Attach 1 - PWS_Active Vehicle Barrier Maintenance and Inspection.pdf

Performance Work Statement Active Vehicle Barrier Maintenance and Inspection

For the 129 Civil Engineering Flight

129th Mission Support Contracting PO Box 103, Stop 28 Moffett ANGB, CA 94035

THAT OTHERS MAY LIVE

Table of Contents 1 Introduction

1.1 Mission

1.2 Background

1.3 Scope

2 General Requirements

2.1 Non-Personal Services

2.2 Business Relations

2.3 Contract Administration and Management

2.3.1 Contract Management

2.3.2 Contract Administration

2.3.3 Personnel Administration

2.4 Location and Hours of Work

3 Performance Requirements 4 Special Requirements

4.1 Security and Safety

4.1.1 Security

4.1.2 Safety

4.2 Applicable Directives

4.3 Quality Control

4.4 Contractor Personnel and Qualifications

4.4.1 Contractor and Subcontractor Qualifications

4.4.2 Technician(s)

5 Services Delivery Statement 6 Deliverables 7 Definitions and Acronyms

7.1 Definitions

7.2 Acronyms

Active Vehicle Barrier Maintenance and Inspection 1 Introduction The 129th Rescue Wing, located at Moffett Federal Airfield, California, is the only special mission wing assigned to the California Air National Guard (CA ANG). It is one of five wings across the nation’s Air National Guard wings. As an Air National Guard wing, the 129th has two distinct missions—both of which are summed up by the Wing's motto of, "that others may live".

First, as a reserve component of the United States Air Force, the wing's federal mission is to train, prepare, and conduct worldwide combat search and rescue operations over land or water, in both hostile and permissive environments. Additionally, the 129th Rescue Wing provides agile combat support capabilities to Combatant Commanders anywhere in the world.

Second, as a component of the California Military Department, the 129th Rescue Wing's state mission is to support the Governor of California during state emergencies and contingencies by providing a wide range of capabilities, to include specialized search and rescue, and aerial firefighting.

1.1 Mission

Provide mission ready personnel to operate, maintain, and protect sustainable installations through engineering and emergency response for Federal and State Operations. Sustainment, restoration, and modernization of 129 RQW real property to include facilities and infrastructure.

Planning, programming, design and construction of new and replacement facilities. Committed to 100% compliance with all federal, state, and local laws, building codes, regulations, standards and directives.

1.2 Background

This requirement is required for safe operations of our Vehicle Denial Barrier (AVB’s), our AVB’s must be both safe and effective at stopping the threat vehicle and protecting the innocent driver, IAW Unified Facility Criteria (UFC) 4-022-01

1.3 Scope

Yearly, quarterly and monthly preventive maintenance service and (1) required annual inspection on (2) DSC501 Barriers and (1) HPU (hydraulic Pumping Unit and related equipment

2 General Requirements This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of a personal nature, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer immediately.

2.2 Business Relations

The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors (if applicable). The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.3 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.3.1 Contract Management

The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at Moffett Field and the contractor's corporate offices.

2.3.2 Contract Administration

The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government’s requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support this effort. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

2.3.3 Personnel Administration

The contractor shall provide employees during designated Government non-work days or periods where Government offices are closed due to weather or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make travel arrangements for employees when Government-directed travel is necessary. The contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs, etc.).

2.4 Location and Hours of Work

All work performed under this PWS shall be accomplished at the 129 RQW parking apron, Moffett Federal Airfield, California, and at the contractors place of business. Normal workdays are Monday through Friday except US Federal Holidays and other administrative non-duty days as determined by higher headquarters. COR will be available to escort contractor during core hours. Core hours are between 0900 and 1500 hours daily. It is expected that the contractor is allowed to perform work during core hours.

3 Performance Requirements Performance Standards

a) STD: Contractor performs all duties and tasks in a safe manner and is compliant with all applicable safety and operational regulations.

AQL: No observed deficiencies (i.e., 100%)

b) STD: The Contractor will be responsible for maintaining the Inventory Record of (2)

DSC501 Barrier and (1) HPU (hydraulic pumping unit) systems and will provide monthly reports (the maintenance schedule and AVB Inspection checklist) to the COR AQL: No more than one (1) major discrepancy identified monthly.

c) STD: Report of missing/unaccounted equipment correctly identifies equipment; is submitted within two (2) duty days of identification.

AQL: When applicable, no more than one (1) report is submitted after the second duty day, per month.

d) STD: Maintenance schedule accurately accounts for the status of equipment throughout the inspection and maintenance cycle and is submitted within three (3) duty days of the established schedule. The established schedule shall be provided before the work is done and on an annual basis. On a regular basis (at a minimum with each invoice) and at the conclusion of the performance of the contract, the contractor shall provide to the COR reports that demonstrate the tracking of halon

AQL: No more than one (1) major discrepancy identified biannually; no more than one (1) report is submitted after the established deadline, biannually.

Contractor shall accomplish all monthly and annual inspections and preventative maintenance procedures in accordance with the manufacturer’s published procedures.

The following sections describe the Performance Objectives and Performance Elements for

Monthly, Quarterly and Annually inspection, testing, maintenance and certification for the following: (2) DSC501 Barriers and (1) HPU (hydraulic pumping unit) and related equipment at 129 RQW Moffett FAF, CA to ensure serviceability and operation.

Inspection and test shall conform to UFC 4 – 022-01, SDDCTEA Pamphlet 55-15 and AFI 31-100, Para 10.3 and manufacturers recommended maintenance, inspection and testing. Provide a cost analysis report for all noted deficiencies found during testing and inspections.

The Contractor shall provide all services in a manner that fosters and enforces an environment of safety consciousness. To that end, the Contractor must operate a program that abides all applicable safety and operational regulations. The Contractor shall use all required Personnel Protective Equipment as identified and or is required by industry and trade practices or Material Safety Data Sheets or Safety Data Sheets

(MSDS/SDS).

The Inventory Record shall cover both DSC501 barriers for which the contractor is responsible and shall be readily available for audit or query. The Contractor's maintenance schedule will be based upon the Inventory Record. The Inventory Record will be a columnar report, in a comma-delimited text file, electronic spreadsheet file, or other computer-readable electronic format, listing the following minimum data for each extinguisher.

• Serial number or tracking number of the barriers

• Date added to contractor’s responsible inventory or date of initial fill

• Date of last monthly inspection

• Date of last annual service maintenance

The Service Report shall accompany the invoice and will itemize all services (other than the monthly visual inspection) that the contractor performed during the month. This report shall be a columnar report, in a comma-delimited text file, electronic spreadsheet file, or other computer-readable electronic format, listing the following data for each extinguisher serviced during the reporting/invoice period.

• Date

• Tracking number or serial number of the barrier

• Type of Service (e.g. monthly, annual service maintenance, corrective maintenance.

The Inspection checklist shall also accompany the invoice and will complete the log of maintenance performed. It shall provide the following 14 summary data points in a text file, electronic spreadsheet file, or other computer-readable electronic format:

• Date

• Safety Preparation

• Records Preparation

• Training and Operation Procedures

• Installation

• Maintenance (I/H or Contract)

• General Conditions of AVB Components

• Operational Test from Each Individual Control Panel

• RF Controls

• Safety Systems

• Control Activation Sequence

• ECP Layout

• AVB Technician Signature Block

• AVB Certification Block

Deliverables A01 Quarterly Inventory Results A02 Maintenance Schedule and AVB Inspection Checklist

4 Special Requirements This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

4.1 Security and Safety

This section describes the security and safety for this effort. The following sub-sections provide details of various considerations on this effort.

4.1.1 Security

The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the 129th Security Forces Squadron.

The contractor shall ensure compliance with all personal identity verification requirements as directed by the Department of Defense, Headquarters USAF, and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes with little or no notice.

For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

AT Level I Training. This standard language is for contractor employees with an area of performance within a Government controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Government Installations, Facilities and Controlled Access areas shall complete AT Level I awareness training within 10 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Certificates of completion for each affected contractor employee and subcontractor employee will be maintained by the COR or Antiterrorism Representative. AT level I Awareness training is available at the following website:

http://jko.jten.mil

4.1.2 Safety

Contractor Compliance: The contractor and its subcontractors shall comply with Public Law 91- 596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E). These requirements shall be incorporated into the contractor’s safety and health program. The Department of Defense (DoD) participates in the OSHA Voluntary Protection Program (VPP). Contractor personnel performing services on a DoD installation shall participate in the local VPP. Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html.

Mishap Notification and Investigation: The contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government personnel and to cooperate in any resulting safety investigation. The contractor shall notify (via telephone) the cognizant contracting officer, the contracting officer’s representative, and/or other applicable members within four (4) hours of all mishaps or incidents. The Government person notified by the contractor will in-turn notify the Safety office.

Contractor notifications made after duty hours shall be reported to the Base Defense Operations Center (BDOC) by calling (650) 603-9111. If requested by the cognizant contracting officer, the contracting officer’s representative, and/or the cognizant program manager, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

4.2 Applicable Directives

The contractor shall comply with all documents listed below and referenced under paragraph 3.0, Performance Requirements as mandatory. Compliance with documents specifically identified as Advisory (marked as (A)) shall be at the contractor’s discretion. The Government reserves the right to implement, change, or rescind the list of applicable directives as a result of mission or policy changes. Except noted otherwise, all documents are viewable through the Air Force e-Publishing website (http://e-publishing.af.mil).

AFI 32-7086 – Hazardous Materials AFI32-7042 – Waste Management AFI 32-7060 – Environmental Planning AFI 32-7047 – Compliance Tracking & Reporting AFI 90-821 – Hazard Communication (HAZCOM) Program AFI 91-203 – Air Force Consolidated Occupational Safety Instruction AFI 91-202 - ANGS1- The US Air Force Mishap Prevention Program NFPA 10 - Fire Code NFPA 30 - Flammables & Combustibles NFPA 101 - Life & Safety Code

4.3 Quality Control

The Contractor must develop and implement a Quality Control Plan (QCP) and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non- recurrence of defective services. The Contractors QCP is the means by which he assures himself that his work complies with the requirement of the contract. Submit the QCP to the COR within twenty (20) days of the contract start date.

Deliverables

A03 Quality Control Plan

4.4 Contractor Personnel and Qualifications

4.4.1 Contractor and Subcontractor Qualifications

The Contractor shall provide personnel possessing the skills, knowledge, and training to satisfactorily perform the services required, and shall submit documentation to the CO/COR prior to work starting that the employees who will work on that Task Order hold the credentials needed to perform VB M&R as described in the sections below. Personnel performing work under this PWS shall remain employees of the Contractor (or Subcontractor) and shall not be considered employees of the Government.

4.4.2 Technician(s)

The Technician(s) performing the work shall be trained on the specific barrier(s) at the military installation and have no less than three (3) years minimum of experience inspecting and maintaining barriers, barrier control systems, and military safety barrier control systems. The Lead Technician’s experience in barrier control systems and safety control systems must include documented experience in troubleshooting, modification, maintenance, and repair of barrier and traffic control systems. The Contractor is required to submit to the CO/COR qualification documentation for all employees certifying proof of qualifications regarding the employee’s background and suitability to perform relative to their criteria in the areas of PM work on vehicle barriers, completion of annual training of Government personnel, qualifications of personnel, quality control, emergency service calls, routine service calls, additional in-scope work, a safety plan, etc. within five (5) calendar days prior to contract performance.

5 Services Delivery Statement The table below summarizes each task and the Acceptable Quality Level

Ref. Task AQL Inspection 3 Performance requirements

Contractor performs all duties and tasks in a safe manner and is compliant with all applicable safety and operational regulations.

No observed deficiencies (i.e., 100%) Spot Check

Visual Inspection

3 Record Keeping, documentation and reporting The Contractor will be responsible for maintaining the Inventory Record consisting of the Maintenance Schedule and AVB Inspection checklist to the COR

No more than one (1) major discrepancy identified annual

Visual Inspection

3 Record Keeping, documentation and reporting Report of missing/unaccounted equipment correctly identifies equipment; is submitted within two (1) duty days of identification

When applicable, no more than one (1) report is submitted after the second duty day, per quarter

3 Inspection and Maintenance Services Maintenance schedule accurately accounts for the status of equipment throughout the inspection and maintenance cycle and is submitted within three (3) duty days of the established schedule. On a regular basis (at a minimum with each invoice) and at the conclusion of the performance of the contract, the contractor shall provide to the COR the Maintenance Schedule and AVB Inspection Checklist.

No more than one (1) major discrepancy identified biannually; no more than one (1) report is submitted after the established deadline, monthly.

Spot Check

6 Deliverables The contractor shall provide deliverables as described in this PWS. Deliverables shall be provided in accordance with the format and delivery schedule for deliverables.

Number Deliverable A01 Service Report Provide Service results quarterly via Microsoft Word, Microsoft Excel, Adobe PDF, or other electronic means approved by the COR. At a minimum, Report shall contain all items referenced in 3.1.1 Service Report

A02 Maintenance Schedule and AVB Inspection Checklist. Provide checklist via .Microsoft Word, Microsoft Excel, Adobe PDF, or other electronic means approved by the COR.

7 Definitions and Acronyms

7.1 Definitions

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Monday through Friday, unless specified otherwise.

7.2 Acronyms

Acronym Definition

AFI Air Force Instruction

AFPD Air Force Policy Document

ANGS Air National Guard Supplement

AQL Acceptable Quality Level

AT Antiterrorism

CA ANG California Air National Guard

CAC Common Access CARD

CMR Contractor Manpower Reporting

CMRA Contractor Manpower Reporting Application

COR Contracting Officer Representative

DFARS Defense Federal Acquisition Regulation Supplement

DOD (or DoD) Department of Defense

DODAAC Department of Defense Activity Address Code

DODD (or DoDD) Department of Defense Directive

EESOH-MIS Enterprise Environmental, Safety, and Occupation Health Management Information System

ESOH Environmental, Safety, and Occupational Health

FAR Federal Acquisition Regulation

FPCON Force Protection Condition

KO Contracting Officer

MSDS/SDS Material Safety Data Sheet/Safety Data Sheet

NACI National Agency Check with Inquiries

NFPA National Fire Protective Association

NGB National Guard Bureau

ORM Operational Risk Management

OSHA Occupational Safety and Health Act

POI Program of Instruction

PWS Performance Work Statement

QASP Quality Assurance Surveillance Plan

QCP Quality Control Plan

STD Standard

TCS Task/Conditions/Standards

USAF United States Air Force

VPP Voluntary Protection Program

WAWF Wide Area Workflow