Attach 1 - REC OPS- CONECUH SOW.pdf

STATEMENT OF WORK (SOW)

CONECUH RANGER DISTRICT

SECTION C-1

1.1 SCOPE OF WORK: The contractor shall provide all supervision, personnel, transportation, equipment, Supplies, services, permits, and licenses necessary to provide recreation site grounds operational services, which include (1) grass cutting (mowing), trimming and edging, and recreation area cleaning; (2) toilet/ shower building cleaning; and (3) recreation area litter pickup. The work will be covered by a firm fixed price Indefinite Delivery Indefinite Quantity (IDIQ) Service Contract as defined in this Work Statement, except for those Government Furnished items specified in Section C-3. This work will be performed at recreation areas on the Conecuh Ranger District. The contractor shall perform in accordance with the standards defined in this contract. The estimated quantities of work are on the schedule of items.

Recreation Area Mowed Acres

Buildings Number Fixtures Picnic Sites

Camping Sites

Trash Containers

Open Pond Recreation Area

16.0 Large Toilet 5 toilets, 1 urinal, 2 sinks, 2 showers

N/A N/A N/A

New Toilet (Dogtrot)

6 toilets, 1 urinal, 5 sinks, 5 showers

N/A N/A N/A

Small Toilet 3 toilets, 1 urinal, 2 sinks, 2 showers

N/A N/A N/A

Open Pond Day Use

6.0 N/A N/A N/A N/A N/A

Blue Lake Day Use

7.0 SST Toilet 1 2 riser 14

SST Toilet 2 2 riser

Total 29.0 39 fixtures 14

1.1.1 Conecuh Ranger District Work

The estimated frequencies for these services:

MOWING SEASON – April through September 30;

Mowing: (Open Pond Campground) every 2 weeks (12 times); (Blue Lake Day Use) every 2 weeks (6 times), to a uniform grass height of 1 to 2 inches maximum;

Toilet/ Shower Building Cleaning: (Open Pond Campground) every Monday, Thursday, and Saturday (78 times); (Blue Lake) every Monday, and Saturday (52 times);

Trash Collection: (Blue Lake ONLY) – Every Monday and Saturday (52 times).

DORMANT SEASON – October 1 through March 31:

Mowing: No mowing during Dormant Season.

Toilet/ Shower Building Cleaning: (Open Pond Campground ONLY) every Monday and Saturday (52 times);

Trash Collection: (Blue Lake ONLY) – No trash collection during Dormant Season.

Note: Contractor will pick up litter in all mowed areas at time of mowing.

1.2. PERSONNEL

1.2.1. SUPERINTENDENT. The Contractor shall designate a superintendent in accordance with Section I of this contract. The name of this person shall be designated in writing and provided to the Contracting Officer.

1.2.1.1. Authority. The superintendent shall have authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.2.1.2. Response Time. During normal duty hours (0600 through 1800), the superintendent shall be available within 30 minutes by telephone or cell phone contact, to speak with designated Government personnel for discussion and resolution of performance issues. After normal duty hours, the representative shall be available within 2 hours.

1.2.1.3. Language. The superintendent must be able to read, write, speak, and understand English.

1.2.2. EMPLOYEES: The Government reserves the right to restrict employment, under the contract, of any contractor’s employees or prospective contractor’s employees, who are identified as a potential threat to the health, safety, security, general well-being, or operational mission of the recreation area and its population.

1.2.2.1. Appearance. Contractor’s personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company. Wearing badges that contain the company’s name and employee’s name will be required.

1.2.3. SAFE WORK ENVIRONMENT REQUIREMENT. Contractor shall provide a safety plan outlining steps taken to provide for a safe work environment for employees and the general public.

1.3 SCHEDULING

1.3.1. Contractor will confirm work schedules with the District’s Inspector on an ongoing basis.

Adverse weather conditions and other factors that cause unavoidable delays, beyond contractor’s control, may require a Contractor initiated request for a change of schedule. Failure to accomplish scheduled work items on the scheduled day, without prior rescheduling and approval in writing by the inspector, will result in an unsatisfactory rating for that day’s items. Missed or unsatisfactory work must be immediately rescheduled with the inspector. At the Forests Service’s discretion, any work not performed within 24 hours of the originally scheduled day may be accomplished by the Forest Service and billed to the Contractor. Contractor will not be paid for unsatisfactory work.

1.4. PHYSICAL SECURITY The Contractor shall be responsible for safeguarding all Government property, either property provided for the Contractor’s use in accordance with the Government-Furnished Property clause, 52.245-4; or, property not provided but present in the project area.

1.4.1. KEY CONTROL. The Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Contractor’s Quality Control Plan.

1.4.2. LOCK COMBINATIONS. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. These procedures shall be included in the Contractor's Quality Control Plan.

1.5. HOURS OF OPERATION

1.5.1. NORMAL HOURS. Mowing in recreation sites may only be performed between 9:00 am and 7:00 pm each Monday or Tuesday, unless the recreation site is empty. Cleaning activities (restroom cleaning, site cleaning, litter pickup, and trash collection) must occur on the specific days scheduled as detailed in Section C-1.1. Scope of Work, unless prior rescheduling is approved. The COR may modify the cleaning schedule, if the Contractor agrees to the change prior to modification.

1.6 WATER. Water faucets or valves shall be turned off after the required usage has been accomplished.

1.7. DOCUMENTATION AND RECORDS. All documentation, records, and schedules, as described in this document that are the responsibility of the Contractor, are the property of the Government and shall be turned over to the Government upon completion or termination of the contract. All records are subject to the Freedom of Information and/or Privacy Acts, and any requests for release of any records shall be handled accordingly.

SECTION C-2

DEFINITIONS

2.1. STANDARD DEFINITIONS

2.1.1. CONTRACTING OFFICER'S REPRESENTATIVE (COR). A Government person designated by the Contracting Officer, with authority to act within the scope of the delegated authority.

2.1.2. GOVERNMENT INSPECTOR. A Government person responsible for surveillance of Contractor’s performance.

SECTION C-3

GOVERNMENT-FURNISHED PROPERTY

3.1. GOVERNMENT FURNISHED PROPERTY. THERE ARE NO GOVERNMENT-

FURNISHED ITEMS WITH THIS CONTRACT, EXCEPT FOR THE FOLLOWING:

CLEANING SOLUTIONS, TOILET PAPER, PAPER TOWELS, LIQUID SOAP, AND

TRASH CONTAINER LINERS.

SECTION C-4

CONTRACTOR-FURNISHED PROPERTY/SUPPLIES/MATERIALS/EQUIPMENT,

ETC.

The Contractor is responsible for providing all necessary supervision, transportation, supplies, equipment, materials, labor, and any other items necessary to complete the entire work.

4.1. CONTRACTOR-FURNISHED PROPERTY. Except for those items or services specifically stated to be Government-furnished in Section C-3, the Contractor shall furnish everything (supervision, transportation, equipment, materials, supplies, incidentals, etc.) required to perform the tasks identified in this contract, in accordance with Section C-5 Specific Tasks and Section C-6 Publications, in a skillful and workmanlike manner. Contractor-provided materials and equipment include, but are not limited to, mops, brooms, cleaning rags, personal protective equipment, such as gloves and eye protection, water hoses, rakes, leaf blowers, weed eaters, mowers, and all fuel, oil, and repair supplies for all motorized equipment.

SECTION C-5

SPECIFIC TASKS

5.1. GRASS CUTTING. The Contractor shall be responsible for scheduling cutting/mowing operations as required. The Contractor is cautioned that some of the terrain to be mowed is rough and irregular, and contains down forest litter (limbs, pine cones, etc.). The Contractor shall be responsible for replacement of any broken windows or other damage, either of buildings, vehicles, or campers or other features, resulting from contract actions. Litter and tree limb pickup shall be accomplished prior to mowing.

5.1.1. GRASS HEIGHT. All grass will be cut, edged, and trimmed in accordance with Section C-1.1. Areas designated shall be mowed and trimmed to a uniform height of one (1”) to two (2”) inches as needed when measured on level ground. Lawn clippings may be left in place when mowing; but must be removed from sidewalks, individual picnic, and camping sites and their spurs, roadways, water fountains, and picnic shelters and other areas as directed by the Government.

5.2. TRIMMING AND EDGING. The Contractor shall be responsible for performing, trimming, and edging in conjunction with cutting/mowing operation. The Contractor shall be responsible for any undue damage resulting from the trimming, such as cutting of tree bark, broken windows, and killing of landscaping vegetation resulting from contract actions.

5.2.1. All grass shall be trimmed even with the edges of all curbs, sidewalks, driveways, walls, poles, tree trunks, foundations, or other objects contained within or adjacent to the mowed areas.

The frequency of trimming and edging will be the same as the grass cutting frequency.

5.2.2. All edges shall be trimmed with a vertical cutter to remove grass growing over paved areas.

5.2.3. Edging and trimming operations shall result in a uniform appearance.

5.2.4. Edging and trimming debris shall be removed from sidewalks, individual picnic, and camping sites; and their spurs, roadways, water fountains, and picnic shelters.

5.2.5. Joints in all paved areas including roadways, parking areas, sidewalks, curbs, and along the edges of buildings shall be maintained free of vegetation.

5.3. RECREATION AREA CLEANING. The Contractor shall be responsible for recreation area-wide cleaning in conjunction with, and prior to, mowing, trimming, and edging. Area will be kept litter-free by accomplishing litter pick each time a site is visited for mowing, picnic/camping site cleaning, toilet/shower cleaning, and trash collection. Tasks to be accomplished are:

-Litter pickup -Downed limb pickup -Leaf blow grass clippings from all campsites, picnic sites, roads, and paved access routes.

-Sweep or leaf blow benches -Sweep or leaf blow picnic shelters and all other outdoor structures

5.4. TOILET/SHOWER BUILDING CLEANING. The Contractor shall be responsible for toilet facility cleaning as scheduled. Tasks to be accomplished on each site visit are:

-Erect “Caution” signs prior to mopping floors -Sweep floors and walls -Mop and disinfect floors; wash and disinfect walls as needed -Clean mirrors and windows -Clean and disinfect toilets and urinals

-Clean and disinfect sinks, shower/toilet stalls partitions, soap dispensers and counters -Clean, disinfect and polish fixtures, including faucets, handles, flush valves, showerheads, hand blowers, and grab bars -Clean light fixtures as needed -Load toilet paper holders, paper towel holders and soap dispensers -Empty building trash containers and replace trash liners -Sweep or leaf blow sidewalks and building parking spurs

5.5. TRASH COLLECTION. The Contractor shall be responsible for trash collection at all trash containers in each recreation site. Tasks to be accomplished are:

-Remove trash liners, tie liners shut, and place new liners in cans -Transport trash liners to the designated dumpster. Coordinate dumpster access with Forest Service’s personnel

5.6. GENERAL. The Contractor shall remove all tree limbs, branches, cuttings, etc., from the work areas; and deposit in an area designated by the COR. Non-organic litter (paper, food, etc.)

will be disposed of in the designated Dumpster. The Contractor shall clean-up work areas; and restore any damaged landscape, government property, or buildings to their original state from damage resulting from the contract. The Contractor shall supply all materials, labor, and equipment to complete all work specified in this scope of work.

5.7. DOCUMENTATION. Contractor shall provide documentation of the performance requirements as identified below:

5.7.1. Work Plan and Schedule – Due 7 calendar days prior to Notice to Proceed (NTP)

5.7.2. Quality Control Plan - Due 7 calendar days prior to Notice to Proceed (NTP)

5.7.3. Job Completion Report – Submit with each Invoice

5.7.4. Contractor Inspection Records - Due 7 calendar days prior to Notice to Proceed (NTP)

5.7.5. Safety Plan for Employees and Public Visitors - Due 7 calendar days prior to Notice to Proceed (NTP)

SECTION C-6

PUBLICATIONS AND CITED STANDARDS

Additional standards for toilet/shower building cleaning, trash collection, site cleaning, litter pickup, and tree limb cleanup are found in the Forest Service publication Cleaning Recreation Sites, published in 1995 by the USDA Forest Service San Dimas Technology and Development Center (SDTDC), publication number 9523 1206. (See attached pages). The applicable pages are:

-Toilet/Shower Cleaning- pages 20 through 25.

-Recreation Area-wide Cleaning- page 37.

-Trash Collection- pages 27 through 29.