Attach 2 - PWS -Spacesaver Mobile System PM.pdf

Performance Work Statement for

Spacesaver Mobile System Preventative Maintenance Services

1.0. Description of Services. The contractor shall provide all parts, tools, equipment, materials, transportation, personnel, labor, supervision, and management to perform preventative maintenance services for the 6 ActivRac Spacesaver Mobile System, located on the AMARG complex at Davis-Monthan Air Force Base (DMAFB), AZ.

1.1. Basic Services. The contractor shall provide the following annual preventative maintenance and services on all mobile systems located at 6395 E K-SPAN Way, Bldg 7104; 6370 E K- SPAN Way, Bldg 7108; 6140 E K-SPAN Way, Bldg 7110 and 6390 E K-SPAN Way, Bldg 7109 within the AMARG complex.

a. On-site maintenance services.

b. Minimum of one scheduled preventative maintenance visit per year.

c. Mimimum of one non-scheduled preventative maintenance visit per year.

d. All work must be performed and guaranteed in accordance with industry standard, and manufacturers guidelines.

1.1.1. Preventive Maintenance. The contractor shall perform on-site scheduled maintenance for, in accordance with industry standards and equipment manufacturers’ recommendations

a. General Maintenance: Perform a safety inspection of guide rollers and anti-tip features, movement of carriages, chain tension, sprockets, handles or cranks, operations of doors and locks or aisle and system locks, ensure panels, shelving or cabinets are fastened securely, ensure proper operation of all safety features, etc.

b. Lubrication: Lubrication of all tracks as necessary.

c. Electrical Components: The technician will inspect all line cords, power supplies, wiring or cable routing. Test electronics and adjust where necessary.

d. Cleaning: The technician will check equipment / tracks for debris and conduct cleaning as required.

e. Performance Test: After the Preventative Maintenance has been completed, contractor will run a performance test to insure that all functions are working properly.

1.1.1.1. Preventive Maintenance Inspection (PMI) Plan. The contractor shall develop and maintain a PMI plan that includes all of the required inspections, tests, and services, for all the mobile systems identified in PWS Appendix 1. The contractor shall submit the PMI plan to the Contracting Officer and the designated fitness center staff member for acceptance, no later than five workdays prior to the contract start date. A new plan shall be submitted five workdays prior to any option being exercised.

1.1.1.2. Preventive Maintenance Schedule. The contractor shall develop and submit a preventive maintenance schedule for each mobile system listed in PWS Appendix 1. The plan shall provide for each piece of equipment to be serviced at a minimum of one (1) annual scheduled visit and one (1) annual non-scheduled visit. The schedule shall reflect the days of the week when maintenance services will be performed. The contractor shall submit the schedule, and any subsequent changes, to the customer for acceptance, no later than five workdays prior to the contract start date. The contractor may increase the frequency of preventive maintenance, in an effort to minimize repair requirements, at the contractor’s discretion and at no additional cost tothe Government. If at any time the contractor is unable to follow the schedule, the contractor shall notify a designated AMARG POC.

1.1.1.3. Maintenance Service Report. The contractor shall provide a designated AMARG POC a legible service report prior to leaving the facility after completing maintenance. The AMARG POC will sign the service report. Failure to provide a service report may result in delay of contractor payment. Service reports shall include the following information:

a. Type of service (e.g. scheduled or un-scheduled visit).

b. A description of all maintenance performed during visit.

c. Working status of serviced equipment.

d. Suggestions for improvement and efficiency of equipment operation

f. Signature and date of contractor personnel performing services.

1.2. General Information

1.2.1. Contract Manager. The contractor shall designate a Contract Manager (CM) who is responsible for contractor-performed services. Upon contract award, the contractor shall submit the name and telephone number of the CM, in writing, to the Contracting Officer. The CM shall have full authority to act for the contractor on all matters relating to daily execution of the contract.

1.2.2. English Language. All contractor employees must be able to read, write, speak, and understand English fluently.

1.2.3. Contractor Employee Conduct. The Government reserves the right to require removal from the installation any contractor employee who endangers persons or property, whose actions are inconsistent with professional conduct, whose continued employment is inconsistent with the interest of military security or who is found to be incapacitated or under the influence of alcohol, drugs, or other substances. Removal of employees for any reason does not relieve the contractor of the requirement to perform services specified herein.

1.2.3.1. Contractor Travel on DMAFB. Contractor employees shall not loiter in any working area before or after performing services. All contractor employees shall limit their travel on DMAFB only to the specific areas required for performance of services or in travel directly to and from these locations. Upon completion of contract work, contractor employees shall promptly depart DMAFB.

1.2.4. Federal Holidays. The following federal holidays are observed at Davis-Monthan AFB.

The contractor is not required to perform services on federal holidays or the day set-aside for the holiday.

New Year’s Day Labor Day Martin Luther King’s Birthday Columbus Day

Presidents’ Day Veterans’ Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.2.5. Safety. The contractor shall comply with all local, state and federal laws and safety regulations. Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor, and the Government will assume no liability or responsibility for the contractor’s compliance or noncompliance with such responsibilities. The contractor is responsible for furnishing contractor employees with all necessary personal protective equipment to perform services.

1.2.5.1. Work Area. The contractor shall, at all times, keep work areas free from accumulations of waste, rubbish, tools, equipment, and materials. Upon completion of the job or when away from the work site, the contractor shall leave the work area and premises in a clean, neat, safe and workmanlike condition. The contractor shall remove and properly dispose of all job related waste material.

1.2.6. Smoking in AF Facilities. Contractors are advised that the AF has placed restrictions on the smoking of tobacco products in AF facilities. AFI 40-102, Tobacco Use in the Air Force, outlines the procedures used by the commander to control smoking in our facilities. Contractor employees and visitors are subject to the same restrictions as Government personnel. Smoking is permitted only in designated smoking areas.

1.2.7. Illegal Substances. Illegal substance possession and/or use will not be tolerated on any military installation, including DMAFB. This includes the use, possession, distribution, or purchasing of marijuana, even if it has been medically prescribed. The contractor shall ensure that contractor employees who have base access do not possess and/or use illegal substances. All contractors and subcontractors are required to adhere to all local, state and federal laws concerning possession and/or use of illegal substances. Contractors found to be in possession of illegal substances will be barred from the installation, and subject to arrest and prosecution by local authorities.

1.2.8. Security Requirements

1.2.8.1. List of Employees. Upon contract award, the contractor shall submit to the Contracting Officer a list of contractor employee names, social security numbers, and driver’s license numbers, or other means of positive identification of all employees that will perform services on DMAFB. Foremen, supervisors, and superintendents must be identified on the list of employees.

The contractor shall submit an updated list when an employee's status or information changes.

The name of any contractor employee that is terminated during the period of the contract must be reported to the CO in writing within one workday of the employee’s termination.

1.2.8.2. Safeguarding of Sensitive and Other Information. The contractor shall ensure that contractor employees do not notify, repeat, comment upon, disclose, or use in any way information seen, observed, or derived from documents or conversations of a sensitive or confidential nature overheard by them. The contractor shall comply with, and assume responsibility for compliance of this provision by its employees.

1.2.8.3. Pass and Identification Items. The contractor shall ensure the pass and identification items required for contract performance on DMAFB are obtained for employees and non- Government owned vehicles.

1.2.8.4. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires;

e.g. terminated for cause, retirement, etc, or upon contract completion. The contractor shall notify the Contracting Officer in writing when an employee departs, and return the employee’s identification to the office that issued it.

1.2.8.5. Traffic Laws. Contractor employees shall comply with all Davis-Monthan AFB traffic regulations and state traffic laws. Contractor employees are subject to random vehicle speed control checks. Failure to adhere to base traffic regulations may result in the loss of base driving privileges, debarment from the base, or other administrative action. The use of cell phones is strictly prohibited while driving on Davis-Monthan AFB, unless the phone is hands free. Seat belt use is mandatory for all drivers and vehicle passengers.

1.2.8.6. Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base. Denial of entry to contractor personnel who refuse to be searched, or detention of personnel found to be in possession of contraband, may result in loss of base driving privileges, debarment from the base, or other administrative action. Detention of contractor employees for any reason does not relieve the contractor of the requirement to perform contract services.

1.2.8.7. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within their contractor owned vehicle or privately owned vehicle while on Davis-Monthan AFB.

1.2.8.8. For Official Use Only (FOUO). The contractor shall comply with DoDD 5400.07, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material. FOUO or FOIA material discovered by the contractor or contractor employees shall not be retained by the contractor and surrendered immediately to an appropriate DMAFB authority.

1.2.8.9. Reporting Requirements. Contractor employees shall immediately report to an appropriate DMAFB authority any information or circumstances of which they are aware that may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information.

1.2.8.10. Physical Security. Contractor employees are responsible for safeguarding all Government property and controlled forms provided for the contractor’s use. At the end of each work period, the contractor shall secure all Government facilities, equipment, and materials. The contractor shall establish and implement methods of ensuring all Government lock combinations, are not lost, misplaced, or used by unauthorized persons. The contractor shall prohibit the use of lock combinations, issued by the Government, by any persons other than the contractor’s employees. The contractor shall also prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

1.2.8.11. Antiterrorism Awareness Training. Level I – Antiterrorism (AT) Awareness Training is available to all contractor employees. Non-Common Access Card (CAC) holders can accomplish Level 1 - AT Awareness Training at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf Additionally, contractor employees may contact the Government sponsoring agency’s Unit Antiterrorism Representative (UATR) to request Antiterrorism Awareness Training material.

1.2.8.12. Key Control. The contractor shall establish and implement methods of making sure all keys/combinations issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the Government. The contractor shall immediately report to the COR or Contracting Officer any occurrences of lost or duplicated keys. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the Contracting Officer, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government shall replace all locks and keys for that system, and the total cost will be deducted from the monthly payment due the contractor.

2.0. Services Summary

Performance Objective PWS Paragraph Performance Threshold

1. Each piece of equipment serviced a minimum of two (2) times annually.

1.1.1.2.

Receive no more than three valid complaints during the month for the same piece of equipment

2. Provide a service report prior to leaving the facility after completing maintenance.

1.1.1.3.

No more than 5 of the reports to appropriate government contact for the contract period may be later than the specified time period.

3.0. AVAILABLE SUPPORT SERVICES

3.1. Utilities. The Government will provide the contractor with a source of electricity.

3.2. Emergency Services. The Government will provide security forces services(call 228-4444, for emergencies only), and fire protection services (call 228-3333). There are no emergency medical services available on Davis-Monthan AFB, therefore the contractor must dial 911 for emergency medical services. When calling 911, tell the operator that you are calling from Davis- Monthan AFB.

https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf

4.0 APPENDIXES

4.1 Appendix 1 – AMARG Spacesaver Mobile Systems

4.1.1 Bldg 7104 - 6395 E K-SPAN Way

MODEL # SERIAL # QTY

ActivRac 471763-003 1 ActivRac 471763-004 1

4.1.2 Bldg 7108 - 6370 E K-SPAN Way

ActivRac 471763-001 1 ActivRac 471763-002 1

4.1.3 Bldg 7109 - 6390 E K-SPAN Way

ActivRac 471763-005 1

4.1.4 Bldg 7110 - 6140 E K-SPAN Way

ActivRac 471763-006 1