Attach 01 SON_Pyxis Regrigerators--RFQ.docx

STATEMENT OF NEED FOR

DELIVERY AND INSTALLATION OF BD PYXIS ES MEDICATION DISPENSING REFRIGERATORS AT

LEBANON VETERANS AFFAIRS MEDICAL CENTER

1700 SOUTH LINCOLN AVENUE

LEBANON, PA

17042-7529

1. SCOPE OF WORK: The Lebanon Veterans Affairs Medical Center (VAMC) has a brand-name requirement for eighteen (18) BD Pyxis ES Medication Dispensing Refrigerators.

2. BACKGROUND: Lebanon VAMC has a brand-name requirement for eight-teen (18) BD Pyxis ES Medication Dispensing Refrigerators to integrate with our facility’s existing BD Pyxis Medication Management System. The BD Pyxis ES Medication Dispensing Refrigerators will be used to store medications within our facility. These refrigerators will also provide our facility the ability to efficiently track usage of medications throughout the entire hospital, ensuring accurate counts and on time re-stocking of these medications. Monthly maintenance servicing is required for one year with the purchase of these refrigerators.

3. DELIVERY/INSTALLATION: Delivery/Installation shall be coordinated at least 72 hours prior to required delivery date with the Warehouse Supervisor/Government technical Point of Contact (GTPOC).

3.1 Warehouse Supervisor: To Be Published (TBP)

Phone: TBP Email: TBP

3.1.1 Note: The Warehouse Supervisor has no authority to change the terms and conditions of the awarded contract.

3.2 Nominated GTPOC: TBP

Phone: TBP Email: TBP

3.2.1 Note: The GTPOC has no authority to change the terms and conditions of the awarded contract.

3.3 The contractor shall provide all labor, equipment, tools, materials, supervision, and other items necessary to deliver and install the equipment.

3.3.1 The 18 BD Pyxis ES Medication Dispensing Refrigerators shall be delivered to 1700 S. Lincoln Ave., Lebanon, PA 17042.

3.3.2 The following BD Pyxis ES Medication Dispensing Refrigerators shall be installed in the following locations (Quantity is 1 EACH for each location):

3.3.3 Installation shall take place within 90 days of contract award date as per discussion with GTPOC.

3.3.4 An implementation plan provided by the contractor is required within 30 days from contract award date.

4. GENERAL TASK REQUIREMENTS

4.1 The following components are required for the workflow system:

4.1.1 Secure narcotic storage

4.1.2 Uninterruptible power supply

4.1.3 Multiple cell refrigerator configuration

4.1.4 Refrigerator and inside configuration height flexibility

4.1.5 Various sizes of bins

4.1.6 Various configurations of bins within each refrigerator

4.1.7 Ease of changing bins

4.1.8 Alert to open appropriate bin/compartment

4.1.9 Internal, removable compartments within each bin and various configurations

4.1.10 Large bins for supplies

4.1.11 Internal and external flexibiliy of location of return bin

4.1.12 Anesthesia work carts

4.1.13 Storage for PO meds, liquids, topicals, eyedrops, large and small volume IVs

4.2 Technical Support:

4.2.1 The Contractor shall provide twenty-four (24) hour, seven (7) days a week remote support to maintain full operational capabilities. A valid phone number shall be provided to the Contracting Officer Representative (GTPOC) within five (5) business days after award.

4.2.2 The Contractor shall provide on-site service within 4 hours of receiving request for service.

4.3 Training:

4.3.1 Training to pharmacy and nursing staff, if needed, shall be provided by the contractor.

4.3.2 Training, if needed, shall be scheduled within an 8-hour day with times specified by the GTPOC.

4.4. Test and Acceptance:

4.4.1 Contractor shall test all equipment after installation. The government shall accept equipment once installation and successful testing has been completed and approved.

4.5 Warranty/Service Contract:

4.5.1 All equipment and materials shall come with a standard one-year warranty. Warranty shall begin after installation of equipment and completion of tests. (IBR FAR 52.212-4, see clause).

4.5.2 All hardware will be installed and operational in accordance with manufacturer’s specifications and Veterans Affairs (VA) Information Technology (IT) requirements.

5. CONTRACTOR RESPONSIBILITIES

5.1 The contractor shall be responsible for the following:

5.1.1 Contractor shall provide qualified and VA credentialed personnel to perform the installation of the items as noted in this SON.

5.1.2 Contractor is responsible to ensure all equipment to be installed meets VA standards.

5.1.3 Contractor is responsible for ensuring the proper disposal of all debris generated from installation activities.

5.1.4 Contractor is responsible for securing all materials, equipment and tools while on government property or in government facility. Government is not liable for any lost or stolen items that are not properly secured.

5.1.5 Contractors coming on station or working remotely will be required to take the VA Privacy and Information Security Awareness Program and the Privacy and HIPAA Training. Completed training certificates will be maintained by the GTPOC of this contract for audit purposes. Appropriate fingerprinting and background investigation is required.

6. GOVERNMENT RESPONSIBILITIES

6.1 The government shall be responsible for the following:

6.1.1 The GTPOC will assume responsibility for the installation and performance of all equipment and work necessary for completion of this project.

6.1.2 Provide site access and escorts to the customer's location to where the equipment is located.

6.1.3 Provide adequate space for the work to be performed.

6.1.4 Provide the contractor with contact information and the necessary authorization to coordinate connectivity issues with applicable U.S. Government POC's.

6.1.5 The GTPOC is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provided here under in accordance with the terms and conditions of this contract; providing clarification to the contractor, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

6.1.6 The GTPOC does not have the authority to alter the contractor's obligation under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If as a result of technical discussions, it is desirable to alter/change contractual obligations or the Scope of Work, the Contracting Officer shall issue such changes.

7. VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

1. Documentation requirements:

0. If fully vaccinated, contractors shall show proof of vaccination.

1. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS- 319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

0. If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

0. Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

0. Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

1. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

1. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

1. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

1. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.