Attach 2-SNFA461322Q1029 Statement of Work.pdf

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STATEMENT OF WORK (SOW)

for

Echo-01, India-01, Juliet-01, Mike-01 & Oscar-01

Missile Alert Facility (MAF)

Land Mobile Radio (LMR) Antenna &

Transmission Line Technical Refresh at

F. E. Warren AFB, WY

15 July 2022

Prepared By

90 CS/SCXP

Attachment 2-SNFA461322Q1029 Statement of Work

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1.0 SCOPE

1.1 This SOW defines the requirements for the Contractor to engineer, furnish, install, and test radio antennas and associated transmission lines at the following Missile Alert Facilities (MAFs). Order of accomplishment is at the contractor’s discretion. Install transmission lines from antennas to bulkhead located on communications shelter. Transmission lines will utilize existing ice bridge between tower and shelter. Install PolyPhasers inside communications shelter bulkhead and terminate transmission lines to identified equipment. Tower heights, frequency bands, ice bridge lengths, and shelter to MAF communication room distances are listed in paragraph 2.2.1.1. Remove and dispose of old antennas and transmission lines from poles/towers. The Contractor shall provide all equipment, tools, materials, supplies, transportation, labor, supervision, management, and other incidentals necessary to meet the requirements as stated in this SOW. All equipment, supplies, or materials provided shall be new and not refurbished. No equipment, supplies, and material will be provided by the government.

1.2 SPECIFIC REQUIREMENTS

1.2.1 (ECHO-01)

Install two (2) Ultra High Frequency (UHF) and two (2) Very High Frequency (VHF) antennas and associated transmission lines for a combined total of four (4) Antennas are required to have 3db gain and an impedance of 50 ohms

Install four (4) PolyPhasers inside communications shelter bulkhead and terminate transmission lines to identified equipment

Install four (4) CAT 6 cables between shelter and MAF communications room utilizing existing conduit

Remove and dispose of old antennas and transmission lines from poles/towers

1.2.2 (INDIA-01)

Install two (2) Ultra High Frequency (UHF), two (2) Very High Frequency (VHF) antennas and associated transmission lines for a combined total of four (4) Antennas are required to have 3db gain and an impedance of 50 ohms

Install four (4) PolyPhasers inside communications shelter bulkhead and terminate transmission lines to identified equipment

Install four (4) CAT 6 cables between shelter and MAF communications room utilizing existing conduit

Remove and dispose of old antennas and transmission lines from poles/towers

1.2.3 (JULIET-01)

Install two (2) Ultra High Frequency (UHF) and two (2) Very High Frequency (VHF) antennas and associated transmission lines for a combined total of four (4) Antennas are required to have 3db gain and an impedance of 50 ohms

Install four (4) PolyPhasers inside communications shelter bulkhead and terminate transmission lines to identified equipment

Install four (4) CAT 6 cables between shelter and MAF communications room utilizing existing conduit

Remove and dispose of old antennas and transmission lines from poles/towers

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1.2.4 (MIKE-01)

Install two (2) Ultra High Frequency (UHF) and two (2) Very High Frequency (VHF) antennas and associated transmission lines for a combined total of four (4) Antennas are required to have 3db gain and an impedance of 50 ohms

Install four (4) PolyPhasers inside communications shelter bulkhead and terminate transmission lines to identified equipment

Install four (4) CAT 6 cables between shelter and MAF communications room utilizing existing conduit

Remove and dispose of old antennas and transmission lines from poles/towers

1.2.4 (OSCAR-01)

Install two (2) Ultra High Frequency (UHF) and two (2) Very High Frequency (VHF) antennas and associated transmission lines for a combined total of four (4) Antennas are required to have 3db gain and an impedance of 50 ohms

Install four (4) PolyPhasers inside communications shelter bulkhead and terminate transmission lines to identified equipment

Install four (4) CAT 6 cables between shelter and MAF communications room utilizing existing conduit

Remove and dispose of old antennas and transmission lines from poles/towers

2.0 REQUIREMENTS

2.1 GENERAL REQUIREMENTS

2.1.1 Safety Requirements

The contractor shall remain in compliance with all Federal, State, Country, and FE Warren AFB security and safety laws, regulations, policies, and requirements.

2.1.1.1 Site Coordination

The Contractor shall meet with the base safety officer immediately upon arrival on site for review of the specific safety requirements prior to installation.

2.1.1.2 Accident/Incident Reporting and Investigation

The Contractor shall record and report all available facts relating to each instance of injury to either Contractor or Government personnel to the Base Safety Office unless otherwise stated in the SOW. The Contractor shall secure the scene of any accident and wreckage until released by the accident investigative authority through the Base POC. If the Government elects to conduct an investigation of the incident, the Contractor shall cooperate fully and assist the Government personnel until the investigation is completed.

2.1.1.3 Work Area (s)

At day’s end, the Contractor shall remove all debris and surplus materials from the work place. Safety barriers shall be in place to protect unfinished work site at the end of the day. Equipment and materials required to complete the work effort may remain on site as long as they are organized/stored in a manner that does not cause a safety hazard.

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2.1.2 Security Requirements

Access:

o The Contractor or authorized representative shall comply with pertinent Air Force security regulations while working on the project. Special security clearances such as Confidential, Secret, etc., are not required of the Contractor or Contractor representatives for the performance of this project.

o To request access onto F.E. Warren AFB, the Contractor shall submit a separate letter to the Air Force CO or authorized representative for each employee/sub-contractor employee requiring entry. Each letter shall be on Company letterhead. It shall provide the employee's information as stated on badge template and shall be submitted a minimum of three work days prior to employee arrival.

o Upon receipt of this documentation, it is forwarded to Pass and Registration for processing. On the day that access is required, Contractor personnel shall initially report to the Visitor Control Center (VCC), Building 426 (outside the main gate on Randall Ave). All Contractor personnel shall provide a current driver's license or government-issued, photo identification (ID) card to the Air Force Security Forces personnel at the VCC. For those driving vehicles on Base, they shall also provide proof of insurance, and vehicle registration or a rental car agreement. Security Forces personnel will then issue a temporary pass that allows Contractor personnel to proceed to Pass and Registration, Building 290, to obtain badges.

Temporary badges shall be valid for three (3) working days only. To obtain an extended pass, the Contractor shall contact the Air Force CO or authorized representative.

o Access to the Missile Alert Facility (MAF) is controlled by the U.S. Air Force. All contracted personnel entering the sites shall be on an Entry Authorization List (EAL) created by the Air Force.

Contractor shall provide complete written, valid, and legible data that shall include legible photocopies or scanned electronic documents to be used to produce the initial EAL prior to their initial commencement of work at the site for this project. The standard processing time for all EAL actions is 20 days. Any request to create the initial EAL, or any request to, add to, modify, correct, or renew the EAL must be submitted at least 21 days before needing entry to the MAF sites. Any delays caused by submission of incorrect, outdated, and invalid information will be at no cost to the Air Force. 90 CS Plans and Programs shall provide to the Contracting Officer and the Contractor the expiration date for each EAL, when the date is made effective.

Contractor submitted data shall include the following for each employee (to include prime, subcontractor and delivery/testing services employees):

o Project Number, contract number, name of project, and Contracting Officer.

o Employers name and address (city and state).

o One form of ID:

Legible photocopy or electronically scanned Valid Driver’s license, State photo ID card, or official state/federal photo ID card with the individual’s name.

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The same ID shall be shown for entrance onto the site once the EAL is effective.

Identification cards that expire during the construction period must be updated and photocopies or scanned copies must be sent to the Contracting Officer or his/her authorized representative Twenty (20) working days prior to expiration or the person shall be dropped from the EAL.

The Contractor is responsible to provide and maintain the information required to obtain a current EAL for all Contractor personnel working on the MAF.

Changes to EAL will require up to Twenty (20) working days to process.

Vehicle Identification:

o Company logos must be displayed on each side of all vehicles or heavy equipment brought onto or operated on site. Company logos must be clear, legible, and identifiable from at least 30 feet. Vehicles and equipment without such identification may be denied access to the site.

o The access road leading from the main road adjacent to the site is under military control. The area off to the sides of the access road is either private property, federal, state, or county property. Parking vehicles on the access road is prohibited unless permission has been obtained from the government. Vehicles may be parked in the Air Force access area but any such parked vehicles must be clear of the boundary fence by a minimum of twenty-five feet (25’) and a minimum of fifty feet (50’) from the centerline of the access road. Permission to use additional offsite parking and storage areas must be obtained in writing from the landowner and a copy must be submitted to the Contracting Officer prior to the Notice to Proceed for Site Work.

o Contractor shall obtain written agreements and lien releases with adjacent private and public landowners and leaseholders when his operations require use of these properties for storage or access to Air Force property. Agreements will allow the use of private property by Contractor and the lien releases shall release the Air Force from any damage to private property as a result of Contractor operations. Where leaseholders are present on the property, the signatures of both landowners and leaseholders are required. Copies of agreements and lien releases shall be supplied to the Contracting Officer prior to the start of work on each site. The Contractor will not be allowed to start work on a site until agreements are in place.

o Contractor vehicles and trailers will be allowed to park inside the security fence only to deliver materials or equipment required to support the work under this contract and shall be searched by Air Force Security Police prior to entry. Vehicles and equipment shall be allowed on the site only during work performance and shall not remain parked inside the security fence overnight.

o Contractor vehicles and equipment shall be placed so as not to interfere with gates, emergency escape routes, antenna and other above ground structures.

Site Entry:

o In order to gain entry onto the project facility, the Contractor personnel must be:

Listed on an effective EAL.

Identified by escort personnel.

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Able to produce, for verification, the two exact forms of ID given for the EAL process.

Submit to physical and electronic search of person and materials.

Physically escorted on-site by an authorized escort official and remain under escort full time while on site.

o Upon arrival, the escort will identify all Contractor/A&E personnel and check identifications. Processing onto and off the sites may require approximately thirty

(30) minutes each and shall not be considered delay time. The processing onto and off of the site shall be during normal working hours, between 0730 hours (7:30 a.m.)

and 1600 hours (4:00 p.m.).

o Contractor personnel not listed on the EAL or those who cannot provide proper identification shall not be permitted on a facility.

Access to facility:

o If existing access to the site is to be temporarily blocked, temporary access shall be properly provided by the Contractor. The Contractor shall notify the COR twenty-one

(21) calendar days prior to any interruption of access to the sites. Date, site(s) affected, length of time, and alternate entry method for Site Interruption Plan shall be submitted in writing for approval.

Vacating the Work Area:

o During exercises, natural disaster, and national emergencies or for security reasons, the Contactor may be required to vacate a work area.

2.1.2.1 Operational Security (OPSEC)

The Contractor shall take appropriate measures to protect detailed information pertaining to the engineer, furnish, install, test effort, to include appropriate marking of documents as “Controlled Unclassified Information” (CUI) and ensuring limited distribution of documents and schematics/drawings to only those individuals with a valid need to know IAW AFI 10-701, Operations Security (OPSEC). The contractor shall develop an OPSEC plan to ensure the protection of CUI data either furnished by the government or produced by the contractor. The contractor’s OPSEC plan shall be provided in the RFP to the SOW.

2.1.3 Environmental Management

The Contractor shall comply with the most stringent environmental federal, state, and local laws and regulations; and Air Force policies, instructions, and plans. The federal Government is not exempt from compliance with environmental regulations. The contractor shall maintain an awareness of changing environmental regulatory requirements to avoid environmental deficiencies for activities on F. E.

Warren AFB. The Prime Contractor shall ensure that their sub- contractors (if any) comply with these specifications.

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2.1.4 Quality Assurance

The Contractor shall provide Quality Assurance Support for the completion of this project. The Contractor’s quality assurance evaluator shall assist the Government representative in performing random spot checks and system acceptance tests. Contractor shall be responsible for identifying system infrastructure deficiencies and/or discrepancies throughout the life of the project.

2.1.5 Contractor Personnel

2.1.5.1 Project Management

The Contractor shall provide a Project Manager (PM) and alternate(s) responsible for contract performance and continuity. The Contractor shall identify the Project Manager’s or alternate's range of authority to act for the Contractor relating to daily contract operation.

2.1.5.2 Site Point of Contact (POC)

The Contractor shall designate the Contractor's on-site team leader and alternate(s) as the Site POC for individual projects in their Site Visit Request Letter. The Site POC or alternate(s) shall be on site during duty hours until project completion and shall oversee all facets of the installation tasks. The Site POC shall be the interface for all work site communications with the Government, including quality, safety, and discrepancy matters.

2.1.5.3 Personnel Requirements

The Project Manager, Site POC, and respective alternate(s) shall be able to read, write, speak, and understand English.

2.1.6 Warranty

The Contractor shall provide a one year warranty or manufacturer’s standard commercial warranty, whichever is longer. This warranty shall include a one year workmanship warranty. The warranty period shall start from the date of system and/or project acceptance. The Contractor shall provide written procedures and required information for warranty services at or prior to site acceptance.

2.1.7 Manuals and Practices

The Contractor shall provide the latest version of operation, installation, and maintenance manuals and practices/users guide for each system installed as provided by the original manufacturer with all new equipment.

2.2 SPECIFIC REQUIREMENTS

Each cable installation shall be coordinated with the 90 CS/SCXP so that any impact on users is properly coordinated. The sequence of installation is at the Contractor’s discretion. The Contractor shall provide all equipment, tools, materials, supplies, transportation, labor, supervision, management, and other incidentals necessary to meet the requirements as stated in this SOW. The Contractor shall comply with the current TIA telecommunication installation and testing commercial standard and base installation standards. All equipment, supplies, and materials provided shall be new and not refurbished.

2.2.1.1 Measurements

Transmission cable distances will be determined based on elevation of newly installed antennas. Tower heights, frequency bands, ice bridge lengths, internal pigtails, and shelter to MAF communications room lengths are listed below.

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Site Tower

Height Ice Bridge Length

Shelter Bulkhead to Radio

Frequency Band CAT 6 Shelter to Comm Room

Echo 125’ 12’ 9.5’ VHF: 138-174MHz

UHF: 300-400MHz 110’

India 125’ 12’ 9.5’ VHF: 138-174MHz

180’

Juliet 151’ 12’ 9.5’ VHF: 138-174MHz

135’

Mike 153’ 12’ 9.5’ VHF: 138-174MHz

130’

Oscar 205’ 12’ 9.5’ VHF: 138-174MHz

110’

2.2.1.2 Labeling

The Contractor shall label all equipment and cables they install in accordance with TIA-606-B and as directed by the base communications organization.

2.2.1.2.1 Cable Tags

All tags shall be permanently labeled, easily visible and corrosion/UV resistant. Transmission cables shall be tagged at the antenna, base of the pole or tower, building entrance, right inside building, and radio termination point. Tags will display antenna make and model, frequency range, antenna number, and structure. The same information shall appear on the Contractor’s completed as-built-drawings.

For example: AS-1097, (VHF 108-174, #1, E-01 Tower, Serial Number)

Tag description: “AS-1097” (antenna make/model), “VHF 108-174” frequency range, “#1” antenna #1, and “E-01 Tower” tower on E-01 MAF.

2.2.1.2.2 Grounding and Bonding

In the Shelter and Communications Equipment Room in which the cable is to be terminated, there is either a telecommunications main grounding busbar (TMGB) or a telecommunications grounding busbar (TGB). If a grounding busbar doesn’t exist in the Shelter/CER, then the Contractor shall provide it and bond it to the electrical service equipment (power) ground. The grounding conductor shall be tagged with a nonmetallic tag as close as practicable to the point of termination in a readable position. The information on the tag shall contain the following information “If this connector or wire is loose or must be removed, please call Base Communications Focal Point” or some similar wording. Although it is not anticipated that any splicing will be required, should there be some practical reason that a splice be made, the cable shield (armor) shall be bonded and continuous throughout the cable length. Grounding

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2.2.1.2.3 Composition

Conduits installed under this project shall be corrosion and Ultraviolet (UV) resistant and 2-inch inside diameter (I.D.) round or metric equivalent. The conduits shall be made of EPC-40 Polyvinyl Chloride (PVC) (Schedule 40) or EPC-80-PVC (Schedule 80) IAW NEMA TC-2.

2.2.1.2.4 Excavation/Building Penetrations

All wall penetrations, including inside buildings, shall be restored to meet the required base fire ratings.

2.2.1.3 Infrastructure Installation

See Attachment 1 for reference and estimated distances of existing and proposed infrastructure requirements. The sequence of installation is at the Contractor’s discretion.

2.2.2 Project Residue

All residues from this project shall be disposed of off base and in accordance with Federal, State, local and base environmental laws and regulations.

2.2.3 Site Restoration/ Debris Removal

The Contractor shall dispose of all residues from this project off base and IAW local and host base environmental laws and regulations.

2.2.4 Service Outages

The Contractor shall be responsible for preventing any unscheduled (i.e. cutting or disabling any in-service cables or equipment.), Contractor-caused, interruptions of communications capabilities that are properly identified. The Contractor shall coordinate planned outages with the site POC at least 10 calendar days in advance of the outage if the implementation necessitates disruption of service, (e.g., communications, electrical, or other utilities).

2.2.5 Configuration Management ( Reserved)

2.2.6 Identification/Marking

The Contractor shall clearly mark all Contractor-Furnished Property and Equipment (CFP/CFE) with their company's name. The Contractor shall place an easily read, very visible, sign (minimum 8.5" x 11") on large containers, construction equipment, or un-manned rental vehicles while on the Government installation indicating the company name and both the Contractor and Site POC's names and local telephone numbers.

2.2.7 Installation Schedules

The Contractor shall provide a complete milestone schedule that denotes project activities to include time-phased start and completion dates for the project and sub-projects associated with the installation of the components and system.

2.2.8 Drawings

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2.2.8.1 As-Built Drawings

The Contractor shall submit updated red line drawings showing the “as-built” configuration: in an agreed upon format for antenna placement and cable pathways. These drawings shall depict the entire pathway and details of the installation, including but not limited to: labeling, cables, conduits, maintenance loops, distances, and building entrances. The base communications squadron will provide baseline drawings.

2.2.9 Test and Acceptance/Installation Test Plan

The Contractor shall provide a test plan as to how the system shall be tested to demonstrate to the Government that the system is fully operational and meets or exceeds the specified requirements and that the system is fully ready to be placed into service. The Contractor shall test the system to demonstrate to the Government quality assurance evaluation of the system. These tests shall be accomplished prior to the system being placed into service.

2.2.9.1 Testing

The Contractor shall conduct on-site testing IAW OEM’s installation manuals, practices, and the appropriate vendor’s test procedures. The Contractor shall furnish all test equipment and personnel required to conduct all required testing. During any testing phase, the Government reserves the right to perform any of the contractor performed inspections and tests to assure solutions conform to prescribed requirements. The Contractor shall provide on-site support during the acceptance testing. The Contractor shall participate with the Government in testing the complete communications system. When any system, subsystem, component or requirement test fails to meet the requirements of the test, testing shall be suspended. After appropriate corrective action has been taken, all tests including those previously completed, related to the failed test and the corrective action shall be repeated and successfully completed prior to Government acceptance.

2.2.2.1 In-progress Testing

2.2.3 Acceptance/Installation Test Report

The Contractor shall provide an installation test report of the results of the testing accomplished under the installation test plan. The accepted method of testing is performing an Antenna Sweep. (For Baseline Analysis)

2.2.4 Final Acceptance

The Contractor shall schedule a final project walk-through with the Base POC. This should be scheduled 5 calendar days prior to acceptance.

3.0 GENERAL INFORMATION

3.1 Period of Performance

The period of performance for the project shall be determined based upon the proposed schedule and actual contract award date.

3.2 Place of Performance

The place of performance is at the respective MAF with distance from F. E. Warren AFB as shown below:

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SITE COUNTY, STATE MILES FROM F.E.W. AFB

E-01 Kimball, Nebraska 57

I-01 Cheyenne, Nebraska 119

J-01 Logan, Colorado 119

M-01 Logan, Colorado 140

O-01 Weld, Colorado 71

3.3 Hours of Operation

The Contractor shall perform the services required under this contract during normal duty hours of the site where work is being performed, typically 0730-1600. However, mission requirements may necessitate work outside normal hours (nights and/or weekends), especially if existing service must be interrupted.

Any site work requested by the Contractor to be performed outside of normal duty hours shall be coordinated with the 90 CS/SCXP and approved by the Contracting Officer at least ten (10) calendar days in advance. Part or all of the facility may be occupied during this effort. Contractor shall accomplish the installation with minimum disruption of daily office activities.

3.4 Holidays/Down Days

The Contractor shall not perform work under this contract on federal holidays or site-unique down-days unless expressly authorized by the CO and coordinated with the base POC or otherwise directed in the

SOW.

3.5 Base Support

The Contractor shall identify any base support requirements (for example, laydown and storage areas) necessary to complete this project in their proposal. The contractor shall return all government furnished lay-down and storage areas to their original condition upon completion of the project.

4.0 APPENDICES

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4.1 Appendix A. APPLICABLE STANDARDS

Motorola R56 - Standards and Guidelines for Communication Sites, Page 1-4; Table 1-1

AFMAN 91-203 – Air Force Consolidated Occupational Safety Instruction

OSHA CFR 29 Part 1910-268 – Telecommunications

NEMA TC 2- Electrical Polyvinyl Chloride (PVC) Tubing and Conduit TIA-

606-C Administration Standard for Telecommunications Infrastructure

TIA-568-C Commercial Building Telecommunications (568E.1, 568E.2, 568E.3) Cabling Standard

TIA-607-C Commercial Building Grounding (Earthing) and Bonding Requirements for Telecommunications

TIA-569-C Commercial Building Standard for Telecommunications Pathways and Spaces TIA-

570-D –Residential Telecommunications Infrastructure Standard

TIA-758-B Customer-owned Outside Plant Telecommunication Infrastructure Standard

BICSI TDM Manual - Building Industries Consulting Services International Telecommunications Distribution Methods (TDM) Manual

BICSI – Outside Plan Design Reference Manual

RUS Bulletin 1735F-401, Standards for Splicing Copper and Fiber Cable

RUS Bulletin 1751F-801 – Electrical Protection Fundamentals

RUS Bulletin 1753F-201 (PC-4) – RUS Standard for Acceptance Tests and Measurements of Telecommunications Plant

RUS Bulletin 1753F-207 (PE-87) – REA Specification for Terminating Cables NFPA 70

- National Electric Code

Unified Facilities Criteria 3-260-01