ATTACH. 1 - Draft SOW Skagway Replace Water Well.pdf

GENERAL SERVICE ADMINISTRATION Region 10

SKAGWAY REPLACE WATER WELL

U.S. GENERAL SERVICES ADMINISTRATION, NORTHWEST/ARCTIC REGION 10

DRAFT - STATEMENT OF WORK

Section 1:

Project Location & Building Number

Section 2:

Project Background

Section 3:

Work Hours

Section 4:

Parking

Section 5:

General Information

SKAGWAY LAND PORT OF ENTRY (LPOE)

MILEPOST 6.8, KLONDIKE HIGHWAY

SKAGWAY, ALASKA 99840

AK0526ZZ

The United States General Services Administration (GSA) requires installation of a new well, piping, and water treatment equipment to serve all domestic water needs at the LPOE in Skagway, Alaska. The existing well has shown contamination and is unusable.

Permitted potable water is currently hauled in for all consumption purposes.

LPOE must remain open for business including vehicle inspections and passage during normal working hours. All construction work is subordinate to CBP operational mission requirements and may be delayed or restricted with short notice due to the needs of the CBP Shift Officer-in-Charge.

This project shall be accomplished during normal LPOE working hours of 8:00 AM to 11:00 PM, 7 days per week. Contractor shall schedule the work in writing at least 5 business days in advance with the GSA Project Manager (PM).

Contractor parking is available on a limited basis and must be coordinated with GSA PM to ensure CBP mission is not impacted.

1. All work shall comply with the most recent version published of the GSA PBS P100, Facility Standards for the Public Buildings Service at https://www.wbdg.org/ffc/gsa/criteria/pbs-p100, along with GSA’s R10 Fire Alarm Design, Installation and Testing Policy and R10 Wet Sprinkler System Guidelines in effect at time of award. In the event of guidance/policy inconsistencies, request written clarification from GSA.

2. Specific attention should be given to PBS P-100 Chapter One requirements including Laws, Regulations, Codes and Standards, and Key Sustainable Product requirements for carpet, interior paint, gyp board, ceiling tiles, and concrete.

Specific attention should be given to material Environmental requirements and other performance standards specifically defined in Chapter Three Architecture and Interior Design, Paragraphs 3.4 and 3.5. Use Baseline standard unless specifically called out elsewhere in this SOW.

3. Contractor shall provide all supplies, equipment, materials, services, and labor to perform the work.

4. Contractor shall be responsible for obtaining all necessary local, state, and federal permits, licenses, and clearances.

5. Field Verification: All work dimensions, quantities, and locations shall be field verified by the contractor, prior to submitting a proposal.

6. Contractor Use of Premises: The Contractor shall coordinate with the GSA PM to arrange a schedule for site access during construction. Construction processes disruptive to normal facility operations shall be coordinated with the GSA PM in writing at least 5 business days in advance. The Contractor shall be authorized to use building restrooms.

7. Utilities: Contractor shall be authorized to use utilities during the course of this project. The contractor is responsible for making temporary connections to the existing utility systems. Temporary electrical work shall meet the requirements of NFPA 70. When temporary connections are removed, the Contractor is responsible for restoring existing utility services to their original condition.

8. Utility Outages and Locates: No utility outages will be approved without the written consent and approval of the GSA PM. Requests for utility outages shall be coordinated in writing at least 10 business days in advance with the GSA PM.

9. Protection of Public: The building site will continue to be used by tenants. The contractor shall fence, barricade, or otherwise block off the immediate work area to prevent unauthorized entry, and protection of the public from construction disturbances in addition to construction area signage.

10. Housekeeping: The project site shall be kept in a neat, orderly, and safe condition at all times and all work areas shall be cleaned at the end of each work day. A final cleaning of the entire construction area will be required at substantial completion of the project. Final Cleaning to include (1) Removal of all tools, equipment, surplus material, and rubbish/debris; (2) Restore or refinish, to original condition, surfaces that are damaged due to the work of this contract; (3) Removal of grease, dirt, stains, foreign materials, and labels from finished surfaces; and (4) thoroughly clean building interiors. A follow-up cleaning will be required of any areas affected by punch-list completion items.

11. Disposal: Divert demolition recyclable/reusable items and materials from landfills and incineration facilities to appropriate reusable material sites. Ensure all waste materials and debris is disposed at an Alaska Department of Environmental Conservation (DEC) approved disposal site, in accordance with applicable environmental regulations. Unless otherwise specified, all material removed becomes the property of the Contractor. No waste shall be put in building dumpsters or containers.

12. Odorous Materials: Painting/Staining shall be coordinated in writing with the GSA

Project Manager days in advance. The Contractor is responsible for using “low or no VOC” paints and stains.

Section 6:

Project Description

13. Communications: Contractor project representative must be available to provide project status updates to GSA each workday.

14. Security Awareness: This project has several aspects that reflect Sensitive But

Unclassified (SBU) components. Contractor shall ensure that SBU guidelines are stringently followed in accordance with PBS Policy P3490.2.

15. Security Clearances: Work inside GSA-controlled Federal space requires all contractors to be adjudicated for escort, short-term Special Agreement Check or long-term Tier 1 investigations prior to the start of work. This requires the Contractor and their Subcontractors’ employees to provide Personally Identifiable information (PII), via the forms OF306, GSA850 Contractor Information Worksheet (CIW). The Contractor shall start the security background screening process no later than 10 business days after contract award notice, using the OF306, CIW, and the Requesting Official Contractor Approval List (ROCAL) (see attached Security Clearance Guidance Sheet). All transmittals of PII are required to be encrypted with a minimum of 128-bit key encryption. Additionally, GSA is required to provide LPOE-operating agency (DHS/Customs and Border Patrol) names and birthdates of workers prior to their arrival on-site.

Contractor shall execute the project in accordance with this SOW:

1. Obtain State of Alaska Department of Environmental Conservation (ADEC) Final Approval to Operate (FATO) for new groundwater source for the transient, non-community public water system at the LPOE.

A. Obtain ADEC Approval to Construct (ATC) and all other permitting to construct a new groundwater source B. Install a new 6” well assembly C. Install a new piping system to deliver water from the new well to the designated connection point in the main port building D. Install all electrical components and other miscellaneous systems and materials necessary to have a complete functional system E. Repair asphalt, concrete, landscaping, and all other surface finishes to return the facility grounds to the pre-work conditions F. Disinfect well and piping system G. Complete raw water testing H. Provide documentation that all ATC conditions have been satisfied I. Deliver ADEC’s FATO documentation to the GSA

2. Obtain ADEC FATO for a new drinking water treatment system.

A. System shall deliver potable water that is acceptable to the GSA B. Potable water must meet all Federal and State Drinking Water Quality

Standards C. Potable water must meet acceptable aesthetic taste and odor requirements of the GSA D. Obtain ADEC ATC and all other permitting to construct the drinking water treatment system

E. Install all mechanical, electrical, and other treatment system components at the locations approved by the GSA

F. Meet all conditions included in the ADEC ATC G. Complete treated water testing H. Provide documentation that all ATC conditions have been satisfied I. Deliver ADEC’s FATO documentation to the GSA.

3. Decommission former drinking water well described in Section 1.3

A. Submit well decommissioning plan to the GSA that describes the methods/means that will be completed to decommission the former drinking water well

B. Decommission all components of the former drinking water well as approved

C. Submit the required documents to ADEC and the State of Alaska Department of Natural Resources (ADNR)

D. Deliver all correspondence related to/from ADEC/ADNR to the GSA

4. Scheduling/Performance Period

A. Before starting any work, the Contractor shall develop and provide a detailed schedule in MS Project for all phases of work.

B. Once the Contractor receives notice to proceed (NTP), the Contractor shall provide and maintain a detailed schedule.

C. The Contractor shall provide a bi-weekly schedule update with a written narrative to GSA showing progress on and completion of all required work.

D. The Contractor shall immediately notify GSA of any anticipated delay in performance of the work.

E. The performance period for this contract shall be 580 calendar days from contract award to substantial completion.

F. The Contractor shall commence all non-physical construction requirements of this contract within 10 calendar days after contract award; this includes submittal of bonds and/or insurance documents, background investigation documents (as applicable), material submittals, and other necessary requirements to complete the work.

G. Notice to proceed will be issued by the GSA Contracting Officer (CO) upon acceptance by the GSA of all required documents, submittals and receipt of Security clearances. Physical work shall only be allowed after the issuance of Notice to Proceed.

H. Final completion shall occur no later than (NLT) 30 days after substantial completion and no more than 610 days from contract award. Final completion includes, all site cleanup activities, punch list items, and closeout documents (see Section 8 Submittals).

5. Meetings

A. The Contractor must assure representation at all meetings of those that have knowledge of the agenda topics and authority to make decisions and commit resources. Participate in weekly or Bi-weekly project progress meetings and/or presentations with GSA.

Section 7:

Work Specifications

B. Participate in special project technical, general coordination, training, and occupancy meetings as needed involving Project Delivery Team technical disciplines.

6. Former Drinking Water Well Information:

A. No well log is available for the former drinking water well. The available information has been gathered through video inspection and other means.

B. Drawn down water level is at approximately 105 feet. Well pump was tested at less than 5 GPM with an unknown draw-down.

C. A 5 inch diameter well was drilled in 1996 through unknown material to an anecdotally reported depth of approximately 400 feet. It appears to have collapsed prior to pump installation and was recently measured to a depth of approximately 125 feet and the pump is set at approximately 125 feet. The well is known to be contaminated with surface water. Details of well surface seal and well pump are unknown.

D. Piping to the storage tank consists of 1.5 inch copper piping. Underground piping from the well supplies water to the treatment system in the main port building. Freezing for exterior piping has been an issue in the past, despite insulation and heat trace.

1. Permitting Requirements

A. Obtain all required approvals, permits and licenses from the State of Alaska and submit copies of all required notifications, forms, and project report for drilling the new well, constructing the new system, and decommissioning the old well.

B. Contractor must prepare and deliver a well log to the GSA, ADEC and

ADNR

C. All proposed work must undergo plan review by ADEC

i. All work shall adhere strictly to the ADEC regulations, requirements, guidance, and conditional approvals

ii. Any and all substitutions must be approved by ADEC prior to installation or use

iii. Any/all field modifications must be documented prior to substantial completion

iv. No work shall proceed without ATC

D. The contractor must obtain FATO from ADEC for all system components

i. Satisfy all ADEC conditions to obtain FATO

ii. Deliver ADEC’s FATO documentation to GSA

E. The well drilling firm must be licensed and approved by the State of Alaska.

F. The Engineer submitting the ADEC documents for Engineering Plan

Approvals must be licensed in the State of Alaska.

G. All materials and chemicals must meet all applicable NSF standards, be certified by NSF, and be listed in the NSF database at the time of ADEC engineering plan review.

H. All materials must meet the lead requirements including

i. Not containing more than 0.2 percent lead when used with respect to solder and flux

ii. Not having more than a weighted average of 0.25 percent lead when used with respect to the wetted surfaces of pipes, pipe fittings, plumbing fittings, and fixtures

2. New Well Requirements

A. Install a new 6” at well at location shown on Figure 3. Coordinate with GSA project manager for exact location. The well must meet separation distance requirements or the separation distance waiver as approved in the ATC.

The estimated new well depth will be approximately 400’.

B. Locate all utilities in area of excavation and drilling.

i. Excavate by hand or potholing when in close proximity to existing utilities.

ii. Repair any utilities damaged in the performance of this work to existing condition at no cost to the government.

C. Provide an assembly that includes 6” well casing, cap seal, casing seal down to confining layer, pitless adapter, and all other materials required for an operational well casing. Provide shop drawing of entire assembly for approval.

D. Contractor shall fully develop the well and well shall be free of cuttings, drillings and sand prior to pump installation.

E. Complete well casing shall meet the requirements of the ADEC.

F. Clean up all drilling residue and repair all landscaping to existing condition prior to new well installation.

G. Installed well is to be disinfected and flushed in accordance with AWWA

Standard C-654.

H. Utilize the services of a third party water testing laboratory to analyze well water for ADEC new source requirements: coliform, pH, hardness, iron, manganese, sulfides, nitrates, and other possible contaminants typical to Skagway, Alaska.

i. Provide signed, written test results to GSA.

ii. Samples shall be collected at the raw water sample tap.

iii. New well shall not be connected to existing system until laboratory results have been accepted & approved

3. Submersible Pump Assembly

A. Provide and install a minimum 1 HP stainless steel submersible pump assembly supported on 1 ¼” threaded galvanized steel riser piping.

i. Pump shall not be installed lower than the top of the well screen.

ii. Pump shall be a first line product of a major manufacturer and installed in accordance with manufacturer’s recommendation and this specification.

B. Provide and install a drop/lifting cable secured to the riser pipe in accordance with pump manufacturer’s recommendation to prevent sagging, looping, or cable damage.

C. Contractor shall provide and install electrical wiring designed for submersible well application

i. Wiring shall be sized in accordance with pump manufacturer’s recommendation.

ii. Securely fasten pump wiring to riser pipe to prevent sagging, looping or damage to the wire.

4. Well Head Cover

A. Contractor shall provide and install a removable and lockable well head cover securely fastened to the well head so that it cannot be removed

i. Provide color samples for selection by GSA

ii. Provide manufacturer’s shop drawing for approval.

5. Conduit and Wiring

A. Provide electrical service to the new submersible pump assembly.

B. Conduit shall meet these minimum requirements

i. Conduit from main building to well head shall be a minimum of 1” ID Schedule 80 PVC.

ii. Conduit penetrating the ground up to the well head shall be Schedule 40 steel.

iii. Conduit inside the port facility shall be threaded Schedule 40 rigid steel supported as required by the NEC.

C. Core drill port facility foundation for new conduit.

i. Repair any spalling in port facility foundation wall caused by core drilling to a smooth uniform surface.

ii. Seal penetration into port facility to be water tight.

iii. Wiring shall be rated for underground conduit application and sized to meet pump manufacturers requirements and NEC code requirements.

D. Conduit shall be bedded in 6” of sand and top of pipe shall be installed 24” below grade.

6. Underground Piping and Insulation

A. Distribution piping from the well-head to the designated connection point shall be insulated at least 4 inches and buried at least 4 feet below grade.

B. Contractor shall provide and install new copper 150 psi 1.5” diameter pipe

(or approved equal) from the wellhead to the designated connection point.

i. Pressure test piping at three times the maximum working pressure, but no greater than 100 psi for 2 hours. Testing will be performed with a GSA representative present. Repair leaks, if any, and retest.

C. All underground water pipe shall meet these minimum requirements

i. Piping shall be enclosed in a watertight schedule 40 PVC pipe sleeve assembly to prevent cross contamination with septic lines and other possible contaminants.

ii. Enclosure pipe shall extend from the well head to the inside foundation wall of the port facility and shall be sealed water tight.

iii. Piping shall be bedded in 12” of sand, and top of water pipe shall be installed a minimum of 4’ below grade.

iv. Compacted native soil may be used to backfill excavation for piping.

Repair lawn and concrete surfaces to existing condition.

D. Contractor may propose alternate route for water supply piping for consideration/approval by GSA.

E. Locate all utilities in area of excavation and drilling.

i. Excavate by hand or potholing when in close proximity to existing utilities.

ii. Repair any utilities damaged in the performance of this work to existing condition at no cost to the government.

7. Port Facility Water Piping and Connection

A. Interior piping in the port facility shall be type K rigid copper and copper fittings. All valves, unions, reduced pressure backflow preventers, hose bibs, water meter, etc. shall be threaded bronze body. Ball valves shall be bronze body with stainless steel ball and stem. Water meter shall measure total well flow in gallons.

B. Piping and fittings from the exterior wall to the valve/tank assembly shall be insulated to reduce potential sweating issues with white rigid fiberglass pipe insulation and preformed fittings.

i. Insulation thickness shall be a minimum of 4”.

ii. Install in accordance with manufactures recommended installation instructions.

8. Pump Controller Assembly

A. Provide or install a new well controller and pressure switch, designed for the new submersible well pump, at the location determined during design.

Characteristics:

i. Wall mounted

ii. UL listed NEMA 3

iii. 0-100 PSI setting adjustment

iv. Digital readout

v. Continuous operation

vi. Self-diagnostic controls

B. Contractor shall provide all labor, materials, and equipment to provide electrical service from the electrical panel to the pump controller, and pressure switch

9. Decommissioning former drinking water well and demolition requirements

A. Close/decommission the former drinking water well in accordance with

ADEC and Alaska Department of Natural Resources (ADNR) guidance.

Submit written closure certification from the State of Alaska to GSA.

B. Well casing decommissioning requirements

i. Remove all components from within the well casing, including the pump, drop pipe, and electrical components

ii. Remove the well casing to a depth of at least six feet below grade, including but not limited to: well casing and pitless adapter

iii. Fill and cap remaining well casing following ADEC/ADNR approved method

iv. No portion of the remaining well casing and cap shall be less than five feet below the surrounding grade C. Exterior demolition and foundation repair requirements

i. Remove all electrical and plumbing components from the well casing to the interior of the LPOE

ii. Permanently seal all foundation penetrations

iii. Backfill and compact all excavations with clean fill. The fill shall be compacted in six inch lifts (95% compaction minimum) utilizing a mechanical compacting device.

iv. Landscape the former well site to match surroundings.

D. Dispose of all removed materials offsite in accordance with local state and federal regulations. Recycle to the maximum extent practicable.

10. Water Treatment Requirements

A. Design and install a new water treatment system based on the raw water sample analysis results.

B. The treatment system shall be located prior to the water storage tank.

C. The treatment system shall meet the following objectives

i. Treated water must meet all Federal and State Drinking Water Quality Standards

ii. Treated water must meet acceptable aesthetic taste and odor requirements of the GSA

iii. Satisfy all ADEC requirements listed in the ATC

iv. Evaluate potential effects from water quality on downstream processes and the distribution system, and describe any mitigating treatment

v. Identify and apply for any required wastewater and solid waste disposal permits D. PWS is to be disinfected and flushed in accordance with AWWA Standard

C-653

i. Provide the signed, written post-disinfection coliform test results to GSA

ii. Treatment system shall not be connected to existing system until laboratory results have been accepted & approved E. The treatment system may not be used until written Approval to Operate is granted by ADEC.

11. Concrete removal and replacement

A. Existing concrete to be removed and replaced for accomplishment of work under this contract shall be saw-cut full depth prior to demolition.

B. Provide and compact 4” of ¾” minus gravel under new 6” concrete to be poured.

C. New concrete shall have #5 rebar placed 24” on center both directions and shall be pinned every 24” into adjacent concrete a minimum depth of 6”.

D. Concrete shall be 4000 psi minimum and shall be broom finish.

E. Surfaces shall be sloped to provide proper drainage from concrete to surrounding areas and existing concrete without puddling.

12. Archeological Monitoring

A. Although artifacts are not anticipated, if during the digging process, bones or other artifacts are discovered, the contractor shall suspend excavation and contact GSA immediately.

13. Phasing and Temporary Services

Section 8:

Specification and Material Compliance

A. Building operations shall remain fully operational during the performance of the work required under this contract and contractor shall minimize impact to CBP operations.

i. The existing system is a hauled water system, which shall remain in service until switch over.

ii. Contractor shall provide phasing, continuity of service, and switch over plans for connection to the new well and electrical system for approval by

GSA.

iii. If any systems are not fully serviceable/functional, contractor shall provide all backup services until permanent services are restored.

Provide plan for approval.

1. Specification Compliance Requirements:

A. Code and Design Standards:

i. The Contractor shall secure all needed permits, certifications and for ensuring compliance with federal, state, and local codes and design standards, latest editions, including, but not limited to the following as applicable:

a. ADEC Drinking Water Regulations (18 AAC 80)

b. International Building Code (IBC, International Code Council)

c. National Electrical Code, NFPA 70 (National Fire Protection

Association)

d. Occupational Safety and Health Administration (OSHA) Code of

Federal Regulations Part 1910 and Part 1926.

e. Facility Standards for the Public Building Service, PBS/P-100 (2017):

https://www.gsa.gov/p100

f. OSHA safety regulations:

g. https://www.osha.gov/law-regs.html

h. International Mechanical Code (IMC, International Code Council)

i. International Plumbing Code (IPC, International Code Council).

B. Material Compliance Requirements:

i. The Contractor shall reduce the quantity of indoor air contaminants that are odorous, irritating, and or harmful to the comfort and well-being of installers and occupants.

a. All adhesives and sealants used in interior of building used under this contract shall comply with South Coast Air Quality Management District (SCAQMD) Rule #1168 and Green Seal (GS) Standard for Commercial Adhesives GS-36. 0

b. Adhesives, sealants and solvents shall be no to very low VOC and environmentally preferred.

c. Key Sustainable Products (KSP): The use of KSP standards is mandatory and contractor shall provide documentation to the Contracting Officer for compliance for the products listed below as applicable to this scope of work. If the product is not listed below, the contractor shall use standards listed in the Green Procurement Compilation as appropriate. Refer to:

https://sftool.gov/greenprocurement

Section 9:

Submittals

1. Interior Latex Paint

i. Standard: ≤ 50 grams per liter (g/L) VOCs post-tint (i.e.

SCAQMD Rule 1113 standard).

2. Concrete (ready-mix and site-mix)

i. Standard: ≥ 15% fly ash OR ≥ 25% ground granulated blast-furnace (GGBF) slag.

Submittals:

All products specified are to establish a standard of quality. All respective manufacturers’ product data and relevant samples must be provided to the PM and CO for approval. Submittals verify design intent; however, approved submittals DO NOT constitute a substitution to the contract document requirements. If a substitution or deviation from the contract document requirements is required, the Contractor must submit a substitution request to the CO in writing. The CO will determine if the substitution is permitted via a written response.

1. All submittals shall be accompanied by a completed GSA Submittal Transmittal Form.

2. Allow 10 (ten) calendar days for review and approval of each submittal, including resubmittals.

3. The rejection of a submittal by the GSA COR (General Services Administration Contracting Officer’s Representative) is not sufficient reason to extend the contract performance period.

4. Engineering Plan Review submittals for New Well & Water Treatment.

A. The requirements for New Well Engineering Plan submittals are as follows

i. Engineering plans shall be provided to the GSA for review. Upon GSA acceptance, the plans shall be submitted to ADEC for Engineering Plan Review to obtain Approval to Construct

ii. Upon completion of the physical work, as-builts of the existing system shall be updated or created for delivery to the GSA and ADEC

iii. The Contractor shall apply for Final Approval to Operate from ADEC after verifying that all ATC conditions have been satisfied.

B. The requirements for Water Treatment Engineering Plan submittals are as follows

i. Engineering plans shall be provided to the GSA for review. Upon GSA acceptance, the plans shall be submitted to ADEC for Engineering Plan Review to obtain Approval to Construct

ii. Upon completion of the physical work, as-builts of the existing system shall be updated or created for delivery to the GSA and ADEC

iii. The Contractor shall apply for Final Approval to Operate from ADEC after verifying that all ATC conditions have been satisfied.

C. Material submittals shall be provided to the Government NLT 10 calendar days after award of contract. Clearly mark material submittals to identify which products and options are applicable to this contract (this is especially important with product data in which multiple items and/or optional items are provided for on the same sheet). .

Section 10:

Attachments

D. The actual Construction Period available to the Contractor will vary depending on the amount of time taken to complete the bonds, background investigations, and material submittal process.

E. Upon GSA COR acceptance of submittals, the GSA Contracting Officer will issue NTP to the Contractor to allow physical work to begin.

i. For each approved task, provide the following submittals and receive

NTP prior to ordering materials.

a. Project schedule

b. Schedule of values by area of work

c. Shop drawings required

d. Trenching and confined entry safety plan

e. Manufacturers’ literature for all proposed components.

f. Closeout documents upon completion to include:

1. Final Approval To Operate when applicable from ADEC

2. General waste disposal documentation

3. O&M Manual (two labeled 3 ring binders and one electronic copy) shall contain

i. Copy of all approved submittals

ii. All equipment/device maintenance instructions and details

iii. Manufacturer’s warranties

iv. As built drawings in PDF

v. Copy of the Well Driller’s Log, filed with ADNR.

vi. Certification of compliance with ADEC and ADNR for well installation and closure

4. As built drawings in ACAD

i. Final Drawings shall be submitted in AutoCAD format, with measurements, and shall indicate, as a minimum, the following location:

1. Site buildings

2. New distribution lines and connection points

3. New interior piping assembly

4. All new electrical wiring/modifications

5. Payroll Documentation (certified payrolls, SF1413s, etc.)

6. Final invoice and payment support documents

7. Release of Claims

Attachments: To be provided during solicitation

END OF SCOPE