Attach 1 - SOW Toilet Trailer Rental 4 NOV 24.pdf

Statement of Work (SOW) for

Latrine/Toilet Trailer Rental (luxury Toilet) Rental/Lease of Portable Latrine/Toilet Trailer, Cleaning Services, and Waste Water Removal Services

4 NOV 2024

1.0 SCOPE. The contractor shall provide all personnel, labor, supervision, management, equipment, tools, materials, transportation, shipping and delivery, and all other item(s) and services necessary in order to provide One (1) 2-stall portable toilet trailer on a rental/lease basis and removal of sewage/waste services during the rental period at Mountain Home AFB (MHAFB), ID 83648, in accordance with this Statement of Work (SOW). All work shall be conducted/performed in compliance with all federal, state, local laws and applicable regulations.

2.0 REQUIREMENTS. The contractor shall deliver and adhere to the following upon completion of any call or purchase:

2.1 Toilet/Latrine Trailer Rental. The vendor shall provide One (1), 2-Stall Portable Toilet Trailer for MHAFB at Building 1300 (See map below) on a weekly basis.

2.1.1 Delivery/Period of Performance/Rental Period. The contractor shall provide the Portable Toilet Trailer not later than One (1) Week from the date of contract award. The trailer shall be rented on a weekly basis. The duration of the rental period is currently estimated between 1 to 3 months in total. The government shall provide the contractor with, at a minimum One (1) week notification prior to terminating the rental period/services. The total quantity is estimated, and in conjunction with construction/renovation of the facility. Which may increase/decrease as needed in conjunction with the ongoing construction project. The line Item quantity is estimated. The contractor shall coordinate with the identified Point of Contact after award for delivery/location and placement. “One/each Week” shall be identified as a 7-day period. Which will begin based on the actual date of delivery of the trailer.

2.1.2 Portable Latrine/Toilet Trailer. The contractor shall provide One (1) 2-stall restroom trailer. With the following required salient characteristics:

a) Freshwater flush toilets, (working flushable toilet) Must have Two (2) Stalls/toilets.

b) Toilet paper dispensers,

c) Sink with running water,

d) Have a mirror,

e) Paper towel dispenser,

f) Soap dispenser.

g) The trailer unit shall provide heating for the comfort of the user.

2.2 Waste/sewage Disposal. The contractor shall not dispose of any waste on the installation except on a case-by-case basis. Waste disposal shall only occur following a review of a contractor’s written request to locally dispose of portable toilet waste. The request will be reviewed and approved in writing by the contracting officer, a designated representative and or the Base Water Programs Manager. If approved, the contractor shall follow all directives for disposal. Any damages to the sewer system and associated reparation expenses resulting from a deviation of the directives, shall be at the expense of the contractor. All waste shall be disposed in accordance with standard industry practices and all pertinent federal, state, and local rules and regulations.

2.2.1. Frequency of Service. The portable latrine trailer will be utilized by approximately 25 personnel Monday – Friday. The contractor shall determine when to empty all sewage/waste as needed. If the sewage capacity reaches 80% or due to customer complaint, the government may notify the contractor for an immediate waste removal to be conducted immediately.

2.3 Removal/Completion of Services. Each unit or units shall be removed not later than one week from the date of the removal request. The government shall provide a 1-Week notification to the contractor when services and rental period will no longer be needed.

2.4 Re-Performance of Nonconforming Services. If by customer complaint or periodic government surveillance, services are found to be non-conforming to this requirement, the contractor shall immediately remedy/ (at no additional cost to the government) re-perform services in a sufficient manner.

3.0 GOVERNMENT FURNISHED EQUIPMENT AND SERVICES. The government will not provide government services and equipment unless deemed necessary by the CO for the efficient and safe function of the unit. Water and electricity to operate the unit shall be provided.

All other supplies shall be supplied by the contractor to the government.

4.0 GENERAL INFORMATION

4.1 Hours of Operation. Normal business hours are Monday through Friday, 8 am to 5 pm., excluding holidays.

4.2 Holidays When the holiday is on a Saturday, the preceding Friday will be the federal holiday.

When the holiday is on a Sunday, the following Monday will be the federal holiday. Asterisks (*) indicate dates change each year.

List of Federal Holidays

(a) 1 January New Year’s Day

(b) 3rd Monday in January* Martin Luther King’s Day

(c) 3rd Monday in February* President’s Day

(d) Last Monday in May* Memorial Day

(e) 4 July Independence Day

(f) 1st Monday in September Labor Day

(g) 2nd Monday in October* Columbus Day

(h) 11 November Veteran’s Day

(i) 4th Thursday in November* Thanksgiving

(j) 25 December Christmas

4.3 SECURITY REQUIREMENTS.

4.3.1 General. Contractor personnel employed under this contract shall meet the requirements of all security requirements addressed in this PWS. The 366th FW Information Protection (IP) office will provide oversight as the Servicing Security Activity (SSA). Sponsoring Air Force organization will ensure Integrated Visitor Groups complete all necessary security training, i.e.

Information, Physical Security and Anti-Terrorism. The contractor shall ensure requirements for obtaining Contractor personnel security clearances/background checks, protecting Government property, safeguarding protected information/materials, and shielding Government AISs and non-automated information systems are met. The Contractor shall also perform in accordance with the Compliance with National Industrial Security Program Operating Manual (NISPOM).

NOTE: Not all security requirements will apply to every contract. Please reference contract agreement to determine appropriate requirements.

4.3.2 Notification of Government Security Activity. Upon performance on the military installation, the contractor will notify the SSA and/or host unit security assistant (USA) 30 days prior to contractor operations. In the event the contract starts within 30 days, the contractor will need to notify the SSA within 72 hours of contract start. The contractor shall furnish the SSA/host USA at the performance location all required information (identifying information for personnel working the contract, contract information, etc.).

4.3.2.2 Security Agreement. If deemed as a long-term contract the contractor and sub-contractors shall enter into a security agreement with host base SSA, by reviewing and signing the local security procedures documentation. This agreement shall outline how the contractor integrates security requirements for contract operations with the AF to ensure effective and economical operation on the installation.

4.3.3 Listing of Employees. The contractor shall maintain a listing of all employees performing work under this contract. The list shall be validated and signed by the Contracting Officer Representative (COR), and provided to the Contracting Officer (CO), SSA and host unit supervision. The contractor shall update the list when employees move positions, are replaced, or upon request. The Contract Manager (CM) will also provide visit notification identifying all integrated personnel regardless of clearance level. The list shall include the employees’ Names, Location of Performance, and Security Clearance.

4.3.3.1 Contractor Removal. The CO may direct the removal of a contractor employee from this contract for reasons of security or misconduct. All contractor personnel are subject to

Security Forces jurisdiction and the authority of the installation commander while on USAF installations.

4.3.3.2 Contractor Integration. Contractor personnel will be integrated into individual host unit organizations as applicable to their respective functional position. The contractor will adhere to all wing and squadron level security policies and directives. Respective unit security assistants shall provide security administration, to include training and badging.

4.3.4 Security Support Provided by AF. Security support is provided by the AF to the contractor, including use of base destruction facilities, reproduction facilities, security badges, base visitor control, investigation of security incidents, base traffic regulations, the use of security forms and conducting inspections.

4.3.5 Off-Installation Security. In the event temporary work is required at locations other than Mountain Home Air Force Base (MHAFB), the contractor will ensure applicable security measures and processes are established with the governing SSA or government agency.

Performance intended to exceed 90 days will require revision of the contract.

4.3.6 Pass and Identification Items. The Contractor shall ensure the pass and identification items required for contract performance are obtained for employees. Base identification badges will be furnished by the SSA and/or host USA for each contractor employee upon presentation of evidence of assignment. Other required badges will be furnished by the Government as necessary to complete task requirements.

4.3.7 Base Access. The Contractor shall provide a completed 366 SFS Form 30 for each employee requiring installation access to the Contracting Representative within five (5) business days following contract award. After approval, the Contracting Representative shall notify the Contractor, who will notify their employees that they can obtain their installation access ID at the MHAFB Visitor’s Center.

4.3.7.1 The Contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Action (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting and safeguarding For Official Use Only (FOUO) material.

4.3.7.2 Contractor personnel shall report to an appropriate authority any information or circumstances which they are aware of and may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

4.3.7.3 The Contractor shall be responsible for safeguarding all Government property. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

4.4 Retrieving Identification Items. The Contractor shall retrieve all identification items from employees who depart for any reason before the contract expires, e.g. terminated for cause, retirement, etc.

4.5 Security Clearance/Background Check. When applicable all personnel performing on this PWS will have a security clearance/background check equivalent to the requirements listed in the contract. Personnel will complete the appropriate documentation (SF-85, Questionnaire for Non- Sensitive Positions or SF-86, Questionnaire for National Security Positions) through National

Background Investigation Services (NBIS) website. Documentation of a completed/adjudicated application is required prior to issuance of a Common Access Card (CAC).

4.6 Controlled/Restricted Areas. The Contractor shall implement local base procedures for entry to Air Force controlled/restricted areas where contractor personnel will work. When applicable an AF Form 2586, Unescorted Entry Authorization Certificate, must be completed and signed by the sponsoring agencies Security Manager before a Restricted Area Badge will be issued.

4.7 Controlled Unclassified Information. The contractor shall comply with DoDI 5200.48_DAFI16-1403, Controlled Unclassified Information, for identification, protection, and training requirements of CUI. The contractor shall be responsible for training their personnel and accomplishment of the out-processing procedures identified in DoDI 5200.48_DAFI16-1403. The contractor shall comply with DoDM 5400.07_AFMAN33-302, Freedom of Information Act (FOIA) Program, requirements. Unclassified DoD information not approved for public release on non-DoD Information Systems will be protected IAW DoDI 8582.01, Security of Non-DoD Information Systems Processing Unclassified Nonpublic DoD Information.

4.8 Foreign Disclosure. Due to the nature of the MHAFB mission, foreign integration and sensitivity of information and materials, the contractor will ensure all personnel are aware of and comply with foreign disclosure procedures. Release of CUI and Classified Military Information must be approved by the 366 FW Foreign Disclosure Officer (FDO).

4.9 Operations Security (OPSEC). The contractor shall comply with 366 FW OPSEC requirements and countermeasures to protect critical information as defined in AFI 10-701, Operations Security.

Contractors shall receive unit specific OPSEC briefing prior to the start of work. Briefing documentation must be completed by the respective unit OPSEC coordinator. The unit OPSEC personnel will provide guidance on protecting critical information, training materials and other instructions as needed. The contractor will comply with the 366 FW OPSEC Policy that imposes a 100% shred requirement of all government related paper products using NSA approved devices only.

4.10 Antiterrorism (AT). IAW DFARS 252.204-7004, Antiterrorism Awareness Training for Contractors, and DoDI O-2000.16 Volume 1, DoD Antiterrorism Program Implementation: DoD Antiterrorism Standards, contractor personnel who require routine physical access to MHAFB shall complete Level I AT Awareness Training within 30 days of requiring access and annually thereafter.

Routine physical access is defined as any contractor issued a Common Access Card (CAC), any contractor having installation access for a year or more, any contractor requiring a security clearance, or any contractor requiring access to specific secure areas (e.g., SAPF, SCIF, etc.).

4.10.1 Level I AT training shall be complete through a DoD-sponsored/certified computer or web-based distance learning instruction, or under the instruction of a Level I AT Instructor.

Contractor personnel can complete DoD Level I AT Training at https://jko.jten.mil/. If the Contractor has personnel who can’t access the DoD Level I AT Training site, they notify the COR to arrange access to the training site or to coordinate other Level I AT Training.

Certificates of Completion of initial and annual training will be maintained by the prime contractor and Unit Antiterrorism Representative (UATR) and will be readily available for review as needed.

4.10.2 All personnel, to include contractors, on MHAFB will comply with directed/implemented Force Protection Condition (FPCON) and/or AT measures, unless specifically exempted by the 366 FW Commander (CC). Contractor personnel will submit requests for exceptions to FP/AT Measures through the COR, who will submit the request to 366 FW Antiterrorism Officer (ATO) for submittal to 366 FW/CC.

4.10.3 During periods of increased threat or raised FPCONs, contractor access to the installation, or specific parts of the installation, may be limited or denied. The COR will, when possible, notify contractor personnel before the limitations/restrictions are implemented.

Contractor personnel will coordinate with the COR regarding possible affects limited/restricted access will have on contract completion. Contractor personnel will coordinate with the COR on assignment of Mission Critical Contractor status as needed.

4.10.4 During periods of increased threat or raised FPCONs, personnel, to include contractors, may be required to be escorted while on MHAFB. When being escorted, personnel will always remain with their escort. If personnel become separated from their escort, they will remain where they are and notify the 366 Security Forces Squadron (SFS) at 208-828- 2256/2257/2258.

4.10.5 The Contractor shall include the DFARS 252.204-7004, Antiterrorism Awareness Training for Contractors, clause as well as all other above identified AT items, in all subcontracts, including subcontracts for commercial items, when subcontractor performance requires routine physical access to MHAFB.

4.11 Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

4.12 Physical Security. The Contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.12.1 Key Control/Access Badge Control. The Contractor shall establish and implement methods of making sure all keys/badges issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the Government.

4.13 Traffic Laws. The Contractor and its employees shall comply with base traffic regulations.

4.14 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on DOD Installations.

4.15 Domestic Violence/Lautenberg Amendment. Contractor personnel who have duties in, have access to, or are otherwise involved in the storage, issue, disposition of, or transporting firearms or ammunition shall complete DD Form 2760, Qualification to Possess Firearms or Ammunition, annually. The DD Forms 2760 shall be maintained by the CM and be made available to the KO and COR office upon request. Any person who has been convicted of a crime of domestic violence is not eligible to perform these duties. All personnel have an affirmative, continuing obligation to inform their supervisors if they have, or later obtain, a qualifying conviction. Candidates selected to fill these positions certify they have not been convicted of a crime of domestic violence, or who is subject to a protective order for domestic violence prior to assuming the duties of the position. These activities are covered by 18 U.S.C. § 922.

5. ENVIRONMENTAL CONTROLS.

5.1 Hazardous Material Inventory and Safety Data Sheets: SDS are required as specified in the latest version of Federal Standard No. 313 for all potentially hazardous materials. SDSs must be submitted by the Contractor upon contract award to the Hazardous Materials Program Manager (366 CES/CEIE) at 208-828-1684/6351 for a determination of whether or not a product is a hazardous material (HAZMAT) and what additional requirements may be applicable/necessary. Approval is required before bringing any HAZMAT onto the installation. The government (HAZMART personnel) will inventory all chemicals that the Contractor brings on to Mountain Home AFB or any property under the control of Mountain Home AFB. Any products that meet the criteria of “Hazardous Waste” must be bar coded and tracked until permanently removed from government property. The inventory will be performed prior to commencement of work. Criteria for identifying hazardous waste, is contained in Subpart C of 40 CFR, Part 261.

5.2 Material Storage and Use. The contractor shall follow manufacturer's guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes HAZMAT.

5.3 Notification of Environmental Spills. If a spill occurs, the person discovering the spill will make every effort to stop the product flow (if possible), warn personnel, shut off ignition sources, contain the spill, make notifications, and begin cleanup. If the spill is considered an emergency and there is a potential life, health, fire, or other safety hazard, the MHAFB Fire Department will be notified IMMEDIATELY. Responsible units/activities will clean up small spills safely and within their capabilities to do so. Generally, a spill of only a few gallons will be recovered by the responsible unit/activity using absorbent materials or a spill kit located by the site. Recovered product and contaminated materials will be packaged and staged for disposal in accordance with the installations hazardous waste procedures. Contact the Environmental Office (208-828-6351) for guidance. All spills, regardless of size, must be immediately reported to the

Environmental Office (208-828-6351) by the responsible party. The liability for the spill or release of such substances rests solely with the contractor and its agent.

5.4 Waste. Identify, label, handle, store, and dispose of hazardous waste or debris in accordance with federal, state, and local regulations. Ensure all waste has undergone the appropriate hazardous waste determination and documentation is retained for these determinations. Do NOT remove any soil from base until authorized by Environmental at 828-6351. If hazardous wastes are generated, the contractor will be required to setup and maintain a hazardous waste accumulation point. All hazardous waste generated must be disposed of at a RCRA permitted treatment storage or disposal facility. Do not dispose of hazardous waste on Government property. Do not discharge any waste to a sanitary sewer, storm drain, or to surface waters or conduct waste treatment or disposal on Government property without written approval of the Contracting Officer and Environmental. Consult with the Hazardous Waste Program Manager (366 CES/CEIE) at 208-828-1684/6351 prior to disposal of any waste.

5.5 ASBESTOS. The Contractor shall comply with Section 29 CFR 1910.1001(j) (7) (iv).

Asbestos may be located in facilities which contain Asbestos Containing Material (ACM) or Potential ACM. The Contractor (not the Government) shall determine if any exposure to ACM may result in performing work under the contract.

5.6 Historic Preservation. MHAFB houses numerous historic properties (buildings, structures, objects, archaeological sites) managed in compliance with the National Historic Preservation Act (NHPA), and its implementing regulations at 36 CFR 800. In order to avoid inadvertent adverse effects to historic properties, coordination with 366 CES/CEIE Cultural Resources Manager (828-8003/6351) is required prior to implementation.

List of Federal Holidays