Attach Protestant Director of Music Ministries PWS 14 July 2020.pdf

1. DESCRIPTION OF SERVICES: The contractor shall provide all personnel, labor, materials, and transportation to provide non-personal service in support of the Dover Air Force Base Chapel for all Protestant worship services Director of Music Ministries. The contractor is responsible to provide one music director and one music accompanist for a Protestant Contemporary and Gospel worship service—two services in total. The program is multi-faceted and requires a high degree of coordination and cooperation with military and civilian activities and authorities. The contractor must demonstrate an understanding of the religiously pluralistic and sensitive arena of numerous faith group and denominational traditions. The contractor accomplishes the terms of the contract in compliance with the mission requirements and standards set forth and defined by the Department of the Air Force and the Air Force Chaplain Corps. Activities and behavior to the contrary are viewed as grounds for contract termination.

2. PURPOSE: The purpose of this PWS is to cover faith specific duties related to the Protestant Director of Music Ministries.

3. WORK HOURS: The position will be paid per unit. One unit equals 1 rehearsal (1 per service from music director and musician), 1 worship service performance (1 per service from music director and musician) or as needed (1 rehearsal and 1 performance) for special events to include special Holidays (Advent/Christmas and Lent/Holy Week/Easter), Memorial Services and Funerals. The length of the rehearsals shall be a minimum of

(1) hour, not to exceed (3) hours. Any time spent immediately prior to the service or event is considered part of the worship service, and not a separate rehearsal. This PWS covers (8) units per week at (52) weeks per annum with the option for (19) additional special services units fulfilled annually for a maximum of (435) units annually.

4. EDUCATION AND EXPERIENCE REQUIREMENTS: The contractor shall:

4.1. At least a (2) year degree in music and/or certification by appropriate professional organizations is required. BA degree in Music or related fields preferred.

4.2 Knowledge of the theology, flow, and parts of various forms of Protestant worship services and other liturgical activities is preferred.

4.3 Participate in a qualifying audition and follow-up interview. Submit a three minute recorded video audition demonstrating the ability to lead and perform Protestant musical worship to the wing chaplain via YouTube or other acceptable digital medium to qualify for follow-up interview. At follow-up interview, perform set pieces as required by subject matter experts, discuss personal experience, philosophy of worship music, responsibilities outlined in the PWS, and vision, mission and strategy for obtaining an effective program.

4.4 Minimum of (3) years’ experience accompanying choirs, vocals, and instrumentalists; a minimum of (3) years’ experience playing an instrument i.e. organ, piano, electric keyboard, guitar (determined by audition).

4.5 Ability to demonstrate proficiency in reading and interpretation of vocal and instrumental scores (determined by audition).

4.6 Furnish a resume with a minimum of (3) references. Documentation of the following is required: a minimum of (2) years’ experience as a Protestant worship service musician at a military installation and/or at least (2) years’ experience as a volunteer in a Protestant worship service at a military installation.

PERFORMANCE WORK

STATEMENT

Protestant Director of Music Ministries Dover AFB, DE

5. GENERAL RESPONSIBILITIES: The contractor shall:

5.1. Submit to Criminal History Background Check and an Installation Records Check (IRC)* as described in DoDI 1402.05. Criminal History Background Checks on Individuals In Child Care Services. The contractor will acquire all guidance required to complete the background check and/or IRC from the chapel administrative office upon contract awarding date. Upon favorable completion of IRC, contractor may provide services under line of sight supervision until the background check is completed (if required). If the contractor has previously received a background check from another military installation proof of the check must be provided or obtain a new one. The contractor has the right to obtain a copy of the background check report and must make contact with the chapel administrative office to obtain it. If the IRC or background check comes back with unfavorable results, the contractor has the right to challenge the accuracy and completeness of the information in the report.

Final decision on whether to continue contract or use unfavorable result as a basis for termination of contract lies with Wing Chaplain in coordination with Contracting Officer. *This paragraph applies to contractors working with youth below 18 years of age unsupervised or contractors that manage volunteers that work with youth below 18 years of age unsupervised.

5.2. Ensure that all permanent volunteers working with youth below 18 years of age without line of sight supervision receive a background check and an IRC as described in above paragraph. Ensure that one time volunteers under line of sight supervision complete an IRC.

5.3. Work in close coordination with the assigned Chaplain over the Protestant worship services.

5.4. Attend Protestant worship services and any special worship services or programs as coordinated with the Chaplain.

5.5. Attend all weekly meetings with Chaplain (as required) and monthly Parish Advisory Council (PAC) meetings, reporting on past activities, coming events, budget concerns, and musical support to the overall ministry.

5.6. Maintain good rapport and work constructively with the Chaplain, service members, volunteers, and the Parish Advisory Council (PAC). Resolve all conflicts at the lowest possible level starting with the Contracting Officer or their designee.

5.7. Dress in a professional and appropriate manner for events while providing services.

5.8. Be able to communicate in fluent English with chapel staff, volunteers and customers.

6. SPECIFIC RESPONSIBILITIES: The contractor shall:

6.1. Recruit members, rehearse, and provide one director and one musician for each Protestant worship service and additional services at other times and locations as requested by the Chaplain.

6.2. Be prepared to attend at least one weekly rehearsal for each worship service. Weekly rehearsals are determined by contractor in coordination with Chaplain. A rehearsal constitutes a minimum of one-hour practice with choir members.

6.3. Arrive at least 30 minutes prior to the worship service start time so that equipment will be set up and prepared in a timely manner.

6.4. Coordinate set up and tear down of music equipment and preparation of the worship space for each rehearsal and each worship service. Ensure the sanctuary and/or rehearsal area is secured and returned to its standard condition after use in accordance with Operating Instructions.

6.4. Collaborate with the Chaplain to plan the music and singing according to the themes and direction provided.

6.5. Monitor chapel musical instruments of any needed repair, preventative maintenance, or replacement.

6.6. Upon request by the assigned Chaplain perform during special services such as funerals, memorial services, specific religious observances, cantatas, and other special programs.

6.7. Comply with all Chapel Air Force Instructions and Chapel Operating Instructions, specifically those regarding facility usage, resource protection, fire protection, and funds utilization. Listed as follows:

AFI52-104 CHAPLAIN CORPS READINESS

AFI52-105 CHAPLAIN CORPS RESOURCING

AFI52-106 RELIGIOUS PROFESSIONAL DEFERMENT PROGRAM

AFPD52-1 CHAPLAIN CORPS

AFI36-703 CIVILIAN CONDUCT & RESPONSIBILITY (Ch 4 – Dress, Appearance, & Relationships) All Chaplain Corps Policy Letters

6.8. Personally perform the services described above or coordinate performance by a substitute of equal or higher proficiency who has been approved in advance by the Chaplain. Submit the names and qualifications of proposed subcontractors to the Chaplain for approval at least 14 days prior to the proposed absence.

Subcontractors must meet the requirements for the position as outlined in the PWS. Contractor is responsible for payment of substitute.

7. CONFERENCES/WORKSHOPS: If necessary the Wing Chaplain may provide funds for attendance at professional training workshops/classes, retreats and conferences.

8. TAXES: The contractor will be responsible for filing any applicable social security, local, state and federal taxes. The contractor will also obtain any applicable business licenses and registrations and otherwise compliance with local, state and federal law.

9. GOVERNMENT FURNISHED PROPERTY: The Chapel will provide all music materials and facilities necessary to perform their duties.

10. RECORDS MANAGEMENT: The contractor understands that when creating, handling and maintaining records for the Air Force, either electronic or paper, you must meet the requirements established in AFRIMS Records Disposition Schedule (RDS), AFI 33-322, Records Management Program. In order to meet the requirements established IAW the above mention contact the Base Records Management Office (436 CS/SCXK Bldg 310) at (302) 677-5157 for guidance and training.

11. SECURITY AND SAFETY REQUIREMENTS: In performing any work under this contract on premises which are under the direct control of the Government, the Contractor shall conform to all safety rules and requirements prescribed in Air Force Pamphlet 91-210, Contract Safety and Public Law 91-596, The

Occupational Safety and Health Act of 1970. Effective on the date of this contract, the contractor shall take such additional precautions as the Contracting Officer may reasonably require for security, safety, traffic fire, personnel clearances and accident prevention purposes. The Contractor agrees to take all reasonable steps and precautions to prevent accidents and preserve the life and health of the Contractor, Government Property and Government personnel performing or in any way coming in contact with the performance of this contract on such premises. These requirements are additional to and do not replace the standards promulgated by the Department of Labor under the Occupational Safety and Health (OSHA) Act. In the event of a conflict between the OSHA Standards and these requirements, the most stringent shall apply. Any violation of such rules and requirements, unless promptly corrected, as directed by the Contracting Officer, may be considered grounds for termination of this contract in accordance with the default provisions hereof.

11.1. SECURITY: All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the governmental installation shall abide by all security instructions and directives of DAFB. Employees are responsible for safeguarding all government property provided for contractor use.

11.2. At the close of each work period, government facilities, equipment and materials shall be secured, lights, heat and water turned off and all doors and window secured.

11.3. The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified during the Criminal Background Check

(CBI).

11.4. Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Employees and subcontractors later found to be undocumented or illegal aliens will be remanded to the proper authorities.

11.5. All contractors and subcontractors when working in a Controlled, Restricted or other sensitive areas must be escorted at all times. The military agency or unit responsible for the project or work is responsible for providing the escorts. The Contractor shall follow existing procedures and instructions for obtaining entrance to restricted or controlled areas.

11.6. CONTRACTOR BADGE POLICIES. All requests for contractor badges will be submitted through the Base Contracting Squadron Office and/or the requesting agencies base point of contact. The Contracting Squadron Office or base point of contact will then fill out an Operational Risk Management Assessment Form (ORM) for the requesting agency and submit it to the Pass and Registration section for approval IAW O Plan 31-101. As a minimum the ORM will be submitted 10-days prior to the requested date of employment.

11.7. All contractor employees who'll be granted unescorted access to the installation are required to consent to a Criminal Background Investigation (CBI) prior to being granted entry to the installation. Continued employment is contingent upon successful completion and favorable reporting of the criminal background check.

11.8. DAFB Contractor badges will be issued for a maximum period of one year. Prior to reissuing new badges, all old badges must be returned to 436 SFS, Pass and Registration for destruction. Also before a new badge will be issued an ORM must be resubmitted to the Pass and Registration section for approval again. In the event a badge is lost or stolen, immediately contact the 436 SFS, Pass and Registration office. The badge holder must accomplish the Loss/Theft of Identification Worksheet and provide it to his/her supervisor. The supervisor of the contractor will investigate the loss and report in writing the circumstances in which the badge was lost to the 436th Contracting Squadron and 436 SFS, Pass and Registration office and submit a new request for badge before a new badge can be reissued.

11.9. Base Contracting Office or base point of contact will immediately notify Security Forces, Pass and Registration when a contractor's employment has been terminated. The Site Supervisors are responsible for notifying and returning the contractor's badge to Pass and Registration when this occurs. At no time will a contractor contact Security Forces directly regarding badge denial; they need to contact the Contracting Office.

11.10. INSTALLATION ACCESS. The contractor shall obtain personal contractor identification badge for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto DAFB from Pass and Registration, for the duration of the contract. Employees are only permitted to enter the installation during the date and time periods indicated on their contractor badge.

Vehicle registration, proof of insurance and a valid driver's license must be presented for all vehicles while operating on the installation. All vehicles entering the installation or sensitive areas are subject to search.

Any refusal or non-consent by an employee will result in termination of their base access and immediate confiscation of this access badge.

11.10.1. During Force Protection Condition (FPCON) Normal and Alpha, personnel without base issued badges must be sponsored onto the installation.

11.10.2. During FPCON Bravo, Charlie and Delta, personnel without base issued identification shall be physically escorted onto the installation.

11.10.3. During Higher FPCONs (Charlie and Delta) the base will curtail non-essential operations/functions;

access by Non-Essential Contractors will be suspended as the direction of the Installation Commander.

12. CONFLICT OF INTEREST: Contractors will not be considered for this position if they are relatives of persons in the supervisory chain, or those who could be construed to have conflicts of interest (e.g. family members of chaplains, religious affairs Airmen, DoD employees, etc.)

PWS is ended here------------