Attach1_2021 PWS_Colville Spray.pdf

Attachment 1: Performance Work Statement

PERFORMANCE WORK STATEMENT

Fiscal Year 2021

a. Scope of Work The purpose of this solicitation is to secure services including all labor, equipment, supervision, transportation, operating supplies, and incidentals necessary for treating noxious weeds with herbicides on specific areas on the Colville National Forest.

The objective of this contract is to prevent the spread of noxious weeds by creating weed free roads and meadow systems, and campground sites, on the Colville National Forest.

The work shall be done in strict compliance with the 2005 Record of Decision for the Pacific Northwest Region Invasive Plant Program Preventing and Managing Invasive Plants EIS, and the terms, specifications, conditions, and provisions.

b. Description and Location

1. Work areas are divided into across areas by counties and are located on the Colville National Forest. In Ferry County the Sanpoil Planning area, the Dollar Planning area, and the Tonata/Trout Planning area. In Stevens county the Chewelah Planning area, and in Pend Oreille County the Slate Planning area. Project areas can be seen on the maps (refer to Attachments). Work expected to start July 1st, and finish Oct 30th or when it is no longer feasible to treat invasive species due to seasonal weather patterns.

2. Accessibility - The work areas may be reached by forest roads. The Government assumes no responsibility or obligation to do special maintenance to keep roads open. Inaccessibility due to fallen trees, slides or washouts on roads may or may not be corrected at the option of the Government. If road access is blocked, the government may:

(1) Provide an alternate access route;

(2) Delete the inaccessible unit(s); or

(3) Substitute similar unit(s).

c. Technical Specifications

1. All weed control measures shall comply with all herbicide labels and the applicable Laws and Regulations of the State of Washington as well as the 2005 Record of Decision for the Pacific Northwest Region Invasive Plant Program Preventing and Managing Invasive Plants EIS.

2. A Daily Spray Report which includes the "Pesticide Application Record" form and "Information Needed for Application Records" (refer to Attachments) along with map of application areas shall be completed daily by the Contractor. It shall be available for inspection by the Contracting Officer at any time and at a minimum submitted with the billing or at the end of the project. The Contractor shall provide other Washington State applicator requirement forms. In addition, the Contractor shall keep the Contracting Officer informed of their progress on a weekly basis.

3. To minimize risk to riparian areas, buffer zones will be designated by the Forest Service prior to herbicide treatments.

4. Ground based equipment to be identified in the proposal.

5. Approved herbicides shall be applied at the rate recommended rate of the label or as determined by the 2005 Record of Decision for the Pacific Northwest Region Invasive Plant Program Preventing and

Managing Invasive Plants EIS. The Contractor shall also use surfactants spreading agent as per label requirements.

6. Contractor will record the G.P.S. location of each pit location UTM, Zone 11 North NAD 1927 Western U.S.

7. Washing of Equipment: Pollutants such as fuels, lubricants, bitumen, raw sewage, and other harmful materials shall not be discharged on the ground; into or nearby rivers, streams, or impoundments; or into natural or man-made channels. Wash water or waste from concrete or aggregate operations shall not be allowed to enter live streams prior to treatment by filtration, settling or other means sufficient to reduce the sediment content to not more than that of the stream into which it is discharged.

The Contractor shall wash all equipment except for hauling vehicles prior to entering National Forest Land. Remove all soil which could contain noxious weed seed. Remove grease and oil from drive mechanisms which would be discharged into the stream when equipment is operating. Prior to transporting equipment to the site, assure that the equipment's hydraulic, lubrication, and fuel systems are free from leaks.

d. Contractor Furnished Critical Items/Services

1. The Contractor shall always have an on-site supervisor with the crew when performing work. The supervisor shall have a current Washington State Commercial Pesticide Applicator's license. The Contractor shall provide skilled crew members having production experience on this specific type of work described in this contract.

2. The Contractor shall be in compliance with all applicable OSHA, manufacturer's directions, Washington state and federal requirements for handling herbicide, including storage, transportation and application.

3. The type and amount of equipment, supplies (including spill kits), and personnel needed to accomplish the contract work is the responsibility of the Contractor.

4. All herbicide equipment shall be properly calibrated and inspected by the Contractor. All nozzles shall be kept clean during operation.

5. The Contractor shall post "Material Safety Data Sheets" (MSDS), on site and made available to workers.

These sheets provide information relating to physical and chemical data, fire or reactivity data, specific health hazard information, spill or leak procedures, instructions for worker hygiene, and special precautions. For more information, reference Special Contract Requirements.

6. The Contractor shall transport the minimum quantities of herbicide to the field.

7. The Contractor shall transport and store equipment and chemicals following all state and federal regulations.

8. The Contractor shall report to the Contracting Officer any details of all exposure incidents, accidents, and/.or worker health complaints, if any occurred.

9. The Contractor shall provide tools, transportation, and sufficient workforce to complete the contract in the specified time. The Contractor shall also have at all times of contract performance, a properly designated representative that understands and speaks fluent English.

10. The Contractor shall provide a Quality Control Plan (QCP) in their proposal as described in Section e.

The Quality Control plan must demonstrate how the Contractor will assure quality meets the requirements and specifications of the contract. It shall describe:

(1) How quality will be monitored to assure the performance standards are met;

(2) The supervision of crew and work; and

(3) Personnel that will be performing the quality control.

Quality control shall include monitoring quality while planting is in progress, tree care, and other associated tasks, and using an unbiased sample of planting and determining actual quality percentage.

e. Performance Requirements Summary

TASK

MIN. QUALITY

STANDARD PER

TASK/SUBTASK

MEASUREMENT INCENTIVE

Submittals

Applicator's License, Spray Apparatus, Assessment Plan, Quality Control Plan, Safety Plan, and Spill Plan.

Review of Contractor's Plans to verify all required items are addressed.

Verify Plans are in compliance with State and Federal regulations and are realistic to implement.

+ Allow Contractor to proceed with work.

+ Satisfactory performance evaluation.

- Suspend performance until all items are addressed.

Mobilization, Work Plan and

Communications

95% Compliance with Contractor's Quality Control Plan and Work Plan. The Government is aware of the Contractor's work schedule 95% of the time.

Compare Work Plan to actions taken by Contractor to mobilize when and to location planned.

COR or Inspector conduct periodic monitoring.

+ Note timeliness and communications on performance evaluation.

- If lack of timely mobilization impacts rest of performance negative performance evaluation may result.

Assessment Plans:

Assessment of species and treatment plan

100% Compliance with Colville's 1998 Environmental Assessment for Integrated Noxious Weed Treatment, Applying Herbicide Correctly and Best Management Practices.

Compare Contractor work plans and documents to site information.

Review Contractor's record of treatment, inspection and sampling results and perform visual periodic on-site inspections.

+ Allow to mobilize and proceed with application.

- Rework within 3 days, at no cost to Government.

+ Document results on performance evaluations. Could be positive or negative.

Application and Treatment

Treat all noxious weeds as described according to the application environment they are in and also with the label restrictions for the appropriate selected herbicide.

Post Public Notification Sign.

Gate keys and permits shall be returned at completion of gated road units.

"Established" Category: 80% mortality or physical signs of treatment.

"New Invaders" Category: 90% mortality or physical signs of treatment.

"Potential Invaders" Category: I 00% mortality and treatment.

All the species in these two categories MUST have a GPS location and a population density assessment.

“Non-Target Species” -less than 10%

Visual inspection or random sample plots of treated areas and review of Contractor's Application Records.

In some cases, the Government may have a laboratory analysis be performed to verify herbicide used and amount applied. The Government will collect samples only after application records have been submitted for an area.

Failure to submit application records in a timely manner will further delay payment processing. Payment will be processed only after acceptable laboratory results are returned. Laboratory results should be returned in 14-21 days.

The Contractor or its authorized representative will be informed immediately after inspection, if inspection results indicate there is a missed or problem area and rework can be initiated.

The Contractor's treatment will affect the performance evaluation either positive or negative.

+ 75% payment for successful completion of work after first visual inspection, or random sample plots.

Inspections will take place three (3) - seven

(7) days after receipt of Contractor's Application Records.

+ The remaining 25% will be approved for payment after four-five weeks when the site is revisited and Minimum Quality Standards are met.

+ The Government may elect to make only one visit to the site and approve payment at 100%.

- Rework after 30 days, at no cost to Government

- Deduction of 1 % for every 1 % below Min.

Quality Standard Lab Samples.

- Unacceptable lab results may result in no payment and/or possible termination and penalties.

- No rework will be permitted.

Mix/Clean Up 100% clean operation during mix and loading 100% clean-up.

Visual inspection of mix/load sites.

Observation of mix/load performance.

Verification Clean-Up was performed in accordance with State and Federal Regulations.

+ 100% payment for area of work.

+ Note satisfactory performance on past performance documentation.

- Rework within 3 days, at no cost to Government.

- Suspend performance of contract until corrected.

Record Keeping, Inspection and

Application Records

Fill out Application Records correctly and timely.

100% Compliance with Washington State regulations 95% Compliance for timely submittal of documents.

Comparison of documents to Contractor's Assessment Plan, Government surveillance of work, and State Regulations.

+ Approve payment in full for work performed.

- Rejection of work, until Contractor Application Records are corrected, within three

(3) days of returning logs to the Contractor.

Quality Control

Contractor maintains good quality control on all aspects of operation.

Actions not consistent with contract specifications are corrected per Contractor's QCP.

Acceptable Quality Level is: All deficiencies are corrected 98 % of the time.

COR or Government Technical Monitor (GTM) randomly observe operations.

The Quality Control provided by the Contractor will be reflected in the performance evaluation either positive or negative. If the Contractor fails to meet standards, work may be suspended or Terminated for Cause for failure to take corrective action immediately and result in adverse performance evaluation.

f. Government Quality Assurance Surveillance Plan The Contractor shall identify the quality control inspection system it will use to ensure that contract specifications will be achieved. At no time shall the contractor rely upon Government inspections to provide notification of unsatisfactory performance. The Contractor shall produce written inspection records in a format and at times and places satisfactory to the Contracting Officer. Inspection records shall be made available upon request of the Contracting Officer and be maintained until the date of contract closure. The Contracting Officer may observe the Contractor's inspection at any time and shall otherwise have unlimited access to the inspection data.

1. Government Quality Assurance Inspection: The Government will, at its convenience, make periodic inspections of the work to assure itself of contract compliance and to perform Quality Assurance Inspections to determine and confirm that the Contractor is performing quality control in accordance with its QCP and that Contractor monitoring results in quality performance of contract objectives.

2. The Government reserves the right to inspect all equipment, material and supplies prior to starting work for suitability; the decision of the Contracting Officer as to acceptability shall be final.

3. Once Application Records are received by the Government, the COR/GTM will visit a few randomly selected spray sites to confirm that pesticides have been properly applied. The following items will be inspected at randomly selected spray sites properly filled out Application Record forms and evidence that pesticides have been applied properly such as dye and/or wilting plants. Contractors will be required to:

rework an area at their cost when inspection indicates no pesticides were applied and redo forms not filled out correctly.

4. The Government will do a visual inspection to make sure the Contractor is in compliance with the specifications and proceeding satisfactory.

5. Acceptance: Acceptance of the work under the contract will be made after steps in 1. above have been taken and the Contracting Officer has made the determination of satisfactory compliance with the specifications. For acceptance purposes, complete application records as defined in 1. above and/or visual inspection shall be satisfactorily completed before acceptance will be made. Acceptance will not be made for segments broken by unacceptable portions of work.

6. Rework: When inspections indicate that the performance objectives were not met, the work will be deemed unsatisfactory and payment will not be made until the Contractor has assured the Government that its Quality Control measures have corrected the deficiencies. Inspections after rework will be made in the same manner as the first inspection. The cost to the government for inspections necessitated by the rework will be deducted from any payments to the Contractor.

g. Government Quality Assurance Surveillance Plan The Contractor shall identify the quality control inspection system it will use to ensure that contract specifications will be achieved. At no time shall the contractor rely upon Government inspections to provide notification of unsatisfactory performance. The Contractor shall produce written inspection records in a format and at times and places satisfactory to the Contracting Officer. Inspection records shall be made available upon request of the Contracting Officer and be maintained until the date of contract closure. The Contracting Officer may observe the Contractor's inspection at any time and shall otherwise have unlimited access to the inspection data.

1. Inspection: The Government will, at its convenience, make periodic inspections of the work to assure itself of contract compliance and to perform Quality Assurance Inspections to dete1mine and confirm that the Contractor is perfo1ming quality control in accordance with its QCP and that Contractor monitoring results in quality performance of contract objectives.

2. The Government reserves the right to inspect all equipment, material and supplies prior to starting work for suitability; the decision of the Contracting Officer as to acceptability shall be final.

3. Once Application Records are received by the Government, a COR/GTM will visit a few randomly selected spray sites to confirm that pesticides have been properly applied. The following items will be inspected at randomly selected spray sites properly filled out Application Record forms and evidence that pesticides have been applied properly such as dye and/or wilting plants. Contractors will be required to:

rework an area at their cost when inspection indicates no pesticides were applied and redo forms not filled out correctly.

4. The Government will do a visual inspection to make sure the Contractor is in compliance with the specifications and proceeding satisfactory.

5. Acceptance: Acceptance of the work under the contract will be made after steps in 1. above have been taken and the Contracting Officer has made the determination of satisfactory compliance with the specifications. For acceptance purposes, complete application records as defined in 1. above and/or visual inspection shall be satisfactorily completed before acceptance will be made. Acceptance will not be made for segments broken by unacceptable portions of work.

6. Rework: When inspections indicate that the performance objectives were not met, the work will be deemed unsatisfactory and payment will not be made until the Contractor has assured the Government that its Quality Control measures have corrected the deficiencies. Inspections after rework will be made in the same manner as the first inspection. The cost to the government for inspections necessitated by the rework will be deducted from any payments to the Contractor.