Attach 1- Bankhead SOW.pdf

STATEMENT OF WORK (SOW)

BANKHEAD RANGER DISTRICT

SECTION C-1

1.1 SCOPE OF WORK: The contractor shall provide all supervision, personnel, transportation, equipment, Supplies, services, permits, and licenses necessary to provide recreation site grounds operational services, which include (1) grass cutting (mowing), trimming and edging, and recreation area litter pickup; (2) toilet and shower building cleaning. The work will be covered by a firm fixed price Indefinite Delivery Indefinite Quantity (IDIQ) Service Contract as defined in this Work Statement, except for those Government Furnished items specified in Section C-3. This work will be performed at recreation areas on the Bankhead Ranger District. The contractor shall perform in accordance with the standards defined in this contract. The estimated quantities of work are on the schedule of items.

Recreation Area Mowed Acres

Buildings Number Fixtures Trash Containers

Areas of Litter

Pickup

Mowing – Flint Creek TH N/A N/A N/A N/A

Mowing – Owl Creek TH 3.45 N/A N/A N/A N/A

Mowing – Brushy Creek CG & Day Use

5.65 Bathhouse 3 Toilets, 1 Urinal, 2

Sinks, 2 Showers

N/A N/A

Mowing – Pine Torch TH 0.62 N/A N/A N/A N/A

Mowing – Sipsey Picnic Area

1.60 N/A N/A N/A N/A

Mowing – Hurricane Creek Shooting Range

0.95 N/A N/A N/A N/A

Mowing – Houston CG Day Use Area

0.50 Bathhouse 5 Toilets, 1 Urinal, 4

Sinks, 6 Showers

N/A N/A

Mowing - Houston CG Roadside Entrance

1.25 N/A N/A N/A N/A

Mowing – Houston CG Boat Ramp

0.25 N/A N/A N/A N/A

District Office N/A N/A N/A N/A

Central Work Center N/A N/A N/A N/A

McDougal Dispersed Site N/A N/A N/A N/A

Natural Bridge Recreation Area

1.23 N/A N/A N/A N/A

Randolph TH N/A N/A N/A N/A

5 Portal Sign Areas 1.22 N/A N/A N/A N/A

Total 16.72 24 Fixtures

1.1.1 Bankhead Na onal Forest Work The es mated frequencies for these services:

MOWING SEASON – April through September 30;

Mowing: Every 2 weeks (13 mes); to a uniform grass height of 1 to 2 inches maximum;

Recrea on Season – May through October 31;

Toilet/ Shower Building Cleaning: (Brushy Lake Day Use) every Monday (26 mes); (Houston Day Use) every Monday (26 mes);

Note: Contractor will pick up li er in all mowed areas at me of mowing.

1.2. PERSONNEL

1.2.1. SUPERINTENDENT. The Contractor shall designate a superintendent in accordance with Sec on I of this contract. The name of this person shall be designated in wri ng and provided to the Contrac ng Officer.

1.2.1.1. Authority. The superintendent shall have authority to act for the Contractor on all contract ma ers rela ng to daily opera on of this contract.

1.2.1.2. Response Time. During normal duty hours (0600 through 1800), the superintendent shall be available within 30 minutes by telephone or cell phone contact, to speak with designated Government personnel for discussion and resolu on of performance issues. A er normal duty hours, the representa ve shall be available within 2 hours.

1.2.1.3. Language. The superintendent must be able to read, write, speak, and understand English.

1.2.2. EMPLOYEES: The Government reserves the right to restrict employment, under the contract, of any contractor’s employees or prospec ve contractor’s employees, who are iden fied as a poten al threat to the health, safety, security, general well-being, or opera onal mission of the recrea on area and its popula on.

1.2.2.1. Appearance. Contractor’s personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing dis nc ve clothing bearing the name of the company. Wearing badges that contain the company’s name and employee’s name will be required.

1.2.3. SAFE WORK ENVIRONMENT REQUIREMENT. Contractor shall provide a safety plan outlining steps taken to provide for a safe work environment for employees and the general public.

1.3 SCHEDULING

1.3.1. Contractor will confirm work schedules with the District’s Inspector on an ongoing basis.

Adverse weather condi ons and other factors that cause unavoidable delays, beyond contractor’s control, may require a Contractor ini ated request for a change of schedule. Failure to accomplish scheduled work items on the scheduled day, without prior rescheduling and approval in wri ng by the inspector, will result in an unsa sfactory ra ng for that day’s items. Missed or unsa sfactory work must be immediately rescheduled with the inspector. At the Forests Service’s discre on, any work not performed within 24 hours of the originally scheduled day may be accomplished by the Forest Service and billed to the Contractor. Contractor will not be paid for unsa sfactory work.

1.4. PHYSICAL SECURITY The Contractor shall be responsible for safeguarding all Government property, either property provided for the Contractor’s use in accordance with the Government- Furnished Property clause, 52.245-4; or, property not provided but present in the project area.

1.4.1. KEY CONTROL. The Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Contractor’s Quality Control Plan.

1.4.2. LOCK COMBINATIONS. The Contractor shall establish and implement methods of ensuring that all lock combina ons are not revealed to unauthorized persons. These procedures shall be included in the Contractor's Quality Control Plan.

1.5. HOURS OF OPERATION

1.5.1. NORMAL HOURS. Mowing in recrea on sites may only be performed between 9:00 am and 7:00 pm each Monday or Tuesday, unless the recrea on site is empty. Cleaning ac vi es (restroom cleaning, site cleaning, li er pickup, and trash collec on) must occur on the specific days scheduled as detailed in Sec on C-1.1. Scope of Work, unless prior rescheduling is approved. The COR may modify the cleaning schedule, if the Contractor agrees to the change prior to modifica on.

1.6 WATER. Water faucets or valves shall be turned off a er the required usage has been accomplished.

1.7. DOCUMENTATION AND RECORDS. All documenta on, records, and schedules, as described in this document that are the responsibility of the Contractor, are the property of the Government and shall be turned over to the Government upon comple on or termina on of the contract. All records are subject to the Freedom of Informa on and/or Privacy Acts, and any requests for release of any records shall be handled accordingly.

SECTION C-2

DEFINITIONS

2.1. STANDARD DEFINITIONS

2.1.1. CONTRACTING OFFICER'S REPRESENTATIVE (COR). A Government person designated by the Contrac ng Officer, with authority to act within the scope of the delegated authority.

2.1.2. GOVERNMENT INSPECTOR. A Government person responsible for surveillance of Contractor’s performance.

SECTION C-3

GOVERNMENT-FURNISHED PROPERTY

3.1. GOVERNMENT FURNISHED PROPERTY. THERE ARE NO GOVERNMENT-FURNISHED ITEMS WITH

THIS CONTRACT, EXCEPT FOR THE FOLLOWING: CLEANING SOLUTIONS, TOILET PAPER, PAPER

TOWELS, LIQUID SOAP, AND TRASH CONTAINER LINERS.

SECTION C-4

CONTRACTOR-FURNISHED PROPERTY/SUPPLIES/MATERIALS/EQUIPMENT, ETC.

The Contractor is responsible for providing all necessary supervision, transporta on, supplies, equipment, materials, labor, and any other items necessary to complete the en re work.

4.1. CONTRACTOR-FURNISHED PROPERTY. Except for those items or services specifically stated to be Government-furnished in Sec on C-3, the Contractor shall furnish everything (supervision, transporta on, equipment, materials, supplies, incidentals, etc.) required to perform the tasks iden fied in this contract, in accordance with Sec on C-5 Specific Tasks and Sec on C-6 Publica ons, in a skillful and workmanlike manner. Contractor-provided materials and equipment include, but are not limited to, mops, brooms, cleaning rags, personal protec ve equipment, such as gloves and eye protec on, water hoses, rakes, leaf blowers, weed eaters, mowers, and all fuel, oil, and repair supplies for all motorized equipment.

SECTION C-5

SPECIFIC TASKS

5.1. GRASS CUTTING. The Contractor shall be responsible for scheduling cu ng/mowing opera ons as required. The Contractor is cau oned that some of the terrain to be mowed is rough and irregular, and contains down forest li er (limbs, pine cones, etc.). The Contractor shall be responsible for replacement of any broken windows or other damage, either of buildings, vehicles, or campers or other features, resul ng from contract ac ons. Li er and tree limb pickup shall be accomplished prior to mowing.

5.1.1. GRASS HEIGHT. All grass will be cut, edged, and trimmed in accordance with Sec on C-1.1.

Areas designated shall be mowed and trimmed to a uniform height of one (1”) to two (2”) inches as needed when measured on level ground. Lawn clippings may be le in place when mowing; but must be removed from sidewalks, individual picnic, and camping sites and their spurs, roadways, water fountains, and picnic shelters and other areas as directed by the Government.

5.2. TRIMMING AND EDGING. The Contractor shall be responsible for performing, trimming, and edging in conjunc on with cu ng/mowing opera on. The Contractor shall be responsible for any undue damage resul ng from the trimming, such as cu ng of tree bark, broken windows, and killing of landscaping vegeta on resul ng from contract ac ons.

5.2.1. All grass shall be trimmed even with the edges of all curbs, sidewalks, driveways, walls, poles, tree trunks, founda ons, or other objects contained within or adjacent to the mowed areas. The frequency of trimming and edging will be the same as the grass cu ng frequency.

5.2.2. All edges shall be trimmed with a ver cal cu er to remove grass growing over paved areas.

5.2.3. Edging and trimming opera ons shall result in a uniform appearance.

5.2.4. Edging and trimming debris shall be removed from sidewalks, individual picnic, and camping sites; and their spurs, roadways, water fountains, and picnic shelters.

5.2.5. Joints in all paved areas including roadways, parking areas, sidewalks, curbs, and along the edges of buildings shall be maintained free of vegeta on.

5.3. RECREATION AREA CLEANING. N/A

5.4. TOILET/SHOWER BUILDING CLEANING. The Contractor shall be responsible for toilet facility cleaning as scheduled. Tasks to be accomplished on each site visit are:

-Erect “Cau on” signs prior to mopping floors -Sweep floors and walls -Mop and disinfect floors; wash and disinfect walls as needed -Clean mirrors and windows -Clean and disinfect toilets and urinals -Clean and disinfect sinks, shower/toilet stalls par ons, soap dispensers and counters -Clean, disinfect and polish fixtures, including faucets, handles, flush valves, showerheads, hand blowers, and grab bars -Clean light fixtures as needed -Load toilet paper holders, paper towel holders and soap dispensers -Empty building trash containers and replace trash liners -Sweep or leaf blow sidewalks and building parking spurs

5.5. TRASH COLLECTION. N/A

5.6. GENERAL. The Contractor shall remove all tree limbs, branches, cu ngs, etc., from the work areas; and deposit in an area designated by the COR. Non-organic li er (paper, food, etc.) will be disposed of in the designated Dumpster. The Contractor shall clean-up work areas; and restore any damaged landscape, government property, or buildings to their original state from damage resul ng from the contract. The Contractor shall supply all materials, labor, and equipment to complete all work specified in this scope of work.

5.7. DOCUMENTATION. Contractor shall provide documenta on of the performance requirements as iden fied below:

5.7.1. Work Plan and Schedule – Due 7 calendar days prior to No ce to Proceed (NTP)

5.7.2. Quality Control Plan – Due 7 calendar days prior to No ce to Proceed (NTP)

5.7.3. Job Comple on Report - Submit with each Invoice.

5.7.4. Contractor Inspec on Records– Due 7 calendar days prior to No ce to Proceed (NTP)

5.7.5. Safety Plan for Employees and Public Visitors– Due 7 calendar days prior to No ce to Proceed

(NTP)

SECTION C-6

PUBLICATIONS AND CITED STANDARDS

Addi onal standards for toilet/shower building cleaning, trash collec on, site cleaning, li er pickup, and tree limb cleanup are found in the Forest Service publica on Cleaning Recrea on Sites, published in 1995 by the USDA Forest Service San Dimas Technology and Development Center (SDTDC), publica on number 9523 1206. (See a ached pages). The applicable pages are:

-Toilet/Shower Cleaning- pages 20 through 25.