Attach 2 - PPQ - Install Sprinkler System.docx

ATTACHMENT 1 - PAST PERFORMANCE QUESTIONNAIRE AND COVER LETTER

Transmittal letter to accompany

Past

Performance

Questionnaire )Complete one set of letters and forms for at least three projects identified in your firm’s Section F of the SF 330, which will best illustrate proposed team’s qualifications for this contract. Additional space or blank sheets may be added to answer any question.

FROM: [Insert Company Official Name, Title, and Company Name] SUBJECT: Past Performance Questionnaire for Contract(s):

[Insert Company Name] is currently responding to the Department of Veterans Affairs (NCO 1) request for SF 330 request for SF 330, Architect-Engineer Qualifications for the “650-13-019, Install Sprinkler System in Maintenance Building at Harwood Center”. This Request for SF 330’s requires respondents to identify customers and solicit their response regarding [Insert Company Name] performance.

[Insert Company Name] is providing past performance data to NCO 1 relating to our performance on contract [Insert contract name/number] and have identified [Insert name of reference] as the point of contact for this contract.

The request for SF 330 instructs that respondents provide customers with the attached questionnaire. Please complete the questionnaire and email it by Same date and time SF330 Qualification Package is due..

E-mail: pearl.wray@va.gov The information contained in the completed Past Performance Questionnaire is considered sensitive and cannot be released to [Insert Company Name]. Please direct any questions about the acquisition or the attached questionnaire to the VISN 1 NCO point of contact identified above.

Thank you, [Insert Company Official Name and Title]

Contract Data:

Country:

State:

Zip Code:

From: To:

Evaluating Organization:

Contract Effort Description:

Ratings Summarize contractor performance and check the number which corresponds to the rating for each rating category (See attached Rating Guidelines).

Quality of Product or Service Exceptional Very

Good Satisfactory Marginal Unsatisfactory Comments for Quality of Product or Service:

Schedule

Comments for Schedule:

Cost Control (Rating and Comments for Cost Control are not required if contract type is Fixed-Price) Exceptional Very

Good Satisfactory Marginal Unsatisfactory Comments for Cost Control:

Business or Management Relations

Exceptional Very

Good Satisfactory Marginal Unsatisfactory

Comments for Business or Management Relations:

Utilization of Small Business (See Evaluation Ratings Definitions (Utilization of Small Business) **Note: This rating includes the contractor's use of Veteran-Owned Small Business (VOSB) and Service Disabled Veteran-Owned Small Business (SDVOSB).

Exceptional Very

Good Satisfactory Marginal Unsatisfactory Comments for Business Relations:

Regulatory Compliance for Construction and Architect-Engineering Contracts Only Exceptional Very

Good Satisfactory Marginal Unsatisfactory Comments for Business Relations:

Additional Information:

Subcontracts Are subcontracts involved? Yes No (Check one) Comment on subcontracts:

Contractor Key Personnel Contractor Manager/Principal Investigator (name):

Comment on Contractor Manager/Principal Investigator:

Contractor Key Person (name):

Comment on Contractor Key Person:

Contractor Key Person (name):

Comment on Contractor Key Person:

Small Business Subcontracting Plan Did the contractor make a good faith effort to comply with its subcontracting plan consistent with the goals and objectives, reporting and other aspects of the plan? Yes No N/A (Check one)

CONTRACTOR

PERFORMANCE

EVALUATION

REPORT

If this is a bundled contract, did the contractor meet the goals and objectives for small business participation?

Yes No N/A (Check one)

Comments on Small Business Subcontracting Plan:

Small Disadvantaged Business Goals

Did the contractor make a good faith effort to comply with its subcontracting plan consistent with the goals and objectives, for small disadvantaged business (SDB) participation, monetary targets for SDB participation, and required notifications? Yes No N/A (Check one)

Comments on Small Disadvantaged Business Goals:

Customer Satisfaction

CONTRACTOR

PERFORMANCE

EVALUATION

REPORT

Is/was the contractor committed to customer satisfaction?

Yes

No (Check one)

Would you recommend the selection of this firm again?

FINAL REPORT ONLY

Comments on Customer Satisfaction:

Yes

No (Check one) -

RECOMMENDATION: Given what I know today about the Contractor's ability to execute what they promised in their proposal, I would would not award to them today given that I had a choice.

This report was completed by Name:

Duty Title:

Date:

NOTE 1: Plus or minus signs may be used to indicate an improving (+) or worsening (-) trend insufficient to change the evaluation status.

NOTE 2: N/A (not applicable) should be used if the ratings are not going to be applied to a particular area for evaluation.

Evaluation Ratings Definitions (Utilization of Small Business)

Subcontract Reports and/or Summary Subcontract Reports in an accurate and timely manner.

To justify an Exceptional rating, identify multiple significant events and state how they were a benefit to Small Business utilization. A singular benefit, however, could be of such magnitude that it constitutes an Exceptional rating. Ensure that Small Businesses are given meaningful, innovative work directly related to the project, rather than peripheral work, such as cleaning offices, supplies, landscaping, etc. Also, there should have been no significant weaknesses identified.

VOSB, and SDVOSB. Complied with FAR 52.219- 8, Utilization of Small Business Concerns. Met or exceeded any other Small Business participation requirements incorporated in the contract/order, including the use of Small Businesses in mission critical aspects of the program. Endeavored to go above and beyond the required elements of the subcontracting plan. Completed and submitted Individual Subcontract Reports and/or Summary Subcontract Reports in an accurate and timely manner.

To justify a Very Good rating, identify a significant event and state how it was a benefit to Small Business utilization. Ensure that Small Businesses are given meaningful, innovative work directly related to the project, rather than peripheral work, such as cleaning offices, supplies, landscaping, etc. There should be no significant weaknesses identified.

requirements of the contract/order.

resources to do so. Required a corrective action plan.

To justify Marginal performance, identify a significant event that the Contractor had trouble overcoming and how it impacted Small Business utilization. A Marginal rating should be supported by referencing the actions taken by the Government that notified the Contractor of the contractual deficiency.

FAR 52.219-16, Liquidated Damages-Subcontracting Plan.

NOTE 1: Plus or minus signs may be used to indicate an improving (+) or worsening (-) trend insufficient to change evaluation status.

NOTE 2: Generally, zero percent is not a goal unless the Contracting Officer determined when negotiating the subcontracting plan that no subcontracting opportunities exist in a particular socio-economic category. In such cases, the Contractor shall be considered to have met the goal for any socio-economic category where the goal negotiated in the plan was zero.

CONTRACTOR

PERFORMANCE

EVALUATION

REPORT

Rating Guidelines:

Evaluation Ratings Definitions

The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the Contractor was highly effective.

To justify an Exceptional rating, identify multiple significant events and state how they were of benefit to the end user A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the Contractor was effective.

To justify a Very Good rating, identify a significant event and state how it was a benefit to the end user. There should have been no significant weaknesses identified.

performing beyond the requirements of the contract/order.

or were not fully implemented.

To justify Marginal performance, identify a significant event in each category that the Contractor had trouble overcoming and state how it impacted the end user. A Marginal rating should be supported by referencing the management tool that notified the Contractor of the contractual deficiency (e.g., management, quality, safety, or environmental deficiency report or letter).

of such serious magnitude that it alone constitutes an unsatisfactory rating. An Unsatisfactory rating should be supported by referencing the management tools used to notify the Contractor of the contractual deficiencies (e.g., management, quality, safety, or environmental deficiency reports, or letters).