Attach 1 Mass Smoke Exposure SOW- Abbrev v3.pdf

70FA2024Q00000021 SOW Attachment 1

STATEMENT OF WORK

for Mass Smoke Exposure Response Considerations

FY 2024

1.0 OVERVIEW

The United States Fire Administration (USFA) is purposing a joint research study with all members on the Federal Interagency Committee on Emergency Medical Services (FICEMS) to address the expanding risk wildfire smoke has on the public. The study aims to provide a comprehensive framework crafted by all federal partners for integration of care and best practices for out of hospital clinicians, responders to disasters, hospitals, and facilities serving at risk populations which may include but are not limited to those that serve children, pregnant women, older adults, people with disabilities, people from diverse cultures, people with limited English proficiency, people with limited access to transportation, people with limited access to financial resources, and people experiencing homelessness.

2.0 OBJECTIVE

The goal of this comprehensive research project is to perform a study and analyse the findings. The findings of the study will be incorporated into a formal USFA document and will be made available on the USFA website and through the USFA publications office. In addition, using information found from the study and related research, create a guidebook for all levels of government and responders to best train professionals responding to smoke related events.

3.0 TASKS

3.1 Project Administration

The Contractor shall:

3.1.1 Schedule a kickoff meeting (virtual) with the Contracting Officers Representative (COR) and Project Manager to discuss the project, deliverables and answer any questions from the contractor.

3.1.2 Prepare and submit a detailed work plan, noting proposed technical approach, describing the tasks to be completed and key dates for the duration of the project. The Contracting Officer’s Representative (COR) will review the initial plan and provide comments/recommended changes as applicable.

3.1.3 Attend/participate in Progress Review Meetings at least quarterly to discuss program activities. This may include enhancements to work plan, review of Table of Contents, list of involved associates/partners, content, subsequent text, discuss significance of interviews, conferences attended.

3.1.4 Submit documents according to the Table in section 5.0

DELIVERABLES.

3.1.5 Present progress and findings to the Federal Interagency Committee on EMS (FICEMS), the National EMS Advisory Council (NEMSAC), and other agencies or interest groups if requested.

3.2 Research and Reports

3.2.1 Submit Progress Reports as well as providing a Final Progress Report to the COR by the contract performance end date.

Progress Reports will be submitted to the COR. This report shall contain the following information: status of project, problems encountered, and other pertinent information.

3.2.2 Review existing research and aggregate it to better identify gaps in existing knowledge base and eliminate duplication of efforts.

3.2.3 Create a study and job aid for all levels of decision makers to answer the following questions:

3.2.4 Explain the effects that wildland fire smoke has on public health.

3.2.4.1 Determine how the size, scope, and duration of wildland fire smoke exposure on individuals, communities, and responders on both a short- and long-term basis.

3.2.4.2 Identify relationships and gaps in existing research as it relates wildfire smoke and public health.

3.2.4.3 Explain how fire occurring in the wildland urban interface (WUI) changes the health risks.

3.2.4.4 Determine how underlying health and other identified

critical (smoke or health) elements factor into related injury and severity of exposure.

3.2.4.5 Effects on marginalized and vulnerable communities.

3.2.4.6 Effectiveness of Personal Protective Equipment.

3.2.5 Determine necessary treatments for limited exposure cases as well as treatment after prolonged exposure (greater than 5 days).

Commented [MTJ1]: Will an in-person meeting be productive to the content? If so, explain it and fund it;

consider two meetings, one a few months into the project and one when the products are about 80 - 90% completed.

Commented [MTJ2]: Are these measurements a national level measurement acres, major or % contained, is a duration measured in lung capacity or days etc?

Commented [MTJ3]: Why the use of WUI and not wildfire, explain the difference or the objective of both

Commented [MTJ4]: Does smoke flow towards these communities more than other communities? Or are they treated differently?

Commented [MTJ5]: PPE for communities or responders, hosptials

3.2.5.1 Determine alternative treatments and/ or environmental controls that can be deployed in limited resource environments.

3.2.6 Develop a unified recommendation on what defines “hazardous levels” of smoke exposure.

3.2.7 Determine necessary treatments for limited exposure cases as well as treatment after prolonged exposure (greater than 5 days).

3.2.8 Determine alternative treatments that can be deployed in limited resource environments.

3.2.9 Develop a unified recommendation on what defines “hazardous levels” of smoke exposure.

3.2.10 Develop a framework to identify critical populations and best practices to protect vulnerable groups early.

3.2.11 Develop an effective list of mitigation measures that SLTT entities can deploy.

3.2.11.1 Create a standardized term for critical facilities that may require additional protective measures before an event.

(Healthcare facilities, schools, government buildings, SNFs)

3.2.11.2 Identify funding needs for SLTTs to provide ventilation and additional protective measures to protect these facilities.

3.2.11.3 Develop a training course curriculum based off the

guidebook and backed by the study designed for community level activities (volunteer agencies and CERT teams)

3.2.11.4 Determine feasibility of USFA or other agency formally creating a training course or online program for mass distribution to partners and the public.

3.2.11.5 Determine other alternatives for communities unable to do the previous options.

3.2.12 Incorporate the findings of its initial and current phase of this study into a comprehensive peer-reviewed research study suitable for publication in a scientific, public health, medical professional journal.

3.2.13 Coordination with the COR, identify non-government organizations, professional organizations, partners and subject matter experts to perform extensive outreach; informing the emergency response community about the findings of this research.

Commented [MTJ6]: Considering evacuation and remain in place;

Commented [MTJ7]: Isn't this an EPA thing?

Commented [MTJ8]: Are you assuming this is not already established? Remain in place, evacuation, use of tape and plastic sheeting, turn of HVAC etc..

Commented [MTJ9]: Training in smoke inhalation treatment or home treatment? Do WUI communities have alerts, sirens etc. to take actions?

Commented [MTJ10]: Will the vendor distribute the course and develop the on-line course, CEUs?

Commented [MTJ11]: This seems to be the new task of the day, the results of the review will add to the deployment of the deliverables. Consider for POP

3.2.14 Submit documents according to the Table in section 5.0

3.3 Final Deliverable

3.3.1 Develop a draft comprehensive peer-reviewed research study suitable for publication in a scientific, public health, medical professional journal.

3.3.2 Incorporate recommendations and finalize the report which shall be submitted to the COR.

3.3.3 Provide graphics and pictures to accompany the written report that have permissions using the form (FEMA Form 064-0-0-11).and provide signed forms along with photographs and graphs before the close of contract.

3.3.4 Submit a final report of findings.

3.3.5 Submit documents according to the Table in section 5.0

4.0 APPLICABLE DOCUMENTS

Centers for Disease Control and Prevention (CDC)/ Agency for Toxic Substances and Disease Registry (ATSDR) Social Vulnerability Index

(SVI)

U.S. Department of Transportation Federal Highway Administration Manual of Uniform Traffic Control Devices: https://mutcd.fhwa.dot.gov/.

National Emergency Training Center Federal Emergency Management

Agency Department of Homeland Security photo release form (FEMA Form 064-0-0-11).

5.0 DELIVERABLES

5.1 Formal deliverables (i.e., reports, documents) created as a result of this contract shall be done in compliance with Federal “plain English” policies, directives, etc. Information regarding plain English can be found at:

https://www.plainlanguage.gov/guidelines/

Commented [MTJ12]: You will need to insert a major heading for "3.2 Draft Deliverable"

Commented [MTJ13]: Listed in paragraph above..3.2.10

5.2 Material or photographs developed and/or used in a publication for this project shall be free of copyright with documentation of copyright release.

For individuals who may be recognized in a photograph, the contractor shall obtain a written release from the individual. If the individual is a minor, the release must be signed by a parent or legal guardian. All copyright release(s) and written release(s) shall be provided to the COR with the final publication.

5.3 The contractor shall submit final document in Word format with photos and illustrations in native format.

6.0 PERIOD OF PERFORMANCE

The Period of Performance shall be twenty-four (24) months from the date of award.

6.0 PLACE OF PERFORMANCE

The place of performance shall be the Contractor’s site. Virtual / remote participation (e.g., use of conference call, Zoom, MS Teams, etc.) is permissible for any meetings.

SOW Task What Frequency/When Not Later Than Due Date based on the

##/##/2022 effective date.

3.1.1 Kickoff meeting 7 CDAA

3.1.2 Work Plan 30 CDAA

3.2

Progress Review Meeting/ Report

Bimonthly beginning 30 CDAA and there after

3.3.1 Draft Study 600 CDAA

3.3.4 Final Study 660 CDAA

Commented [MTJ14]: Do you want this in a web format or other

Commented [MTJ15]: Separate these two tasks out and alternate due dates IF both are necessary