Attach-1-SOW.pdf

UVALDE NFH Walk-In Cooler Mechanical Equipment Replacement Uvalde County, Texas 2021

SECTION C - RFQ Page-1

SECTION C – STATEMENT OF WORK (SOW) FOR A REQUEST FOR QUOTE (RFQ).

PART 1 - GENERAL

1.1 SUMMARY

A. GENERAL DESCRIPTION OF WORK REQUIRED IN THIS CONTRACT: The work shall consist of providing a QOUTE for completing the specified work below which shall include but not limited to all labor, equipment, supplies and materials:

1. To replace the mechanical cooling equipment in the hatchery’s walk-in cooler for storing fish food. This shall include:

a. The evaporator fan coil unit in the walk-in cooler room,

b. The exterior refrigeration cooling compressor/condenser, and

c. The associated system operational controls and safety controls.

2. Modify existing electrical branch circuits as appropriate.

3. Perform appropriate pre-start up, start-up and operational commissioning acceptance tests that demonstrated proper operation.

4. Provide copies of the Start-up tests and Commissioning report to the designated COR, and

5. Provide the specified warranties.

B. WORK LOCATION: The Uvalde National Fish Hatchery is located approximately 2 miles west of the intersection of Hwy. 90 and FM 481. From Uvalde, drive west on Hwy. 90, turn left onto County Road 203, drive approximately 0.7 miles.

C. SITE VISIT: Prospective bidders are requested to visit the worksite prior to submitting a bid to evaluate other existing condition may affect their bid prices. Site visit should be arranged in advance by contacting Dr. Scott Walker, telephone 830-278-2419, email scott_walker@fws.gov

1.2 PERFORMANCE TIME: Performance time is 30 calendar days and begins the day after the receipt of the Notice of Award. The performance time shall include submitting the detailed technical performance work statement proposal for approval, material and equipment acquisition, installation, testing, adjusting, reporting, clean-up, final inspection and project closeout.

1.3 CODE COMPLIANCE: Project shall comply with the following:

A. Appropriate articles of the National Electric Code (NEC) version 2017, also known as NFPA 70.

B. Appropriate chapters of the International Mechanical Code (IMC) version 2015.

C. Appropriate parts of the current version of Occupational Health and Safety Act (OSHA) mailto:scott_walker@fws.gov

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1.4 PROJECT SCOPE OF WORK

A. INSTALLER QUALIFICATION:

1. All work shall be conducted by a Texas state authorized Refrigeration service technician.

Service technicians performing all on-site work shall have successfully completed at least three similar replacement projects in the past five years.

2. All on-site work shall be performed under the direct supervision of a Master Electrician and shall be authorized to perform electrical work in the State Texas.

B. EXISTING EQUIPMENT SPECFICATIONS

1. Exterior Condenser Name plate information

a. Manufacture: Nor-Lake Incorporated, 727 Second Street, Hudson, WI. 54016.

Telephone 1-800-388-5253.

b. Serial No. 04100060

c. Model No. NAWA300RL4-WB (ie a 2.5 ton unit)

d. Voltage/Hz/PH 208-230/60/1

e. Max fuse Size 45

f. Min. Circuit Amp 28.8

g. Comp.L.R.A. 100.0

h. Total Amp. Refrig. 24.2

i. Comp R.L.A. 230 Volts Amp Refrig. 18.5

j. Cond. Fan FLA 2-2.60A EA

k. Evap. Fan FLA 4-2.0A EA

l. CCH 1-.50A

m. Refrigerant Type R22

n. EER=13 Min

o. Existing Electrical: Dedicated 40Amp, 208Vac, 1 phase branch circuit.

p. Refer to Appendix Photo on Page 10.

2. Evaporator Fan Coil – Unknown. Contractor shall investigate existing performance capabilities and provide equivalent equipment to provide same performance.

a. Room Temperature operating range: 42°F. and 52°F. Current Setting: 45°F.

b. Configuration: 4 fan.

c. Existing Electrical – dedicated 20Amp, 120Vac, 1 phase branch circuit.

d. Refer to Appendix Photo on Page 9.

3. This product specified above shows specific characteristics of the existing cooling equipment which shall be replaced. The contract does not require the replacement equipment to be replace with the same make and model; the replacement equipment shall provide the same performance. It should be understood that an equal or better product is acceptable, as approved in the submittal process.

C. SYSTEM REPLACEMENT: The following shall be included in replacing the hatchery’s existing Walk-in Cooler’s refrigeration equipment. Installing the new refrigeration equipment shall comply with new equipment’s Installation and Operating Instruction Manual.

1. Provide a submittal for approval in accordance with paragraph 1.6.A below for all replacement cooling equipment showing all performance ratings and feature to be provided in this contract.

2. Remove, recover, evacuate and legal dispose of/recycle all existing refrigerant in accordance with Texas state statutes. This disposal and/or recycling requirement shall also apply to the old, existing refrigeration equipment removed.

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3. Remove and replace existing exterior refrigeration cooling condenser unit with a new unit having equivalent performance ratings. The new cooling condenser unit shall include new compressor, condenser coil and fan, refrigerant filter, drier, test ports, controls, etc.

for proper operation. Reconditioned parts shall not be used in this project. Reuse existing concrete curb.

4. Remove and replace one existing Walk-in Cooler’s evaporator fan coil unit with a new unit having equivalent performance rating to the existing equipment and shall be compatible with the new exterior Cooling Condenser Unit. The new evaporator fan coil unit shall include a new evaporator coil, evaporator fans/motors, thermal expansion valve, refrigeration control valve, refrigeration isolation valves, test ports, controls, etc.

for proper operation. Reconditioned parts shall not be used in this project.

5. Perform a 4-hour pressure test on both existing suction and high-pressure refrigerant piping. Provide test report to the CI showing the following:

a. Date and time the test was performed,

b. Name of person performing the pressure test,

c. The time and the initial test pressures for both refrigerant lines,

d. The time and the final test pressures for both refrigerant lines,

e. Provide a description of any leak correction actions taken to ensure there will be no refrigeration leaks after the refrigeration equipment is place into operation.

6. Evacuate and charge the new refrigeration system as recommended for the new cooling system’s operation.

7. Modify existing electrical branch circuit components as required to comply with the new equipment requirements and to ensure proper operation, system protectinon and personnel safety protection. All modification shall comply with the 2017 NEC.

8. Remove and reinsulate the refrigeration suction line with ¾” Armaflex insulation. This shall include applying appropriate caulking sealant through all wall penetrations.

9. Perform the new equipment’s start-up tests as required by the manufacturer’s installation instruction. Provide a copy of the pre-start up and start up test results to the on-site CI.

10. After starting the refrigeration system, perform and submit a commissioning test report showing proper performance operation. Refer to specification paragraphs 1.6.B.1 and 3.6.A below for commissioning test and reporting requirements.

1.5 EXISTING SITE CONDITIONS

A. Contractor shall provide appropriate waste/trash removal off government property and properly dispose of trash in accordance with Texas state statutes. Contractor shall be responsible for all costs for trash removal. Refer to Paragraph 3.3 D below for additional operational requirements.

B. Burning is not allowed on government property.

C. Electrical power for construction/installation purposes:

1. 240/120Vac, 20Amp and 30amp, 1 phase, electrical circuits are available for construction. Contractor shall make arrangements as necessary for its use.

D. Coordinate with hatchery manager for any requested local, sub-electric power outages for electrical upgrades.

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E. Existing property not indicated for demolition, shall be protected. All damage by Contractor’s activities shall be repaired by the Contractor at no additional cost to the Government.

F. This is a NON-SMOKING facility. Contractor personnel are not allowed to smoke on FWS property. Smoking is only allowed in contractor’s personal vehicles and all trash generated from such activities must be removed from FWS grounds.

1.6 SUBMITTALS

A. SUBMITTAL PROCEDURES AND REQUIRMENTS AFTER AWARD:

1. All Submittals, technical data for materials and supplies to be provided under the contract, Request for Information (RFI), and Request for Contract Changes, shall be delivered to the governments designated Contracting Officer (CO) and/or Contracting Officer’s Representative (COR) at U.S. Fish and Wildlife Service, Region 2, Division of Engineering, P.O. Box 1306, Albuquerque, NM 87103-1306. The designated COR will be assigned by the CO as part of the Contract Award Package along with their contact information.

2. Contractor shall email electronic (PDF) submittal drawings, specification, shop drawings, etc., to the designated government COR for review, comment, and approval. After reviewing the submittals, the CO/COR will return the appropriate electronic (PDF) comments and approvals by email to the contractor’s designated project manager.

Contractor shall be responsible for distributing the government’s review, comments and approvals to his suppliers and sub-contractors.

3. Submittals shall come directly from the Contractor with their stamp and signature of approval; submittals will not be accepted from sub-contractors or suppliers.

4. There will be no approval of technical data submittals prior to contract award.

5. All Technical Product Data, Description and Shop Drawings shall be submitted to the designated Contracting Officer’s Representative (COR) for review and approval before ordering or installing equipment. Submittals will be evaluated based on the contract requirements stated in the specifications and on the drawings. Refer to specification sections for submittals required. Unapproved equipment may not be accepted. Do not commence with work which requires review of any submittals until receipt of returned submittals with an acceptable action. Do not allow submittals without an acceptable action marking to be used for the project.

6. Each Technical Submittal shall have an appropriately filled out USFWS Submittal Transmittal Form (#REN-021) which will serve as a submittal summary and tracking device. The form will be provided as part of the Contract Award Package.

7. Each Technical Submittal shall be highlighted to clearly show contract compliance requirements and what options, or features will be provided.

8. APPROVALS: Approval of the technical submittals is an indication that the Contractor's submittals have been reviewed and that there are no exceptions taken, except as noted.

Approval of deviations shall apply only to those deviations or omissions from the requirements of the drawings and specifications brought to the Contracting Officer's attention in writing. After an item has received an approval and a substitution is necessary, resubmit the new substitute item for a new approval. Approval of submittals does not relieve the Contractor of errors, omissions, or from complying with the Contract’s requirements.

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9. REVIEW TIME: Allow at least 10 WORKING DAYS for review, plus transmittal time back and forth.

10. The Technical Submittal process SHALL NOT BE USED for Requesting Information (RFI) or clarification. Contractor shall submit separate written RFI’s to both the CO and the COR in a form which will allow for a formal written response from the CO and/or COR. Each RFI shall have a separate identifying number and date.

11. The Technical Submittal process SHALL NOT BE USED for requesting changes or price changes to the contract. Refer to FAR Clauses for Contract Change procedures.

B. PROJECT CLOSEOUT SUBMITALS

1. Test and Inspection Reports: Submit to the designated COR all contract specified inspections/witnessing reports, tests results documentation and/or commissioning test results before requesting final inspection. Refer to individual specification sections for required inspection, test, and reports.

2. Operation and Maintenance Manual: Submit two copies of Operation and Maintenance Manuals to the COR which shall include product approved technical cut sheets and sequence of operations for the new equipment’s maintenance and operating instructions.

3. Warranties: In addition to one year construction warranty, provide standard manufacturer's written warranty, signed by manufacturer agreeing to promptly repair or replace products that fail in materials or workmanship for the period of 5 years on condenser/compressor unit.

PART 2 - PRODUCTS – NOT USED

PART 3 - EXECUTION

3.1 PROJECT MEETINGS:

A. Progress Meetings: Shall be held at the project site as required.

B. Inspections:

1. Contractor shall perform and maintain records of their construction inspection to ensure their own construction quality assurance and contract compliance. Refer to FAR 52.246

2. The government’s on-site construction inspector (CI) and/or COR will conduct routine inspections to monitor the contracts progress. Inspection of items of work by the CI will not relieve the Contractor of the requirement to meet project specifications. After being informed in advance of any inspection and the CI’s non-attendance shall not prohibit the Contractor from proceeding with work in the CI’s absence.

3. The job superintendent shall be present during the final inspection.

4. Notify COR and CI three working days in advance of anticipated date for equipment start-up and operational tests.

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3.2 SEQUENCING AND SCHEDULING WORK

A. Work Schedule: A project schedule shall be submitted at the pre-work conference. When requested, submit/updated the project schedule. As a minimum, the estimated start and completion dates shall be shown on the schedule.

B. The Contractor’s normal work schedule shall be 7:00 a.m. to 3:30 p.m., Monday through Friday. No work shall be performed on Saturdays, Sundays, or federal holidays, unless authorized in writing by the Contracting Officer.

C. At all times when performing any on-site work associated with this contract by anyone employed by the contractor (including subcontractors), the contractor shall have his designated superintendent present on-site who can speak for, direct all on-site actions, and make decisions for the contractor. In addition, the superintendent shall clearly communicate all actions to the CI/COR/CO in the English language.

D. For Security purposes, all contractor personnel must carry photo identification (i.e. driver’s license) at all times. On a daily basis, and before performing work, the contractor and subcontractors must check-in at the hatchery main officer to give notice they will be on-site performing work.

3.3 SAFETY:

A. SUPERINTENDENT RESPONSIBILITY: Contractor’s on-site superintendent shall ensure all personnel (including all sub contactors) comply with all applicable state and local safety codes and regulations including but not limited to Occupational Safety and Health Administration regulations, 29 CFR, Part 1926.

B. SDS’s: Contractor shall maintain copies of all Safety Data Sheets for all materials on the construction site for the duration of the contract.

C. DISPOSAL OF DEBRIS: Demolition debris shall be removed from the project site and disposed of at a legal disposal site by the Contractor. The construction site shall be picked-up daily and always kept clean.

D. Work areas shall be roped off to alert unauthorized personnel to work in progress.

3.4 DELIVERY, STORAGE, AND HANDLING:

A. Delivery and handling: Protect products incorporated into the work from damage while in transit to the site. Products must be delivered in original unopened containers with manufacturer’s name, brand designation, and contents legibly indicated. The packaging containers shall bear the referenced specification number, type, and class as applicable.

B. Contractor shall be responsible for providing all equipment and labor required for offloading/unloading all equipment and supplies to be provided under the contact. Contractor shall also inspect and accept all equipment and supplies delivered to the site. The government

SECTION C - RFQ Page-7 will not perform any offloading, inspection and accepting for the contractor. Damaged products shall be replaced with new products; repairs shall not be acceptable.

C. Storage: Provide temporary storage facilities for products. Storage shall comply with the manufacturer’s instructions. The storage area shall permit access for inspection and handling.

3.5 PROGRESS PAYMENTS:

A. Payments shall be made in accordance with procedures outline in FAR 52.232-27.

B. Construction progress payments will be made on a monthly basis based on the work completed per the approved Schedule of Values, as agreed to by the Construction Inspector and the Superintendent or Project Manager.

C. Retainage will not be implemented unless the Contracting Officer determines that construction progress and/or quality are not satisfactory.

3.6 PROJECT ACCEPTANCE:

A. COMMISIONING TEST:

1. Submit final test and commission reports (which shall include completed equipment

Start-up checklist) to the COR for review and acceptance before requesting final payment. The submitted documents shall demonstrate the new equipment is operating in accordance with the contract requirements, manufacturers performance ratings and the approved equipment submittal.

2. As a minimum, Submit test result:

a. Date and time test was performed.

b. Name, contract information and qualification of person performing commissioning test.

c. Name of FWS on-site personnel witnessing the commissioning test.

d. Cooling Condenser Unit:

1) Outside Air Temperature in in °F. at time tests were performed

2) Cooling System Refrigerant type.

3) Compressor Refrigerant Suction pressure –Psig.

4) Compressor Suction Temperature - °F.

5) Compressor Discharge to Condenser Pressure –Psig.

6) Condenser leaving refrigerant liquid temperature - °F.

7) Electrical:

a) Compressor Nameplate Rated Voltage

b) Compressor Measured Operating Voltage between each Phase.

c) Compressor Nameplate Rated Full Load Amps.

d) Compressor Measured operating amps for each phase leg at 100% load.

e) Condenser Nameplate Fan Rated Amps

f) Condenser Fan Measured Operating Amps.

e. Cooler Evaporator Fan Coil Unit.

1) Liquid Refrigerant Temperatures to Thermal Expansion Valve -°F.

2) Evaporator Refrigerant operating Pressure –Psig.

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3) Evaporator discharge Refrigerant Temperature -°F.

4) Refrigerant Super Heat Temperature - °F.

5) Evaporator Set-point Temperature - °F.

6) Evaporator Discharge Air Temperature - °F.

7) Electrical:

a) Evaporator Nameplate Rated Voltage.

b) Evaporator Operating Voltage between each Phase.

c) Evaporator Nameplate Full Load Rated Amps.

d) Evaporator Measured operating amps for each fan at 100% load.

B. PROJECT OPERATION AND MAINTENCANCE MANUALS: Submit two copies of the required Operation and Maintenance Manuals for all new equipment provided in the contract in a three-ring binder for review and acceptance. Submit both copies to the contract’s designated on-site CI.

C. FACILITY OPERATORS TRAINING: The contractor shall provide on-site training to the facility operations personnel on the operation, monitoring and required maintenance of all new equipment provided and installed under this contract. The training shall include review of the approved Operations and Maintenance Manual and answer questions any questions. The training session, length of training and the trainers name and contract information shall be documented on the contract’s daily report.

D. PROJECT WARRANTEES: Submit required warrantees to the designated CI and COR before requesting final payment.

E. FINAL PAY REQUEST: Submit the following for final Payment request to the contract’s designated COR

1. Release of Claims

2. Final Pay request approved by the contract’s designated on-site construction inspector

(CI).

END OF STATEMENT OF WORK

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APPENDIX – Photos of Existing Walk-in Cooling Equipment

Four Fan Evaporator Coil inside Walk-In Cooler

SECTION C - RFQ Page-10

Exterior Cooling Condenser Unit

3. This product specified above shows specific characteristics of the existing cooling equipment which shall be replaced. The contract does not require the replacement equipment to be replace with the same make and model; the replacement equipment sh...