Attach 1 SOW_ EYNF Construction Insp Svs 2024.pdf

12444024A0003 BPA Award for R8 Contract Inspection services

El Yunque National Forest– Construction Inspection Services

Statement of Work

CONSTRUCTION INSPECTION SERVICES AND MISCELLANEOS SUPPORT

SERVICES

EL YUNQUE NATIONAL FOREST

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

I. SCOPE OF SERVICE

The work described in this Statement of Work (SOW) shall consist of the vendor providing all personnel, equipment, inspection tools, personal protection equipment (PPE), transportation, mobilization to and from site, and all incidentals to perform the required inspection work in accordance with terms, specifications, conditions, and provisions of this solicitation, contract, laws, rules, and regulations.

The contractor shall be responsible for tracking their hours of inspections. This may include monitoring Emergency Relief for Federal Owned Roads (ERFO) projects inspection hours and

Supplemental Hurricane Recovery projects inspection hours. The contractor shall treat the

ERFO and Supplemental Hurricane Recovery projects separately.

All contractor’s movement or transportation to or from project site required to pursue the work in this solicitation, shall be at the Contractor's expense and considered incidental to their proposal.

Inspection services will be guaranteed for the Base Year (at negotiated per hour rate); therefore, contractor shall be compensated for complete hours worked. Minimum 30 calendar days before conclusion of the Base Year, additional option years may be exercised at the discretion of the

Contracting Officer Representative (COR) followed by a modification signed by the Contracting

Officer (CO).

All work within this solicitation will be located on the El Yunque National Forest which is approximately. 6.90 miles (11.1 Km) south of Rio Grande, Puerto Rico. Cell phone coverage may not be available; closest cell supply sources may be in Rio Grande, Puerto Rico which is

6.90 miles (11.1 Km) north of project location. Potable water, electricity, and sanitary facilities may not be available at project sites.

Hours for onsite inspection services shall be negotiated after the task order is awarded on an as needed basis. The Contractor may be required to inspect one or multiple construction sites during the same business day at no additional cost to the government. Inspections of multiple construction sites located on the El Yunque National Forest shall be incidental to the contractor’s proposal.

The Contractor shall be familiar with the contract Forest Service Supplemental Specification

(FSSS) and the Standard Specifications for Construction of Roads and Bridges on Federal

Highway Projects per FP-14, and the contract’s Construction Specifications Institute (CSI)

Specifications as provided by the COR.

• A copy of the awarded contract FSSS and/or CSI specifications will be provided to the vendor by the COR before or after contract award.

• A digital copy of the FP-14 can be downloaded at the link as shown below:

(https://highways.dot.gov/federal-lands/specs).

Normal operational hours are approximately from 06:30 am to 5:30 PM Atlantic Standard Time, Monday through Friday (Federal Holidays excluded). Weekend work may be permitted with prior written approval from the CO.

Federal Holidays

1. New Year’s Day – January 1st

2. Martin Luther King Junior’s Birthday – Third Monday in January

3. President’s Day – Third Monday in February

4. Memorial Day – Last Monday in May

5. Juneteenth – June 19

6. Independence Day – July 4th

7. Labor Day – First Monday in September

8. Columbus Day – Second Monday in October

9. Veteran’s Day – November 11th

10. Thanksgiving Day – Fourth Thursday in November

11. Christmas Day – December 25th https://highways.dot.gov/federal-lands/specs

II. GENERAL DUTIES, RESPONSIBILITIES, EXPECTATIONS

Contract Inspector’s (CI) primary duties and responsibilities are:

(1) Check the Contractor's performance to ensure compliance with the contract requirements. Inspectors shall notify the Government’s Contracting Officer (C.O.) and

Contracting Officer Representative (C.O.R.) for final acceptance and/or approval of contractor’s work or specified items and/or activities that are performed in accordance with the specifications. If deficiencies or unsatisfactory work being, or about to be, performed are observed, the inspector should prevent the action by pointing out the specification requirements to the Contractor and immediately notifying the C.O. and

COR. Questionable matters or indications of needed changes or extensive corrective action by the Contractor should be promptly referred to the CO and COR.

(2) Maintain an up-to-date and documented contract file. This includes the preparation of a Contract Daily Diary (Attachments -FS 6300-20 and FS 6300-20A) each day on the job to document the facts or occurrences relevant to this contract as they develop. An electronic copy of each diary shall also be provided for CO/COR record-keeping, either in addition to or in place of a hard copy.

(3) Maintain relations with the Contractor and his representative that are most beneficial to work progress and the Government's best interests. Official communications relevant to the contract should be directed to the Contractor or his authorized representative, as the inspector has no authority or responsibility to supervise other employees.

Contract Inspector (CI) Detailed Responsibilities and Duties

A. The CI is responsible for:

1. Verifying that all construction activities comply with contract requirements and work is performed in accordance with good construction practices.

2. Verifying that materials and equipment incorporated into the project meet contract requirements.

3. Monitoring contract labor requirements.

4. Providing adequate and accurate reports.

5. Verifying that applicable construction safety standards are met.

6. Verifying that approved Contractor submittals are available before work is performed.

7. Verifying that actual construction progress agrees with approved progress schedules.

8. Notifying the COR immediately if unanticipated archeological materials are encountered during construction so that appropriate action may be taken to preserve such materials.

9. Monitoring contract compliance with appropriate and applicable Federal Acquisition

Regulations (FAR).

B. No USFS employee or contract CI may instruct the Contractor, or the Contractor’s employee regarding how or when to perform work required by the contract. The CI and COR are responsible for ensuring that the USFS gets what it contracted for but are not responsible for directing the work of the Contractor.

C. Only the CO is authorized to modify the contract. Such changes will be accomplished by a written modification from the CO. The CI is responsible for notifying the COR immediately if an unauthorized employee orders a change in the contract. As a means of expediting changes and precluding possible delays, the CO may verbally direct the Contractor to proceed with a change pending issuance of a formal written modification.

Engineering Aid (EA) Responsibilities and Duties

A. The EA is responsible for:

1. Assisting the government with minor assigned engineering duties, such as field data collection or as a surveying aid. Surveying aid duties may consist of holding a surveyor rod while the Government Surveyor records the data.

2. After catastrophic events, the EA may be assigned to assist the Government

Contracting Officer (CO) and/or Contracting Officer’s Representative (COR) with storm damage assessments. Storm assessment may include measuring damages caused by the catastrophic events, sketching the damages, and quickly calculating preliminary repair costs. The Govt. CO and/or COR may provide the EA with records of old cost estimates, RS Means for cost estimating, and/or templates for estimating repair costs.

Construction Scheduler / Cost Estimator

A. The government may request construction schedule preparation or analysis to reasonably determine anticipated project timelines, impacts of construction sequencing on government operations, construction progress, or other related schedule concerns.

B. Preparation of cost estimates, of varying levels of detail, for infrastructure designs may be requested to assist the government with accurate costing models. Price analysis may be requested to individually assess price reasonableness.

Materials Testing

A. The government may request independent testing of specific materials such as concrete, materials placed for compaction, soil classification, or other related engineering testing for validating existing conditions or constructed materials performance. Specific tests and applicable specification standards that may apply to those tests will be stated in the specific call order. This testing does not include engineering opinion about the test results.

III. TECHNICAL SPECIFICATIONS & PERFORMANCE STANDARDS

Contract Inspector guidelines, duties, and responsibilities:

A. Thoroughly familiarize yourself with the terms and conditions of the contract and your authority in administering these terms and conditions

B. Keep abreast of the Contractor’s work accomplishment as compared with contract time and the approved schedule. Discuss currently with the contractor any phase of the job that may be lagging and needs attention to assure completion on schedule and within the overall time set in the contract.

C. In connection with compliance with plans and specifications, report to the Contracting

Officer’s Representative only questions of fact arising in regard to: quality and acceptability of materials furnished and work performed; acceptability of equipment to be used; manner of performance and rate of progress of the work; interpretation of plans and specifications;

acceptable fulfillment of the technical phases of the contract on the part of the Contractor; and disputes and mutual rights between Contractors working on projects in the same area. Avoid arbitrary and capricious action and consider all facts before arriving at recommendations on the foregoing matters.

D. Notify the Contracting Officer’s Representative of recommended minor changes in plans and specifications as authorized by the contract to meet on-the-ground conditions where such changes do not affect the contract time or price.

E. Submit recommendations in advance to the Contracting Officer’s Representative on changes requiring contract amendments and modifications, final acceptance of the completed project, and disputes concerning questions of fact.

F. Notify the Contractor and Contracting Officer’s Representative of any defective materials furnished by the Contractor, or any work not properly performed. Rejection of defective materials or work is the responsibility of the Contracting Officer’s Representative and the

Contracting Officer.

G. Notify the Contractor of any deviations from the contract specifications and/or provisions.

Report to the

Contracting Officer’s Representative any refusal or failure by the Contractor to comply with such contract provisions.

H. As directed, ensure that the “Equal Employment Opportunity” poster is displayed and maintained in a prominent place at the site of work during the life of the contract.

I. Refer all requests by Forest Officers or their representative(s) to the Contracting Officer’s

Representative.

J. Maintain the official contract diary for each day you are on the project, covering type of activities number of work shifts, units of major equipment operating, and progress of work in relation to program schedules, physical difficulties encountered, weather conditions, and other matters considered of importance in the execution of the job.

K. Initiate estimates of progress payments as provided for in the contract and maintain progressive record of payments made.

L. Maintain a contract file of all documents, including the project diary, written orders and other records prepared incident to administration of the contract, for review by the Contracting Officer at the time of final acceptance of the completed job. Prepare for the Contracting Officer’s

Representative all orders and correspondence affecting contract administration. All such orders and correspondence will be signed by the Contracting Officer’s Representative over the title

“Contracting Officer’s representative”.

M. Where firm assigns assistants to support a task order, organize and supervise the work of such aides assigned to the job.

N. Make certain that the “Wage Rate Information” poster, which has attached to it the minimum wage rate determination, is displayed and maintained in a prominent place at the work site during the life of the contract.

O. Make spot checks of weekly payrolls and periodic checks on the assignments and classifications of the Contractor’s employees to ascertain if all wages and labor requirements of the contract are met by the Contractor. Make sure that payrolls and certifications of Contractor and Subcontractor are submitted weekly.

P. Whenever the Contractor claims that he has encountered a differing site condition, as outlined under the Differing Site Condition Clause (FAR 52.236-2)(APR 1984), immediately instruct the

Contractor to contact the Contracting Officer’s Representative and, at the same time, fully inform the Contracting Officer’s Representative as to such conditions together with your recommended action to be taken.

Project Inspector Files

A. The CI must maintain a complete set of files on-site during construction for each project.

Correspondence should be filed chronologically. Files should be subdivided into sections as follows:

1. Contract (including plans/specifications)

2. Correspondence

3. Payments

4. Change Modifications

5. Daily Logs / Daily Diaries

6. Telephone Logs

7. Submittals/Shop Drawings/Samples (filed in sequence of contract specification divisions)

8. Testing reports

B. Prior to the project’s final inspection, the CI should scan all files and remove irrelevant material. The COR should review the material removed and approve its disposal. Remaining files must be turned over to the project manager.

Contract Daily Diary (FS 6300-20 and FS 6300-21)

Contract Daily Diary Requirements

This report is used more than any other as a record of the job status. It is the basic reference for preparation of the CO’s Final Decision on disputes. Therefore, it must be accurate, verifiable, complete, and concise. This is effectively done by taking notes during inspections rounds. Use of the attached forms (FS-6300-20 and FS-6300-21) is required.

Preparation of Daily Logs:

1. There should be a log entry for each day of on-site inspection from Notice to Proceed to final acceptance including days on which no work is performed.

2. Contract Number: Number of contracts inspected. (Note: If there is more than one contract inspected on a given day, use one report for each contract number. Do not report two or more contracts on same log.).

3. Report general weather conditions for the day. (Example: cloud cover, temperature, precipitation and wind.).

4. Materials delivered to job site since last inspection or during the inspection period.

5. Equipment on site, including equipment arriving and departing during the inspection period.

6. Workers on the job site (for example):

Contractor (or Sub-) Foreman Mechanic Laborer

ABC Const. 1 1

ABC Const. 1 2

XYZ Const. 1 1 2

XYZ Const. 2

7. Narrative Report: Concisely note work performed including locations and record events or conditions that could have a bearing on possible claims or disputes. For example:

a. Carpenter-Installed shoring on 40 linear feet of ditch north of office.

b. Backhoe arrived at 8:45 a.m. and Backhoe Operator-Excavated 40 linear feet of ditch, (0+00- 0+40), encountered rock bottom 18 inches from station (0+10 to

0+15).

c. Electricians-Installed 30 linear feet 3-inch PVC conduit and 2 pull boxes in SW corner of building.

d. Visitor, arrived at 11:00 a.m., left at 2 p.m. (Include comments by Visitor)

8. Contract Daily Diaries must be signed and dated.

9. Use the title “Inspector” with signature block.

10. The Contract Daily Diary shall be forwarded to the CO with copies to the COR and project engineer at a minimum on a weekly basis or more frequent were warranted or requested.

Engineering Aid

Perform duties as assigned with sufficient effort and attention to detail to provide information and assignment results that are timely, accurate, and reliable.

Construction Scheduler / Cost Estimator

Prepare construction schedules, schedule analyses, cost estimates, or price analyses in accordance with accepted industry standards. Include narrative descriptions, assumptions, and other relevant information used to prepare such documents and analyses. Clearly identify what government furnished documentation is necessary to prepare the requested schedules, estimates, or analyses. Clearly identify if site visits and/or staff interviews are required to accurately prepare requested documents, and identify travel costs up front. Provide a clear timeline identifying the necessary tasks and estimated accomplishment of such tasks. Deliver finished documents electronically in pdf format in pre-established and agreed upontimeframes to the CO and COR.

Materials Testing

Provide labor, materials, equipment, and transportation necessary to acquire material samples that are in conformance with pre-identified and applicable specifications and standards for the requested material testing. Provide a clear timeline identifying the necessary tasks and estimated accomplishment of such tasks. Provide a material testing report in conformance with industry standards for such documentation, inclusive of descriptions of sampling techniques, storage and handling techniques, testing standards used, and test results. Deliver finished testing reports electronically in pdf format in pre-established and agreed upon timeframes to the CO and COR.

SUPPLEMENTAL RECOVERY PROJECTS

LA MINA AND BIG TREE TRAIL RECONSTRUCTION

The Contractor shall be competent in new bridge construction and inspections, embankment construction and repairs, erosion control, erosion and sediment control mitigation measures, ACI codes, reinforcement (rebar and WWF) layout, competent in civil and architectural construction drawings, existing and new facilities construction (not limited to: demolition, concrete columns with reinforcement, roofing installation etc.), IBC codes, MSE and gabion walls construction, riprap placement with grout, concrete installation, concrete mix designs, understanding concrete testing and cylinder breaks (psi strength), form and falsework installation and removal, AASHTO T-310 testing, aggregate gradation, and aggregate placement/compaction.

PROJECT LOCATION

• La Mina Trail Head Coordinates: 18.30055556, -65.78444444

• La Mina Falls Bridge #11 Coordinates: 18.30327, -65.77699

• Big Tree Trail Head Coordinates: 18.308866, -65.775056

The La Mina Trail Head to the La Mina Falls Bridge #11 decreases in an elevation of approximately 468-feet within 0.732 miles. The Big Tree Trail Head to the La Mina Falls Bridge

#11 decreases in an elevation of approximately 65.35-feet within 0.828 miles.

The existing trail access treadway is very narrow with concrete surface, and concrete surface with aggregate finish and numerous of steep concrete stairs and steps.

The solicited work and project location is within a remote Forest Service site in an arduous rural and mountain location, steep, narrow, and brushy terrain.

EL PORTAL AND CATALINA WATER WELL SYSTEM

Contractor shall be competent in buildings facility construction for a retrofit of a small water system distribution facility. Retrofit includes the of interior and exterior of the building and operating systems, including mechanical, electrical, and plumbing systems, utility installation, erosion control, erosion, and sediment control mitigation measures, AWWA Code and standards.

The roadway is gated at the beginning and not intended for public use. The gate key will be provided.

Project Coordinates: 18.33735, -65.76121

Project Location: PR-191 & PR-988, Mameyes II, Rio Grande, Puerto Rico 00745

Special construction, installations, and testing inspections may be requested by the C.O. on a certain day and time. Special inspections may include water, electrical, sewer, HVAC etc.

EL PORTAL SIDEWALK

Contractor shall be competent asphalt paving, erosion control, erosion and sediment control mitigation measures, ACI codes, reinforcement (rebar and WWF) layout, competent in civil and architectural construction drawings, existing and new facilities construction (not limited, demolition, concrete columns with reinforcement, metal structures, roofing installation etc), IBC codes, concrete installation, concrete mix designs, understanding concrete testing and cylinder breaks (psi strength), form and falsework installation and removal, AASHTO T-310 testing, aggregate gradation, and aggregate placement/compaction.

Project Location: PR-191& PR 988, Rio Grande, Puerto Rico 00745

Project Coordinates: 18.339379, -65.760112

LA COCA ENTRANCE STATION

Contractor shall be competent in building facilities construction, construction and placement of asphalt concrete pavement using hot mix asphalt (HMA), sidewalk construction, electrical, erosion control, erosion and sediment control mitigation measures, ACI codes, reinforcement

(rebar and WWF) layout, competent in civil and architectural construction drawings, asphalt pavement, existing and new facilities construction (not limited, demolition, concrete columns with reinforcement, roofing installation etc.), IBC codes, concrete installation, retaining walls, concrete mix designs, understanding concrete testing and cylinder breaks (psi strength), form and falsework installation and removal, AASHTO T-310 testing, aggregate gradation, and aggregate placement/compaction.

Project Location: PR-191, km 8.3, Rio Grande, Puerto Rico 00745

Project Coordinates: 18.318971, -65.770719.

JUAN DIEGO WATERFALLS

Contractor shall be competent on erosion control, erosion and sediment control mitigation measures, metal stair assembly and installation, rock excavation and rock anchoring, construction and placement of asphalt concrete pavement using hot mix asphalt (HMA), sidewalk construction, concrete installation, concrete mix designs, understanding concrete testing and cylinder breaks (psi strength), form and falsework installation and removal, AASHTO T-310 testing, aggregate gradation, and aggregate placement/compaction.

Project Location: PR-191, km 10.0, Rio Grande, Puerto Rico 00745

Project Coordinates: 18.312045, -65.776948.

BIG TREE TRAILHEAD

Contractor shall be competent construction and placement of asphalt concrete pavement using hot mix asphalt (HMA), sidewalk construction, electrical, erosion control, erosion and sediment control mitigation measures, ACI codes, reinforcement (rebar and WWF) layout, competent in civil and architectural construction drawings, existing and new facilities construction (not limited, demolition, concrete columns with reinforcement, roofing installation etc), structural walls, retaining walls, IBC codes, concrete installation, concrete mix designs, understanding concrete testing and cylinder breaks (psi strength), form and falsework installation and removal, AASHTO T-310 testing, aggregate gradation, and aggregate placement/compaction.

Project Location: PR-191, km 10.4, Rio Grande, Puerto Rico 00745

Project Coordinates: 18.308886, -65.775059.

PALO COLORADO ROOF SHELTERS

Contractor shall be competent asphalt paving, erosion control, erosion and sediment control mitigation measures, ACI codes, reinforcement (rebar and WWF) layout, competent in civil and architectural construction drawings, existing and new facilities construction (not limited, demolition, concrete columns with reinforcement, metal structures, roofing installation etc), IBC codes, concrete installation, concrete mix designs, understanding concrete testing and cylinder breaks (psi strength), form and falsework installation and removal, AASHTO T-310 testing, aggregate gradation, and aggregate placement/compaction.

Project Location: PR-191, km 12.2, Rio Grande, Puerto Rico 00745

Project Coordinates: 18.301431, -65.776948.

PR-191 WATER LINE RECONSTRUCTION

Contractor shall be competent on erosion control, erosion and sediment control mitigation measures, plumbing installation, water line installation, asphalt resurfacing, construction and placement of asphalt concrete pavement using hot mix asphalt (HMA), sidewalk construction, electrical, water concrete installation, concrete mix designs, understanding concrete testing and cylinder breaks (psi strength), form and falsework installation and removal, AASHTO T-310 testing, aggregate gradation, and aggregate placement/compaction, AWWA codes and standards, water main, sewer main, water wells, pumps, storage tanks, septic systems and leech fields, Project Location: PR-191, km 9.0 to km 12.2, Rio Grande, Puerto Rico 00745

Project Coordinates: 18.301431, -65.776948.

CAIMITILLO REC AREA SELECTIVE DECOMMISSIONING

fence, asphalt concrete pavement using hot mix asphalt (HMA), sidewalk construction, electrical, erosion control, erosion and sediment control mitigation measures, ACI codes, reinforcement (rebar and WWF) layout, competent in civil and architectural construction drawings, asphalt pavement, existing and new facilities construction (not limited, demolition, concrete columns with reinforcement, roofing installation etc.), IBC codes, concrete installation, retaining walls, concrete mix designs, understanding concrete testing and cylinder breaks (psi strength), form and falsework installation and removal, AASHTO T-310 testing, aggregate gradation, and aggregate placement/compaction.

Project Location: PR-191, km 11.3, Rio Grande, Puerto Rico 00745

Project Coordinates: 18.302559, -65.783599

YOKAHU TOWER WASTEWATER & FACILITY FIXTURES DESIGN

electrical, erosion control, erosion and sediment control mitigation measures, ACI codes, reinforcement (rebar and WWF) layout, competent in civil and architectural construction drawings, asphalt pavement, existing and new facilities construction (not limited, demolition, concrete columns with reinforcement, roofing installation etc.), IBC codes, concrete installation, retaining walls, concrete mix designs, understanding concrete testing and cylinder breaks (psi

Project Location: PR-191, km 9.1, Rio Grande, Puerto Rico 00745

Project Coordinates: 18.312893, -65.770590

ELVERDE FENCING

electrical, erosion control, erosion and sediment control mitigation measures, ACI codes, reinforcement (rebar and WWF) layout, competent in civil and architectural construction drawings, asphalt pavement, existing and new facilities construction (not limited, demolition, concrete columns with reinforcement, roofing installation etc.), IBC codes, concrete installation, retaining walls, concrete mix designs, understanding concrete testing and cylinder breaks (psi

Project Location: PR-196, km 22.1, Rio Grande, Puerto Rico 00745

Project Coordinates: 18.312893, -65.770590

ERFO PROJECTS

2017 PR FS HURRICANE IRMA (TRAILS) ERFO REPAIR

This work shall consist of: construction surveying and staking as designed by A/E, erosion control measures, dewatering structures installation and removal after final acceptance, clearing and grubbing, the removal and resetting of historic rocks/stones located on the boundary of the trail surface in approved areas only, excavation, geotextile placement, concrete work, fill slope and cut slopes repairs, trail re-surfacing, installing rock culverts, removal and demolition as specified in drawings, riprap armoring as specified, hauling off of excessive excavation and accumulated sediment material.

ERFO PROJECT LOCATIONS

Angelito Trail Head Coordinates: 18.323263, -65.746978

Mt. Britton Trail Head Coordinates: 18.298492, -65.791120

Caimitillo Trail Head Coordinates: 18.302583, -65.783570

Caimitillo Spur Trail Head Coordinates: 18.303142, -65.784970

El Yunque Trail Head Peak Coordinates: 18.310428, -65.792071

Baño De Oro Trail Head Coordinates: 18.300590, -65.786460

ACRONYMS:

AASHTO – American Association of State Highway and Transportation Officials

ACI – American Concrete Institute

A/E – Architect and/or Engineer

CO – Contracting Officer

COR – Contracting Officer Representative

CSI – Construction Specifications Institute

COSS – Certified Occupational Safety Specialist

ERFO – Emergency Relief for Federally Owned Roads

FP-14 –FHWA Standard Specifications for Construction of Roads and Bridges on Federal

Highway Projects (FP-14), FHWA

FSSS – Forest Service Supplemental Specifications

HMA – Hot Mix Asphalt

HVAC - Heating, ventilation, and air conditioning

IBC – International Building Codes

OSHA – Occupational Safety and Hazard Administration

MSE – Mechanically Stabilized Earth

NEC – National Electrical Code

SOI – Schedule of Items

SOW – Statement of Work

WWF – Welded Wire Reinforcing