Attach1_PWS_FINAL_9sept20.pdf

United States Air Force Academy (USAFA) Preparatory School

Men’s Basketball Assistant Coach

Performance Work Statement (PWS)

Revision Date: 9 September 2020

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Signature of Preparatory School Athletic Director (PSA/AD), (Lt Col Sean Tiernan), USAFA/PS signifies concurrence with the PWS.

Attachment 1 – Performance Work Statement Assistant Men’s Basketball Coach – USAFA Preparatory School

1. Background Information

1.1. The U.S. Air Force Academy Preparatory School, known as USAFAPS, the Prep School, or Air

Force Prep, was formally established in 1961 with Colonel Lee Charles Black as the first commander. The school exists today as an avenue of opportunity to a carefully selected group of Airmen and civilians by providing them the academic, leadership, and physical skills that will prepare them for success as Cadets at the U.S. Air Force Academy.

1.2. Located six miles south of the main cadet area, the Preparatory School’s Commander, faculty, and staff work to prepare a diverse group of “cadet candidates” in academics, athletics, character development, and military training to succeed and lead at the Academy. Cadet candidates are not guaranteed an appointment to the Academy but earn consideration and a recommendation from the Preparatory School Commander by successfully completing the 10-month Prep School program.

2. General Information

2.1. This is a non-personnel services contract to provide an assistant basketball coach. The

Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn, is responsible to the Government.

2.2. The Contractor shall provide all personnel, equipment, supplies, transportation to practice, transportation to home games, and other items and non-personal services necessary to perform assistant basketball coach duties as defined in the PWS.

2.3. Contractor Identification. All Contractor personnel shall wear a Government-issued badge at all times to identify themselves as a Contractor employee. Contractor employees shall identify themselves as a Contractor when attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties (e.g., clients, vendors, customers, public contacts, etc.) to avoid creating an impression they are Government officials.

2.4. Dress code. The Contractor shall be professional in appearance and suitable for the occasion and environment. On practice days, the Assistant Coach shall be in Air Force (AF) Prep School-issued practice attire. Game day attire for coaches shall be suits or business casual (AF Prep polo and slacks).

2.5. Threats to General Well Being. The Government reserves the right to remove the Contractor for misconduct or security reasons. This action does not relieve the Contractor from total performance of the program tasks specified herein.

2.6. Hiring of U.S. Government Employees. The Contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest or the appearance of a conflict of interest. The Contractor shall comply with the Joint Ethics Regulation with regard to the employment of current and/or former Government employees. The Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives proper approval. The Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in Air Force Instruction 64-106, Air Force Industrial Labor Relations Activities paragraph 3. The Contractor is prohibited from employing off-duty Government Contracting Officer Representatives (COR) who are managing any contracts or subcontracts awarded to the Contractor. The abrupt absence of any Contractor personnel does not, at any time, constitute an excuse for nonperformance under this contract.

2.7. Adverse Weather Conditions. The Contractor shall coordinate with the COR concerning performance of PWS requirements during adverse weather conditions. Delayed reporting or early release (for Government employees) may not relieve the Contractor of PWS performance.

2.8. Work Environment. Missions may be interrupted by base exercises or actual ongoing base security events. The Contractor is required to participate in all exercises.

2.9. Federal Holidays. The following Federal Holidays are observed by USAFA, but these holidays may not be observed by the Contractor due to mission needs.

• New Year’s Day, January 1st or the Friday preceding or Monday following

• Martin Luther King’s Birthday, 3rd Monday in January

• President’s Day, 3rd Monday in February

• Memorial Day, Last Monday in May

• Independence Day, July 4th or the Friday preceding or Monday following

• Labor Day, 1st Monday in September

• Columbus Day, 2nd Monday in October

• Veteran’s Day, November 11th or the Friday preceding or Monday following

• Thanksgiving Day, 4th Thursday in November

• Christmas Day, 25th December

2.10. Incident/Mishap Reporting. In the event of a safety incident or mishap, the Contractor shall take reasonable and prudent action to establish control of the scene, prevent further damage to persons or property, and preserve evidence until released by the investigative authority. The Contractor shall immediately report the incident to the COR and the USAFA Safety Office. If the Government elects to conduct an investigation, the Contractor shall cooperate fully and assist Government personnel until the investigation is complete.

2.11. Emergency. Police, Medical, and Fire can be reached by calling 911. The caller will reach an El Paso County dispatcher and must identify they are located on USAF Academy.

2.12. Fire Prevention and Protection. Base fire prevention personnel will make periodic Government-provided facility inspections for regulation compliance.

2.13. Custodial Services. The Government will provide custodial services for occupied Government-provided facilities at the same level provided to Government employees. All other services shall be the responsibility of the contractor to include storage of all practice materials. After practice, duties include securing basketballs and equipment in the storage closet.

2.14. Refuse Collection. The Government will make available refuse collection and disposal services for the Contractor at the Government’s expense in direct support of the PWS. Emptying of individual trash receptacles into Government-provided dumpsters is the responsibility of Contractor employees. Dumpsters are available for Contractor use for the disposal of items. The Contractor shall follow guidelines established by the base regarding proper disposal of refuse.

The Contractor shall not dump prohibited items in dumpsters. The Contractor shall comply with all base-recycling programs.

2.15. Maintaining Clean Work Areas. The Contractor shall ensure all work areas assigned under the

PWS are neat, clean, and maintained at all times and immediately report any facility and safety discrepancies to the Government.

2.16. Government-Furnished Facilities. The Contractor shall use Government-furnished facilities in the performance of this PWS.

2.17. Information Resources. The Government will provide access to Government staff and pertinent information. The Government will provide the Contractor copies of, or access to, all required directives, publications and documents. All documentation provided to the Assistant Coach shall remain the property of the Government and shall be returned upon completion of this contract.

2.18. Ancillary Training. The Contractor is not required to perform or complete computer based training.

2.19. Network Access. If required, the Government will provide “Official Use Only” network Internet/intranet access through the Government network for approved systems and workstations required for accomplishment of work in support of this PWS. Network access for Contractor employees requires a common access card (CAC) provided by the Government.

2.20. Background Investigation. In accordance with (IAW) DoDI 5200.46, “DoD Investigative and

Adjudicative Guidance for Issuing the Common Access Card (CAC),” all contractors who require access to any DoD/USAFA Information Systems shall undergo a Tier 1 (T1) background investigation. The Contractor must complete Optional Form (OF) 306, “Declaration of Federal Employment,” electronic fingerprints, and Electronic Questionnaires for Investigations Processing (eQIP) before system access is granted. Contractors who require enhanced privileges (IT-II), will undergo an Information Technology Tier 3 (IT-T3) background investigation before system access is granted in order to meet the intent of DoDI, 8500.2 “Information Assurance (IA) Implementation.” IT-II/T3 background investigations require completion of OF 306, electronic fingerprints and eQIP submission. IT-II/T3 backgrounds must be adjudicated to “Favorable” for continued enhanced privilege access; however, the Contractor shall not be granted access to classified information or classified information systems.

2.21. Controlled Unclassified Information (CUI): If the Contractor determines unauthorized personnel have accessed CUI, the contract manager shall immediately notify the COR and fully cooperate with any investigation. The Contractor shall comply with DoD Manual 5400.07 Freedom of Information Act (FOIA) Program, 4.1., and DODI 5200.48, Controlled Unclassified Information. These instructions and manuals establish policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding CUI material.

2.22. Local Background Check: Contractor shall provide a "LOCAL BACKGROUND CHECK", from the location in which he/she lives. The contractor shall go to their local police station to receive this. If contractor has moved within the last year they shall provide a local background from each location they have lived within the last year.

2.22.1. The "Local Background Check" can be obtained through your local police department (3-

4 weeks).

2.22.2. Background check information shall be provided within 6 weeks of date of award.

2.22.3. Cost of the background check will be at the contractor’s expense.

3. Description of Services

3.1. Practices begin in August of each year and the playing season ends the following February of each year.

3.1.1. The COR will provide the contractor with the practice and game schedules when they become available each year.

3.1.2. The contractor shall only submit invoices during the practice and playing season.

3.2. Non-Game Day Practice and Strength Training Tasks

3.2.1. The Assistant Coach shall teach specific offensive and defensive skills, demonstrate drills, and correct player deficiencies in respective skills.

3.2.2. The Assistant Coach shall meet with the Head Coach to go over practice plans, identify instructional points of emphasis, and other pertinent information.

3.2.3. The Assistant Coach shall lead the skill development work out by teaching, demonstrating, and correcting the following:

3.2.3.1. Ball Handling/Dribbling

3.2.3.2. Passing

3.2.3.3. Shooting

3.2.3.4. Footwork

3.2.4. The Assistant Coach shall lead stretching activities.

3.2.4.1. Lead team stretch

3.2.4.2. Static Stretch

3.2.4.3. Rollout

3.2.5. Coach and provide feedback with fundamental work

3.2.5.1. Team Dribbling Drills

3.2.5.2. Team Passing Drills

3.2.5.3. Team Shooting Drills

3.2.5.4. Team Rebounding

3.2.6. Coach and provide feedback in teaching team defense concepts

3.2.6.1. Closeout and Slides

3.2.6.2. On Ball Stance and Positioning

3.2.6.3. Defeating Screens – Off and On Ball

3.2.6.4. Blocking out and Rebounding

3.2.6.5. Transition Defense

3.2.6.6. Defending Out of Bounds Plays

3.2.7. Coach and provide feedback in Teaching Team Offensive Concepts

3.2.7.1. Transition Offense

3.2.7.2. Screen/Cutting

3.2.7.3. Player Movement/Ball Movement

3.2.7.4. Reading the Defense/Decision Making

3.2.7.5. Running Sets/Plays/Concepts

3.2.7.6. Out of Bounds Plays

3.2.8. Coach and provide feedback in Teaching Game Situations

3.2.8.1. Guarding Specific Actions

3.2.8.2. Time and Score Situations – Offense and Defense

3.2.8.3. Out-of-Bounds Plays Based on Time and Score

3.2.9. Coach and provide feedback in Individual Shooting/Offensive Moves

3.2.9.1. Catching/Footwork

3.2.9.2. Shooting Fundamentals (feet, hand position, follow through, speed)

3.2.9.3. Direct Drive/Crossover

3.2.10. After practice - storage and security of equipment

3.2.10.1. Move all practice basketballs and equipment into basketball storage area located on the west side of USAFA Fitness Center Husky Gym.

3.2.11. Post Practice Strength Training (No Certified Strength and Conditioning Specialist (CSCS) Certification Required)

3.2.11.1. Three Days a Week (60-Minute Sessions)

3.2.11.1.1. Help with weight room expectations

3.2.11.1.2. Demonstrate exercises/lifts

3.2.11.1.3. Instruct

3.2.11.1.4. Correct

3.2.11.1.5. Teach and Re-teach

3.3. Game Days Tasks

3.3.1. Home Games (USAFA Fitness Center – Husky Gym) – 12 to 16 games, schedule dependent.

3.3.1.1. Arrive one hour prior to tip-off

3.3.1.2. Lead pre-game stretching

3.3.1.3. Instruct and oversee pre-game warmups

3.3.1.4. Mentor and inspire athletes in pre-game talk in locker room

3.3.1.5. The Assistant Coach will keep track of necessary in game statistics such as fouls and timeouts

3.3.1.6. The Assistant Coach will provide input on substitutions based on foul trouble and in game situations

3.3.1.7. Track statistics and provide in-game feedback to head coach

3.3.1.7.1. Track fouls

3.3.1.7.2. Track timeouts

3.3.1.7.3. Track substitutions

3.3.1.7.4. Provide game management and strategy

3.3.1.7.5. If the away travel is at a tournament, the Assistant Coach shall scout future opponents participating in the tournament

3.3.2. Away Games - USAFA Prep is an independent school and is not affiliated with a conference. Travel to away games is via a team bus. USAFA Prep participates in two annual tournaments in West Point, NY and to San Antonio, TX. Overnight travel is required for these tournaments and one additional game (see travel funding requirements in section 3.3).

3.3.2.1. Arrive on time for transportation to game

3.3.2.2. Lead pre-game stretch

3.3.2.3. Mentor and inspire athletes in pre-game talk in locker room

3.3.2.4. Track statistics and provide in-game feedback to head coach

3.3.2.4.1. Track fouls

3.3.2.4.2. Track timeouts

3.3.2.4.3. Track substitutions

3.3.2.4.4. Provide game management and strategy

3.3.2.4.5. If the away travel is at a tournament, the Assistant Coach shall scout future opponents participating in the tournament

3.4. Travel

3.4.1. The Contractor shall be required to travel on three overnight away trips.

3.4.1.1. San Antonio, TX at Lackland AFB – Joe Hall Tournament Four nights (Airfare and Lodging)

3.4.1.2. West Point, NY at Army. 2 Games. Three nights (Airfare and Lodging)

3.4.1.3. Scottsbluff, NE at Western Nebraska Cougar Classic Tournament. Two nights (Lodging)

3.4.2. The Contractor is responsible for his or her travel costs. Travel costs will be a separate contract line item and will be structured as a firm fixed-price with a not-to-exceed limit.

The Contractor shall invoice for each trip by the unit price regardless of actual trip costs.

3.4.2.1. If actual trip costs are higher than the unit price, the Contractor may submit proof of all costs to the Contracting Officer and request an equitable adjustment.

3.4.2.2. Trip funds not used by the end of the period of performance shall be deobligated.

4. Services Summary

Practice Performance Objectives Threshold PWS Paragraph

Teach specific offensive and defensive skill, demonstrate drills, and correct player deficiencies in respective skills.

100% Performance

3.1.1

Lead Skill Development workout 100% Performance 3.1.3

Lead stretching and fundamental work 100% Performance 3.1.4 3.1.5

Coach and provide feedback in Teaching Team Offensive and Defensive Concepts

100% Performance 3.1.6 3.1.7

Coach and provide feedback in Teaching Game Situations

100% Performance 3.1.8

Coach and provide feedback in individual shooting/offensive moves

100% Performance 3.1.9

Storage and Security of practice equipment 100% Performance 3.1.10

Strength Training Performance Objectives Threshold PWS Paragraph

Demonstrate, instruct, correct, and teach strength training movements

100% Performance 3.1.11

Game Day Performance Objectives Threshold PWS Paragraph

Coach, provide feedback, and mentor athletes with stretching, pre-game warmup, pre-game talk, and in game coaching

100% Performance

3.2.1

3.2.2

5. Government Furnished Property (GFP)

5.1. GFP is not associated with this service requirement.

6. Quality Control Program

6.1. Quality Control (QC). The Contractor shall develop and maintain a Quality Control inspection system to ensure contracted services are performed IAW this PWS and within generally accepted commercial and industry practices. The Contractor shall develop and implement procedures to identify and ensure non-recurrence of defective services. The Contractor shall cooperate with the Government Quality Assurance Specialist, Quality Assurance Evaluators, technical representatives, investigative teams, inspectors, CO, and other Government-authorized individuals in the course of daily operations.

The QC inspection system shall satisfy the requirements in the Inspection of Services clause in the request for quote (RFQ) and resultant contract, and the systems shall be designed to keep the Contractor’s management informed of all issues affecting quality. The QC records of inspections shall indicate the nature and number of observations made, the number and type of deficiencies found, and the nature of corrective action taken as appropriate.

6.2. The Contractor’s Quality Control Plan shall include inspection instructions, auditing, and testing;

the plan shall contain clear, complete, and current instructions. The plan shall address the surveillance method for each major function. It shall also address how the Contractor will track quality of maintenance actions, personnel task proficiency, and actions the Contractor proposes to ensure top quality operations, maintenance, and program management. The Quality Control Plan shall include specific criteria for the approval and rejection of services for each inspection or audit; checklists may be used for this purpose.

6.3. The Contractor’s Quality Control Plan shall be submitted to the CO with the RFQ response. An updated copy shall be provided to the CO on the contract start date, annually, and thereafter or as changes occur. The objective of the Quality Control Plan is to show the Contractor’s philosophy, methods, and techniques in place to ensure quality and consistency of effort in the performance of the PWS requirements.

6.4. Contractor shall keep, and provide to the Government, records of inspections throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

6.5. The Contractor shall provide corrective action for Government-noted deficiencies. The

Contractor shall reply to Government inspections rated “marginal” or “unsatisfactory,” evaluations, inspections, and Air Force Family Matters (AFFM) 27 Customer Comment Cards, as requested. The CO or Quality Assurance Evaluator/Quality Assurance Specialist will notify the Contractor of deficiencies noted during Government inspections or surveys. This notification of deficiencies will be given to the Contractor immediately after the surveillance.

The Contractor’s response to deficiencies shall include the Contractor’s management actions taken to correct the problem(s) and procedures implemented to prevent future occurrences.

6.6. The Government shall assess a five percent reduction in the Contractor’s monthly payment when surveillance of requirements defined as critical evaluation items (CEIs) exceed 10% of the total CEIs evaluated during that monthly period.

6.7. The Government shall asses a two percent reduction in the Contractor’s monthly payment when surveillance of requirements defined as routine area evaluation (RAE) items exceed 15% of the total RAEs evaluated during that month.

7. Appendix

7.1. Appendix A- Example Practice Day Schedule (See below)

Appendix A – Example Practice Day Schedules

Daily Schedule and Requirements:

1500: Meet with Head Coach

Go over the practice plan Spell out points of emphasis in drills or concepts.

Define roles and tasks/expectations to be fulfilled by the assistant coach during practice that particular practice session

1515: Lead Skill Development workout

Ball handling/Dribbling Passing Shooting Footwork

1530: Lead Stretching

Active Warm-Up Static Stretch Rollout

1540: Coach and provide feedback with Fundamental Work

Team Dribbling Drills Team Passing Drills Team Shooting Drills Team Rebounding

1610: Coach and provide feedback in teaching team defense concepts

Closeouts and Slides On Ball Stance and Positioning Off Ball Stance and Positioning Defeating Screens – Off Ball and On Ball Blocking Out and Rebounding Transition Defense Defending out of bounds plays

1640: Coach and provide feedback in Teaching Team Offensive Concepts

Transition Offense Screen/Cutting Player Movement/Ball Movement

Reading the Defense/Decision Making Running Sets/Plays/Concepts Out of Bounds Plays

1720: Coach and provide feedback with Teaching Game Situations

Guarding Specific Actions Time and Score Situations – Offense and Defense Out of Bounds plays based on time and score

1730: Coach and provide feedback with individual shooting/offensive moves

Catching/Footwork Shooting Fundamentals (feet, hand position, follow through, speed) Direct Drive/Crossover

Post Practice: Strength Training Expectation (60 Minute Sessions)

Demonstrate, instruct, correct, teach and re-teach