Attach-1-SOW.pdf

SW NATIVE AQUATIC RESOURCES & RECOVERY CENTER CHILLER REPLACEMENT

CHAVES COUNTY, NEW MEXICO 2020

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SECTION C – REQUEST FOR QUOTE STATEMENT OF WORK (SOW).

PART 1 - GENERAL

1.1 SUMMARY

A. GENERAL DESCRIPTION OF WORK REQUIRED IN THIS CONTRACT: The work shall consists of providing all labor, equipment, supplies and materials:

1. To replace an existing 60Ton water chiller used for air conditioning in an Office and laboratory building. This shall include all expenses associated with shipping/transportation, loading and off-loading of both the new and old chiller.

2. To Start-up, Test, the Commission the new chiller. This shall include submitting a copy of the final test/commission report to the Contracting Officer’s Representative (COR) showing compliance with the new chiller manufacturers’ installation instructions and operational performance ratings.

3. All work shall comply with this specification.

B. WORK LOCATION: Southwest Native Aquatic Resources and Recovery Center (SWNAR&RC) is approximately 2 miles east of Dexter, NM. The physical address is 7116 Hatchery Road, Dexter, NM. 88230. The center telephone is 575-734-5910.

C. SITE VISIT: Contractors shall visit project site and inspect existing conditions prior to submitting quotes. Contact Manuel Ulibarri, Center Director, at 575-734-5910 extension 12, to schedule a site visit.

1.2 PERFORMANCE TIME: Performance time begins the day after the receipt of the Notice to Proceed. The performance time is negotiable and the anticipated time required to complete the project shall be clearly identified in the provider’s price quote. The government would like to have the project completed within 90 calendar days. The performance time shall include submitting the detailed technical performance work statement proposal for approval, material and equipment acquisition, installation, testing, adjusting, reporting, clean-up, final inspection and project closeout.

1.3 CODE COMPLIANCE: Project shall comply with the following:

A. Appropriate articles of the National Electric Code (NEC) version 2017, also known as NFPA 70.

B. Appropriate chapter of the International Mechanical Code (IMC) version 2015.

C. Appropriate parts of the current version of Occupational Health and Safety Act (OSHA)

1.4 PROJECT SCOPE OF WORK

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A. INSTALLER QUALIFICATION:

1. Must have successfully completed at least three similar replacement projects in the past five years.

2. All work shall be conducted by a New Mexico state authorized HVAC/Plumbing service technician.

3. All on-site electrical work shall be performed under the direct supervision of a Master

Electrician and shall be authorized to perform electrical work in the State New Mexico.

B. CHILLER SYSTEM REPLACEMENT REQUIREMENTS: The contractor shall shall include but not limited to performing the following:

1. Contractor shall provide shipping, delivery, handling, loading and off-loading the new chiller at the work site

2. Drain and recover all chilled water/anti-freeze solution. Recycle or properly dispose off hatchery site in accordance with New Mexico State Statutes.

3. Evacuate, recover and recycle existing chiller refrigerant in accordance with New Mexico

State Statutes.

4. Disconnect all existing piping, electrical and control connections from the old chiller.

5. Remove the existing 60 ton chiller and properly recycle/dispose of it off hatchery site in accordance with New Mexico State Statutes.

6. Place new chiller on existing concrete curb.

7. Modify existing chilled water pipelines as required to connected the existing building

HVAC piping to the new chiller.

8. Modify the existing electrical branch circuit as required to connect the new water chiller in accordance with the manufacturers and NEC requirements.

9. Modify the existing electrical HVAC control wiring as required to connect the new water chiller in accordance with the manufacturers and NEC requirements

10. Refill the HVAC Chilled Water loop with a 10% antifreeze solution. This shall include adding appropriate water treatment chemicals to prevent scaling and corrosion. Provide a one-year supply of the recommended chemicals for future preventive maintenance operations.

11. Repair all and install new chilled water piping Insulation that was damaged or removed during the chiller replacement.

12. Perform and document the chiller manufacturers’ recommended Pre-Chiller Startup checklist and the Startup checklist.

13. Perform and document the chiller manufactures’ recommended operational testing and commissioning which shall include, but not limited to, adjusting water flows, checking discharge water temperature, checking chiller water input temperatures, checking high and low refrigerant pressures, checking operating unit voltage and amperage and etc.

Refer to paragraph 3.6 A below for additional requirements.

14. Submit final project documents in accordance with paragraph 3.6 below.

1.5 SITE CONDITIONS

A. Potable water and electric power for construction is available in limited quantities. Contractor shall make any arrangements necessary for the use of water and/or electrical power. Contractor shall provide drinking water and sanitary services for its employees.

B. Provide notice to Fish Hatchery Manager for his/her approval at least 72 hours in advance of any requested power outage.

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C. EXISTING UNDERGROUND SURVEYS- Contractor shall conduct the following underground surveys to locate and mark any exiting underground utilities or water lines before performing any earth excavations or earth moving operations around the work site associated with the contract’s work execution:

1. Utility Locator Service: Notify local utility locator serving the Project area to locate and mark known utilities around the work site.

2. Contractor shall perform an underground survey for existing underground metallic pipe-lines, warning tapes, and electrical circuits before beginning any earth excavations or moving operations around the work site.

3. Contractor shall inquire and consult with hatchery personnel to identify any known underground utility, service, electrical, phone, and etc. before beginning any earth excavations or moving operations around the work site.

D. Existing property not indicated for demolition, shall be protected. All damage by Contractor’s activities shall be repaired by the Contractor at no additional cost to the Government.

E. BEFORE PERFORMING ANY ON-SITE MODIFICATION to the existing (electrical, control, mechanical, plumbing ) systems, the contractor shall witness the current operational condition of the electrical system and note any malfunctioning equipment in the building. The government’s designated construction inspector (CI) shall demonstrate the operations of the various existing systems. This demonstration shall be documented in the CI’s daily log along with documenting any specific operational problems or existing condition issues. Both, the contractor’s designated on-site representative and the government CI shall sign the daily log agreeing to the current operation conditions. The government inspector shall provide copies of the signed daily log to the contractor, the Contracting Officer (CO), the hatchery/refuge manager, and the Contracting Officer’s Representative (COR) before disturbing the existing system.

F. PROTECTION OF EXISTING LANDSCAPE: Protect all vegetation inside and outside work limits. All rutting caused by Contractor activities shall be filled and contoured to match adjacent areas. Areas damaged by Contractor activities shall be repaired at no addition cost to the government.

G. This is a NON SMOKING facility. Contractor personnel are not allowed to smoke on FWS property. Smoking is only allowed in contractor’s personal vehicles and all trash generated from such activities must be removed from FWS grounds.

1.6 SUBMITTALS

A. SUBMITTAL PROCEDURES AND REQUIRMENTS AFTER AWARD:

1. All Submittals, technical data for materials and supplies to be provided under the contract, Request for Information (RFI), and Request for Contract Changes, shall be delivered to the governments designated Contracting Officer (CO) and/or Contracting Officer’s Representative (COR) at U.S. Fish and Wildlife Service, Region 2, Division of Engineering, P.O. Box 1306, Albuquerque, NM 87103-1306. The designated COR will be assigned by the CO as part of the Contract Award Package along with their contact information.

2. Contractor shall email electronic (PDF) submittal drawings, specification, shop drawings and etc, to the designated government COR for review, comment, and approval. After

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reviewing the submittals, the CO/COR will return the appropriate electronic (PDF) comments and approvals by email to the contractor’s designated project manager.

Contractor shall be responsible for distributing the government’s review, comments and approvals to his suppliers and sub-contractors.

3. Submittals shall come directly from the Contractor with their stamp and signature of approval; submittals will not be accepted from sub-contractors or suppliers.

4. Do not commence with work which requires review of any submittals until receipt of returned submittals with an acceptable action. Do not allow submittals without an acceptable action marking to be used for the project.

5. There will be no approval of technical data submittals prior to contract award.

6. All Technical Product Data, Description and Shop Drawings shall be submitted to the designated Contracting Officer’s Representative (COR) for review and approval before ordering or installing equipment. Submittals will be evaluated based on the contract requirements stated in the specifications and on the drawings. Unapproved equipment may not be accepted.

7. Each Technical Submittal shall have an appropriately filled out USFWS Submittal Transmittal Form (#REN-021) which will serve as a submittal summary and tracking device. The form will be provided as part of the Contract Award Package.

8. Each Technical Submittal shall be highlighted to clearly show contract compliance requirements and what options or features will be provided.

9. APPROVALS: Approval of the technical submittals is an indication that the Contractor's submittals have been reviewed and that there are no exceptions taken, except as noted.

Approval of deviations shall apply only to those deviations or omissions from the requirements of the drawings and specifications specifically brought to the Contracting Officer's attention in writing. After an item has received an approval and a substitution is necessary, resubmit the new substitute item for a new approval. Approval of submittals does not relieve the Contractor of errors, omissions, or from complying with the Contract’s requirements.

10. REVIEW TIME: Allow at least 10 WORKING DAYS for review, plus transmittal time back and forth.

11. The Technical Submittal process SHALL NOT BE USED for Requesting Information (RFI) or clarification. Contractor shall submit separate written RFI’s to both the CO and the COR in a form which will allow for a formal written response from the CO and/or COR. Each RFI shall have a separate identifying number and date.

12. The Technical Submittal process SHALL NOT BE USED for requesting changes or price changes to the contract. Refer to FAR Clauses for Contract Change procedures.

B. PROJECT CLOSEOUT SUBMITALS

1. Testing and Commissioning Reports: Submit to the designated COR all contract specified inspections/witnessing reports, tests results documentation and/or commissioning test results before requesting final inspection. Refer to individual specification sections for required inspection, test, and reports.

2. Operation and Maintenance Manual: Submit two copies of Operation and Maintenance Manuals to the COR which shall include product approved technical cut sheets and sequence of operations for the new equipment’s maintenance and operating instructions.

3. Warranties: In addition to one year construction warranty, provide standard manufacturer's written warranty, signed by manufacturer agreeing to promptly repair or replace products that fail in materials or workmanship for the period of 10 years on the chiller compressors.

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1.7 QUALITY ASSURANCE:

A. Qualifications: The contractor shall be a licensed GENERAL Contractor having successfully completed five projects of similar complexity and scope within the past three years.

B. Codes and Standards: The work shall comply with codes and standards applicable to each type of work and as listed in the individual specification sections. This contract incorporates materials, applications, and tests by reference, with the same force and effect as if they were given in full text.

C. Conflict: Where a conflict occurs between reference documents, drawings, and project specifications, refer to the FAR’s and the Contracting office for resolution.

D. Product basis: Where specifications or drawings call out a specific product or manufacturer, it is understood that an equal or better product is acceptable, as approved in the submittal process.

PART 2 - PRODUCTS

2.1 HVAC WATER CHILLER REQUIRED PERFORMANCE: The new replacement chiller shall have the same performance ratings as the existing Trane CGAEC604ABA1EGWTDHJR which is listed as follows:

A. Evaporator Performance Data

1. Chilling Capacity: 60 Tons (720,000 Btu/Hr)

2. Water Flow: 140 Gallons per Minute (GPM)

3. Entering Water Temperature: 55°F.

4. Leaving Water Temperature: 45°F.

5. Evaporator Pressure Drop: 10.2 Feet

B. Condenser Performance

1. Air Cooled

2. Condenser location Design Operating Temperature: 110°F.

C. Electrical Data

1. Operating Voltage: 460 Volts AC

2. Electrical Phases: 3

3. Existing Branch Circuit Rating: 125 Amps

PART 3 - EXECUTION

3.1 PROJECT MEETINGS:

A. Preconstruction Conference: Telephone conference call is anticipated.

B. Progress Meetings: To be held at the project site as required.

C. Inspections:

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1. Contractor shall perform and maintain records of their construction inspection to ensure their own construction quality assurance and contract compliance. Refer to FAR 52.246

2. The government’s on-site construction inspector (CI) and/or COR will conduct routine inspections to monitor the contracts progress. Inspection of items of work by the CI will not relieve the Contractor of the requirement to meet project specifications. The CI shall be informed 24 hours in advance of work requiring his observation. After being informed in advance the CI’s non-attendance shall not prohibit the Contractor from proceeding with work in the CI’s absence.

3. For final inspection, notify the COR in writing at least 14 working days before the completion date so the Government can schedule final inspection. The superintendent shall be present during the final inspection.

4. Notify COR and CI ten working days in advance of anticipated date for equipment start-up and operational tests.

5. Notify COR and CI ten working days in advance of anticipated date for final inspections.

3.2 SEQUENCING AND SCHEDULING WORK

A. Work Schedule: The schedule shall be submitted at the pre-work conference. When requested, submit an updated schedule within 3 calendar days. As a minimum, the estimated start and completion dates shall be shown on the schedule.

B. The Contractor’s normal work schedule shall be 7:30 a.m. to 4:00 p.m., Monday through Friday. No work shall be performed on Saturdays, Sundays, or federal holidays, unless authorized in writing by the Contracting Officer.

3.3 SAFETY:

A. SAFETY PLAN: Contractor shall submit, for approval before any work is conducted on site, a safety and a quality assurance plan for the project. Plans shall be site specific for this project.

The safety plan shall address all OSHA personnel safety equipment and clothing to be worn on the construction site.

B. SUPERINTENDENT RESPONSIBILITY: Contractor’s on-site superintendent shall ensure all personnel (including all sub contactors) comply with the approved safety plan/manual. In addition, the Superintendent shall ensure compliance with all applicable state and local safety codes and regulations including but not limited to Occupational Safety and Health Administration regulations, 29 CFR, Part 1926.

C. MSDS’s : Contractor shall maintain copies of all the Material Safety Data Sheets for all materials on the construction site for the duration of the contract.

D. DISPOSAL OF DEBRIS: Demolition debris shall be removed from the project site and disposed of in a legal disposal site by the Contractor. Contractor shall pay all fees required for disposal.

E. Work areas shall be roped off to alert unauthorized personnel to work in progress.

3.4 DELIVERY, STORAGE, AND HANDLING:

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A. Delivery: Protect products incorporated into the work from damage while in transit to the site.

Products must be delivered in original unopened containers with manufacturer’s name, brand designation, and contents legibly indicated. The containers shall bear the referenced specification number, type, and class as applicable.

B. Contractor shall be responsible for providing all equipment and labor required for offloading/unloading all equipment and supplies to be provided under the contact. Contractor shall also inspect and accept all equipment and supplies delivered to the site. The government will not perform any offloading, inspection and accepting for the contractor.

C. Storage: Provide temporary storage facilities for products. Storage shall comply with the manufacturer’s instructions. The storage area shall permit access for inspection and handling.

D. Handling: Loading and unloading of products shall be protected from damage. Damaged products shall be replaced with new products; repairs shall not be acceptable.

3.5 PROGRESS PAYMENTS:

A. Payments shall be made in accordance with procedures outline in FAR 52.232-27.

B. Construction progress payments will be made on a monthly basis based on the work completed per the approved Schedule of Values, as agreed to by the Construction Inspector and the Superintendent or Project Manager.

C. Retainage will not be implemented unless the Contracting Officer determines that construction progress and/or quality are not satisfactory

3.6 PROJECT ACCEPTANCE:

A. COMMISIONING TEST:

1. Submit final test and commission reports (which shall include completed equipment

Start-up check-list) to the COR for review and acceptance before requesting final payment. The documents shall document the new equipment is operating in accordance with the manufacturers performance ratings and the approved equipment submittal.

2. As a minimum, submit test result:

a. Date and time the final commissioning/acceptance tests were performed.

b. Name, contract information and qualification of person performing commissioning test.

c. Name of FWS on-site personnel witnessing the commissioning test.

d. Outside Air Temperature in in °F. at time tests were performed.

e. Chilled water discharge set-point in °F.

f. Chilled Water Flow Rates through the chiller in GPM.

g. Entering Water Temperatures in °F.

h. Leaving Water Temperatures in °F.

i. Evaporator/Suction Refrigerant Pressure in Psig. at 100% load.

j. High Pressure Refrigerant Pressure in Psig. at 100% load.

k. Operating Voltage under 100% Load

l. Operating Amp on all three conductor under 100% load.

m. Chilled Water anti-freeze concentration.

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B. PROJECT OPERATION AND MAINTENCANCE MANUALS.

1. Submit two copies of the required Operation and Maintenance Manuals for all new equipment provide in the contract in a three ring binder for review and acceptance.

Submit one copy to the contract’s designated on-site CI and the other to the designated

COR.

C. FACILITY OPERATORS TRAINING: The contractor shall provide on-site training to the facility operations personnel on the operation, monitoring and required maintenance of all new equipment provided and installed under this contract. The training shall include review of the approved Operations and Maintenance Manual and answer questions any questions. The training session, length of training and the trainers name and contract information shall be documented on the contract’s daily report.

D. PROJECT WARRANTEES:

1. All project work shall be provided with a one-year warranty in accordance with FAR

52.246-21.

2. With respect to warranties, expressed or implied, from manufacturers or suppliers of materials or equipment furnished under the contract, the Contractor shall:

a. Obtain the most favorable warranties that would be given by the Contractor in normal commercial practices, but in no case less than called for by the specifications.

b. Require warranties to be executed, in writing, for the benefit of the Government.

c. Submit warranties to the COR prior to the final inspection.

E. PROJECT AS-BUILT RECORD DRAWINGS: As the job progresses, continuously maintain as-built drawings of the work. The changes shall be noted legibly in red pencil or red ink.

These drawings shall be submitted to the COR prior to final inspection. Should final inspection reveal changes in the Project not so noted on the As-Built Drawings, the Contractor shall record these changes on the As-Built Drawings within 3 working days. Deliver completed As-Built Drawings to the COR at final inspection and before requesting final payment

F. FINAL PAY REQUEST: Submit the following for final Payment request to the contract’s designated COR

1. Release of Claims

2. Final Pay request approved by the contract’s designated on-site construction inspector

(CI).

END OF STATEMENT OF WORK