Attach 0001 - RFQ 75D301-26-Q-79162.pdf

Combined Synopsis/Solicitation

Request for Quote: 75D301-26-Q-79162

Title: Formative Research Assessment Data for Expansion of the Rural Outreach Testing

Evaluation

The Centers for Disease Control and Prevention (CDC) O*ice of Acquisition Services has requirement to contract on behalf of the National Center for HIV, Viral Hepatitis, STD, and

Tuberculosis and Division of HIV Prevention for services to provide a multi-jurisdictional formative research study to support expansion of self-collection-based viral load monitoring into additional Ending the HIV Epidemic initiative.

Contract type: Firm-Fixed-Price. This RFQ will be initially awarded as a purchase order and becomes a binding contract upon acceptance by the quoter or performance by the quoter against the purchase order, whichever occurs sooner.

Applicable North American Industry Classification System Code: 541720, Research and

Development in the Social Sciences and Humanities. This NAICS has a small business size standard of $28.0M.

Applicable PSC Code: B599, Special Studies/Analysis – Other

Competition Type: This RFQ is being issued on an unrestricted basis

Period of Performance: August 1, 2026 to July 31, 2027

Place of Performance: Contractor’s facility

Basis of Award: Please refer to the Basis of Award section which follows the RFQ provisions and clauses section.

RFQ Questions Submittal Due Date: Tuesday, July 28 at 4:00 p.m. ET.

Quote Due Date: Thursday, July 29 at 10:00 a.m. ET

Quote Format & Submission Instructions: Please refer to the quote format & instructions section which follows the RFQ provisions and clauses section.

Quote Submittal Government Point of Contact: Please submit your quote to the following

Contracting O*icer. A confirmation of receipt will be provided.

Serina Allingham

Contracting O*icer

(770) 488-4602 xog9@cdc.gov

Applicable RFO and Health and Human Services Acquisition Regulation (HHSAR) clauses and provisions: The quoters retain responsbility for ensuring familiarity with the applicable provisions and clauses for the subject procurement. This procurement will make use of all applicable commercial provisions and clauses. Clauses and provisions may be accessed at the following links:

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide https://www.acquisition.gov/hhsar

The following RFO provision and clause are applicable to this procurement:

RFO Provision 52.212-1, Instructions to O*erors-Commercial Products and

Commercial Services, applies to this acquisition.

RFO Clause 52.212-4, Contract Terms and Conditions-Commercial Products and

Commercial Services

Quoter Eligibility: To be eligible to receive an award resulting from this solicitation, the successful awardee must be registered in the System for Award Management at the time of quote submission.

Pricing: The Government will accept any additional discounts.

RFQ Line Items

ITEM SERVICES

QTY / UNIT OF

MEASURE

EXTENDED

PRICE**

0001 Nuru-Rural Testing Expansion

Line Item Type: Firm-Fixed-Price

This is a non-severable / non-personal / and not inherently governmental services line item

Period of Performance: August 1, 2026 to July 31, 2027

1 / Job $--------

Proposed Schedule of Milestones Payments for CLIN 0001 (POP 9/1/2026 – 7/31/2028):

Contractor shall propose a milestone payment schedule commensurate with the work outlined in the SOW. A sample milestone payment schedule table for this purchase order is outlined below.

NUMBER MILESTONE

CONTRACTOR

PROPOSED

PERCENTAGE

Contractor proposed

AMOUNT

Total 100% $_____

Project Requirements – Statement of Work

Project Title: Procurement of formative research assessment data for expansion of the rural outreach testing evaluation

SECTION 1 – BACKGROUND

Self-collected blood specimens for viral load monitoring have the potential to improve retention across the HIV prevention and care continuum and directly support national goals under the Ending the HIV Epidemic (EHE) initiative. The TrueLevel Feasibility Study demonstrated both operational viability and community acceptance of self-collected specimens for viral load monitoring across piloted sites in the Southeast. Building on these findings, this scope of work proposes a multi-jurisdictional formative research study to support expansion of self-collection-based viral load monitoring into additional EHE priority states.

SECTION 2 – PURPOSE

The purpose of this formative research is to identify site-specific implementation requirements, assess operational and community readiness, and establish conditions for rapid pilot activation following completion of formative activities for geographically expanding the evaluation of the self-collection protocol. The study will use a rapid formative-to-implementation bridge model, enabling sites that demonstrate readiness to transition directly into in-field evaluation of the collection method.

SECTION 3 – SCOPE OF WORK

The vendor’s work will be guided by the Social Cognitive Theory (SCT) to assess how individual cognition, community influence, and structural factors a*ect adoption of self-collection behaviors. The research will build specifically on the outcomes of the field implementation component of the existing TrueLevel Feasibility Study conducted in South

Carolina, Mississippi, Missouri, and Alabama, with emphasis on reported specimen collection self-e*icacy as well as environmental facilitators and barriers, including digital enrollment access, mail-based specimen transport infrastructure, and availability of trusted community health intermediaries. The study will also assess feasibility in priority expansion states, such as South Carolina (new sites), Kentucky, Oklahoma, Missouri (new sites), and Arkansas.

SECTION 4 – TASKS TO BE PERFORMED

The vendor will employ a mixed-methods approach to integrate quantitative data analysis, qualitative research, operational assessments, and site visits across expansion states.

Operational readiness assessments will examine specimen transport logistics, including shipping workflows, drop-o* feasibility, in-person versus remote collection models, regional supply chain capacity, and Community-Based Organization (CBO) readiness for

HubSpot platform integration.

The Vendor will perform community research to assess usability perceptions of self-collection, and structural determinants such as digital access and health literacy in the proposed expansion areas. One community leader per potential site will be engaged for the formative research process for up to a total of 5 persons maximum being interviewed. The discussion topics will include clinical referral pathway mapping, digital platform usability testing, and community-informed recruitment and education messaging testing. These activities will support co-development of implementation strategies and strengthen community trust.

The ultimate deliverable will be a comprehensive formative research report synthesizing epidemiologic findings, site readiness assessments, and implementation activation recommendations created by vendor sta*. The report will also include multi-site comparative analyses to identify scalable implementation strategies and shared structural and community barriers.

The contractor shall perform the following tasks:

Task (1) Develop agenda and convene kick o* meeting, and provide a summary report of kick o* meeting

Task (2) Provide 1st quarter progress update presentation slides

Task (3) Provide Interim TrueLevel Evaluation Plan

Task (4) Provide Interim (mid-cycle) TrueLevel Evaluation Report

Task (5) Provide Primary formative research plan

Task (6) Provide a Brief on Field Evaluation of Branding, marketing, and recruitment strategy

Task (7) Provide a Brief on Shipping logistics

Task (8) Provide a list of recommended project sites

Task (9) Deliver the Final Formative Research Report

SECTION 5 – GOVERNMENT FURNISHED MATERIALS

The Government will not provide materials.

SECTION 6 – PERIOD OF PERFORMANCE

The period of performance shall be 8/1/2026 – 7/31/2027.

SECTION 7 – DELIVERABLES/REPORTING SCHEDULE

Items

Description

Quantity or

No.

of Copies

Delivery

Date

Deliver

To

Payment

Payment amount

Task 1 Develop agenda and convene kick o* meeting, and provide a summary of kick

1 virtual meeting

No later than fourteen

(14) business

CDC

Task 2

Provide 1st quarter progress update presentation slides

1 electronic copy

9/1/2026 CDC

Task 3

Provide Interim

TrueLevel

Evaluation Plan

1 electronic copy

11/30/2026 CDC

Task 4

Provide Interim

(mid-cycle)

TrueLevel

Evaluation Report

1 electronic copy

No later than

3/1/2027

Task 5

Provide Primary formative research plan

1 electronic copy

No later than

4/15/2027

Task 6

Provide a Brief on

Field Evaluation of

Branding, marketing, and recruitment

1 electronic copy No later than

6/1/2027

Task 7

Provide a Brief on

Shipping logistics

1 electronic copy

No later than

6/1/2027

Task 8

Provide a list of recommended project sites

1 electronic copy

No later than

7/1/2027

Task 9

Deliver the Final

Formative

Research Report

1 electronic copy

No later than

7/31/2027

SECTION 8 – REFERENCE MATERIALS

Not applicable

SECTION 9 – PAYMENT TERMS

Payments are allocated as outlined in the deliverables schedule.

SECTION 10 – MINIMUM VENDOR QUALIFICATIONS AND LEVEL OF EFFORT

The vendor must have experience in implementing multi-site evaluations working with local community-based organizations in rural settings.

SECTION 12 – SPECIAL REQUIREMENTS

Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998, all information and communication technology (ICT) supplies, products, platforms, information, documentation, and services, or support developed, acquired, maintained or delivered under this contract or order must comply with the Revised 508 Standards, which are located at 36 C.F.R. 1194.1 and Appendices A, B, and C, and are available at https://www.access-board.gov/ict/. Information about

Section 508 is available at https://www.hhs.gov/web/section-508/index.html.

The following Section 508 accessibility standards applicable to this contract or order are identified as follows:

205 WCAG 2.0 Level A & AA Success Criteria

302 Functional Performance Criteria

402 Closed Functionality

403 Biometrics

404 Preservation of Information Provided for Accessibility

405 Privacy

406 Standard Connections

407 Operable Parts

408 Display Screens

409 Status Indicators

410 Color Coding

411 Audible Signals

502 Inoperability with Assistive Technology

503 Applications

504 Authoring Tools

602 Support Documentation

603 Support Services

If it is determined by the Government that ICT supplies, products, platforms, information, documentation, and services support provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

In the event of a modification(s) to this contract or order, which adds new ICT supplies or services or revises the type of, or specifications for, supplies, products, platforms, information, documentation, or services support, the Contracting O*icer shall require that the Contractor submit a completed HHS Section 508 Accessibility Conformance Checklist

(see https://www.hhs.gov/web/section-508/accessibility-checklists/index.html) or an

Accessibility Conformance Report (ACR) (based on the Voluntary Product Accessibility

Template (VPAT) see https://www.itic.org/policy/accessibility/vpat), and any other additional information necessary to assist the Government in determining that the ICT supplies or services conform to Section 508 accessibility standards. If it is determined by the Government that ICT supplies, products, platforms, information, documentation, and services support provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

If this is an Indefinite-Delivery type contract, a Blanket Purchase Agreement or a Basic

Ordering Agreement, the task/delivery order requests that include ICT supplies, products, platforms, information, documentation, or services support will define the specifications and accessibility standards for the order. In those cases, the Contractor shall be required to provide a completed HHS Section 508 Accessibility Conformance Checklist (see https://www.hhs.gov/web/section-508/accessibility-checklists/index.html) or an ACR

(based on the VPAT see https://www.itic.org/policy/accessibility/vpat), and any other additional information necessary to assist the Government in determining that the ICT supplies, products, platforms, information, documentation, or services support conform to

Section 508 accessibility standards. If it is determined by the Government that ICT supplies and services provided by the Contractor do not conform to the described accessibility standards in the provided documentation, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

The contractor shall identify to the Contracting O*icer any perceived exception or exemption to Section 508 requirements for review by the agency Section 508 Program.

RFQ Provisions and Clauses

FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and e*ect as if they were given in full text. Upon request, the Contracting O*icer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.acquisition.gov https://www.acquisition.gov/far-overhaul https://www.acquisition.gov/hhsar/part-352-solicitation-provisions-and-contract-clauses

(End of Clause)

RFO SOURCE TITLE AND DATE

52.203-17 Contractor Employee Whistleblower Rights (Nov 2023)

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (Jan

2017)

52.204-13 System for Award Management Maintenance (Nov 2025)

52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014)

52.209-6 Protecting the Government's Interest When Subcontracting with Contractors

Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (Nov 2025)

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Nov 2025)

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial

Services

(DEVIATION) (RFO APR 2026)

52.222-3 Convict Labor (DEVIATION) (RFO APRIL 2026)

52.222-19 Child Labor-Cooperation with Authorities and Remedies (DEVIATION) (RFO APRIL

2026)

52.222-36 Equal Opportunity for Workers with Disabilities (Nov 2025)

52.222-50 Combating Tra*icking in Persons (DEVIATION) (RFO APRIL 2026)

52.222.53 Exemption from Application of the Service Contract Labor Standards to

Contracts for Certain

Services-Requirements (DEVIATION) (RFO APRIL 2026)

52.222-90 Addressing DEI Discrimination by Federal Contractors (DEVIATION) (RFO APRIL

2026)

52.223-23 Sustainable Products and Services (DEVIATION)(FEB 2025)

52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act (DEVIATION DATE) (RFO

APRIL 2026)

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024)

52.232-1 Payments (APR 1984)

52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018)

52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)

52.233-3 Protest after Award (DEVIATION) (RFO APRIL 2026)

52.233-4 Applicable Law for Breach of Contract Claim (Nov 2025)

RFO and HHSAR Clauses incorporated in full text:

HHSAR 352.204-72 Records management (FEB 2024) (DEVIATION)

(a) Applicability. This clause applies to contracts that include Federal records, as defined in paragraph (b).

(b) Definition. As used in this clause—

Federal record means all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them. See 44 U.S.C. 3301.

(1) The term Federal record—

• Includes HHS records;

(ii) Does not include personal materials;

(iii)Applies to records created, received, or maintained by Contractors pursuant to their contract;

And

(iv) May include deliverables and documentation associated with deliverables.

(a) Recorded information means all traditional forms of records, regardless of physical form or characteristics, including information created, manipulated, communicated, or stored in digital or electronic form. (See 44 U.S.C. 3301.)

(b) Personal materials means documentary materials belonging to an individual that are not used to conduct agency business. Personal files are excluded from the definition of

Federal records and are not owned by the Government. (See 36 CFR 1220.18.)

(c) Requirements.

(2) The Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chapters 21, 29, 31, 33), NARA regulations at 36 CFR chapter XII subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C.

552a). These policies include the preservation of all Federal records, regardless of form or characteristics, mode of transmission, or state of completion.

(3) In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA)

(5 U.S.C. 552), and the Privacy Act of 1974 (5 U.S.C. 552a), and must be managed and scheduled for disposition only as permitted by statute or regulation.

(4) In accordance with 36 CFR 1222.32, the Contractor shall maintain all Federal records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by su*icient technical documentation to permit understanding and use of the records and data.

(5) The Contractor is responsible for preventing the alienation or unauthorized destruction of

Federal records, including all forms of mutilation. Federal records may not be removed from the legal custody of HHS or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Contracting O*icer.

Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. The Contractor shall report to the

Contracting O*icer any unlawful or accidental removal, defacing, alteration, or destruction of Federal records.

(6) The Contractor shall immediately notify the Contracting O*icer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract. The Contractor shall ensure that appropriate personnel are trained to adhere to these contract requirements, and that applicable, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of information, data, documentary material, Federal records and/or equipment is properly protected. The Contractor shall not remove Federal

Records from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the

Contracting O*icer. When information, data, documentary material, Federal records and/or equipment are no longer required, it shall be returned to HHS control or the

Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting

O*icer or as otherwise directed by the Contracting O*icer. Destruction of Federal records is expressly prohibited unless in accordance with paragraph (c)(4).

(7) The Contractor shall only use Government information technology equipment for purposes specifically authorized by the contract and in accordance with HHS policy.

(10) The Contractor shall not create or maintain any Federal records containing any non-public HHS information that are not specifically authorized by the contract.

(a) The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

(b) All Contractor employees assigned to this contract handle Federal records are required to take HHS-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

(d) Subcontract flowdown. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this contract.

(End of clause)

HHSAR 352.232-71 Electronic Submission of Payment Requests (Feb 2022)

(a) Definitions. As used in this clause—

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable

Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the

Contracting O*icer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the

Contracting O*icer's written authorization with each payment request.

(End of Clause)

HHSAR 352.239-79 Information and Communication Technology Accessibility Notice

(Feb 2024) (Deviation)

(a) Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998, all information and communication technology

(ICT) supplies, products, platforms, information, documentation, and services support developed, HHSAR Conformed Copy Part 352 (eCFR copy date 03/06/2025) Last Updated:

04/28/2025 Status: DEVIATED HHSAR 352-111 Navigate to: HHSAR Part 352 TOC | Notes |

Summary of HHSAR CDs | Structure of HHSAR acquired, maintained or delivered under this contract or order must comply with the Revised 508 Standards, which are located at 36

C.F.R. 1194.1 and Appendices A, B, and C, and are available at https://www.access-board.gov/ict/. Information about Section 508 is available at https://www.hhs.gov/web/section-508/index.html. (b) Additional Section 508 accessibility standards applicable to this contract or order may be identified in the specification, statement of work, or performance work statement. If it is determined by the Government that ICT supplies, products, platforms, information, documentation, and services support provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense. (c) In the event of a modification(s) to this contract or order, which adds new ICT supplies or services or revises the type of, or specifications for, supplies, products, platforms, information, documentation, or services support, the Contracting O*icer shall require that the Contractor submit a completed HHS

Section 508 Accessibility Conformance Checklist (see https://www.hhs.gov/web/section-

508/accessibility-checklists/index.html) or an Accessibility Conformance Report (ACR)

(based on the Voluntary Product Accessibility Template (VPAT) see https://www.itic.org/policy/accessibility/vpat), and any other additional information necessary to assist the Government in determining that the ICT supplies or services conform to Section 508 accessibility standards. If it is determined by the Government that

ICT supplies, products, platforms, information, documentation, and services support provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense. (d) If this is an Indefinite-Delivery type contract, a Blanket Purchase Agreement or a Basic Ordering Agreement, the task/delivery order requests that include ICT supplies, products, platforms, information, documentation, or services support will define the specifications and accessibility standards for the order.

In those cases, the Contractor shall be required to provide a completed HHS Section 508

Accessibility Conformance Checklist (see https://www.hhs.gov/web/section-

508/accessibility-checklists/index.html) or an ACR (based on the VPAT see https://www.itic.org/policy/accessibility/vpat), and any other additional information necessary to assist the Government in determining that the ICT supplies, products, platforms, information, documentation, or services support conform to Section 508 accessibility standards. If it is determined by the Government that ICT supplies and services provided by the Contractor do not conform to the described accessibility standards in the provided documentation, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense. (e)

The contractor shall identify to the Contracting O*icer any perceived exception or exemption to Section 508 requirements.

(End of clause)

CDCG.02 Contracting OJicer’s Representative (COR) (Jul 2017)

Performance of the work hereunder shall be subject to the technical directions of the designated COR for this contract.

As used herein, technical directions are directions to the Contractor which fill in details, suggests possible lines of inquiry, or otherwise completes the general scope of work set forth herein. These technical directions must be within the general scope of work and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof.

In the event that the Contractor believes full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting O*icer, immediately or as soon as possible, in a letter or e-mail separate of any required report(s). No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this contract.

The Government COR is not authorized to change any of the terms and conditions of this contract. Contract changes shall be made only by the Contracting O*icer through properly written modification(s) to the contract.

The Government will provide the Contractor with a copy of the COR delegation memorandum upon request.

CDCG.03 Contracting OJicer (Jul 1999)

a. The Contracting O*icer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting O*icer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract.

b. No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting O*icer, which may be received from any person employed by the United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract.

CDCG.07 Payment by Electronic Funds Transfer (Jan 2026)

a. The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic

Funds Transfer –System for Award Management, requires the contractor to designate in writing a financial institution for receipt of electronic funds transfer payments.

b. In the case that EFT information is not within the System of Award Management, FAR

52.232-34, Payment by Electronic Funds Transfer-Other than System for Award

Management, requires mandatory submission of Contractor’s EFT information directly to the o*ice designated in this contract to receive that information

(hereafter: “designated o*ice”); see below. The contractor shall submit the EFT information within the form titled “ACH Vendor/Miscellaneous Payment Enrollment

Form” to the address indicated below. Note: The form is either attached to this contract (see Section J, List of Attachments) or may be obtained from the CDC

O*ice of Financial Resources at 678-475-4500 or cpbapinv@cdc.gov.

c. In cases where the contractor has previously provided such information, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed.

d. The completed form shall be mailed or sent via facsimile after award, but no later than 15 calendar days before an invoice is submitted, to the following address:

The Centers for Disease Control and Prevention O*ice of Financial Resources (OFR)

P.O. Box 15580 Atlanta, GA 30333

CDCH.14 Records Management Obligations (Jun 2020)

A. Applicability

The following applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions

“Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United

States Government or because of the informational value of data in them.

The term Federal record:

1. includes Centers for Disease Control and Prevention (CDC) records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their

CDC contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA)

(5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for

Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with

Federal law. Electronic records and associated metadata must be accompanied by su*icient technical documentation to permit understanding and use of the records and data.

4. CDC and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of CDC or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting

Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to the Contracting O*icer and the Contracting O*icer’s Representative. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting O*icer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract. The

Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected.

The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to CDC control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting O*icer or address prescribed in the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting O*icer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by

Government and CDC guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with CDC policy.

8. The Contractor shall not create or maintain any records containing any non-public CDC information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take CDC-provided records management training.

The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

D. Flowdown of requirements to subcontractors

1. The Contractor shall incorporate the entire substance of the terms and conditions herein, including this paragraph, in all subcontracts under this contract, and must require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth herein will be attributed to the

Contractor.

CDCH.16 Non-Disclosure Agreement for Contractor and Contractor Employees (Jun

2020)

(a)The contractor and contractor employees shall prepare and submit Non-Disclosure

Agreements (NDA) to the Contracting O*icer prior to access of government information or the commencement of work at CDC.

(b)The NDAs, at Exhibit I and II, are required in service contracts where contractor’s employees will have access to non-public and procurement-sensitive information while performing functions in support of the Government. The NDA also requires contractor’s employees properly identify themselves as employees of a contractor when communicating or interacting with CDC employees, employees of other governmental entities, and members of the public (when communication or interaction relates to the contractor’s work with the CDC). The Federal Acquisition Regulation (FAR) 37.114 (c), states “All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public or Congress that they are Government o*icials, unless, in the judgment of the agency, no harm can come from failing to identify themselves. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.”

(c)The contractor shall inform contractor employees of the identification requirements by which they must abide and monitor employee compliance with the identification requirements.

(d)During the contract performance period, the contractor is responsible to ensure that all additional or replacement contractors’ employees sign an NDA, and it is submitted to the

Contracting O*icer prior to commencement of their work with the CDC.

(e)Contractor employees in designated positions or functions that have not signed the appropriate NDA shall not have access to any non-public, procurement sensitive information or participate in government meetings where sensitive information may be discussed.

(f)The Contractor shall prepare and maintain a current list of employees working under

NDAs and submit to the Contracting O*icer upon request during the contract period of performance. The list should at a minimum include: contract number, employee’s name, position, date of hire and NDA requirement.

EXHIBIT I

Centers for Disease Control and Prevention (CDC)

Contractor Non-Disclosure Agreement

I. Non-public Information

[Name of contractor] understands that in order to fulfill the responsibilities pursuant to

[contract name and number] between the Centers for Disease Control and Prevention and [Name of CDC contractor] dated [date], employees of [contractor] will have access to non-public information, including confidential and privileged information contained in government-owned information technology systems. For purposes of this agreement, confidential information means government information that is not or will not be generally available to the public. Privileged information means information which cannot be disclosed without the prior written consent of the CDC.

In order to properly safeguard non-public information, [contractor] agrees to ensure that prior to being granted access to government information or the commencement of work for the CDC, whichever is applicable, all contractor employees will sign a Non-Disclosure

Agreement (NDA) provided by the CDC prior to beginning work for the CDC. Contractor agrees to submit to the Contracting O*icer the original signed copies of NDAs signed by the contractor’s employees in accordance with the instructions provided by the Contracting

O*icer. Failure to provide signed NDAs in accordance with this agreement and instructions provided by the Contracting O*icer could delay or prevent the employee from commencing or continuing work at the CDC until such agreement is signed and returned to the

Contracting O*icer.

Contractor further agrees that it will not cause or encourage any employee to disclose, publish, divulge, release, or make known in any manner or to any extent, to any individual other than an authorized Government employee any non-public information that the employee may obtain in connection with the performance of the employee’s responsibilities to the CDC.

II. Procurement-Sensitive Information

Contractor further agrees that it will not cause or encourage any employee to disclose, publish, divulge, release, or make known in any manner or to any extent, to any individual, other than an authorized Government employee, any procurement-sensitive information gained while in connection with fulfilling the employee’s responsibilities at the CDC. For purposes of this agreement, procurement-sensitive information includes, but is not limited to, all information in Statements of Work (SOW), Procurement Requests (PR), and

Requests for Proposal (RFP); Responses to RFPs, including proposals, questions from potential o*erors; non-public information regarding procurements; all documents, conversations, discussions, data, correspondence, electronic mail (e-mail), presentations, or any other written or verbal communications relating to, concerning, or a*ecting proposed or pending solicitations or awards; procurement data; contract information plans; strategies; source selection information and documentation; o*erors’ identities;

technical and cost data; the identity of government personnel involved in the solicitation;

the schedule of key technical and procurement events in the award determination process;

and any other information that may provide an unfair competitive advantage to a contractor or potential contractor if improperly disclosed to them, or any of their employees.

Contractor understands and agrees that employee access to any procurement-sensitive information may create a conflict of interest which will preclude contractor from becoming a competitor for any acquisition(s) resulting from this information. Therefore, if an employee participates in any discussions relating to procurement-sensitive information, assists in developing any procurement-sensitive information, or otherwise obtains any procurement-sensitive information while performing duties at the CDC, contractor understands and agrees that contractor may be excluded from competing for any acquisition(s) resulting from this information.

III. Identification of Non-Government Employees

Contractor understands that its employees are not agents of the Government. Therefore, unless otherwise directed in writing by the CDC, contractor agrees to assist and monitor employee compliance with the following identification procedures:

A. At the beginning of interactions with CDC employees, employees of other governmental entities, and members of the public (when such communication or interaction relates to the contractor’s work with the CDC), contractors’ employees will identify themselves as an employee of a contractor.

B. Contractors’ employees will include the following disclosures in all written communications, including outgoing electronic mail (e-mail) messages, in connection with contractual duties to the CDC:

Employee’s name

Name of contractor

Center or o*ice a*iliation

Centers for Disease Control and Prevention

C. At the beginning of telephone conversations or conference calls, contractors’ employees will identify themselves as an employee of a contractor.

D. Contractors’ employees should not wear any CDC logo on clothing, except for a CDC issued security badge while carrying out work for CDC or on CDC premises. The only other exception is when a CDC management o*icial has granted permission to use the CDC logo.

E. Contractors’ employees will program CDC voice mail message to identify themselves as an employee of a contractor.

I understand that federal laws including, 18 U.S.C. 641 and 18 U.S.C. 2071, provide criminal penalties for, among other things, unlawfully removing, destroying or converting to personal use, or use of another, any public records. Contractor acknowledges that contractor has read and fully understands this agreement

Name of contractor: ___________________________________

Signature of Authorized Representative of Contractor:_________________________________

Date:________________

Copies retained by: Contracting O*icer and Contractor

EXHIBIT II

Centers for Disease Control and Prevention (CDC)

Contractors’ Employee Non-Disclosure Agreement

I. Non-Public Information

I understand that in order to fulfill my responsibilities as an employee of [Name of CDC contractor], I will have access to non-public information, including confidential and privileged information contained in government-owned information technology systems.

For purposes of this agreement, confidential information means government information that is not or will not be generally available to the public. Privileged information means information which cannot be disclosed without the prior written consent of the CDC.

I, [Name of Employee], agree to use non-public information only in performance of my responsibilities to the CDC. I agree further that I will not disclose, publish, divulge, release, or make known in any manner or to any extent, to any individual other than an authorized

Government employee, any non-public information that I may obtain in connection with the performance of my responsibilities to the CDC.

II. Procurement-Sensitive Information

I further agree that unless I have prior written permission from the CDC, I will not disclose, publish, divulge, release, or make known in any manner or to any extent, to any individual other than an authorized Government employee, any procurement-sensitive information gained in connection with the performance of my responsibilities to the CDC. I specifically agree not to disclose any non-public, procurement-sensitive information to employees of my company or any other organization unless so authorized in writing by the CDC. For purposes of this agreement, procurement-sensitive information includes, but is not limited to, all information in Statements of Work (SOW), Procurement Requests (PR), and

Requests for Proposal (RFP); Responses to RFPs, including proposals, questions from potential o*erors; non-public information regarding procurements; all documents, conversations, discussions, data, correspondence, electronic mail (e-mail), presentations, or any other written or verbal communications relating to, concerning, or a*ecting proposed or pending solicitations or awards; procurement data; contract information plans; strategies; source selection information and documentation; o*erors’ identities;

technical and cost data; the identity of government personnel involved in the acquisition;

the schedule of key technical and procurement events in the award determination process;

and any other information that may provide an unfair competitive advantage to a contractor or potential contractor if improperly disclosed to them, or any of their employees.

I understand and agree that my access to any procurement-sensitive information may create a conflict of interest which will preclude me, my current employer, or a future employer from becoming a competitor for any resulting government acquisition derived from this information. Therefore, if I participate in any discussions relating to procurement-sensitive information, assist in developing any procurement-sensitive information, or otherwise obtain any procurement-sensitive information while performing my duties at the

CDC, I understand and agree that I, my current employer, and any future employer(s) may be excluded from competing for any resulting acquisitions.

III. Special Non-Disclosure Agreement for Contractors with Access to CDC Grants

Management and Procurement-Related Information Technology Systems

In addition to complying with the non-disclosure requirements and safeguards stated above, I understand that my authorization to use CDC’s grants management and procurement systems is strictly limited to the access and functions necessary for the performance of my responsibilities to the CDC and which have been approved in advance by the CDC. I understand that I am not authorized to enter procurement requests for any requirements pertaining to contracts or subcontracts held by me or my employer.

IV. Identification as a Non-Government Employee

I understand that as an employee of a government contractor, I represent an independent organization and I am not an agent of the Government. Therefore, I agree that unless I have prior written authorization from the CDC, I will, at the beginning of interactions with CDC employees, employees of other governmental entities, members of the public (when such communication or interaction relates to the contractor’s work with the CDC), identify myself as an employee of a contractor. I further agree to use the following identification procedures in connection with my work at the CDC:

A…