juneau Ranger District, maintains five public use cabins heated by propane: John Muir, Windfall Lake, Peterson Lake, Eagle Glacier and Dan Moller.

• Tank Rental: At this time, the US Forest Service does not own these tanks; therefore, this solicitation seeks rental for six (6) 500-gallon tanks for the duration of the contracts period of performance.

• Repair and Maintenance: Each of the five (5) cabins uses one standard wall mounted propane stove as the primary heat source. These stoves require annual repair and maintenance by qualified propane maintenance service providers.

• Refueling: In a typical calendar year, each cabin requires refueling of one 500-gallon propane tank except for two 500-gallon propane tanks at the Dan Moller cabin. All five cabins are inaccessible by road and require helicopters to lift and transport propane.

This contract will cover the refueling, rental and annual service required for maintaining Juneau Ranger District’s cabins. Contractor shall furnish all labor, materials, equipment, tools, transportation, and supplies.

Contractor Requirements

2.0 Technical Requirements / Tasks

Task 1: Annual rental of six (6) propane tanks.

Task 2: Maintenance services on five (5) propane heaters.

Task 3: Refuel six (6) 500-gallon propane tanks on an as needed basis. Note: Dan Moller cabin has two 2 tanks.

Performance Work Statement (PWS) JRD Cabin Propane Rental, Refill, and Heater Maintenance

Exhibit #1 – Cabin Locations Cabin Location

John Muir Latitude: 58.408833 Longitude: -134.698111 Windfall Lake Latitude: 58.5085 Longitude: -134.723 Peterson Lake Latitude: 58.4368921 Longitude: -134.736156 Eagle Glacier Latitude: 58.572842 Longitude: -134.749406 Dan Moller Latitude: 58.262132 Longitude: -134.459613

3.0 Deliverable / Schedule

Upon request, fly in propane and refuel tank(s). An annual estimate of 2,200 gallons of propane will be required. While on-site, service and replace any parts needed to the tank or heater. Scheduling of all aircraft will be the responsibility of the contractor.

Key Deliverables Item No. Deliverable Objective Due Task 1 Provide six (6)

500 gallon propane tanks

Provide one (1) propane tank at the following locations John Muir cabin, Peterson Lake Cabin, Windfall Lake, Eagle Glacier & two (2) propane tanks at Dan Moller.

Provide at start of period of performance and through the life of the requirements contract.

Tasks 2-3

Refill of propane tank(s) and servicing of propane heaters.

Upon request, refill propane tank(s) and service heater located at John Muir cabin, Peterson Lake Cabin, Windfall Lake, Eagle Glacier & Dan Moller (2 tanks onsite)

No later than seven (7) “weather permitting” business days after requested from Contracting Officer’s Representative.

4.0 Travel

Contractor shall schedule and pay for all travel requirements for the contract.

5.0 Contractor’s Key Personnel

Contractor shall provide qualified propane personnel to conduct refilling.

6.0 Performance Requirement Measures

Performance Objective

Required Task or Deliverable

Performance Standard Method of Surveillance

Positive/Negative Incentive % for NOT meeting the Task

Task 1

One-year rental period Six (6) functional 500-gallon Propane Tanks

Acceptance by COR

Rework within 48 hours

Task 2

Upon issue of order, provide maintenance of cabin’s heaters concurrent with tank refill

All cabin heaters serviced and fully operational

Acceptance by COR

Rework within 48

Task 3

Upon issue of order, provide propane to designated location

Tank filled full within seven (7) days of COR order

Invoice will designate price of propane and flight time costs, COR will accept

Rework within 48