Attach G - CNU Preplanning Study_Final Report 2-1-24 (2).pdf

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PRE-PLANNING STUDY

FOR

CHRISTOPHER NEWPORT UNIVERSITY

FACILITIES MANAGEMENT/WAREHOUSE BUILDING

Plot

FINAL REPORT

HBA PROJECT #22105

Plot

February 1, 2024

Pre-Planning Study for Christopher Newport University Facilities Management/Warehouse Building

Christopher Newport University

Pre-Planning Study

Table of Contents

Introduction/Executive Summary

Statement of Program (Space Needs Summary)

Block Diagram/Plan

Site Development/Phasing

Applicable Codes and Regulations

Cost Estimate

Facili�es Management/Warehouse Building

Introduc"on/Execu"ve Summary

• HBA was engaged by CNU to complete a preplanning study for replacement of the exis�ng

Facili�es Management/warehouse building.

• Currently, Facili�es Management/Warehouse is in a building at 11 Sweetbriar Drive that was originally constructed in 1960 and occupied by a grocery store. The exis�ng building is at the end of its useful life and is no longer serving the func�onal needs of the departments located within.

• Facili�es Management also occupies a por�on of Commonwealth Hall, a former motel building on a site adjacent to the exis�ng Facili�es Management/Warehouse site. The Mailroom func�on managed by Warehouse staff is also located in Commonwealth Hall.

• The exis�ng Facili�es Management/warehouse building is approx. 35,717 SF and currently houses the following departments. The exis�ng building plan is included herein for reference.

o Facili�es Management Administra�on which maintains and repairs all buildings, facili�es and infrastructure on campus. Facili�es Management also includes the following groups:

F.M. Housekeeping

Carpentry Shop

Electrical Shop

HVAC Shop

Plumbing Shop o Warehouse which includes supplies storage, archives storage, furniture storage, and receiving/processing of goods for the university.

• The goal of the pre-planning study is to define the space needs requirements (statement of program), including adjacency requirements, for a proposed new Facili�es

Management/Warehouse building.

• Space needs requirements (Statement of Program) were developed in workshop mee�ngs with the stakeholder departments, informa�on gathered by staff comple�on of survey ques�onnaires distributed by HBA, and tours of exis�ng facili�es.

• Space block diagrams were developed to graphically indicate the general size and arrangement of spaces for the proposed new Facili�es Management/warehouse building. The block diagrams are intended to indicate adjacency and proximity of spaces, but the diagrams do not represent a floor plan.

• An “order of magnitude” es�mate of probable project and construc�on cost at a “cost per square foot” level is included.

Facili es Management/Warehouse Building

Statement of Program (Space Needs Summary)

The space needs summary on the following pages outlines the space requirements for the proposed new facili es management/warehouse building. The space needs are grouped by department. Space needs are indicated as current (2022), an cipated 5-year needs (2027) and 10-year needs (2032). Spaces are color coded to indicate space type with different levels of gross building factors applied to each space.

The total gross building space needs requirements are as follows:

Current 59,500 SF

5-Year 60,827 SF

10-Year 61,999 SF

The proposed new Facili es Management/Warehouse building will include the following departments:

• Facili es Management Administra on – 10,376 net SF

• Housekeeping Administra on – 1,600 net SF

• Carpentry Shop – 9,162 net SF

• Electrical Shop – 1,356 net SF

• HVAC Shop – 1,432 net SF

• Plumbing Shop – 936 net SF

• Future Staffing – 3,695 net SF

• Warehouse and Mailroom (supplies storage, archives, receiving/processing) – 18,482 net SF

• Shared Spaces (Cart Storage and Maintenance) – 6,312 net SF

Block Diagram/Plan

The block diagram plan included herein represents the adjacency requirements and poten al configura on of spaces as they relate to each other and to the site. The intent is locate spaces together that require a lower height, such as office, shop spaces, and building support spaces. Higher bay spaces, such as warehouse and storage areas would also be grouped together, in addi on to being located in close proximity to the loading dock area. It is an cipated that the building would be a single story, with two building heights as described herein.

Site Development/Phasing

It is an cipated the proposed new Facili es Management/Warehouse building will be constructed on a por on of Christopher Newport University Real Estate Founda on owned property behind (east of) the exis ng Facili es Management/Warehouse building, as well as the exis ng Facili es

Management/Warehouse site. The exis ng Facili es Management/Warehouse building will be required to remain occupied and in opera on un l the Phase 1 por on of the new building is complete and designated departments are moved in. The Phase 1 por on of the building is an cipated to include the majority of the trades shop spaces, storage and warehouse spaces. The Phase 2 por on of the building is an cipated to include the remaining storage spaces, and office spaces. The Phase 2 departments will require temporary facili es on addi onal Christopher Newport University Real Estate Founda on owned property adjacent to the new building. Once all departments are relocated from the exis ng building, the exis ng building will be demolished. Phase 2 of the new building will be constructed at the area where the exis ng building once stood. Improvements to the exis ng parking area will be completed at the west end of the site.

Christopher Newport University Pre-planning Study HBA Architecture and Interior Design, Inc.

Facilities Management/Warehouse

Pre-Planning Study

Statement of Program - Draft February 1, 2024

Operations/Warehouse

Space ASF 2022 2027 2032 Comments Private Office Open Office/Cubicle

Facilities Management

Director Office 150 150 150 X

Associate Director 300 300 300 150 s.f. (2) = 300 X

Manager of Bus. Opperations 120 120 240 X

Admin Asst. Senior 208 208 208 Including interns X

Energy Manager 120 240 240 Including interns X

Sustainability Manager 120 120 120 X

Safety/Compliance Tech 64 X

Shop Supervisors 360 480 480 120 s.f. (4) = 480 X

I.T. Room 48 48 48 area estimate

Reception Area 200 200 200 large desk, area estimate

Conference Room 400 400 400 16-20 seats

Training Room 375 375 375 25 people (15) s.f. = 375

Team Space one 120 120 120 area estimate

Team Space two 200 200 200 area estimate

Copy Fax Area 48 48 48 area estimate

File Room 100 100 100

FM Storage/Parts Issue 2,500 2,500 2,500

Air Filter Storage 400 400 400 combined w/ storage & parts

Delivery Area 144 144 144 area estimate

Inventory Manager/Purchasing 120 120 120 X

Tent Storage 500 500 500 area estimate

Chemical Storage 200 200 200 area estimate

Hazardous Waste Room 144 144 144 area estimate

Locker Room 2,000 2,000 2,000 20 s.f.(100) = 2,000

Break Room 375 375 375 12 - 15 seats

Plans Room w/ Storage 900 900 900

F.M.Housekeeping

F.M. Housekeeping Manager 150 150 150 X

F.M. Housekeeping Supervisors 360 360 360 120 s.f. (3) = 360 X

F.M. Housekeeping QC & Training 120 120 120 X

F.M. Housekeeping Leads 288 430 430 area estimate 48 s.f.(6)=288 X

F.M. Housekeeping Work Shop & Stor. 400 400 400 area estimate

Washer/Dryer (2) each 140 140 140 area estimate

Carpentry

Lead Carpenter 96 96 96 X

Locksmith 64 128 128 64 s.f. (2) = 128 X

Locksmith Secured Workroom 150 150 150 area estimate

Carpenters 384 384 384 64 s.f.(6) = 384 X

Carpentry Shop 3,200 3,200 3,200 area estimate

Tool Storage Area 150 150 150 area estimate

Painters 128 128 192 64 s.f.(3) = 128 X

Paint Room w/ Spray Booth 650 650 650 area estimate

Wood, Carpet & Tile Storage 1,700 1,700 1,700 area estimate

Sign Graphic Ass't. 64 64 64 X

Senior Trades Utility 96 96 96 X

General Facilities Technician 64 192 192 64 s.f.(3) = 192 X

Welding Area 160 160 160 area estimate

Sign Shop Work Room 670 670 670

Laser Engraving Room 480 480 480

CNC Sign Shop 450 450 450 area estimate

Vinyl Sign Shop 400 400 400

Electrical

Lead Electrician 96 96 96 X

Electrician 192 192 192 64 s.f.(3) = 192 X

Electrician Assistant 128 128 128 64 s.f.(2) = 128 X

Electrical Training Area 200 200 200 area estimate

Pipe Rack Storage 280 280 280 area estimate

Light Pole Storage 300 300 300 area estimate, some outside storage

Electrical Shop 160 160 160 area estimate

HVAC

Lead HVAC 96 96 96 X

HVAC Technician 448 448 512 64 s.f.(8) = 512 X

HVAC Assistant 128 128 128 64 s.f.(2) = 128 X

HVAC Controls Tech 96 96 X

Parts Inventory 200 200 200 area estimate

HVAC Training Area 200 200 200 area estimate

HVAC Shop 200 200 200 area estimate

Plumbing

Lead Plumber 96 96 96

Plumber 128 128 128 64 s.f.(2) = 128 X

Plumber Assistant 64 64 64 X

Pipe Storage Area 280 280 280 area estimate

Pipe Shop 320 320 320 area estimate

Flammables Area 48 48 48 area estimate

Facilities Management Subtotal 24,080 24,750 25,062

University Future Staffing

Assistant Director Maintenance 0 150 150 X

Maintenance Supervisor 0 360 480 120 s.f.(2) = 240 X

Assistant Director Housekeeping 0 150 150 X

Supervisor 0 360 360 120 s.f.(2) = 240 X

Operations Support 0 250 250 X

Operations Manager 0 120 120 X

Filing in Open Area 0 19 19 area estimate

Equipment in Open Area 0 12 12 area estimate

Reception Area 0 190 190

File Room 0 64 64 area estimate

Workshop 0 400 400

Storage 0 1,500 1,500

University Future Staffing Subtotal 0 3,575 3,695 0

Warehouse and Mailroom

Warehouse Manager 150 150 150 X

Assistant Director 150 150 150 X

Storekeeper Senior 96 96 96 X

Storekeeper 64 64 64 X

Storekeeper 64 64 64 X

Technical Coordinator 64 128 128 X

Other Coordinator 192 192 192 48 s.f.(4) = 192 X

Conference Room 200 200 200 25 s.f.(8) = 200, area estimate

File Room 100 100 100 area estimate

Secure Records 1,200 1,200 1,200 area estimate

Furniture Storage 4,000 4,000 4,200 can be vertical

Warehouse Receiving / Processing 2,000 2,000 2,200 area estimate

Warehouse Storage 7,000 7,000 7,200 area estimate

Dry Storage 2,000 2,000 2,000 mezzanine may reduce area

Storage Room 150 150 150

Work Room 120 120 120 area estimate

Coffee Area 120 120 120 can also use building break room

Holliday Tree Storage 200 200 200 area estimate

Mail Room 300 300 300

Mail Room Staff 120 120 120 X

Mail Room Open Office Staff 128 128 128 64 s.f. (2) = 128 X

Warehouse and Mailroom Subtotal 18,418 18,482 19,082

Shared Spaces

Cart Storage/Forklift/Utility Trailer 5,000 5,000 5,000 to include power washer

Cart Circulation Area 1,024 1,024 1,024 area estimate

Cart Maintenance 288 288 288 area estimate

Shared Spaces Subtotal 6,312 6,312 6,312

TOTAL YELLOW PARTITIONED OFFICE 5,286 7,201 7,441

GROSSING FACTOR OF 30% 6,872 9,361 9,673

TOTAL GREEN OPEN OFFICE 816 880 944

GROSSING FACTOR OF 10% 898 968 1,038

TOTAL BLUE MAINTENANCE GARAGE 26,508 28,838 28,966

GOSSING FACTOR OF 15% 30,484 33,164 33,311

TOTAL RED WAREHOUSE 16,200 16,200 16,800

GROSSING FACTOR OF 7% 17,334 17,334 17,976

TOTAL ASSIGNABLE AREA (ASF) 48,810 53,119 54,151

TOTAL GROSS AREA (GSF) 55,588 60,827 61,999

Grossing Factor includes areas for support spaces such as mechanical, plumbing, fire sprinkler, toilet/shower and circulation.

Also includes area for physical building elements such as walls and columns.

Exterior space requirements are not represented in this spreadsheet which include:

Exterior storage space requirements

Loading dock areas

Dumpster space requirements

Applicable Codes and Regulations

Virginia Uniform Statewide Building Code (VUSBC) – Current adopted edition in effect at the time of design completion.

Construction and Professional Services Manual (CPSM) – Current adopted edition in effect at the time of design completion.

2010 ADA Standards for Accessible Design

Other State Regulations

Art and Architecture Review Board (AARB)

Baby Changing Facilities in State-Owned Buildings

Virginia High Performance Buildings Act

Electric Vehicle Parking Spaces/Charging Stations

Shielded Outdoor Light Fixtures

Cost Estimate

The estimate of probable construction cost included herein is an “order of magnitude” estimate based on historical cost data for projects of similar scope. The building and site estimated costs are based on cost per square foot values and do not represent a detailed cost estimate. In addition to the estimate of probable construction costs, there are estimated costs for other project requirements, including design and related service fees, inspection and testing services, other miscellaneous costs, and furnishings & equipment costs.

The estimated project costs also include a contingency to cover items that are unanticipated at the time of this report and an escalation factor that reflects the anticipated mid-point of construction of early

2026.

Project Cost Summary - 02-07-2024

Construction Cost

Building 62,000 SF X $400 per SF = $24,800,000

Sitework 1 LS $5,200,000 Lump Sum = $5,200,000

Construction Cost Total $30,000,000

Design and Related Service Items

AE Fees $2,067,996

Geotechnical Investigation and Report $20,000

Site Survey $10,000

Hazmat Survey $40,000

Cost Estimating $25,000

Environmental Impact Report $73,750

Design and Related Service Total $2,236,746

Inspection and Testing Allowances

Project Inspection Services $228,553

Project Testing Services $77,500

Total Inspection and Testing Services $306,053

Other Cost Allowances

Land Acquisition $400,000

Work by Owner (Landscaping) $100,000

CNU Project Management $250,000

DEB Services $150,000

PRE-PLANNING STUDY

FOR

CHRISTOPHER NEWPORT UNIVERSITY

PLANT OPERATIONS/WAREHOUSE BUILDING

Advertisements $15,000

Printing & Reproduction $3,000

Moving, Relocation, & Temporary Facilities $750,000

IT Cabling/Security $750,000

Signage $10,000

Building Demolition $650,000

Hazardous Material Abatement $150,000

Utility Connection Fees $80,000

Utility Relocations $250,000

Commissioning $150,000

Miscellaneous Other Costs $125,000

Total Other Costs $3,833,000

Furnishings and Equipment $1,644,526

Subtotal Project Cost $38,020,325

Construction Contingency $1,000,000

Subtotal Project Cost $39,020,325

Escalation to Mid Point of Construction $7,618,654

Total Project Cost $46,638,979