Attach 1 - PWS - Rangeland Maintenance (1 Sep 21).pdf

Solicitation RMS 1 Sep 2021 FA489721R0004 Performance Work Statement (PWS)

Performance Work Statement (PWS) For

Rangeland Management Services

(RMS)

(Post-Fire Wildland/Rangeland/Complex Rehabilitation & Maintenance; Vegetation Control, Seeding, Herbicide, and Mowing Services)

Mountain Home AFB (MHAFB), ID

1 September 2021

Rangeland Management Services (RMS) Performance Work Statement (PWS)

1. GENERAL INFORMATION.

1.1. Description of Work. The contractor shall provide all personnel, labor, supervision, management, supplies, tools, equipment, parts, materials, transportation, shipping & delivery, and all other items and services necessary to perform vegetation control, post-wildland fire site preparation, to include seeding, herbicide application, and mowing services at Mountain Home AFB (MHAFB), Range Complexes. All work shall be accomplished in accordance with this Performance Work Statement (PWS), specifications, all applicable federal, state, local laws, regulations, and commercial practices. The contractor shall also ensure all work is performed in accordance with the approval of the MHAFB Entomologist, Bureau of Land Management (BLM), and applicable Idaho State laws as required.

1.2. Contract Changes/Additional Work. At future dates, the government reserves the right to incorporate, add, remove, and/or modify quantities of work within the scope of this requirement.

At times, due to the nature of work, it may be necessary to modify this requirement on an as-needed basis. Additionally, there may be a need for ‘one-time’ requirements or special sub-contracting opportunities in order to fulfill the requirement needs. Any future changes to this requirement will be negotiated and incorporated in the contact via contract modification, whether by negotiation, or based on priced line items currently incorporated within the contract.

1.3. ORDERING. All work performed under this contract will be ordered on an as-needed basis, based on this PWS for the items identified on the contract attached price list, estimated quantities and unit pricing. The quantities represent the estimated quantities based on historical workload data.

1.4. Initial Training Requirements. The contractor and all employees performing work under this requirement require the following one-time training: 1) Natural & Cultural Resources Training (0.5 hrs), and 2) Explosive Ordnance Disposal (EOD) Briefing (0.5 hrs). After contract award, the contractor shall coordinate training with the Contracting Officer’s Representative (COR). The contractor shall also ensure that new employees at future times receive the required training prior to performing work on this requirement.

1.5. Certification. The contractor shall obtain a valid State of Idaho Pesticide Applicator’s License prior to performance. A copy of the license shall be submitted to the COR. The contractor shall be responsible for maintaining a current license in accordance with state law.

Only licensed personnel may mix or apply herbicide.

1.6. Pesticide Use Proposal (PUP): The contractor shall provide a list of herbicides/chemicals intended for use under this requirement for approval, prior to performance, to the COR. All herbicides must be in compliance with/ and approved by the MHAFB ACC Entomologist and the Bureau of Land Management (BLM) prior to use. The contractor shall submit the PUP to the COR, who will ensure all required approvals are conducted, and shall notify the contractor of approval or required changes. An approved/recommended listing of current herbicides and chemicals, and an example PUP will be provided to the contractor.

1.7. Hours of Operation/Schedule. Work hours may be any hours, any day of the week, to include weekends, except for exclusive use, target areas, and restricted site areas subject to military operations/use and weather conditions. The contractor is not required to perform work on federal holidays. The contractor may submit written reports to document hindrances in performance due to military operations and weather restrictions, which shall be considered with regard to required time/meeting schedule performance requirements.

1.7.1. Military Operations. Various sites include restricted use areas subject to military operational schedules. The COR and contractor shall coordinate work to be performed in restricted areas based on the current operational schedule. This may require work to be performed on weekends. Schedules are based on a two-week cycle. Some sites may require an escort or issuance of keys for access.

1.7.2. Environmental/Weather. Certain weather restrictions such as rain/wet grounds and wind restrictions may apply to performance of work. Mowing and herbicide application (off-road applications) will not occur during wet conditions to avoid destruction of roads and impacts to the ground. The contractor shall follow all applicable Idaho State laws regarding wet/wind restrictions regarding herbicide application, mowing, and seeding as applicable. Other environmental factors to be taken into consideration include cattle grazing.

1.7.3. Holidays. The contractor shall not be required to provide normal services/work during federal holidays with the exception of emergency services (If applicable). Federal holidays are defined as follows:

New Year’s Day Juneteenth Independence Day (July 4th) Thanksgiving Day Martin Luther King’s Birthday Labor Day Christmas Day President’s Day Columbus Day Memorial Day Veteran’s Day

NOTE: Holidays occurring on Saturday will be observed the preceding Friday. Those occurring on Sunday will be observed the following Monday. *All Federally approved Holidays after contract award are hereby incorporated into the contract.

2. REQUIREMENTS. The contractor shall perform all work associated with the requirement based on this section. All work shall be ordered/requested by the government on an as needed basis. The contractor shall provide an initial response to each work/task request within 48 hours.

Each task shall be completed within 30-days of the government’s request taking into account military operations and weather restrictions.

2.1. Seeding. The contractor shall perform seeding as requested by the government. The government may order broadcast or drill seeding as needed.

2.1.1. Seed. Due to economic changes in price for seed, the contractor shall obtain three (3) quotes from three different sources of supply for seed. A copy of the quote(s) shall be sent to the COR and the contracting office. The government shall determine the “best value” based on the Lowest Price Technically Acceptable (LPTA) quote received. The COR has the authority to approve any seed purchase (per order request) less than or equal to $2,000.00. Any seed purchase that exceeds $2,000.00 per order shall require CO approval. Once approval is received from the government, the contractor shall purchase seed from the approved source. The contractor shall invoice and only be reimbursed at cost of the approved seed purchase.

The exact seed mix may vary based on location. However a typical seed mix is as follows:

(Pure Live Seed (PLS))

0.1 PLS lbs. Wyoming Sagebrush per acre

2.0 PLS lbs. Thurber’s Needle grass per acre

1.5 PLS lbs. Secar Snake River wheatgrass per acre

1.5 PLS lbs. Lewis' flax per acre

0.1 PLS lbs. Rangeland alfalfa per acre

0.1 PLS lbs. Arrowleaf Balsamroot per acre

0.1 PLS lbs. Rocky Mountain Penstemon per acre

0.1 PLS lbs. Common Yarrow per acre

5.5 PLS lbs. per acre

The contractor shall include Mycorrhizae, applied at a rate of 1 lbs. per acre. The granular form works well in the drills. Seed types shall be ordered individually and not mixed. The rangeland drill has separate seed compartments for seeds of various sizes.

2.1.2. Seed Planting. The contractor shall perform either broadcast or drill seeding as applicable. Seeding shall be invoiced and paid based on the applicable line item as indicated in the Price List. Each required seed mixture will be defined for each future task order.

2.1.3. Drill Seeder Maintenance. Based on the government furnished equipment, the contractor shall be responsible for ensuring proper maintenance and repairs are performed on the equipment. When maintenance and/or repairs are required, the contractor shall notify the COR of the issue. The contractor shall provide at a minimum, at least two (2) quotes from two different sources reflecting the estimated cost of repair. A copy of the quote(s) shall be sent to the COR and the contracting office. The government shall determine the “best value” based on the Lowest Price Technically Acceptable (LPTA) quote received. The COR has the authority to approve any repair purchase less than or equal to $2,000.00. Any repair that exceeds $2,000.00 per order shall require CO approval. Once approval is received from the government, the contractor shall coordinate and perform repairs from the approved source. The contractor shall invoice and only be reimbursed at cost of the approved repair. The contractor may include the time and transportation costs required in order to conduct and coordinate the repair, which shall be determined fair and reasonable by the government.

2.2. Herbicide/Pesticide/Chemical Application. The contractor shall apply approved herbicides in accordance with Para. 1.6. and Idaho State law. Herbicide formulation appropriate adjuvants, surfactants, stickers, and spreaders may be used to enhance herbicide effectiveness.

The contractor may be held liable for herbicide drift or misapplication. No herbicide application shall be allowed within 25 feet of a slick spot or playa.

2.2.1. Wind Speed Limits. The application of herbicides is limited to Idaho state mandated limitations. The contractor shall accurately record wind speeds before and during application and ensure compliance with state laws.

2.2.2. Cattle Grazing. Herbicide applications are not allowed with grazing animals in the same pasture/area. Herbicide applications will be done around cattle grazing schedules. Herbicide label recommendations will be followed in regards to grazing avoidance times. Contractor will advise COR of grazing restrictions prior to application so proper coordination can occur with grazing permittees.

2.3. Mowing. The contractor shall provide mowing services on paths and roadways (two-track roads) as requested.

2.4. Saylor Creek Range Vegetation Control/Fire Break. The contractor shall create a vegetative fire break approximately 11.3 miles along the Saylor Creek Range road to minimize impact wildfires. The vegetation control shall extend a total of 150 ft on each side of the roadway, consisting of the following:

• 100’ Non-native fire resistant plant (Kochia)

• 50’ Buffer of native perennial grass species

The contractor will be responsible for site preparation including mowing, harrowing and chemical treatment of existing vegetation. Follow-up herbicide applications and additional site preparation will be done the second year after mowing. Broadcast and drill seeding of self-sustaining fire-resistant vegetation will be done after all site preparation and herbicide applications.

2.5. Vegetation. The contractor shall ensure that all non-target species are not harmed. The contractor may be held liable for damage that occurs to native/non-target species in the course of fulfilling the contract requirements. Sagebrush shall be avoided to the maximum extent practicable. The contractor shall remove and prevent Russian thistle, puncture vine, Annual Kochia, and other noxious weeds.

2.6. Fencing. The contractor shall erect temporary fencing around treated areas to prevent grazing cattle from disturbing treated area. Fencing shall surround all treated areas.

2.7. Garbage/Waste Disposal. The contractor shall properly dispose of all wastes generated during tasks in accordance with all applicable state, local and federal regulations.

3. SURVEILLANCE & QUALITY ASSURANCE.

3.1. SERVICE SUMMARY.

Performance Objective: PWS Ref.: Performance Threshold:

Did the contractor provide a response within 48 hours of a work order?

Para 2.

Zero (0) deficiencies allowed.

Did the contractor properly perform Seeding IAW Idaho State laws/regulations?

Section 2.1. – 2.1.3.

No more than One (1) violation/complaint per work order.

Did the contractor properly perform Herbicide application IAW Idaho State laws/regulations?

Section 2.2. – 2.2.2.

Zero (0) deficiencies allowed.

Did the contractor properly perform Mowing services? Section 2.3.

No more than One (1) violation/complaint per work order.

3.2. Quality Control. The contractor shall employ their commercial quality control program and procedures to identify, prevent, and ensure non-recurrence of defective services. At a minimum, the contractor shall employ quality control procedures that address the areas identified in Para. 3.1., Service Summary. Through implementation of the contractor’s quality control program/procedures, the Government shall receive quality services meeting the requirements of this contract. All quality control records shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

3.3. Quality Assurance. The CO shall appoint a primary and alternate COR for management of the day-to-day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contact award. The Government may use various quality assurance methods to determine the contractor’s compliance with the PWS and the contract requirements in accordance with FAR Clause 52.212-4, Contract Terms and Conditions – Commercial Items (a) Inspection/Acceptance. The contractor’s performance will be evaluated through intermittent on-site inspections of the contractor’s quality control program and receipt of complaints from base personnel. The Government may inspect each task as completed or increase the number of quality control inspections, if deemed appropriate, because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality control inspections if performance dictates. The Government will also receive and investigate complaints from various customers. The COR shall make the final determination of the validity of customer complaint(s) in cases of disagreement with customer(s). Additionally, 366 A6 7/A7IE and 366 Contracting Squadron will manage a Government Quality Assurance Program in accordance with DOD and Air Force policy.

3.4. Re-Performance of Non-Conforming Work. Upon acceptance of work, any work found to not be in accordance with this contract shall be re-performed by the contractor at no additional cost to the government. During surveillance or receipt of a complaint, the COR shall investigate the matter to determine whether or not a complaint is valid, or if services do not conform to the requirements. If non-conforming work is identified, the COR shall notifying the CO and contractor in writing, indicate the specific non-conforming items, identify the requirement item as indicated in this PWS or contract terms, and request re-performance of work from the contractor. If there are any issues or disagreement, COR/ Contractor will notify the Contracting Officer for resolution.

4. GOVERNMENT FURNISHED FACILITIES, PROPERTY, EQUIPMENT, AND

SERVICES. The Government will provide the facilities, items, and services as listed in this section, to be used in performance of this contract without cost to the contractor.

4.1. Emergency Services. The Government will provide general on-base security and fire protection services. Security Police telephone extension is 8-2256 (on-base) and 208-828-2256 (from all other phones) for both emergency and routine calls. Fire protection emergency phone is 8-0911(from on-base phone) and 208- 828-0911(from all other phones).

4.2. Use of Facilities. Government telephone facilities shall be made available for local calls to the contractor FOUO only. Use of existing toilet facilities in the immediate work area will be permitted. The contractor shall ensure facility cleanliness is maintained at all times to the extent of cleaning up after contractor personnel only.

4.3. Utilities. All reasonable quantities of electricity and utilities will be made available to the contractor without charge, based on availability in performance of work on this requirement.

4.4. Government Furnished Equipment (GFE). One (1) Truax Rangeland Drill Seeder.

4.5. Inventory. A joint-inventory of government-furnished equipment will be conducted by the contractor and the COR not later than 5 calendar days before the start of the contract, within 10 calendar days of the start of any option periods, and not later than one (1) calendar day before completion of contract period. The contractor shall sign a receipt for all equipment provided by the Government. Equipment items missing or not in working order shall be recorded and the Contracting Officer notified in writing. The contractor and the Government representative shall jointly determine the working order and condition of all equipment and document their findings on the inventory. In the event of disagreement between the contractor and the Government representative on the working order and condition of equipment, the disagreement shall be referred to the Contracting Officer for resolution.

4.2. Replacement. The contractor shall submit requests for replacement of Government-furnished equipment to the COR for processing. Such request shall specify the reason for the replacement request.

5. CONTRACT ADMINISTRATION. During performance under contract, the contractor shall participate in administrative tasks inherent to the administration, surveillance, and oversight of contract performance.

5.1. Administrative, Management, & Oversight Tasks. Administrative tasks include communication with the COR and contracting office via telephone interchanges, and email, as well as face-to-face meetings. The contractor is encouraged to reasonably respond to phone calls, emails, and other contractual requests within a reasonable period, and maintain communication and a positive working relationship with the government. Responding to surveillance reports documenting contractor’s performance, attend progress meetings, have available employees to conduct site visits, process labor reporting (eCMRA), CPARS (if applicable), timely and accurate submission of contractor employee’s base access badges, etc., and other tasks associated with the work to be performed for this requirement, as outlined within this PWS are examples of other administrative tasks that will require the contractor’s engagement.

5.2. Contract Management. The contractor shall identify in writing to the Contracting Officer a primary and alternate site manager who has the authority to act on all contractual matters relating to daily operations. The manager and/or alternate(s) shall be available during normal duty hours and able to meet on the installation with Government personnel to discuss problem areas.

5.3. Contract Employees. All contract personnel must be able to read, write, speak, and understand English fluently. Contract personnel shall present a neat appearance, and be easily identified as a contract employee. The contractor shall obtain base identification and vehicle passes for all employees who make frequent visits to, or perform work on Mountain Home AFB in accordance with the current installation access/entry requirements. Contractor personnel are required to wear or prominently display installation identification while visiting or performing work on the installation. The contractor shall not employ persons for work on this contract identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Each employee will be easily identified by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that contain the company name and employee name(s). The contractor shall not employ any person who is an employee of the Government, if employing that person would create a conflict of interest. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the service provider’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

5.4. Interferences. The contractor shall not unduly interfere with regular scheduled government operational activities in the performance of contract requirements. In the event a government supervisor so requests, the contractor shall temporarily cease work in the area and report the issue, to include the name of the government personnel involved to the COR immediately. The contractor shall notify the COR verbally of disputes with customers or other base contractors and follow-up in writing.

5.5. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE

NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT

COMMANDER. In accordance with DFARS 237.76, Continuation of Essential Contractor Services, the Government has determined that this service requirement is NOT essential contractor services in support of a mission-essential function that must continue during crisis situations. (i.e.; crises declared by the President or Secretary of Defense, contingencies, emergencies, and/or periods of increased force protection) in accordance with DFARS Clause 252.237-7023, Continuation of Essential Contractor Services and DFARS Provision 252.237- 7024, Notice of Continuation of Essential Contractor Services.

5.6. Records Management. All records, files, and documents, regardless of media (e.g., paper, electronic, etc.), as described in this PWS, which are the responsibility of the contractor are the property of the Government and shall remain so upon termination or completion of the contract.

Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act. The contractor shall keep these item(s) current and maintain and dispose of them in accordance with the requirements established in AFI 33-322, Records Management Program, paragraph 10, AFMAN 33-363, paragraph 6.4, AFMAN 33-364, paragraph 2.10 and the Air Force Records Disposition Schedule which may be accessed from the following web address:

https://www.my/af.mil/afrims/afrims/afrims/rims.cfm.4

5.7. Labor Hour/Manpower Reporting. The contractor shall report ALL contract labor hours (including subcontract labor hours) required for performance of services provided under this contract for the hangar door and overhead door services using the Contractor Manpower Reporting Application (CMRA)/ Service Contract Labor Hour reporting system (as amended).

The contractor is required to fill in all required data fields on http://www.sam.gov. Report inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Please direct questions to the help desk.

5.8. Safety Requirements and Reports. The contractor shall perform work in a safe manner as required by applicable OSHA safety and health requirements. The contractor shall provide a verbal report to the COR as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. The contractor shall provide a completed copy of required accident investigation reports to the COR within five calendar days of each occurrence. The contractor may be held liable for reimbursement, replacement, and repair of damage to government property.

6. ENVIRONMENTAL COMPLIANCE. The contractor shall comply with all applicable federal, state, local, and installation environmental laws, rules, and plans.

6.1. Hazardous Material (HAZMAT) Inventory and Safety Data Sheets (SDS). SDS are required as specified in Federal Standard No. 313 for all potentially hazardous materials. SDSs must be submitted by the contractor within ten (10) calendar days following contract award to https://www.my/af.mil/afrims/afrims/afrims/rims.cfm.4 http://www.sam.gov/ the CO for a determination of whether or not a product is a HAZMAT and what additional requirements may be applicable/necessary.

6.2. Approval is required before bringing any HAZMAT onto the installation. The Government (HAZMART personnel) shall inventory all chemicals the contractor brings on to MHAFB or any property under the control of MHAFB. Any products which meet the criteria of “Hazardous Waste” must be bar coded and tracked until permanently removed from Government property. The inventory shall be performed prior to commencement of work. Criteria for identifying hazardous waste, is contained in Subpart C of 40 CFR, Part 261.

6.3. Material Storage and Use. The Contractor shall follow manufacturer's guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

6.4. Notification of Environmental Spills. If a spill occurs, the person discovering the spill shall make every effort to stop the product flow, when possible, warn personnel, shut off ignition sources, contain the spill, make notifications, and begin cleanup. If the spill is considered an emergency and there is a potential life, health, fire, or other safety hazard, the MHAFB Fire Department shall be notified IMMEDIATELY. Responsible units and activities shall clean up small spills safely and within their capabilities to do so. Generally, a spill of only a few gallons shall be recovered by the responsible unit or activity using absorbent materials or a spill kit located by the site. Recovered product and contaminated materials shall be packaged and staged for disposal IAW the installations hazardous waste procedures. Contact the Environmental Office (208-828-6351) for guidance. The liability for the spill or release of such substances rests solely with the contractor and its agent.

6.5. Waste. Identify, label, handle, store, and dispose of hazardous waste or debris IAW federal, state, and local regulations. Ensure all waste has undergone the appropriate hazardous waste determination and documentation is retained for these determinations. Do not dispose of hazardous waste on Government property. Do not discharge any waste to a sanitary sewer, storm drain, or to surface waters or conduct waste treatment or disposal on Government property without written approval of the CO and Environmental Office. Consult with the Hazardous Waste Program Manager (366 FW/A7IE) at 208-828-1684/6351 prior to disposal of any waste.

7. SECURITY, OPSEC, & ANTITERRORISM. The contractor shall comply with all requirements and procedures when on a federal/military installation. All contract employees shall carry contractor photo identification at all times. Contractor employees shall comply with any base security measures implemented at all times. This includes, but is not limited to, vehicle and goods searches and identification checks during times of increased security.

The contractor shall not be entitled to any compensation for delays or expenses associated with complying with this section (PWS Section/Para. 7.), or any related/applicable contract provisions and/or clauses associated with or related to Security, OPSEC, Antiterrorism, or personnel/vehicle installation/base access requirements. Furthermore, nothing related to this section or contract provisions and clauses, shall excuse the contractor from proceeding with the contract as required.

7.1. The contractor shall provide a completed 366 SFS Form 30 for each employee requiring installation access to the CO within five (5) business days following contract award. After approval, the CO shall notify the contractor, and the contractor will notify their employees they can now obtain their installation access ID at the MHAFB Main Gate Visitor’s Center.

7.2. The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires i.e. terminated for cause, retirement, etc.

7.3. The contractor and its employees shall comply with base traffic regulations.

7.4. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor owned vehicle or privately owned vehicle while on

MHAFB.

7.5. The contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Action (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting and safeguarding For Official Use Only (FOUO) material.

7.6. Contractor personnel shall report to an appropriate authority any information or circumstances which they are aware of and may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

7.7. The contractor shall be responsible for safeguarding all government property. At the end of each work period, all government facilities, equipment, and materials shall be secured.

APPENDIX 1

MAPS / LOCATIONS

*See separately attached Map(s).

List/QTY of locations/Names – total sizes/acreage/area in a table/list Could also maybe highlight the roads/trails that will most likely need mowing on maps

APPENDIX 2

Annual Workload Data (Estimated)

Provide historic workload data. How many fires on average? AVG acreage destroyed per fire?

What are the AVG QTY of each task? Can we break it down by months/seasons to show low work and high work times/seasons? How many work orders do we anticipate and what is the AVG or range of acreage/size of each

Seeding Herbicide Mowing

Annual Workload Data

(Estimated) Seeding:

AVG amount of Fires per year/season/month?

AVG Acres?

Herbicide:

Only during certain months of year?

AVG QTY applied per request / per year?

Mowing Months/Season AVG Miles Feb AVG Miles March, etc.. AVG Miles