Attach 1_PWS_AFRC AV System Upgrade.pdf

Performance Work Statement

Requirement: Audio Visual Systems Upgrade and Installation (Airman and Family Readiness Classrooms 1501/1503)

9 July 2021

1. Program Objective: The objective of this requirement is for the contractor to design, test, and install an Audio Visual System Upgrade to satisfy the user’s performance requirements. The contractor shall be responsible to provide and install a streamlined audio visual (A/V) system that meets the following objectives for the Airman and Family Readiness Center, Room 1501 and 1503, located in Building 2500 on Ellsworth Air Force Base, South Dakota.

2. Contract Objectives:

Contractor shall be responsible to provide the following:

a) An Audio Visual system capable of projecting audio and visual input from 2 dedicated desktop/laptop (wireless disabled) devices on 2 separate networks, as well as separate inputs for mobile devices such as laptops, at a minimum.

b) 2 new Ceiling Mounted Laser Projectors (to include Ceiling Mount), mounted at a distance to maximize display on projection screen ( Distance to display will not be directed, and is to be determined by contractor individually after site visit and submitted in quote)

c) A central controller that allows selection of projection input system easily and quickly.

d) System must not require any cables or peripherals (keyboard and mouse) to be swapped out between devices in order to function.

e) Surround Sound in ceiling speakers with ability to project the audio from all input device options

f) All required engineering and design drawings, programming and configuration of equipment, and hardware instruction manuals

g) On-site installation and configuration of entire A/V system to include all cabling, racks, parts and peripherals.

h) Submit specifications and suggestions that will increase function and user experience when interfacing with the A/V system.

3. Configuration Management:

Establishment of a product baseline to define the configuration of the Audio Visual Systems Upgrade with Installation with a demonstrated capability to satisfy the user’s performance requirements.

4. Site Visit: A site visit will be offered to allow for review of existing A/V system currently in place and provide contractor ability to take any needed measurements, as well as gain a visible understanding of room layout and function.

5. Warranty & Instructional Documents: All warranty and instructional documents will be provided to the Airman and Family Readiness, primary or alternate point of contact (POC) prior to technician departure.

6. Delivery Service Date: This service is to be completed within 180 calendar days of contract award date. Specific date to be coordinated with Primary or Alternate POC following contract award.

a. The Contractor must coordinate all deliveries with the primary or alternate POC prior to shipping any items. (Name of POCs to be provided at time of contract award)

b. Contractor shall make use of commercial best practices in the packing and shipment of products, unless otherwise stated in this order.

c. Offers need to be submitted based on shipment to the following delivery address:

1000 Ellsworth St, Suite 1500 Ellsworth AFB, SD 57706

7. Site Restoration/Debris Removal: Contractor shall protect all government and non-government property and personnel on base from inconvenience, damage and/or injury.

All damaged areas during the assembly/installation process should be restored to its original conditions.

8. Site Cleanup: Prior to assembly/installation completion, the Contractor shall remove all debris and surplus materials from the work place. Equipment and materials required to complete the work effort may remain on site during the project as long as equipment and materials are organized/stored in a manner that does not cause a safety or security hazard.

The contractor shall return all disturbed areas to their original condition upon completion of the installation.

All equipment and residuals removed from this project shall be disposed of by the contractor in accordance with US waste disposal rules prior to departure at completion of work.

9. Toilet Facilities. Use of existing toilet facilities in the immediate work area only will be permitted.

10. Security Police and Fire Protection. The government will provide general on-base security police and fire protection service. Security police phone extension is 911 for emergencies, and 385-4001 for routine calls. Fire protection emergency phone is 385- 1113. In the event of an emergency (life or limb), Ellsworth Fire Emergency Services will respond and treat, if necessary, an outside ambulance agency will transport the contract employee to the nearest emergency medical facility. The Contractor shall have the responsibility to reimburse the outside ambulance agency for services rendered

11. Telephone. The government will not provide telephone services. If available, contractor may use government phones in a case of emergencies or during field and site work. No long distance telephone calls will be authorized.

12. Hours of Operation: Working hours for the contractor will normally be between the hours of 8:00 AM and 4:00 PM, excluding weekends, federal holidays, down days, or for force protection purposes in which the base is closed.

13. Safety and Health: OSHA Requirements. All Contractor operations shall be conducted and performed in accordance with Department of Labor, OSHA requirements found in 29 CFR 1910 and 29 CFR 1926, project identified national standards, military manuals, instructions, pamphlets, standards and handbooks, and with the Corps of Engineers (COE) Safety Manual 385-1-1, dated 03 Sep 96.

14. Hazardous Materials and Disposal: HAZMART shall approve all hazardous materials brought on-site by the contractor prior to use. The contractor shall obtain approval using the application requirements of the AF Form 3952. Once the process is implemented and contractor is trained, the contractor may submit the AF Form 3952 electronically.

HAZMART has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event HAZMART does not approve a hazardous material for use, the HAZMART may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies. The contractor shall dispose of hazardous waste at an off base location in accordance with applicable federal, state, and local pollution laws and regulations.

15. Security Requirements: The contractor shall be responsible for safeguarding all

Government property. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

16. Base Access: The contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-Government owned vehicles.

An Installation Entry Authority List (IEAL) will be provided to the contracting office at contract award. The IEAL will include at minimum the employee’s name, birth date, and Driver’s License Number, to include State of Issue. This list shall be updated when an employee’s status or information changes and new employees are hired.

17. Vehicle Operations: All contractor employees who will be driving a vehicle on

Ellsworth AFB shall have a current driver’s license with them at all times. All contractor vehicles to be operated on Ellsworth AFB will have a valid state registration, vehicle inspection, and insurance. Proof of registration and vehicle insurance must be physically available at all times while the vehicle is on Ellsworth AFB.

All Contractor employees that will be driving on Ellsworth AFB will follow base policy for driving on the installation. Please note there may be other items covered in the base policy that are not covered in this SOW and shall be obtained from the Security Forces personnel at the Visitor Control Center. It will be the Contractor’s responsibility to ensure that their employees are aware of and comply with base policy. The driver of vehicles will be subject to corrective actions that are laid out in the base policy for violations, this can and will include suspension of driving privileges and possible banning from base.