Attach 3 - Instructions to Offerors and Award Criteria V2..pdf

INSTRUCTIONS TO OFFERORS

The provisions at 52.212-1, Instruction to Offerors-Commercial Items

A. The contractor shall include a completed provision, 52.212-3, Representation and Certifications-Commercial

Items within their offeror, and shall be registered in System for Award Management (SAM) Registration:

https://www.sam.gov/portal/public/SAM/. The contractor shall also complete all required fill-ins within the listed provisions and clauses of this document. Failure to comply may result in the offerors proposal being deemed non-responsive.

B. The Provisions and clauses listed within this document apply to this acquisition and can be viewed through internet access at https://www.acquisition.gov in accordance with 52.252-1, Solicitation Provisions Incorporate by Reference and 52.252-2, Clauses Incorporated by Reference.

C. To assure timely and equitable evaluation of the proposal, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement will result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The proposal shall consist of two separate parts;

Part I – Price Proposal and Part II-Technical Proposal (technical meaning Capability Statement reflecting the offerors ability to meet the requirements in the SOW). Evaluation will be made in accordance with 52.212-2 – Evaluation – Commercial Items, of this solicitation.

D. Offerors are hereby notified that initial proposals which are found incomplete may be rejected without affording the offeror an opportunity to satisfy the requirement of the Government. Notwithstanding the information included in support of the offeror’s technical capability, the contractor must meet all requirements of this Request for Proposal.

E. The Government expects to award a Firm Fixed Price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government.

The Government reserves the right to award without discussions or make no award should no vendor prove to be an acceptable offeror based on the criteria set forth in the solicitation. The Government will make an award to the responsible (IAW FAR 9.1) contractor whose offer conforms to the solicitation and are determined to be the most advantageous to the Government considering price and non-price factors.

F. Specific Instructions:

A best value selection process shall be used to evaluate offerors, with price and technical acceptability being most important.

1. PART I- PRICE PROPOSAL

Complete the Pricing Sheet (Attachment 2) with pricing for base and option year line items. Pricing must be submitted for all line items to be considered complete. The extended amount must equal the unit price multiplied by the corresponding quantity. Numerical rounding shall be limited to two decimal places.

The solicitation and subsequent award for this acquisition contains the clause at FAR 52.217-8, Option to Extend Services. This option to extend the contract term is evaluated as part of the initial evaluation, so that any resultant exercise of this option is within scope of the pending contract.

The inclusion of this clause provides up to six (6) months of continued performance when it is in the Government’s best interest to continue performance after the end of the current contract performance period. If conditions warrant the exercise of this option, the price(s) for the continued performance under this clause shall be at the same price(s) as the prior performance period.

https://www.sam.gov/portal/public/SAM/ https://www.acquisition.gov/

The Government will evaluate offers based on prices proposed for all CLINs and any other price related factors required by the solicitation. The offeror’s proposal will be evaluated for Reasonableness and Total Evaluated Price.

a. Reasonableness: The existence of adequate price competition is expected to support a determination of reasonableness. If adequate price competition is not obtained or if price reasonableness cannot be determined other techniques will be used.

b. Total Evaluated Price (TEP): The Government will utilize the following methodology to determine the TEP of each proposal. The TEP will be calculated for evaluation purposes only. The TEP will be calculated as follows:

i. CLINs will be calculated by multiplying the proposed unit price by the corresponding quantity.

ii. Pricing for FAR 52.217-8 is determined by taking the average “amount” of the base and four (4) options and dividing by two (2)The sum of all the CLINs evaluated prices will represent the total evaluated price.

iii. Award will be made to the responsible offeror that represents the best value to the Government.

2. PART II- TECHNICAL PROPOSAL

The technical proposal shall not exceed 10 pages with 12 point font. The technical approach shall, at a minimum, be prepared in a format consistent with the evaluation criteria for award set forth in the addendum to FAR clause 52.212-2, of this solicitation. The Government will evaluate Part II, Technical Proposal on an overall Acceptable/Unacceptable basis. If an offeror fails one of the listed subfactors below, the offeror is deemed unacceptable. Offerors receiving an unacceptable rating for the Technical will not receive further consideration. The solicitation requirements include all stated terms, conditions, representations, certifications, and other information required by 52.212-1 of this solicitation.

The Offeror shall provide sufficient detail to substantiate the validity of all stated assertions. To facilitate evaluation, the information provided should be specific, detailed, and clearly demonstrate that the Offeror has a thorough understanding of the requirement for the accomplishment of this offer.

The Technical Proposal shall be a stand-alone document containing all information necessary for the Government to perform a complete technical evaluation. If technical documents are not submitted within the proposal, the contractor's proposal will not receive further consideration.

Offerors shall provide information within their technical proposal that covers the following areas:

a. Subfactor 1: Experience: Offerors must provide a resume indicating the following:

i. Possess at least two years of experience in Catholic religious education, to include teaching and/or program development.

ii. Provide documentation (e.g., a letter of good standing) from their home parish or diocese, verifying they are an active, practicing Catholic in good standing.

iii. Demonstrate a clear understanding of the religiously pluralistic and sensitive environment of the Air Force Chaplain Corps.

b. Subfactor 2: Contractors Approach: Offerors must provide documentation for the following:

i. Provide a capability statement illustrating your knowledge of Catholic religious education in accordance with paragraph 6.1.

ii. Provide a capability statement illustrating your knowledge and effectiveness for developing RE programs in accordance with paragraph 5.7

iii. Provide a capability statement illustrating how you solve conflict, disagreement or misunderstanding with someone in accordance with paragraph 5.11

iv. Provide a capability statement illustrating your ability to build up volunteers for an effective Religious Education team in accordance with paragraph 6.2

BASIS FOR AWARD

52.212-2 -- Evaluation -- Commercial Items

Addendum to 52.212-2: Evaluation -- Commercial Items

A. This is a competitive selection in which competing offerors will be evaluated to determine the best value to the government. The Government intends to award a contract without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest.

B. Evaluation Factors:

1. PART I – PRICE: Government will first rank proposals according to its price, with the base year and option years combined, from lowest to highest. The offeror’s proposal will be evaluated for its Reasonableness and Total Evaluated Price. The Government will evaluate offers based on prices proposed for all CLINs and any other price related factors required by the solicitation. The offeror’s proposal will be evaluated for Reasonableness and Total Evaluated Price.

a. Reasonableness: The existence of adequate price competition is expected to support a determination of reasonableness. If adequate price competition is not obtained or if price reasonableness cannot be determined other techniques will be used.

b. Total Evaluated Price (TEP): The Government will utilize the following methodology to determine the TEP of each proposal. The TEP will be calculated for evaluation purposes only. The TEP will be calculated as follows:

v. CLINs will be calculated by multiplying the proposed unit price by the corresponding quantity.

vi. Pricing for FAR 52.217-8 is determined by taking the average “amount” of the base and four (4) options and dividing by two (2)The sum of all the CLINs evaluated prices will represent the total evaluated price.

vii. The sum of all the CLINs evaluated prices will represent the total evaluated price.

viii. Award will be made to the responsible offeror that represents the best value to the Government.

2. PART II - TECHNICAL: The Government will evaluate technical proposals on an overall “acceptable” or “unacceptable” basis. Offerors are required to be found acceptable within subfactors 1 and 2 in order in order for their technical proposal to be deemed technically acceptable. Offerors receiving an unacceptable rating for any of the subfactors under Part II- Technical will not receive further consideration.

The solicitation requirements include all stated terms, conditions, representations, certifications, and other information required by 52.212-1 of this solicitation. The government will evaluate the offerors’ Contractors Approach (subfactor 2) against the attached PWS.

The following ratings will be used in rating technical capability:

Acceptable: Proposal meets the requirements of the solicitation Unacceptable: Proposal does not meet the requirements of the solicitation