Attach 2 Statement of Work Reverse Distribution.pdf

Statement of Objectives

Pharmacy Reverse Distributor

8 May 2023

A. Description. Services. The objective of the following requirement is to provide a Non-Personal Services Contractual Instrument to allow for pick-up of pharmaceuticals and allow for the Government to attain a credit for expired or near expired pharmaceuticals.

B. Operating Environment. The Phoenix Area Office (PAO) Indian Health Service (IHS) has a requirement for attaining services for the return of expired or near expired pharmaceuticals for primarily on-site pickup. Four (4) Mail in pick up sites and Eighteen (18) On-Site Pick-ups to Geographically Separated Units (GSU) other than Central Phoenix.

C. Terms and Conditions.

C.1. Charge on a firm fixed fee basis; Service fees shall not consist of a percentage of the estimated or actual return value for expired or near expired pharmaceuticals.

C.2. Collect, or receive by mail, and process returns of expired pharmaceuticals and pharmaceuticals due to be expire within 120 days

C.3. Ensure adequate tracking of credits from inception to disposition, the vendor shall make available the Pharmaceutical Prime Vendor (PPV) confirmation of itemized credit statements received from the manufacturers at least monthly. This report should include at a minimum, the customer account number, applicable order or invoice number, product name, National Drug Code (NDC) 13 Digit Number or catalog number, lot or batch number, quantity returned, date returned, unit of measure, estimated return value, and a list of non-returnable pharmaceuticals

C.4. The Vendor/Offeror shall be compliant with all applicable regulations related to reverse distribution of pharmaceuticals, including, but not limited to, hazardous waste handling and Drug Enforcement Agency (DEA) regulations.

C.5. Provide site and area-wide data and analytics at a minimum annually, preferably with reports to highlight areas to improve inventory management.

C.6. Achieve maximum credit return and in processing any related pharmaceutical waste that may arise out of non-returnable pharmaceuticals C.7. Does not require individual pharmacies to review outstanding credits or request extensions to receive maximum reimbursement.

C.8. All necessary permits and licenses required by Federal, state, and local authorities shall be acquired and maintained by the vendor for the life of the contract.

C.9. Three areas for work and billing are considered: Hospital on-site pickup (Between 8 to 12

Pickups annually), Hospital mail-in (Between 8 to 12 mail-ins annually), Outpatient clinic on-site picket (Between 8 to 12 Pickups annually), outpatient Clinic Mail-in(Between 8 to 12 mail-ins annually).

C.10. Interested parties should understand working in the rural operating environment noted.

D. Period of Performance. The PAIHS is seeking a 5-year BPA if possible, or a base year BPA plus 4 option years.

E. Locations.

Annual Services Requested

Site and description: City State

2 onsite or 2 mail-in

Cubicle Health Center (Whiteriver Service Unit) – Small 1 pharmacist outpatient health care center with limited space and low volume – satellite clinic near Whiteriver Hospital below cubicle AZ

2 onsite Hopi Health Care Center (Keams Canyon Service Unit) – small remote critical access hospital site with very low census and outpatient services

Polacca AZ

2 onsite & 2 mail-in

Parker Indian Health Center (Colorado River Service Unit) - small remote critical access hospital site with very low census and outpatient services

Parker AZ

2 onsite or 2 mail-in

Peach Springs Indian Health Center (Colorado River Service Unit) – Small 3 pharmacist outpatient health care center with limited space

Peach Spring s

AZ

4 onsite Phoenix Indian Medical Center – Large urban hospital with outpatient services also

Phoenix AZ

4 onsite Whiteriver USPHS Hospital (Whiteriver Service Unit) – Large remote hospital with outpatient services

Whiteriver AZ

2 onsite Fort Yuma Health Center – small outpatient clinic, low volume

Winterhaven CA

2 mail-in Southern Bands Health Center – small outpatient clinic, low volume

Elko NV

2 mail-in Fort Duchesne Indian Health Center – small outpatient clinic, low volume

Fort Duchesne

UT

F. General Information.

F.1 The PAIHS Area Pharmacy Consultant would like to serve as the Subject Matter Expert (SME) to assess any reverse distributor prior to awarding a contract.

F.2. Vendors/Offerors will often supply a temporary institutional link to allow users to test their drug information software system on a trial basis. A trial subscription of this type can assist prospective users in evaluating both the content, and the ease of use/navigation of the information system. The content of the database is paramount; however, the ability to logically search for and easily retrieve information in the package is equally important. A test of the different software systems should precede a decision of this type, which affects hundreds of PAIHS users.

F.2. Method of Payment. The vendor shall invoice the PAIHS, and the Area Pharmacy Consultant will submit the payment requisition. The likelihood payment shall be issued by Office and Management & Budget (OMB) mandated Invoice Payment Processing Platform.

F.3. Points of Contact

PAIHS Contracting Officer Representative (COR):

Rachelle Green, Area Pharmacy Consultant Rachelle.green@ihs.gov 480-845-4549

Alternate Point of Contact for PAIHS:

Kendall Van Tyle, Area Pharmacy Informaticist kendall.vantyle@ihs.gov 602-364-5040

F.3. The COR responsibilities will be to coordinate with the Contractor the technical aspects of the service, and perform ongoing inspection and review of the performance. The COR does not have the authority to change or alter the order amount, or terms and conditions of the contract.

F.4. COR Responsibilities shall:

a. Monitor the Contractor’s technical performance, including surveillance and assessment of performance and recommending to the Contracting Officer changes to the contract.

b. Perform final inspection and acceptance as required by the contract.

c. Assist the Contractor in the resolution of technical problems encountered during performance.

mailto:Rebecca.reyes@ihs.gov mailto:.green@ihs.gov mailto:kendall.vantyle@ihs.gov