Attach 1 PWS B21150 Rm 107-108 20230613.pdf

13 June 2023

PWS Furniture Purchase Bldg. 21150 Rm #107 and #108 Vandenberg SFB, CA

Weather Station Furniture Purchase

Table of Contents

Table of Contents

1.0 Background

2.0 Scope

2.1 Furniture

2.2 Specified Materials…………………………………………………………………

3.0 Description of Services

3.1 General Services

3.2 Product Markings/Documentation/Tools

3.3 Delivery Services

3.4 Installation and Removal Services

3.5 Inspection/Acceptance Checklist

4.0 Government Furnished Property/Support

5.0 Site Conditions

6.0 Additional Services Information

7.0 Base/Installation Specifics

8.0 Administrative Tasks

8.1 Contractor Manpower Reporting (CMR)

9.0 Deliverables (CDRLs)

10.0 Attachments

11.0 Points of Contact (POC)

1.0 Background

This purchase shall include the final design, pricing, purchase and installation of modular furniture and miscellaneous office furniture in Building 21150 Room 107 and Room 108 (as noted below), Vandenberg SFB, CA. Design and installation efforts to be based on defined scope noted below as applicable.

2.0 Scope

2.1. Furniture

Not to exceed pricing that has been previously established by GSA negotiated pricing to include design, delivery and installation services. The contractor may choose to propose lower pricing. For this project we require the following furniture pieces that are to be located as noted below per the below noted descriptions.

All furniture shall be modern or transitional in appearance. All finishes referenced are typical for Herman Miller (Miller Knoll) to coordinate with the existing Herman Miller-(Miller Knoll) furniture and grades of materials will be evaluated on each proposal as an approved equal.

Typical finishes are as follows:

- Laminate: Rectangular Surface, Sq-Edge lam top/Thermo edge, Phantom

Ecru.

- Trim /pieces: Folkstone Grey -8Q

- Finished Frame: Folkstone Grey -8Q

- Tackable Fabric: Folkstone Grey, Monologue blue spruce, Cord Shade

- Edge Finish: Thermo Edge, Phantom Ecru

- Pedestal: Textured cool grey neutral

- Modesty Screen: Graphite Satin

- Dry Erase Board 33”h x 48”w, color white

- Thermo EdgeTop: Rectangular table, square edge Phantom Ecru Laminate (LBR), (2)C-leg 24”d x48”w, glides, no grommet, (2)C-Leg 24”d x 54”w And (2)C- leg 24”d x 60”w

- Metal Finish: Metallic Silver

- Tackboard: (3) Wall mounted 28.5”h x 48”w, Fabric: Monologue Blue Spruce1mn13.

- Overhead Storage: Doors, keyed differently, chrome, Laminate Folkstone Grey (8Q).

- Task Light: Under shelf LED task light, Folkstone grey (8Q).

- Ganging Kit: Connect ganging Bracket Kit (Y1338)

2.2 Furniture Defined

Room #107 B20115- Modular furniture as follows:

Workstation W01 (1 total) Herman Miller Canvas, Rectangular adjustable desk top, 72”w x 30”d x1.25”h suggested laminate with two grommets (right and left sides), “T” leg for sit-stand operation,control on left side Finish: Laminate Thermo edge Phantom ecru. Paint finish Folkstone grey-8Q. Opening 3’2”

Rear return 24”d x 48”w x 1.25”h, Laminate finish Phantom ecru, one storage case 30”w x 24”d, one pedestal-box-box-file, with stepped bases, pulls and chrome locks.

An overhead storage cabinet with sliding doors, 48”w x 15”d finish Cool Grey neutral.

System Cubicle 6’6” d x 10’w, panels P01/ 24”w x 68”h & 48”w x 68”h, P02/3’6”wx 68”, P03/ 3’w x 68”h P04/2’w x 68” & 48”w x 68”h, P05/2-@36”w x 68”h &1@ 42”w x 68”h.

Monolithic fabrics: and diffused glass panel insert on top.

Workstation W02 (1 total) Herman Miller Canvas, Rectangular adjustable desk top, 72”w x 30”d x1.25”h suggested laminate with two grommets (right and left sides), “T” leg for sit-stand operation,control on left side Finish: Laminate Thermo edge Phantom ecru. Paint finish Folkstone grey-8Q.

Opening 42”w.

Side return 24”d x 60”w x 1.25”h, Laminate finish Phantom Ecru, one storage case 30”w x 24”d, one pedestal-box-box-file, with stepped bases, pulls and chrome locks.

An overhead storage cabinet with sliding doors, 60”w x 15”d finish Cool Grey neutral.

System Cubicle 6’6” d x 10’w, panels P01/ 24”w x 68”h & 48”w x 68”h, P02/2’6”wx 68”, P03/ 2’w x 68”h with top diffused glass insert.

P04/2’w x 68” & 48”w x 68”h, P05/2-@36”w x 68”h &1@ 42”w x 68”h.

Monolithic fabrics:With diffused glass panel insert on top.

Workstation W03 (1 total) Herman Miller Canvas, Rectangular adjustable desk top, 72”w x 30”d x1.25”h suggested laminate with two grommets (right and left sides), “T” leg for sit-stand operation,control on left side Finish: Laminate Thermo edge Phantom ecru. Paint finish Folkstone grey-8Q.

Opening-36”w, Side return 24”d x 60”w x 1.25”h, Laminate finish Phantom ecru, one storage case 30”w x 24”d, one pedestal-box-box-file, with stepped bases, pulls and chrome locks.

An overhead storage cabinet with sliding doors, 60”w x 15”d finish Cool Grey neutral.

System Cubicle 6’6” d x 10’w, panels P01/ 24”w x 68”h & 48”w x 68”h, P02/2’6”wx 68”, P03/ 2’w x 68”h with top diffused glass insert.

P04/2’w x 68” & 48”w x 68”h, P05/2-@36”w x 68”h &1@ 42”w x 68”h.

Monolithic fabrics:With diffused glass panel insert on top.

Workstation W04 (1 total) Herman Miller Canvas, Rectangular adjustable desk top, 72”w x 30”d x1.25”h suggested laminate with two grommets (right and left sides), “T” leg for sit-stand operation,control on left side Finish: Laminate Thermo edge Phantom ecru. Paint finish Folkstone grey-8Q.

Opening-36”w, Side return 24”d x 60”w x 1.25”h, Laminate finish Phantom ecru, one storage case 30”w x 24”d, one pedestal-box-box-file, with stepped bases, pulls and chrome locks.

An overhead storage cabinet with sliding doors, 60”w x 15”d finish Cool Grey neutral.

System Cubicle 6’6” d x 10’w, panels P01/ 24”w x 68”h & 48”w x 68”h, P02/2’6”wx 68”, P03/ 2’w x 68”h with top diffused glass insert.

P04/2’w x 68” & 48”w x 68”h, P05/1@48”w x 68”h &1@ 42”w x 68”h.

Monolithic fabrics:With diffused glass panel insert on top.

Workstation W05 (1 total) Herman Miller Canvas, Rectangular adjustable desk top, 72”w x 30”d x1.25”h suggested laminate with two grommets (right and left sides), “T” leg for sit-stand operation,control on left side Finish: Laminate Thermo edge Phantom ecru. Paint finish Folkstone grey-8Q.

Opening-42”w, Rear return 24”d x 72”w x 1.25”h, Laminate finish Phantom ecru, one storage case 30”w x 24”d, two pedestal-box-box-file, with stepped bases, pulls and chrome locks.

An overhead storage cabinet with sliding doors, 72”w x 15”d finish Cool Grey neutral.

System Cubicle 6’6” d x 10’w, panels P01/ 24”w x 68”h & 48”w x 68”h, P02/2’6”wx 68”, P03/ 2’6”w x 68”h with top diffused glass insert.

P04/2’w x 68” & 48”w x 68”h, P05/3@36”w x 68”h.

Monolithic fabrics:With diffused glass panel insert on top.

Workstation W06 (1 Total) Herman Miller height adjustable desk 72”w x 30”d x 1.25.

Laminate finish : Thermo edge-Phantom ecru, leg paint finish Folkstone grey-8Q. C- legs finish Controls on the right side. Shroud on top of desk finish: Monolog Blue Spruce.

B21150, Room #108, Office W5 suite as follows:

Workstation D1 (2 total) Rectangular desk top, 60”w x 24”d x 1.25”h suggested Laminate Finish: Phantom Ecru, “C” leg.

Existing overhead (Laminate Folkstone Grey-8-Q) and tack board over second 60”w x 24”d x 1.25”h, finish: Monologue Blue Spruce1mn13.

Workstation D2 (2 Total) First- Rectangular desk top, 54”w x 24”d x 1.25”h, suggested Laminate Finish: Phantom Ecru, “C” leg.

Existing overhead (Laminate Folkstone Grey-8-Q) and Existing tack board over second 60”w x 24”d x 1.25”h, finish: Monologue Blue Spruce1mn13.

Second rectangular desk top, 54”w x 24”d x 1.25”h, suggested Laminate Finish: Phantom Ecru, “C” leg.

Overhead new (Laminate Folkstone Grey-8Q) with hinged doors, keyed differently,chrome finish for lock.

Workstation D3 (2 Total) First- Rectangular desk top, 48”w x 24”d x 1.25”h, suggested Laminate Finish: Phantom Ecru, “C” leg. Second Rectangular desk top 48”w x 24”d x 1.25”h, suggested Laminate Finish: Phantom Ecru, “C” leg.

No overheads or tack boards at this location.

Exisiting Overhead on the East side of the wall, intall on the west side as displayed on the plan. Total 2 to be moved and installed.

3.0 Description of Services

3.1 General Services

Coordination and management of all new product, equipment and people required to create, deliver and install furniture within B21150 room #107 and 108 on location. This includes ongoing servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase.

3.1.1 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to provide and install flooring.

3.1.2 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DOD, AF, and base requirements and instructions required for the performance of the duties in this Performance Work Statement (PWS).

3.1.3 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

3.1.4 The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

3.1.5 The contractor shall provide a Project Manager with a minimum of 5 years of experience installing your company's product, responsible for project site management, scheduling, coordination and technical assistance to the Space Force representative as required throughout the project. Resumes and letters of intent shall be provided upon request.

3.1.6 All contractors shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state identification, to meet local Space Force security requirements. (Please note that many installations require this information be coordinated days in advance).

3.1.7 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

3.1.8 The vendor shall manage ordering, shipment, delivery and installation of all Furniture from manufacturer to final acceptance by the designated Government Acceptor.

3.1.9 The contractor shall provide customer service during normal duty hours, 0730-

1630 hours, Monday through Friday; except for federal holidays or when the Government facility is closed due to local/national emergencies, administrative closings or similar Government directed facility closings. The contractor will not be reimbursed when the Government facility is closed for the above reasons.

3.1.10 Recognized US Federal Holidays are as follows: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas.

If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

3.1.11 When the contractor desires to work other than standard times, a written request shall be submitted to the Government Acceptor for approval. Written approval from the Contracting Officer must be received before proceeding with the work. The request shall be submitted at least five (5) work days prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

3.1.12 The contractor shall provide alternate work locations for employees or allow employees to take vacation during designated Government non-work days or other periods where government offices are closed.

3.1.13 All Space Force inquiries shall be responded to by a contractor representative within two business days.

3.1.14 Vehicle registration, proof of insurance and a valid driver’s license shall be presented to gain base access.

3.1.15 The contractor shall be responsible for coordination of an escort through any controlled areas through the assigned Government Acceptor.

3.1.16 Lost vehicle and entry passes shall be reported immediately to the Security Police as well as the Government Acceptor in accordance with the local security forces policy.

3.1.17 The contractor shall maintain the capability to surge in the event of unforeseen circumstances such as extended duty hours, travel, classes and education, and mission related surges.

3.1.18 The contractor shall maintain continuity between the support operations at

Vandenberg SFB, California, and all other assigned performance locations and the contractor’s corporate offices. The contractor shall provide the necessary resources to manage and administer the contract. The contractor shall, as a minimum, maintain a single point of contact for this effort to be available in person to 30th CES/CENM, (805) 606-0068, during the same business day.

3.1.19 The contractor shall provide for the management and support of personnel, to include: making necessary arrangements for employees required to travel;

supporting personnel co-located on Vandenberg SFB, California, and other locations specified with additional resources, expertise, advice; necessary infrastructure to support work to be accomplished off-base; conducting personnel meetings; providing administrative support for employees in a timely fashion; and providing facility and staff security requirements.

3.1.20 All personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

3.2 Product Markings/Documentation/Tools

Items used after product acceptance used to identify or modify a particular product.

3.2.1 All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the Government Acceptor and/or Government Project Manager upon completion of the installation.

3.3 Delivery Services

Transportation of all new products, loading, unloading, storage and all necessary movement from factory to final onsite set up.

3.3.1 The contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product.

3.3.2 Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non- existence of loading docks and equipment at any given location. Special circumstances may be identified by and negotiated with the Contracting Officer.

3.3.3 Delivery shall be in accordance with the terms of the contractor's agreement. If the ordering activity designates an accelerated delivery schedule it will be identified in the contract.

3.3.4 A maximum of 30 days storage for new products shall be included in the contractor's agreement.

3.3.5 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

3.3.6 The contractor shall maintain accountability and control of any keys provided and shall return them to the Government Acceptor upon completion of work.

Duplication of keys or other means of access is not authorized.

3.3.7 The contractor shall prevent its personnel from entering any area other than the designated work area.

3.3.8 The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

3.3.9 The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

3.4 Installation and Removal Services

Manufacturer certified professionals to install per the approved performance work statement.

3.4.1 Each installer shall be able to provide, or capable of obtaining support services to include removal and warehousing of the proposed furniture.

3.4.2 Contractor shall be liable for any damage to government property caused by furniture the contractor or their representatives.

3.4.3 During installation the contractor shall protect all furniture and building materials, to include remaining carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type material. The contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any furniture or building materials. Contractor shall not repair damage to finishes but will be responsible to pay for damages. The government will make repairs and back charge the installation contractor.

3.4.4 The contractor shall uncrate/unpack all new items and perform required installation in accordance with the manufacturer instructions.

3.4.5 Services shall include inspection of product for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the authorized government representative and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the Government Acceptor.

3.4.6 Services shall include removal of packing materials from the installation.

3.4.7 All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled where ever possible. Vacumning the flooring after furniture installation is complete to remove any remaining debris.

3.4.8 The contractor shall maintain environmental controls when working in any

Space Force facility, to include but not limited to keeping doors shut and lights off when not in use and turning off vehicle engines when parked.

3.5 Inspection/Acceptance Checklist

Validation between the contractor and the Government Acceptor that all product has been installed according to manufacturer guidelines and customer specifications.

Contractor shall disassemble and remove all existing furniture from room 107 for transfer to the Recycle Center, B11514, or Defense Logistics Agency (DLA), B11510. Contractor shall coordinate delivery and prepare all required paperwork for submittal of removed furniture to the Recycle Center or DLA.

3.5.1 A post-installation walk through shall be coordinated with the contractor’s authorized representative and Government Acceptor and/or Government Project Manager.

3.5.2 All areas requiring correction shall be documented in a punch list by the contractor and provided to the authorized government representative upon completion of a joint walk through by the contractor and authorized government representative.

3.5.3 A final walk through will be performed with the contractor and the Government

Acceptor and/or Government Project Manager to ensure all punch list items have been addressed to the satisfaction of the Government Acceptor.

3.5.4 Upon completion of all contract requirements, the contractor will submit to the

Government Acceptor the completed punch list with documentation of completed punch list items. The Government Acceptor will initial the punch list and return it to the contractor. The Contractor may then submit a final invoice in the Wide Area Workflow system (WAWF) (https://wawf.eb.mil/) and will attach an electronic copy of the signed punch list to the invoice submission.

4.0 Government Furnished Property/Support

4.1 Base support includes Government-controlled working space and utilities.

5.0 Site Conditions

5.1 Standard site conditions shall be considered those that include:

5.1.1 Free and clear hard surface access to the receiving and installation location during regular working hours.

5.1.2 Parking and off-loading area suitable for access by a semi-trailer combination or truck within 100 feet of the building entrance closest to product installation area.

5.1.3 Threat condition level of the base is Bravo. This requires contractor personnel to get base access in order to complete the product installation.

5.1.4 A staging area adequate to sort, stage and uncrate/unpack products.

5.1.5 Includes electric power, working lights, heating and air conditioning, and access to a working elevator if location is on a floor other than the first floor.

5.1.6 A building ready for the installation of furniture as defined above.

5.2 Contractor shall notify the Contracting Officer of any deviations from the above standards, as well as any requests for equitable adjustment to the contract price.

6.0 Additional Services Information

6.1 Services shall include removal and/or disposal of all excess product and transport to the

Space Force approved warehouse or other location as specified.

http://www.wawf.eb.mil/

7.0 Base/Installation Specifics

7.1 All commercial trucks must enter through Lompoc Gate Vehicle Inspection Station, which is located at the intersection of Santa Lucia Canyon Road and Washington Avenue south of Highway 1 for inspection. In accordance with the Installation policies, base entry procedures must adhere to delivery vehicle process requirements mandated by the Wing. Once at Lompoc Gate, the driver must have a current base pass from Bldg. 17595, Visitor Control Center located at the Santa Maria Gate and be able to show:

7.1.1 A current Vehicle Registration

7.1.2 A current Proof of Insurance

7.1.3 A valid and current Driver's License for the driver

7.1.4 A valid and current Driver's License or other State Identification for any passenger(s) in the vehicle.

7.2 Gate Procedures:

7.2.1 Once at Lompoc Gate Vehicle Inspection Station, be prepared to exit the vehicle and allow for vehicle inspection. At this time you may ask for directions to your final destination.

7.2.2 If the final destination requires the driver to leave Lompoc Gate, and re-enter the base through an alternate gate, the pass received will be sufficient documentation for entry into both gates, within a pre-established time directed by the Security Forces representative.

7.2.3 Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the installation.

7.2.4 This procedure will occur each time a commercial truck requests access to the base.

7.3 Current Bill of Lading (BOL) to get delivery driver and the vehicle on base. BOL must include the SF installation name, date of anticipated delivery, and specific destination (including building number, street address, and point of contact information to include office telephone number).

7.4 Personnel should the following items when entering an installation:

7.4.1 Current Registration for all vehicles

7.4.2 Current Proof of Insurance for all vehicles

7.4.3 Valid driver’s license for each driver

7.4.4 Valid driver’s license or other state identification for each passenger

7.4.5 Depending on the current Force Protection Condition, a government representative may be required to sponsor those people in person at Pass & ID, Bldg. 17595, Visitor Control Center located at the Santa Maria Gate.

7.4.6 The sponsor must state the guest's purpose and destination. It is the responsibility of the contractor to validate this need with their government POC prior to their arrival so as to coordinate the arrival time accordingly. Sponsors may request that a pass be applicable for multiple days if needed.

7.5 To sponsor 10 or more people, a typed list of those people must be submitted by the

Government Acceptor in Word or Excel format, stating LAST NAME then FIRST NAME of each person. The sponsor must submit that list to Pass & ID Bldg. 17595, Visitor Control Center, no fewer than three days prior to the anticipated arrival. Names listed must be complete names, (no nicknames), and correspond to the names on the state ID for each person.

7.6 Mission Essential Services: Contractors are not considered mission essential.

7.7 Prohibitions: Firearms may not be brought on base under any circumstances.

Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.

8.0 Administrative Tasks

8.1 Contractor Manpower Reporting (CMR)

The contractor shall report ALL contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract for the US Space Force via a secure data collection site. The contractor is required to completely fill in all required data fields using the following webpage address: http://www.sam.gov

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the SAM help desk.

9.0 Deliverables (CDRLs)

9.1 Product/Installation

9.1.1 Rm 107 System Furniture: W01 1 total

9.1.2 Rm 107 System Furniture: W02 1 total

9.1.3 Rm 107 System Furniture: W03 1 total

9.1.4 Rm 107 System Furniture: W04 1 total

http://www.sam.gov/

9.1.5 Rm 107 System Furniture: W05 1 total

9.1.6 Rm 107 System Desk with Shroud: W06 1 total

9.1.7 Rm 107 Installation and removal 1 total____________

9.1.8 Rm 108 Furniture Desking:D01 2 total

9.1.9 Rm 108 Furniture Desking:D02 2 total

9.1.10 Rm 108 Furniture Desking: D03 2 total ___________

9.1.11 Rm 108 OH 01: Hinged doors 1 total

9.1.12 Rm 108 Existing Overheads 2 total____________

9.1.13 Rm 108 Tackboard 28.5”h x 48”w 3 total ___________

9.1.14 Rm 108 Overhead light LED 1 total

9.1.15 Rm 108 Ganging bracket kit 5 total ___________

9.1.16 Rm 108 Installation 1 total___________

10.0 Attachments

10.1 B21150 Furniture floorplan

11.0 Points of Contact (POC)

11.1 Customer RA Bldg 21150 : Ms. Jessica Powell (805) 605-0204

11.2 Facility Manager Bldg 21150: Joshua D. Ciota, MSgt, (805) 605-5591

11.2 Contracting Officer Bldg 8500: Robert Bumpass, (805) 606-4469

11.3 Customer POC 21150: Elizabeth Waters, ID 805-606-0068