Attach A Statement of Work LAR BCH vault cleaning.docx

US Department of Agriculture (USDA)

Statement of Work

Contents

Project Laramie and Brush Creek/Hayden Ranger District Restroom Vault Cleaning

General Information

1.0 Scope of Work

Work will be focused on cleaning and restocking the specified restroom vault toilets In the Pole Mountain and Snowy Range areas around Laramie and Saratoga Wyoming. After an initial cleaning, frequency of cleaning will be twice a week at each location during the operational period each year. The Contractor shall provide all required supplies necessary for the work.

2.0 Background

The facilities included under this contract are located on the Laramie Ranger District and the Brush Creek/Hayden Ranger District within the Medicine Bow/Routt National Forest. The Snowy Range is approximately 35 miles west of Laramie, Wyoming, and Pole Mountain is approximately 5 miles east of Laramie. Please refer to section 4 of this solicitation package for specific site locations.

Contractor Requirements

3.0 Technical Requirements / Tasks

INITIAL CLEANING: At the beginning of the season, bathrooms will be power washed inside and out to remove cob webs and any other debris that has accumulated over the winter. If power washing appears to be removing paint, or otherwise damaging the toilet or building, an alternate means of cleaning will be discussed and decided upon with a FS representative. Covered entrances on bathrooms will be cleaned, and swept of debris (usually leaves, dirt and needles). Garbage on the floor, in the entrance, or immediately adjacent to the building will be collected and disposed of. Where available, garbage may be placed in the available on site Forest Service, bear-proof containers. If on-site containers are full, trash should be bagged and removed from the forest for disposal elsewhere. In bathrooms with painted walls that are subject to chipping, walls will be disinfected and wiped down by hand until stains have been removed. The entire riser inside and out will be power washed clean along with the toilet seat to remove any stains or accumulated debris including human waste. No human waste will be visible inside or outside of the riser including the seat and the lid. Seats and riser exterior will be wiped down dry after cleaning. Excess water will be swept or squeegeed out of the toilet area. WD-40 can be used inside the riser to prevent build-up of waste. Toilet paper will be removed during power washing to prevent it from getting wet, and replaced on holders after the toilet has been wiped down dry. Toilet paper of appropriate size will be fully stocked, with no partial rolls left outside of holders. Toilet paper rolls with less than 50% remaining will be replaced with new rolls, all holders will be stocked to maximum capacity. Pine disinfectant detergent (60% pine oil) or Citra-cide cleaning solution is to be used for the cleaning or other green products can be negotiated (The Forest Service will provide disinfectant and WD-40 to the Contractor). The Contractor will let FS representative know when vault is within 6” of the bottom of the riser so the vault can pumped. The Contractor will report any observed damage, or vandalism to FS representative.

SUBSEQUENT CLEANING: After the initial cleaning subsequent cleaning will occur twice weekly on Monday and Thursday or on Tuesday and Friday. Power washing should be conducted on one of the two cleanings so long as paint is not damaged by the power washer. For subsequent cleanings, a bucket or bug type sprayer with cleaning solution and a brush can be used for cleaning in lieu of the power washer as long as all stains, debris, and human waste are removed from the riser, seat, and lid. No human waste will be visible inside or outside of the riser including the seat and the lid. Bathroom entrance and floors will be swept out. Garbage on the floor, in the entrance, or immediately adjacent to the building will be collected and disposed of. Where available, garbage may be placed in the available bear-proof containers on-site, provided by the Forest Service. If on-site trash containers are full, trash should be bagged and removed from the forest for disposal elsewhere. The entire riser inside and out will be cleaned along with the toilet seat to remove any stains or accumulated human waste. Any excess cleaning solution will be swept or squeegeed from the bathroom floor. WD-40 can be used inside the riser to prevent build-up of business. Toilet paper will be removed during power washing to prevent it from getting wet, and replaced on holders after the toilet has been wiped down dry. Toilet paper of appropriate size will be fully stocked, with no partial rolls left outside of holders. Toilet paper rolls with less than 50% remaining will be replaced with new rolls, all holders will be stocked to maximum capacity. Pine disinfectant detergent (60% pine oil) or Citra-cide cleaning solution is to be used for the cleaning or other green products can be negotiated (Forest Service will provide disinfect detergent to the Contract. Contractor will let FS representative know when vault is within 6” of the bottom of the riser so the vault can be pumped. Contractor will report any observed damage, or vandalism to FS representative.

*Mirror Lake Picnic Area & Lake Marie Parking Area require the use of 6- 12” jumbo toilet paper rolls

Dates for cleaning bathrooms:

CONTRACTOR-FURNISHED PROPERTY

Except where indicated in Section 3.0, the Contractor shall provide all supervision, labor, materials, supplies, and equipment required to meet the terms of the contract. Supplies include not only cleaning supplies, but also toilet paper, and plastic trash bags for the various trash cans/bins.

PRODUCTS AND MATERIALS

The Medicine Bow Routt National Forest, of the US Forest Service requires the use of environmentally preferable products and services in order to comply with federally mandated programs. USDA’s Affirmative Procurement Program promotes energy-efficiency, water conservation, and the acquisition of environmentally preferable products and services. In its acquisitions, USDA will support federal “green purchasing” principles in the acquisition of products and services that are environmentally preferable or that are biobased content products and services. See FAR 52.223-1 and 52.223-2 included in this contract. All electrical equipment used by the Contractor shall meet all safety requirements of this contract and shall be UL approved. This equipment shall operate using existing building circuits (where applicable). It shall be the responsibility of the Contractor to prevent the operation or attempted operation of electrical equipment, or combinations of equipment, which require power exceeding the capacity of existing building circuits. Inoperable equipment is not cause for cleaning work not to be performed. The The Contractor shall provide protective gloves, safety eyeglasses, and any other safety equipment to execute the contract.

BIOBASED PRODUCTS

The contractor must comply with the Agriculture Act of 2014; the Food, Conservation and Energy Act of 2008 (FCEA), 7 U.S.C. 8102; the Farm Security and Rural Investment Act of 2002 9FSRIA), 7 U.S.C. 8102; the Federal Acquisition Regulation; Executive Order (EO) 13514, “Federal Leadership in Environmental, Energy and Economic Performance”, dated October 2, 2009; EO 13423, “Strengthening Federal Environmental, Energy and Transportation Management”, dated January 24, 2007; and Presidential Memorandum, “Driving Innovation and Creating Jobs in Rural America through Biobased and Sustainable Product Procurement,” dated February, 2012 to provide biobased products.

All supplies and materials shall be of a type and quantity that conform to applicable Federal specifications and standards, and to the extent feasible and reasonable; include the exclusive use of biobased and recycled products.

The following is a list of categories for bio-preferred products that are required for performance of this contract:

Adhesive and Mastic Removers Deodorizers Bathroom Cleaners Glass Cleaners Multipurpose Cleaners Microbial Cleaners Disinfectants Cleaning Tools Metal Cleaners Corrosion Removers Disposable Containers

For more information regarding the Department of Agriculture Biobased Program go to: http://www.biopreferred.gov

4.0 Government Furnished

Vault Restroom Cleaning will occur at the locations in the tables below. Keys will be provided for vault restroom access.

Wyoming ST Highway 130- 151 miles round trip from Laramie, WY

Summary: Route 130 segment- 151 miles, 37 structures, 64 toilets, 240 rolls TP capacity

41.321438, -106.165195 41.319822, -106.162821

41.360919, -106.172051 41.358607, -106.170842 41.357056, -106.169596 41.356084, -106.169223

41.359513, -106.237422

41.373373, -106.246708

41.353476, -106.293933

41.324630, -106.492018

41.344723, -106.502357

41.373761, -106.513142

(Area map for above)

Pole Mountain Route- 55 miles round trip from Laramie, WY

Summary: 17 structures, 33 toilets, 204 rolls TP capacity

41.254433, -105.410593

41.249678, -105.433891

41.157469, -105.375978

Wyoming ST Highway 230 Route- 150 miles round trip from Laramie, WY

Summary: 19 structures, 34 toilets, 132 rolls TP capacity

41.145444, -106.102005

41.214623, -106.255013 41.214627, -106.253204 41.216055, -106.253525 41.215479, -106.250943

41.07283, -106.303775

5.0 Deliverables / Schedule

5.1 Start Work

It is estimated that the Notice to Proceed (NTP) under this contract will be issued within five (5) days from start of actual performance on the contract at the specified locations.

Frequency of cleaning is twice a week at each location after initial cleaning between the Months of May and October each year. Distance from the city of Laramie, WY to the specified locations range from 12 miles to 61 miles.

5.2 Accessibility

Access to sites is by weather dependent and seasonal roads. Some units may not be accessible due to inclement weather at any time of year.

Some facilities may require access through locked public or private gates. Contractor shall work with the appropriate Administrative Office to secure keys required for access through locked gates and when additional arrangements are required. The Contractor shall be responsible for the cost of replacement gate keys and locks if keys are not returned. Cost per lost key is $300.00.

5.3 Facility Priority

The Government reserves the right to direct the sequencing of the work. Certain project areas may be designated a high priority, which would require earlier completion than other areas. The contractor shall be notified by the Contracting Officers Representative when such priorities take place.

5.4 Quality Control

CONTRACTOR QUALITY CONTROL - The Contractor shall develop and maintain a quality program to ensure the initial and subsequent cleanings are performed in accordance with commonly accepted commercial practices, which may include service checklists or reports. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

GOVERNMENT QUALITY ASSURANCE/INSPECTION/ACCEPTANCE - The COR will perform inspections as necessary to evaluate the quality of work being performed. At any time when work is performed and is not in compliance with specifications, the Contractor will be informed and required to correct the deficiencies in accordance with Clause FAR 52.246-4, Inspection of Services – Fixed Price. Acceptance of work will be determined by inspection of the entire job and will be based on adherences to the specifications.

6.0 Travel

Driving Safety and Hauling: All drivers shall adhere to all Federal, State, and Local requirements during the course of the performance of work on this contract. Public Safety shall be the first priority. All drivers shall have a valid State driver’s license.

7.0 Contractor’s Key Personnel

A list of qualified contractor personnel performing the service shall be provided at time of quotation submission. This list will also include the name and qualifications of an On-site Quality Control Supervisor.

1. The Contractor shall be responsible for selecting personnel who are well qualified to perform the required services, for supervising techniques used in their work and for keeping them informed of all changes and method of operations.

1. The Contracting Officer may direct the Contractor to remove, and the Contractor shall remove any employee from an assignment to perform services under this contract for reasons of security, performance, and/or misconduct.

1. Where the reason for the removal request is due solely to misconduct or security on the part of the employee, replacement will be at the Contractor’s expense and not chargeable to the Government.

1. The Government shall not exercise any supervision or control over Contractor employees performing services under this contract. Such Contractor employees shall be accountable not to the Government, but solely to the Contractor, who, in turn, shall be accountable to the Government.

8.0 Security Requirements

Contractor's Responsibility for Contractor-Caused Fires. The Contractor, whether or not directed by the Forest Service, shall immediately extinguish, without expense to the Government, all fires on or in the vicinity of the project which are caused by Contractor's employees, whether set directly or indirectly as a result of Contractor operations. The Contractor may be held liable for all damages and costs of additional labor, subsistence, equipment, supplies, and transportation resulting from fires set or caused by the Contractor's employees or resulting from contract operations.

Each unit of powered equipment used in connection with this contract, including automobiles, trucks, tractors, etc., shall be equipped with serviceable tools and fire extinguishers as follows:

a. One - fire extinguisher, dry chemical type of not less than 2-1/2 pound capacity with 4 BC or higher rating.

b. One - shovel, round point #0 or equal.

c. One - water container (at least 1-gallon capacity), not required with stationary equipment.

Smoking shall be permitted inside an enclosed vehicle, when in the facility. The exception is on surfaced or dirt roads and shall never be allowed while working or traveling on foot.

9.0 Data Rights

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10.0 Section 508 – Electronic and Information Technology Standards N/A

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