ATT1_Santa Fe FMP Final.pdf

United States Department of Agriculture

Forest Service Southwestern Region

Facility Master Plan

Santa Fe National Forest

December 2016

2 0 1 6 S a n t a F e N a t i o n a l F o r e s t F a c i l i t y M a s t e r P l a n

P l a n

Santa Fe National Forest Facility Master Plan

Approved by: _________________ ________

Calvin Joyner Date

REGIONAL FORESTER

Recommended by: _________________ ________ __________________ ________

Joe Norale Date Danny R. Montoya Date

DEPUTY FOREST SUPERVISOR DIRECTOR OF ENGINEERING

Reviewed by: __________________ ________ __________________ ________

Lee Stewart Date Jamie Bennett Date

DISTRICT RANGER DISTRICT RANGER

COYOTE RD CUBA RD

Brian Riley Date Steve Romero Date

DISTRICT RANGER DISTRICT RANGER

JEMEZ RD PECOS/LAS VEGAS RD

Sandy Hurlocker Date

DISTRICT RANGER

ESPANOLA RD

Date Mike Frazier Date

FOREST ENGINEER REALM STAFF

Prepared by: ____________________ ________ in Coordination with NorthStar

Steve Quintana Date Technology Corporation

FACILITIES ENGINEER

Table of Contents

SECTION 1 - EXECUTIVE SUMMARY

SECTION 2 – INTRODUCTION

SECTION 3 – FINANCIAL BALANCE SHEET

SECTION 4 - MANAGEMENT DIRECTION

SECTION 5 - REVIEW OF ADMINISTRATIVE SITES AND RECOMMENDATIONS

5.1 SANTA FE SUPERVISORS OFFICE

5.1.1 Supervisors Office Site

5.1.2 Santa Fe Warehouse Site

5.2 COYOTE RANGER DISTRICT

5.2.1 Coyote Ranger Station

5.3 CUBA RANGER DISTRICT

5.4.1 Cuba Ranger District Office

5.3.2 Cuba Admin Site (Field Office)

5.3.3 Deadman Lookout Site

5.3.4 Cuba Miscellaneous Sites

5.4 JEMEZ RANGER DISTRICT

5.3.1 Jemez Ranger Station

5.4.2 Jemez Housing Area

5.4.3 Jemez Visitor Center

5.4.4 San Antonio Cabin Site

5.4.5 Fenton Hill

5.4.6 Jemez Miscellaneous Sites

5.5 PECOS – LAS VEGAS RANGER DISTRICT

5.5.1 Pecos Ranger Station

5.5.2 Las Vegas Ranger Station

5.5.3 Panchuela Administrative Site

5.5.4 Pecos – Las Vegas Miscellaneous Sites

5.6 ESPANOLA RANGER DISTRICT

5.6.1 Espanola Ranger District Office

5.6.2 Espanola Miscellaneous Sites

SECTION 6.0 - FACILITY MASTER PLAN SUMMARY

6.1 Complete List of Administrative Facilities with FMP Recommendations

6.2 Complete List of Buildings to be Retained for Existing Use

6.3 Complete List of Buildings to be Retained for Alternate Use

6.4 Complete List of Buildings to be Decommissioned

6.5 Complete List of Buildings to be Acquired

6.6 Leases – Existing and Proposed

SECTION 7 - APPENDIX

7.1 Abbreviations and Definitions

7.2 Project Charter, Arizona Forests Facilities Master Plan Effort

7.3 National Facilities Study Summary

7.4 Team Bios

7.5 Organizational Charts

SECTION 1 - EXECUTIVE SUMMARY

The purpose of the Facility Master Plan (FMP) is to guide the acquisition, upgrading, maintenance and disposal of a National Forests’ facilities portfolio required to support operations and public service. This FMP covers administrative sites and major visitor centers. It does not include recreational or special use sites.

The New Mexico National Forests implemented the process used by the Arizona Forests of the

Southwestern Region to update their FMPs. The 5 New Mexico Forests with assistance from the

Regional Office contracted with the same team of retired Forest Service experts with extensive experience in facilities management to complete their FMP’s in 2017. The benefit is a comprehensive set of strategic recommendations for optimizing facilities management decisions given likely budget projections.

Nationwide, the reduction of the number of Forest Service facilities has not been commensurate with reductions in budgets and staffing. A recent national report concluded that only about 20% of the funds needed to maintain facilities to standard were available for actual maintenance activities. This is true for the Santa Fe National Forest (NF).

The Santa Fe NF has a facilities portfolio of 132 owned buildings containing 123,952 Gross Square

Feet (GSF) and 6 leased administrative buildings containing 34,730 Rentable Square Feet (RSF) for a total of 158,682 GSF/RSF. The workforce based on current organizational charts is 172 permanent employees and 41 seasonal employees which equates to 193 Full Time Equivalents (FTE’s). The total Forest utilization rate for the combined total of office and warehouse space is about 614 GSF per FTE. This excludes 42,846 GSF of residences, quarters, and cabins. The recommended national average is 500 GSF per FTE for office and warehouse space combined. This indicates the Forest has about 20% more office and warehouse space than the national average. The current replacement value (CRV) for the 132 owned buildings is about $24.6 million.

Based on industry standards (3% of CRV) $738,258 is needed annually to maintain the facility portfolio to the national goal of "fair to good" condition. The Santa Fe NF allocation is currently

$477K of which $348K is available for actual maintenance activities or about 45% of the need.

Since maintenance budgets are likely to remain flat a more aggressive effort to reduce or manage existing facilities is necessary.

Of the 132 existing buildings, 81 are recommended to be retained for existing use, 13 to be retained for an alternate use and 38 to be decommissioned. Two new owned buildings are recommended for acquisition. The 6 existing leases are recommended for restructuring or replacement upon expiration and 2 new leases are recommended for a total of 8 leased buildings. The Forest should continue to energy retrofit facilities to take advantage of energy savings available from solar power. Most buildings would benefit from an energy audit to achieve greater energy efficiency.

The more significant findings identified during the development of this plan for the Santa Fe NF are as follows:

JEMEZ RANGER STATION

Issue: Significant health and safety issues

The consensus of the contract facility master planning team is that the Jemez Ranger District office and annex are the worst buildings they have seen in the 9 of 11 forests visited. This assessment is based on both the building condition and the flood safety issue. The buildings are situated at the base of a canyon that has flooded as recently as 2008 knocking the modular annex building from its foundation and putting several feet of water into the main office building. Renovation of the entire site was a high priority for the Forest in the 2003 FMP and a design was completed to help divert flood waters after the flood but there has been no funding for any of the improvement projects.

At the time of the site visit, employees had blocked the air ducts in the concrete slab to prevent foul odors from entering the building. The buildings are undersized for the number of employees, not fully accessible, not energy efficient and the only conference space is a room in the warehouse which is not wheel chair accessible. The warehouse is not large enough to house the larger engines and the engines have frozen in past years resulting in thousands in damage. Rodents and vermin have infested several of the storage buildings.

As an important observation - the National Park Service staff managing the Valles Caldera is currently occupying a leased space in Jemez – the site is in the flood plain and the NPS plans to vacate the site within a few years. Timing may be very good to approach the NPS with a collocated facility proposal.

Recommendations:

• Urgent Interim Priority - Conduct air quality testing in the main office to determine seriousness of the air quality issue - if necessary complete an emergency procurement to install a new rooftop heating and cooling system with new duct work to supply conditioned air via ceiling ducts and permanently seal the in-slab ducts

• Complete a Preliminary Project Analysis (PPA) to study at a minimum the following alternatives:

o Determine the severity and risk of the flooding potential and if significant – lease temporary or long term alternative office space o Construction of a new joint FS/NPS office building on site out of the flood zone with the FS providing the land and partial funding and the NPS providing equitable funding to compensate for the FS furnishing the land o Given the improbability of funding, evaluate existing lease space and a new build to suit lease alternative with the NPS o With several leases on the Forest coming due at the same time, evaluate bundling several leases to make leasing more attractive in this remote location o Evaluate off site locations including the housing area for the office and utilization of the existing site for a work center o Remodeling of the office and annex should not be considered due to the age, unsafe location and condition of the buildings

• Acquire a new steel engine storage building like the one on the Pecos RD – very inexpensive building - $12,000 for the building shell – fire crews finished inside

LAS VEGAS RANGER DISTRICT OFFICE

Issue: Building in deplorable condition – not repairable

The Las Vegas Office is a steel building with brick veneer and block masonry diaphragms built in l960 by the Corps of Engineers. The foundations have settled extensively, the building is in extremely poor condition and does not appear to be repairable. The building does not meet accessibility standards and presents a very poor public image. It currently houses four Forest employees and four NRCS employees. There is a relatively new USDA Service Center nearby.

Recommendations:

• Begin the process to find a suitable office location in leased space in the Las Vegas area

• Pursue the option of space with the USDA Service Center

• If no lease space is available, consider lease of a modular office to be placed on site on an interim basis until a long-term solution is determined

• Consider reassigning the employees to the Pecos District Office

• Consider conveying the entire 8-acre Las Vegas administrative site and use the funds for high priority facility projects

CUBA RANGER DISTRICT OFFICE LEASE

Issue: Proposed remodel by landlord may not meet current codes

The lease on the Cuba Ranger District Office is in the process of being renewed and the owner has submitted plans for an interior remodel to bring the building up to date. Upon a quick review by the master planning team it was noted that the plans may not comply with current accessibility requirements.

Recommendations:

• Complete a thorough technical review for the pending new lease for the Cuba RD office to ensure all current standards are met for accessibility, life-safety, IT requirements, entrance security and general office design prior to signing the lease

ESPANOLA RANGER DISTRICT OFFICE LEASE

Issue: Poor visibility and potential collocation opportunities

This building is an attractive, well designed modern building but unfortunately due to the recent construction of a tire store in front of the building, it no longer has highway visibility and the entrance to the office is down a side driveway. The lease for this office and the SO expire in 2019.

Some employees for the various districts do not live in the communities where they work and drive long distances for varying reasons including limited housing and amenities.

• In preparation for a new lease, complete a Preliminary Project Analysis (PPA)/Value

Analysis (VA) to determine the space needs and operational logistics for the SO, Espanola

RD, and Jemez RD to include collocation opportunities

• Consider housing availability and amenities in the analysis

SUPERVISORS OFFICE LEASE

Issue: Significant underutilization and high unit cost

The Supervisors Office is housed in an attractive 23,000 SF modern building that was built to suit the Forest needs. The lease will expire in 2019. Unfortunately, due to downsizing, upcoming movement of fire personnel to a central dispatch location and more stringent national space standards, the office has one of the poorest utilization rates in the Region with 390/SF per FTE which is almost twice the national standard. This in turn equates to one of the highest cost per FTE’s in the Region at $12,670/FTE.

• Complete a Preliminary Project Analysis (PPA)/Value Analysis (VA) to determine the space needs and operational logistics for the SO, Espanola RD, and Jemez RD to include collocation opportunities with other agencies with the goal of obtaining a lower lease cost

• Alternatives should be included that would bring other entities into the building to improve utilization

• Consider bundling leases for the SO, Espanola and potential lease at Jemez to encourage lower lease costs in the smaller towns

SECTION 2 – INTRODUCTION

Reason for the 2016 Facility Master Plan Update

FSM 7312.1 requires that each National Forest prepare an updated FMP on a 10-year cycle. The

FMP should reflect management objectives established by the Forest Land and Resource

Management Plan. In addition to identifying those assets needed by the unit to perform its mission and house its employees, the FMP also needs to explore the financial feasibility of operating and maintaining a portfolio and look at options for acquiring this portfolio in the right mix of leased and owned facilities to fit its management environment, including reasonable projected future budgets.

Use of the Facility Master Plan

The FMP is a planning tool. FMP recommendations are intended to guide management of existing facilities and provide the basis for sound decisions regarding subsequent acquisition, management, or decommissioning activities.

Previous Facility Master Plans

The last FMP for the Santa Fe NF was completed in 2003. Since then the Forest has undergone modest changes in resource management objectives as well as overall declining budgets which resulted in shifts in on-the-ground operations and management. These include shifts in personnel, declining facility budgets, aging of the facility portfolio and a subsequent decline in the overall condition and quality of the facilities. The need for certain types of facilities has changed, some facilities have been decommissioned, some facilities are no longer needed, and some facilities need replacement.

Process Used

The Santa Fe NF FMP is the result of a cooperative effort between the six Forests in Arizona; the five Forests in New Mexico; the Southwestern Region; and an independent contractor, NorthStar

Technology Corporation. The Southwestern Region awarded a contract to complete FMPs for all five Forests in New Mexico based on the previous successful process to update FMP’s for all six

Forests in Arizona. For additional details see the charter and Arizona process which is included as

Appendix 7.2.

This FMP consists of the contract team’s recommendations to the Forest and may need revising by the Forest once final decisions are made. The recommendations follow Forest Service manual direction to categorize buildings as “retain for existing use”, “retain for alternate use”, “decommission” or “acquire”. Some recommendations may need further analysis and union involvement before a final decision is made. The Santa Fe NF is currently undergoing a workforce evaluation which will guide the Forest in the future and will be instrumental in finalizing facilities and administrative site decisions.

In most cases, historic structures that have no existing use identified will be categorized as “retain for alternate use” until further evaluation is completed by the Forest and if necessary, consultation with the State Historic Preservation Office (SHPO). In a few instances where historic buildings have been significantly modified or the character of the site has been diminished, decommissioning will be recommended.

It is important to note that the contract team’s recommendations for decommissioning of facilities that are in use are long term recommendations and should not be entered into I-Web as such until a plan is in place to accommodate the occupants or the use. The designation in I-Web would be

“Retain for Existing Use” until such time a plan is in place.

Once the final FMP is signed, amendments can be added at any time to document changes in management direction.

SECTION 3 – FINANCIAL BALANCE SHEET

OVERALL PORTFOLIO STATUS

The current facilities portfolio is not financially sustainable at current budget levels. A review of the

2016 work plan indicates that approximately $477,307 is received annually in CP09 funding and

QMQM funding combined. After salaries, travel, training and supplies are covered, only about

$348,023 is available for actual maintenance from the two fund codes to address the $738,258 need.

The result is increasing deferred maintenance (DM) every year, and a substantial devaluation of the assets, with more falling into the “poor” category every year.

3.01Comparison of Pre-and Post FMP Maintenance Costs with Projected Budgets

Analysis:

Maintenance Gap Reduced by 26%. With $348K in maintenance funding available, the Forest is currently only able to meet 47% of the maintenance need. If all FMP recommendations are implemented, the need would drop from $738,258 to $475,812. If funding levels remain the same the Forest could meet 73% of the need which is one of the better percentages in the Region.

Deferred maintenance would be cut in half which is significant.

Better Utilization of Leased Facilities. Lease costs would decrease from $874,828 annually to

$515,226 under this plan by either filling up surplus space with other tenants or reducing the leasing footprint. The result is a significant savings to the Forest even with the addition of the acquisition of new leased space for four employees at the Las Vegas office.

Number

Owned

Facilities

GSF

Owned

Number

Leased

Facilities

RSF

Leased Lease Cost CRV Owned

AM Need

3% of CRV

DM

Pre-FMP Existing

Condition 132 123,952 6 34,730 874,828$ $24,608,601 $738,258 $6,874,592

Develop for

Alternate Use -13 -18,565 ($3,674,142) ($110,224) ($1,251,980)

Decommission -38 -34,624 -6 -34,730 (874,828)$ ($6,696,221) ($200,887) ($2,551,161)

Retain for

Existing Use 81 70,763 $14,238,238 $427,147 $3,071,451

Acquire 2 6,700 8 28,027 515,226$ 1,622,157$ 48,665$ 0

Post-FMP 83 77,463 8 28,027 515,226$ $15,860,395 475,812$ $3,071,451

Maintenance

Funds Available $348,023

Santa Fe NF Administrative Buildings - Pre and Post FMP Financial Comparison

Recommendation:

• Since budget increases for building maintenance are not likely, the Santa Fe NF should identify and decommission as many un-needed buildings as possible and replace major structures that are in poor condition with efficient buildings or leased facilities that meet standards

SECTION 4 - MANAGEMENT DIRECTION

National Direction

The FMP responds to national direction found in FSM 7312 and to recent national initiatives, including

Executive Orders related to "Freeze the Footprint” and “Sustainability”, and current USDA Space Policy found in USDA Circular 1620-1.

Forest Direction

The primary Forest direction is to provide safe, clean, attractive, efficient, and accessible facilities for a workforce of approximately 172 permanent employees plus 41 seasonal employees.

Consideration should be given to workforce fluctuation through the next decade and to facilitate quality service to the visiting public.

Additional goals include reducing fixed costs through consolidation and decommissioning of unneeded buildings and sites, and identifying the proper mix of owned and leased facilities that will support the mission and can be maintained to standard within projected budgets.

Budget Trends and Sources of Funding for Project Implementation

This plan is based on the projection that budgets will remain relatively constant over the next decade. This includes the primary facility acquisition and maintenance fund codes, CMFC and

CP09. The Forest uses most of its CMFC allocations to fund maintenance of recreation sites and facilities. Amounts that remain after funding rec maintenance are used to fund minor construction projects (those less than $250,000).

Routine maintenance of administrative facilities (both annual and deferred) is generally funded with

CP09 funds with the major projects (in excess of $250,000) being paid for out of regional CMFC.

Those projects require competing at the regional level. A regional project list is developed and prioritized about every 10 years. The list is reviewed and re-prioritized annually by a Regional

Team. The amount available to the Region is approximately $0.5 - $1.0 million annually. Regional major project funds (major construction and maintenance over $250,000) will continue to be difficult to obtain for this 10-year planning period.

Quarters are maintained with QMQM funds which accumulate through collection of rent from the occupants. QMQM collections are not enough to adequately maintain the Quarters facilities.

Leasing is a viable option for replacement of aging offices that do not meet current standards given the limited national construction budget and the fierce competition for construction funds. Leasing is also a viable strategy to cover short term fluctuating peaks and seasonal needs.

SECTION 5 - REVIEW OF ADMINISTRATIVE SITES AND

RECOMMENDATIONS

5.1 SANTA FE SUPERVISORS OFFICE

Workforce

The organization chart in the 2003 Facility Master Plan for the Santa Fe NF shows a permanent workforce of 230 employees and a seasonal workforce of 147 employees for the entire Forest. Since

2003 the Forest has reduced staff to 172 permanent and 41 seasonal employees. The current workforce equates to 193 FTE’s. In that same time interval, the Supervisor’s Office (SO) has reduced from 101 permanent and 40 seasonal employees to the current 59 permanent and 10 seasonal employees which equates to 64 FTE’s. Within the next year fire dispatch with 4 PFT and 2 seasonal employees are scheduled to move to another location leaving 59 FTE’s remaining in the

SO.

5.1.1 Supervisors Office Site

Office

The Supervisor’s Office is housed in an attractive 23,000 SF (Rentable Square Feet) leased building constructed to Forest Service specifications. The lease includes a separate SO storage building. The lease also includes a dedicated entrance drive and fenced employee, fleet and visitor parking. The building is fully accessible and complies with current codes and standards. The building is located on the edge of the city of Santa Fe in an area of similar uses including a large National Guard complex. The BLM has a new office building within 2 miles of the SO. The BLM and USFS were collocated prior to the leased SO in Santa Fe. The leased site is about 5 acres at an elevation of

6,100 feet. The facility is served by municipal water, wastewater, commercial power, internet, and phone.

The SO workforce has downsized substantially and thus the building is now oversized with a utilization rate of 23,000 RSF for 59 FTE’s or 390 RSF per FTE. The USDA standard is 150 net SF per FTE plus circulation and special space which results in a total of about 200 RSF per FTE for buildings over 10,000 SF.

The current lease cost is $687,575.45 ($29.90/SF) per year plus $5,000 per month for power. The next CPI increase is scheduled for September, 2017. It is a 10-year firm term lease which expires

9/16/2019. There are two five year options beyond that date (total lease term of 20 years). The lease cost equates to $12,670 per FTE. This cost per FTE is among the highest in the Region.

Santa Fe National Forest Supervisors Office Lease

Recommendation:

Improve Utilization – Reduce

Lease Cost

RSF FTE PSE Other FTEO

RSF/

FTEO

23,000 55* 8* 59* 359

Other: Lease Expiration: 9/16/2019 Lease Cost + Utilities: $692,575 Cost/FTEO: $11,739

*FTEO based on 50% space for PSE’s and using employee numbers after fire dispatch leaves

Santa Fe National Forest Supervisors Office Storage Lease

Recommendation:

Improve Utilization – Reduce

Lease Cost

FTEO

Other: Lease Expiration: 9/16/2019 Lease Cost: Included in office lease Cost/FTEO: N/A

• Complete a Preliminary Project Analysis (PPA) that evaluates space needs and options for the SO with the goal of improving the utilization rate and lower unit costs

• Consider including the Espanola District and the Jemez District employees that might be able to work out of the SO in the space analysis

• Consider collocation opportunities with other government agencies in Santa Fe and inclusion of other agency personnel to “fill up the building”

5.1.1.1 Santa Fe National Forest Supervisor’s Office Site Map

N

5.1.2 Santa Fe Warehouse Site

The six-acre warehouse site is currently used as a base and housing for the Santa Fe Hotshots, as central warehouse and vehicle storage space for the Supervisor’s Office, and as storage space for the

Espanola District. The site appears to be larger than needed for the foreseeable future. The warehouse is in an area where commercial development is expanding. Fire crews are doing a good job maintaining the site. The site is served by municipal water, wastewater, commercial power, internet and phone.

The SO Hotshot building, the fire management building and the fire cache were all part of the original Bruns Hospital Complex, l942 Vintage. The buildings are sided with asbestos tile but it is not in a friable or hazardous condition. The engineering shop and warehouse are large metal buildings. The tack building was recommended for decommissioning in the 2003 FMP. The

Espanola District no longer uses horses and the tack building is not needed.

• Proceed to finish insulation and heating of hot shot training building.

• Consider utilizing the Road Crew to clean up the boneyard and additional areas on the warehouse site

• Decommission the fire cache and the tack building

• Consider including part or all the Santa Fe warehouse site in a future conveyance effort as land values in the area increase

SF ENGINEERING WAREHOUSE 080106

Recommendation: Retain for Existing Use

GSF CRV DM COND

YR

CONST

2,592 $318,557 $105,831 POOR 1965

Other:

SF ENGINEERING SHOP 080105

CONST

2,142 $373,818 $34,140 FAIR 1963

SF WAREHOUSE BARN 060302

CONST

3,000 $368,700 $25,410 FAIR 1942

SF WAREHOUSE S.O. FIRE CACHE 080104

Recommendation: Decommission

CONST

2,142 $373,818 $373,818 POOR 1942

SF WAREHOUSE HOTSHOT BLDG 060301

CONST

3,300 $798,973 $286,187 POOR 1942

SF WAREHOUSE OIL HOUSE 060303

CONST

144 $43,890 $1,900 GOOD 1965

SF WAREHOUSE TACK BUILDING 060304

CONST

144 $17,698 $1,900 POOR 1965

5.1.2.1 Santa Fe Warehouse Site – Site Map

5.2 COYOTE RANGER DISTRICT

The organizational chart in the 2003 Facility Master Plan for the Coyote RD has a permanent workforce of 18 employees and a seasonal workforce of 18 employees. The current organizational chart has 18 permanent employees and 4 seasonal employees which equates to 20 FTE’s.

5.2.1 Coyote Ranger Station

The Coyote Ranger Station is located on an administrative site just west of the community of

Coyote, New Mexico (population 128). Commercial power, phone, and internet is available and LP

Gas is delivered to the site. The water system consists of a groundwater source that produces 60 gpm, a pump that supplies 30 gpm in a 2-1/2-inch supply line, a 40,000-gallon storage tank and a distribution system. Wastewater is treated using septic tanks and drain fields at individual buildings.

The compound is approximately 20 acres and is at an elevation of 5,700 feet. The site is very remote making it difficult to recruit new employees because there are limited housing options in the area.

The Coyote Ranger District Office is a 5,700 GSF single story stucco-sided building with a metal roof built in 1994. The office sustained water damage from the fire sprinkler system when it froze during winter weather and drained approximately 40,000 gallons into the building. That damage has been repaired. The building is attractive, accessible, and meets current codes. The building has over

$200,000 of DM listed in I-Web. Several repair projects are in the planning stages to correct deficient items and restore the building to acceptable standards. The building presents a positive image to the visiting public. Most of the recreation in the area is dispersed use.

Based on the current size of the office at 5,700 GSF and 20 FTE’s the utilization rate is 285 GSF per

FTE. The USDA standard is 150 net SF/FTE plus circulation and special space which results in a total of about 230 gross SF/FTE for small government-owned buildings. The office is currently underutilized.

• Continue existing use for all buildings at the site

• Consider proactive maintenance planning for future increases in maintenance as the facilities age and the amount of funds needed for fence and road maintenance increases

COYOTE OFFICE 010501

CONST

5,700 $1,380,044 $224,956 POOR 1994

Other: FTE’s: 20

GSF/FTE: 285

COYOTE BARN 010503

CONST

2508 $308,233 $19,838 FAIR 1996

COYOTE CHLORINE BUILDING 010509

CONST

94 $28,650 $21,709 POOR 1994

COYOTE COVERED STORAGE 010511

CONST

960 $117,984 $10,538 FAIR 1995

COYOTE CREW QUARTERS 010508

CONST

1,160 $290,831 $76,611 POOR 1994

COYOTE HAZ/MAT STORAGE 010510

CONST

297 $90,523 $12,290 POOR 1995

COYOTE HOUSE 1 (64) 010504

CONST

1,880 $351,199 $500 GOOD 1994

COYOTE HOUSE 2 (58) 010505

CONST

2,031 $379,407 $15,940 GOOD 1994

COYOTE HOUSE 3 (54) 010506

CONST

2,031 $379,407 $1,180 GOOD 1994

COYOTE HOUSE 4 (46) 010507

CONST

2,031 $379,407 $500 GOOD 1994

COYOTE REC STORAGE BLDG 010113

CONST

100 $8,111 $3,917 POOR 1960

COYOTE TREE COOLER 010111

CONST

144 $43,890 $22,664 POOR 1989

COYOTE WAREHOUSE 010502

CONST

5,000 $872,590 $158,815 POOR 1995

5.2.1.1 Coyote Ranger Station Site Plan

5.2.2 Encino Lookout Site

The Encino Site is used as a fire lookout and a microwave radio station. Some of the buildings were relocated to Encino from Cerro Valdez in the l950’s. The lookout complex lacks integrity of location and is not recommended for National Register eligibility (Cultural Resources Management:

Lookouts in the Southwestern Region, USDA Forest Service Report No. 8, l989).

The Encino lookout is a 59-foot steel Aermotor MC-39 tower with 7-foot square steel cab. Dish antennas and solar panels mounted on the tower serve the microwave station. The lookout is in poor condition and the structural condition should be evaluated. The Encino Cabin is a log cabin listed for decommissioning in the 2003 FMP. The Encino Electronics building is a prefab wood structure on skids and contains batteries and microwave equipment. The Encino Old Lookout is a wood frame cabin (on the ground) built in l950. The cabin was recommended for decommissioning in the

2003 FMP. The Encino storage is a metal storage building in poor condition and was recommended for decommissioning in the 2003 FMP.

• Conduct structural inspection of the lookout

• Continue existing use for the lookout and the electronics building

• Decommission the cabin, the old lookout and the storage building

ENCINO CABIN 010202

CONST

207 $38,669 $38,669 POOR 1922

ENCINO ELECTRONICS 010203

CONST

100 $38,591 $14,923 POOR 1950

ENCINO LOOKOUT 010201

CONST

49 $11,502 $11,502 POOR 1950

ENCINO OLD LOOKOUT 010204

CONST

207 $38,669 $38,669 POOR 1940

ENCINO STORAGE 010205

CONST

130 $10,545 $10,545 POOR 1960

5.2.2.1 Encino Lookout Site Plan

5.3 CUBA RANGER DISTRICT

The organizational chart in the 2003 Facility Master Plan for the Cuba RD has a permanent workforce of 22 employees and a seasonal workforce of 15 employees. The current organizational chart has 27 permanent employees and 8 seasonal employees which equates to 31 FTE’s.

5.4.1 Cuba Ranger District Office

The Cuba Ranger District office is in the village of Cuba, New Mexico, population 735. Recruiting employees is difficult because it is a remote site with limited housing options. Several employees live 60 miles away in Rio Rancho due to the lack of available housing near the office.

The office is a 5,315 RSF leased building with limited parking for employees, fleet and visitors. The office is located along the highway which is easy to find by the public and is well situated for conducting the business of the district. NRCS currently occupies a portion of the building and pays

$7,977 annually towards the lease as a part of their collocation agreement. NRCS is downsizing their staff in the building and are expected to vacate completely. The current lease is expiring and the

Forest Service is close to signing a new 15-year term with an increase in annual cost. The increase in the lease cost is partially to cover interior improvements, security, and accessibility modifications.

The lease term is from 11/15/2016 to 11/14/2030.

Based on the current size of the office at 5,315 RSF and 31 FTE’s the utilization rate is 172 RSF per

FTE. The USDA standard is 150 net SF/FTE plus circulation and special space which results in a total of about 200 Rentable SF/FTE for leased buildings. The office is currently under-sized but space will be enlarged when the NRCS staff leave. The Cuba office annex is a wood pre-fab building which was moved to Cuba in l997. It is used as office space and for storage. The building is not accessible and in poor condition.

Note: An attempt was made in 2003 to relocate the Cuba district staff into a new office to be constructed by the State Soil and Water Conservation District and leased to BLM using a collocation agreement. The building was built but the colocation agreement never materialized.

• Complete a technical review of the office design and layout prior to signing the new lease to ensure all spaces are fully accessible and the building will meet all current codes

• Decommission the Cuba office annex

• Complete a PPA for future office space in Cuba that considers:

o Seek a new lease with the option of collocation with other USDA/BLM or similar agencies in the Cuba area o A build-to-suit lease on a suitable site in Cuba by packaging the lease with the Santa

Fe SO lease to attract a larger market of lessors who otherwise might not consider building in Cuba o Downsize operations to a limited staff working out of a smaller office in Cuba and administer the District from Rio Rancho where suitable housing is available

CUBA RANGER STATION OFFICE LEASE

Recommendation: Retain Existing Lease

FTEO

5,315 27 8* 31* 172

Other: Lease Expiration: 11/14/2030 Lease Cost: $86,422 Cost/FTEO: $2,788

CUBA SOUTH ANNEX 010112

CONST

560 $102,760 $90,030 POOR 1989

5.3.1.1 Cuba Ranger Station Aerial Site Plan

Annex Bldg 112

5.3.2 Cuba Admin Site (Field Office)

The Cuba RD Administrative Site is located 2 miles southwest of Cuba and contains most of the storage, field related functions, and housing. Most of the buildings at the administrative site are concrete block construction and have problems with the stucco coating and rotting wood that needs regular painting and repair. The site is on the community water system which has poor water quality. The site uses individual septic tanks and drain fields for wastewater treatment. Natural gas, commercial power, phone, and internet is available at the site. The site is approximately 12 acres at an elevation of 7,100 feet.

The field office and warehouse is CMU construction with a flat roof. It is used as office space for 2 field employees and as a fire cache. The upper warehouse is an old garage converted into a warehouse. The barn is a metal structure with a corral. There are problems with stray voltage which is detrimental to livestock using the corral and barn. The tack building is a small metal shed. The crew quarters is a CMU structure with a flat roof constructed in 1957 as the district office. The

Range storage is a small metal shed. The residences are CMU houses with identical 3-bedroom, 1-bath, and 1-car garages. Two dwellings were built in l958 and one in l963. The ATV storage, fire storage building, garage, and engine bay are metal buildings.

• Decommission the following buildings: upper warehouse, barn, tack building, crew quarters, dwelling 27, dwelling 33 and dwelling 37 - these are in poor condition, un-livable or no longer needed (ATVs have replaced horses on the district)

• Consider replacing the crew quarters and dwellings with mobile homes, trailer pads and RVs or new modular housing

BARN - CUBA WORK CENTER 020104

CONST

1,464 $179,047 $34,248 POOR 1963

CUBA ATV STORAGE BUILDING 020112

CONST

800 $146,800 $520 GOOD 1987

CUBA CREW QUARTERS 020106

CONST

544 $135,724 $500 GOOD 1957

CUBA DWELLING 27 (RANGER HOUSE) 020109

CONST

1,538 $428,979 $146,511 POOR 1958

CUBA DWELLING 33 (MIDDLE) 020110

CONST

1,538 $285,908 $45,018 POOR 1963

CUBA DWELLING 37 (FAR END) 020111

CONST

1,538 $285,908 $80,553 POOR 1958

CUBA ENGINE BAY 020131

CONST

2,500 $651,425 NR 2010

CUBA FIELD OFFICE/WAREHOUSE 020102

CONST

1,000 $173,666 $80,632 POOR 1963

CUBA FIRE STORAGE 020120

CONST

280 $22,601 $500 GOOD 1982

CUBA GARAGE 020130

CONST

900 $110,070 $5,195 GOOD 2006

CUBA HOUSE 27 STORAGE 020121

CONST

280 $22,601 $17,345 POOR 1997

CUBA RANGE STORAGE 020107

CONST

104 $12,719 $12,591 POOR 1967

CUBA SIGN STORAGE BUILDING 020114

CONST

384 $46,506 $6,464 POOR 1960

CUBA SILO 020113

CONST

490 $89,915 $0 GOOD 1963

CUBA TACK BUILDING 020105

CONST

120 $14,533 $4,092 POOR 1967

CUBA UPPER WAREHOUSE 020103

CONST

990 $121,077 $54,839 POOR 1957

CUBA WATER PROTECTION BUILDING A (NEAR 33) 020122

CONST

49 $3,955 $3,955 POOR blank

CUBA WATER PROTECTION BUILDING B (NEAR 27) 020123

CONST

49 $3,955 $3,955 POOR blank

CUBA HAZMAT BUILDING

Recommendation: Add to I-Web

CONST

Other: Enter pertinent data into I-Web

5.3.2.1 Cuba Admin Site (Field Office) Site Plan

5.3.2.2 Cuba Admin Site (Field Office) Aerial Site Plan

5.3.3 Deadman Lookout Site

The Deadman Lookout site has lost its integrity of original design, construction, workmanship and materials and is not recommended for National Register eligibility (Cultural Resources

Management: Lookouts in the Southwestern Region, USDA Forest Service Report No. 8, l989).

The lookout is a 12x12 wood frame cab on a 30-foot high steel Aermotor MC-24 tower erected in l933. The cab was replaced in 2001 and includes a generator for electrical power. The cab includes a lightning protection system. The storage building is a metal building which houses radio equipment. A small addition was added to house a portable generator. There is a pit toilet on site.

• Retain all three buildings for existing use.

DEADMAN LOOKOUT 020201

CONST

150 $35,039 $2,345 FAIR 2002

DEADMAN OUTHOUSE 020203

CONST

16 $6,203 $6,203 POOR 2002

DEADMAN STORAGE 020202

CONST

120 $9,686 $9,686 POOR 1970

5.3.3.1 Dead Man Lookout Site Plan

5.3.4 Cuba Miscellaneous Sites

The Mesa Electronic Deadman lookout is a metal building formerly used to house electronic equipment.

The Red Fern cabin is a 2-story wood cabin with log exterior on the ground floor and wood exterior on the top floor. It has 2 full length porches, rock foundation, and a metal roof. Power is available.

The well-water on site is not considered safe to drink. The cabin was recommended for consideration as a recreation rental cabin in the 2003 FMP.

The Red Top lookout (old) has no potable water, sewer or power at the site. A mobile home was moved to the site in l966.

The Rio Las Vacas barn is a log barn and storage room recommended for demolition in the 2003

FMP.

• Complete a business plan to determine the feasibility of using the Red Fern cabin for alternate use prior to entering any partnership or recreational rental arrangement for the site

• Decommission the Cuba Mesa electronics building, the Red Top lookout (old), and the Rio

Las Vacas Barn.

CUBA MESA ELECTRONIC 020401

CONST

100 $38,402 $500 GOOD 1980

RED FERN CABIN 021001

Recommendation: Develop for Alternate Use

CONST

1,600 $446,272 $446,272 POOR 1935

Other: Determine whether there is historic significance – if not decommission

RED TOP LOOKOUT (OLD) 020501

CONST

248 $86,920 $86,920 POOR 1960

RIO LAS VACAS BARN 021201

CONST

351 $64,409 $64,409 POOR 1965

5.4 JEMEZ RANGER DISTRICT

The organization chart in the 2003 Facility Master Plan for the Jemez RD has a permanent workforce of 31 employees and a seasonal workforce of 15 employees. The current organization chart has 20 permanent employees and 6 seasonal employees for 23 FTE’s.

5.3.1 Jemez Ranger Station

The Jemez Ranger Station is in Jemez Springs, New Mexico (population 253). The office is about

65 miles from Santa Fe the nearest full-service town. Recruiting new employees to work at Jemez is a challenge due to its remoteness and lack of affordable housing. The district has heavy recreation visitation and manages 6 campgrounds and 8 day-use sites.

The Jemez Springs Ranger Station operations are located on two sites. The primary administrative site is approximately one-half mile north of the community and contains the office, warehouse and storage functions, and one dwelling. The remaining three dwellings and the crew quarters are located approximately one-quarter mile north of the community on the Woodsy Lane housing site.

Both sites are served by commercial power, internet, phone, community water and sewer. Natural gas is not available to the site. The two sites comprise about 10 acres at an elevation of 6,100 feet.

The Jemez Springs Office site contains an assortment of storage buildings. Parking is inadequate and traffic circulation is difficult. The site is located at the base of a canyon and due to the topography, it is susceptible to flooding, particularly flash floods. There is evidence of several buildings shifting on their foundations from past flooding and gabion walls have been constructed to stabilize the building foundations. These repairs are temporary and a long-term solution is needed.

Construction of a new office at this site and major site modifications were a priority in the 2003

Facility Master Plan.

Photo of ravine draining directly into warehouse and office site

The Jemez District Office is 2450 GSF constructed in 1966 and has several additions and modifications. It is heated by a down-flow style gas furnace with under-slab ductwork. The ductwork is compromised because of the settling of the building. Vermin and moisture are present in the ductwork. The result is poor indoor air quality and a health issue if not repaired soon. The electrical system is substandard and data wiring and associated components are inadequate. The building is not accessible and does not present an attractive image to the public. This site receives high visitation of approximately 100,000 visitors per year. The office building is not adequately sized for the district employees and does not meet the needs of the district operations. The office and utilities are in poor condition.

JEMEZ SPRINGS OFFICE 030101

CONST

2,450 $593,177 $312,228 POOR 1966

The office annex is a 1595 GSF prefabricated wood-framed building purchased and installed on the site in 1989 to provide additional office space. The site limitations necessitated the annex be placed on the edge of a steep slope. The building has settled over time and was moved off the foundation by flood waters. The building was releveled, floor joists added and gabions installed to stabilize the structure. These foundation repair measures provide only a temporary solution. The annex building is not accessible and does not meet current codes and standards. The facility is in poor condition.

Based on the current size of the two office buildings of 4,045 GSF and 23 FTE’s the utilization rate is 176 GSF per FTE. The USDA standard is 150 net SF per FTE plus circulation and special space which results in a total of about 220 GSF per FTE for a small buildings less than 10,000. The two buildings do not provide adequate office space for the employees that the district has in its current organization. There is no conference space in the office or annex and the District uses a modified room in the warehouse for conference space. This room is not fully accessible.

JEMEZ OFFICE ADDITION (ANNEX) 030113

CONST

1,595 $386,170 $122,020 POOR 1989

• Urgent – Conduct air quality testing in the main office building – if necessary replace the existing HVAC system with a roof-top system and seal existing in-slab ducts

• Complete a PPA for district office space and operations that consider the following options:

o A partnership with the National Park Service which administers the Valles Caldera

National Park o A build-to-suit leased facility on a suitable site in Jemez packaged with the Santa Fe

SO lease to attract a larger lessor market o Construction of a new office on the Jemez Springs site o Utilizing the site as a small work center with the main district located in or near Santa

Fe where many employees reside o Analyze and develop mitigation measures for the site for both new and existing buildings due to the high risk of flooding o Begin to seek replacement options immediately for the office and office annex since the current buildings are unacceptable and further investment into the existing buildings is ineffective

The warehouse is a 2,904 GSF building constructed in 1966. It is a wood frame structure with a metal roof that was installed in 1994. It has seven bays. One bay has been converted into a conference room and one bay into office space. The remaining bays are used for storage. The offices and conference room (including restroom) are not accessible. Public meetings are held at this location. The warehouse and garage spaces are not adequately sized for the new fire engines. The fire engine pumps often freeze in the winter.

Photo of modular annex building supported by a gabion basket after flood washed from foundation

JEMEZ WHSE/CONFERENCE ROOM 030102

Recommendation: Retain for Existing Use*

CONST

2,904 $356,902 $123,578 POOR 1966

Other: *Move conference space from warehouse when new office/conference space is acquired

• Convert conference room back to warehouse space when new office/conference space becomes available

• Acquire new metal engine storage building similar to the one at Pecos - $12,000 for the shell and district crews insulated and finished the interior

JEMEZ OIL/GAS HOUSE 030108

CONST

216 $65,835 $500 GOOD 1970

Other:

Electrical work completed in 2003 for hazmat compliance

JEMEZ RANGE STORAGE BUILDING 030103

CONST

216 $26,546 $500 GOOD 1971

JEMEZ REC/SIGN BUILDING 030115

CONST

110 $13,519 $500 GOOD 1980

JEMEZ RECREATION STORAGE BLDG 030104

CONST

288 $35,395 $500 GOOD 1974

JEMEZ SADDLE/TACK BLDG 030105

CONST

64 $7,866 $500 FAIR 1950

Other: Rotting logs, broken window and hanta-virus

JEMEZ SEED BIN 030106

CONST

144 $17,698 $500 GOOD 1985

JEMEZ TIMBER SHED 030107

CONST

120 $14,748 $9,141 POOR 1986

JEMEZ DWELLING 62 030109

CONST

1,368 $255,553 $500 GOOD 1966

Other: New metal roof in 1991, garage converted to 3rd bedroom, building is the highest elevation of any building on the site

JEMEZ VISITOR RESTROOM Not in I-Web

CONST

GOOD

Other: Need pertinent data for entry into I-Web

5.4.1.1 Jemez Ranger Station Office Site Map

Drainage

Office

A n n ex

5.4.2 Jemez Housing Area

JEMEZ CREW QUARTERS 030116

CONST

1,440 $361,031 $500 GOOD 2003

JEMEZ DWELLING 52 030110

CONST

1,510 $282,080 $500 GOOD 1967

Other: The floor covering and sheathing were replaced in 2001 because of a water leak. The house has been infected with mold and needs to be investigated and treated to ensure that it is safe for occupancy

JEMEZ DWELLING 57 030112

Recommendation: Develop for Alternate Use*

CONST

1,708 $319,068 $500 GOOD 1928

Other: *Determine historical significance – has mold and rodent issues – decommission if possible

House #57 is an adobe-style dwelling constructed in 1928 as the District Ranger dwelling. The building is a 2-bedroom 1-bath house with energy efficient windows installed in 1984 and exterior stucco replaced in l996. An electric water heater was installed in 1997 and a new furnace in 2003.

The house has been infected with mold and needs to be investigated and treated to ensure that it is safe for occupancy.

JEMEZ DWELLING 88 030111

CONST

1,500 $280,212 $500 GOOD 1967

Other: Garage has been converted to a 4th bedroom

JEMEZ STORAGE FOR DWELLING 52 030121

CONST

64 $5,191 $500 FAIR 1985

JEMEZ STORAGE FOR DWELLING 57 030123

CONST

96 $7,787 $500 FAIR 1985

JEMEZ STORAGE FOR DWELLING 88 030122

CONST

64 $5,191 $0 GOOD 1985

5.4.2.1 Jemez Housing Area Site Plan

5.4.3 Jemez Visitor Center

The Walatowa Visitor Center (420 SF) is a museum and gift shop located inside the Jemez Pueblo

Visitor Center in Jemez Springs. This leased space has been in place for 15 years. The visitor center serves as a contact point for Forest Service and the visiting public. A new 5-year firm term lease with two 5 year options is currently being negotiated with the Pueblo Visitor Center. The new lease will cover the period 7/1/2016 - 6/30/2021 at an initial cost of $9,804 per year.

JEMEZ VISITOR CENTER LEASE

Recommendation: Retain Existing Lease

FTEO

Other: Lease Expiration: 6/30/2021 Lease Cost: $9,804 Cost/FTEO:

• Continue to lease this space as a visitor contact point for the public

Location Map of Jemez Visitor Center

5.4.4 San Antonio Cabin Site

The San Antonio Cabin Site (94743) was acquired from private ownership in l965.

• Consider decommissioning all the buildings on this site

• Complete a business plan to determine the feasibility of using this site for alternate use prior to entering any partnership or recreational rental arrangement for the site

SAN ANTONIO LOWER CABIN 030401

CONST

2,220 $556,590 $504 GOOD 1950

SAN ANTONIO STORAGE BUILDING 030403

CONST

100 $12,290 $12,290 POOR 1982

SAN ANTONIO UPPER CABIN 030402

CONST

1,375 $344,735 $504 GOOD 1950

Other: Water system not currently usable

5.4.4.1 San Antonio Cabin Site Plan

5.4.5 Fenton Hill

The Fenton Hill site is adjacent to a Department of Energy (DOE) Geothermal test facility. Water at the site is provided by DOE and power is from a commercial source. The district uses the site for staging fire crews in the summer and for storage. All facilities are closed during the winter. The site is at 8,700 feet in elevation and comprises about 2 acres.

The Fenton Hill office is a wood frame building with a single restroom. It is in poor condition, is not accessible, and does not meet current codes and standards. The garage is a metal insulated storage building. The storage structure is a metal turret-type structure moved from the Virgin Mesa electronics site. It is not currently being used and was recommended for demolition in the 2003

FMP.

• Continue existing use for the garage

• Decommission the office which is in poor condition, further investment in the structure would not be cost effective

• Decommission the storage structure

FENTON HILL GARAGE 030202

CONST

750 $92,175 $61,397 POOR 1977

FENTON HILL OFFICE 030201

CONST

384 $71,734 $43,593 POOR 1960

FENTON HILL STORAGE 030204

CONST

98 $17,103 $1,900 POOR 1950

FENTON HILL ELECTRONIC BUILDING

Other: Need data – no building number -add to I-web

5.4.6 Jemez Miscellaneous Sites

The Canada quarters was…