Att1_M3300020SUFE01Parts Washers - DRAFT PWS.docx

Performance Work Statement (PWS) Parts Washers and Spray Paint Gun Cleaners Leasing and Maintenance Service

1.0 INTRODUCTION. MCIWEST-MCB Camp Pendleton Environmental Security Department manages Camp Pendleton's environmental programs. In performing this function, Department personnel provide a number of environmental program management functions. Parts washers and paint gun cleaners are essential to the mission of the United States Marine Corps (USMC). Parts washers are required to efficiently clean, sanitize, remove debris and contaminants, from Government owned equipment.

2.0 BACKGROUND. This is a single award, indefinite delivery indefinite quantity (IDIQ) service contract with firm-fixed price (FFP) task orders to provide for commercial leasing and maintenance of parts washers and spray paint gun cleaners. The period of performance is for five years, with a base year and four option years. The contractor will lease to the government, various parts washers and spray paint gun cleaners. The contractor will maintain both their own leased equipment and government owned equipment. Government owned equipment will be replaced with contractor leased equipment, when it is considered to be beyond equitable repair, via modification. The contractor is to provide all management, tools, supplies, equipment, labor, repair, replacement, installation, relocation, and maintenance of all equipment provided for Marine Corps Base (MCB) Camp Pendleton.

SCOPE. The contractor shall provide maintenance support on, both government owned and contractor leased, parts washers and paint gun cleaners. The contractor shall deliver, and install as necessary, all leased equipment within ten (10) business days of contract award, and provide an associated Equipment Line Item Number (ELIN) list. All contractor provided leased equipment must be no older than 03 years and fully operational to the Original Equipment Manufacturer (OEM) standards, when initially provided, and be designed to prevent any anticipated operator errors, ensuring the safety of the user. All equipment, both leased and Government owned, must be maintained at optimum levels of efficiency, at intervals provided for in this Performance Work Statement (PWS) (Deliverable 6.0)

2.1 Any replacements shall not be older than 03 years, and be operational to OEM standards.

2.2 All contractor provided leased equipment and parts must meet or exceed the specifications/characteristics identified in APPENDIX 1.

2.3 The contract shall also provide maintenance services for all equipment included in their associated Equipment Line Item Number (ELIN) list, to include Government Owned Equipment (GOE).

3.0 TASKS.

3.1 Maintenance Services. The contractor shall provide the following minimum maintenance services:

3.1.1 Chemical solutions shall be completely pumped out of each parts washer reservoir

3.1.2 Holding tanks shall be thoroughly cleaned of all sludge and other foreign material,

3.1.3 Clean each spray nozzle

3.1.4 Recharge each machine to manufacturer’s specifications, to include rust inhibitors and de-foaming chemicals as required.

3.1.5 Solutions shall be compatible with the equipment type specifications.

3.1.6 Each machine shall be topped off to normal operational capacity upon completion of service.

3.1.7 Containerization, transportation and disposal of any hazardous waste shall be the responsibility of the contractor.

3.2 Preventive Maintenance. The contractor shall provide satisfactory preventative maintenance services. Upon notice of unacceptable work, the contractor must make the required adjustments within a forty-eight (48) hour notification by the COR, excluding holidays and weekends. Preventive maintenance shall include, but not be limited to:

3.2.1 Tightening all fixtures and connections

3.2.2 Checking for, insuring there are no leaks

3.2.3 Check lubrication of machinery

3.2.4 Making any necessary adjustments

3.2.5 Parts replacements, replacing nozzles, hoses, seals, valves, filters (with every service) and accessories

3.2.6 Parts replacements, any required electrical or otherwise

3.2.7 Remove any foreign matter from interior and exterior surfaces

3.3 Repair Services. When equipment is identified as inoperable, the COR will contact the vendor via email/phone. The contractor is to dispatch qualified technicians within two business days to make required repairs, exclusive of holidays and weekends.

3.3.1 The contractor is not to make repairs without first coordinating with the COR regarding the repair details. Contractor must coordinate any on base service calls with the COR, at least 24 hours in advance. If the contractor receives a repair call from any personnel other than the COR, the contractor is to immediately contact the COR.

3.3.2 The contractor shall advise the COR if the government owned equipment is beyond economic repair (BER), which is the point at which it is more cost effective to replace it, then it is to repair it, or it has become irrepairable. The final determination will be made by the COR, in accordance with standard guidelines. Any Contractor leased equipment will be replaced by the contractor at no cost to the Government.

3.3.3 Parts. The Contractor shall at a minimum, have parts and materials in stock for the maintenance and repair of each equipment type specified herein. For required parts that are not in stock, the contractor will obtain the required part within three (3) working days to complete the repair, any exceptions must be reported to the COR. Example of parts to include but not limited to:

3.3.3.1 Pumps for each type of machine

3.3.3.2 Motors for each type of machine

3.3.3.3 Spray nozzles for each type of machine

3.3.3.4 Brushes for each type of machine

3.3.3.5 Lamp assembly for each type of machine

3.3.3.6 Filters as required per PW respectively

3.3.4 All repairs shall be made to OEM standards. Upon notice of unacceptable repair work, the contractor must make the required adjustments or repairs within a forty-eight (48) hour notification by the COR, excluding holidays and weekends.

3.4 Install, Relocate, and Remove. The government may have requirements to install or relocate equipment from one building to another, or remove equipment.

3.4.1 When these actions are required, the COR will issue a service work request.

3.4.2 Government owned equipment that is deemed unserviceable or uneconomical to repair by the government, will be pumped free of solution by contractor.

3.4.3 The Contractor will arrange for the responsible Unit to turn government equipment in to DLA (Defense Logistics Agency Disposition Services Pendleton Bldg 2241,) any GOE, considered to be beyond equitable repair. DLA will then complete the disposal process. No equipment will be replaced with Contractor leased equipment, without a signed modification to the contract.

3.5 Damage to Leased Equipment. The government will only pay for replacement of equipment that is intentionally damaged by the government, and is not due to normal wear.

3.5.1 The contractor will provide an invoice, to include any backup documentation to determine price fair and reasonableness, for any damaged equipment, which must be verified by the COR.

3.5.2 All approved damages will be issued by a modification, via separately priced Task Order.

4.0 Quality. This section describes the Quality Control components for this effort. The following sub-sections provide details of various considerations on this effort.

4.1 Quality Control. The Contractor shall develop a Quality Control Plan (QCP) and maintain an effective quality control program to ensure services are performed in accordance with the contract and this PWS.

4.1.1 The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which assurances are made that the work complies with the requirement of the contract.

4.1.2 At a minimum, the Contractor shall develop quality assurance procedures that address the areas identified in PWS Section 7.0, “Performance Requirements Summary.” These procedures shall be documented in a Quality Control Plan (QCP) and delivered to the Contracting Officer and COR for review within 30 days of contract award. After the QCP has been approved and accepted by the Contracting Officer, the Contractor shall obtain the Contracting Officer’s acceptance in writing of any proposed change to the QCP. (Deliverable 6.0)

4.2 Quality Assurance Surveillance Plan (QASP). The Government shall monitor the Contractor's performance under this contract, in accordance with the Government's QASP.

5.0 Deliverables. Deliverables shall be submitted to the COR (or other specified Government recipients) as identified in the table below. Deliverables shall be provided in Contractor-preferred format (unless otherwise specified below). In most cases, electronic submission via email is the preferred method of transmission. Note: Timeframes for due dates listed below reflect calendar days, unless otherwise noted.

6.0 Performance Requirement Summary (PRS). The following performance standards shall be utilized by the COR and will be incorporated into the Government’s Quality Assurance Surveillance Plan (QASP).

PWS

7.0 General Requirements. This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

7.1 Non-Personal Services. The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

7.2 Business Relations. The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors (if provided.) The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

7.3 Contract Administration and Management. The following subsections specify requirements for contract, management, and personnel administration.

7.3.1 Contract Management. The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at Environmental Security, MCB Camp Pendleton and the contractor's corporate offices.

7.3.2 Contract Administration. The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to this effort.

7.3.3 Personnel Administration. The contractor shall provide for employees during designated Government non-work days or other periods where Government offices are closed due to weather or safety or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall provide necessary infrastructure to support contract tasks.

7.3.4 Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

7.3.5 Contractor Personnel, Disciplines, and Specialties. The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience.

7.3.5.1 The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources.

7.3.5.2 Contractor personnel shall have up-to-date hazardous material and hazardous waste training IAW 49 C.F.R. 172.700 172.704.

7.3.5.3 The contractor shall also ensure the labor categories as defined in the Department of Labor, Labor Categories, utilized in the performance of each task (PWS line item) issued hereunder will be the minimum necessary to accomplish the work.

7.3.5.4 Drivers shall have the appropriate registration issued by the Department of Toxic Substances Control (DTSC) in his or her possession while transporting hazardous waste, as required by the laws of the State of California.

7.3.5.5 The contractor shall ensure compliance with all statutory requirements governing California hazardous waste transportation, in accordance with Division 20, Chapter 6.5, Article 6.5, Article 6.6, and Article 13 of the California Health and Safety code.

7.3.5.6 The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

7.4 Location and Hours of Work. The contractor shall provide support at various Government facilities located within MCB Camp Pendleton. Normal workdays are Monday through Friday except US Federal Holidays. Core hours of work are from 0900 to 1500 daily.

Recognized Holidays*:

New Years Day Labor Day Martin Luther King Jr.s Birthday Columbus Day Presidents Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day *And any other day determined to be a holiday by the President of the United States

7.5 Travel / Temporary Duty (TDY). Travel will not be required for this contract.

7.6 Special Requirements. The contractor shall furnish to the Government a copy of all applicable licensing, permits, registrations, insurance, and manifests to include:

7.6.1 Hazardous Waste Manifest. The California Environmental Protection Agency/Department of Toxic Substance Control (CAL EPA/DTSC) provides a Hazardous Waste Transporter Registration Checklist at the following website:

https://dtsc.ca.gov/wp-content/uploads/sites/31/2018/05/Transporter_Cklst.pdf

A hazardous waste manifest must accompany hazardous waste that is shipped off site. The Uniform Hazardous Waste Manifest is the shipping document that travels with the hazardous waste from the point of generation, through transportation, to the final treatment, storage, and disposal facility (TSDF). Each party in the chain of shipping, including the generator, signs and keeps one of the manifest copies, creating a “cradle-to-grave” tracking of the hazardous waste. Identification (ID) numbers are needed by all parties on the manifest. Any fees associated with permits or manifests required by the State of California, will be borne by the contractor.

7.6.2 Hazardous Waste Transporter List. The Department of Toxic Substances Control (DTSC): Chapter 13 (Standards Applicable to Transporters of Hazardous Waste) of the hazardous waste regulations applies to carriers transporting hazardous waste when that waste is subject to the manifesting requirements of Chapter 12. In general, transporters of hazardous waste must comply with these statutory requirements in Health and Safety Code, Division 20, Chapter 6.5, Article 6 & 6.5, as well as the specific Department of Transporation (DOT) requirements referenced throughout the transporter regulations. The contractor must be listed on the “Registered Hazardous Waste Transporter Database” for the State of California. Website: https://hwts.dtsc.ca.gov/Transporters/

7.6.3 Proof of Insurance (one of the following is required):

a.) MCS-90 – Endorsement for Motor Carrier Policies of Insurance for Public Liability b.) MCS-82 – Motor Carrier Surety Bond for Public Liability c.) DTSC Form 8038 – Certificate of Insurance for Public Liability Coverage.

7.6.4 San Diego County permits. The Contractor is responsible for permits as required for all businesses in the County of San Diego that conduct any handling of Hazardous Waste. The contractor must maintain and provide proof of a valid Unified Program Facility Permit through the California Environmental Report System (CERS). Any fees associated with manifests or permits, for the County of San Diego, will be borne by the contractor.

7.7 Safety.

7.7.1 Safety. The contractor and its subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E).

7.7.1.1 These requirements shall be incorporated into the contractor's safety and health program, within the Quality Control Plan

7.7.1.2 The Department of Defense (DoD) participates in the OSHA Voluntary Protection Program (VPP). Contractor personnel performing services on a DoD installation shall participate in the local VPP. Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html.

7.7.2 Mishap Notification and Investigation: The contractor shall have a transportation contingency plan to be included in their Quality Control Plan, in the event of a transit mishap.

7.7.2.1 The contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government personnel and to cooperate in any resulting safety investigation.

7.7.2.2 The contractor shall notify (via telephone) the cognizant contracting officer, the contracting officer's representative, and/or other applicable members within four (4) hours of all mishaps or incidents.

7.7.2.3 The Government person notified by the contractor will in-turn notify the Safety office.

7.7.2.4 Contractor notifications made after duty hours shall be reported to the appropriate installation Command Post. If requested by the cognizant contracting officer, the contracting officer's representative, and/or the cognizant program manager, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office.

7.7.2.5 If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

7.8 Transition. Throughout the phase-in/phase-out periods, it is essential that attention be given to minimize interruptions or delays to work in progress that would impact the mission.

7.9 Government Furnished Materials. No Government materials are expected to be required nor provided.

7.10 Environmental Requirements. The contractor shall comply with all documents listed below as mandatory and referenced under paragraph 3.0, Performance Requirements. Mandatory compliance (list) 49 C.F.R. 172.700 172.704 Hazardous Waste Training NAVMC DIR 5100.8 Marine Corps Occupational Safety and Health (OSH) Program Manual

7.11 Applicable Directives. The contractor shall comply with all documents listed below as mandatory and referenced under paragraph 3.0, Performance Requirements. Compliance with documents listed as non-mandatory is the contractors' option. Mandatory compliance (list) NAVMC DIR 5100.8 - Marine Corps Occupational Safety and Health (OSH) Program Manual 2006.

9.0 Contract Type. This is a single award Indefinite Delivery Indefinite Quantity (IDIQ) contract with Firm-fixed priced contract line item numbers (CLINs) for commercial leasing and maintenance of parts washers and spray paint gun cleaners.

9.1 Task Ordering Procedures. Task Orders shall be issued to fund equipment leasing and maintenance services required under this Contractor.

9.1.1 Each task order will be issued for a specific period of performance.

9.1.2 The requirements stated in this Performance Work Statement (PWS) automatically flows down to all task orders issued under this contract, and is hereby incorporated into all task orders to be issued.

9.1.3 A funded task order or Contracting Officer authorization (along with available certified funds) is required, prior to Contractor performance.

9.1.5 Each task order requiring leased equipment and maintenance support shall include an ELIN worksheet identifying all equipment under contract, their locations and the number of months required for the task order.

Appendix 1 Specifications/Characteristics

1. Parts Washers - Aqueous (Transportation)

a. Used for ground transportation parts washing

b. Minimum 30 gallon holding tanks

c. Cleaning Systems

i. Aqueous Cleaning Systems (Aqueous, alkaline concentrated cleaner once diluted with water used for cleaning aluminum, magnesium, titanium, ferrous and non-ferrous alloys)

ii. Aqueous Cleaning Systems (Multi-metal, low foaming liquid cleaner and rust preventative)

d. Clean a variety of soils, oil and greases

e. Safe on all metal and plastic surfaces

f. Rust and corrosion inhibiting

g. Oil splitting and recyclable formulation

h. ArmaKleen 4 in 1 Solution

i. Long solution life

2. Parts Washer - Q-Sol (Armory)

a. Used for weapon parts washing

b. Minimum 25 gallon holding tank

c. Solvents must be MIL-PRF-32295 Type I STANDARD compliant

i. Currently Q-Sol 300 is the only compliant solvent approved and allowed at Camp Pendleton. This limitation exists as the testing/approval process for others solvent takes approximately 12 months. Any other compliant solvents would require testing and approval by Environmental Security, Camp Pendleton and adherence to current County, State and Federal Laws.

d. Non-petroleum or aqueous solution

e. Zero Volatile Organic Compounds (VOC) Cleaning Solution

f. Clean a variety of soils, oil and greases

g. Safe on all metal and plastic and surfaces

h. Long solution life

3. Parts Washer- Aqueous -Cuda Machine

a. Used for ground transportation/vehicle parts

b. Minimum 140 gallon holding tank

c. Able to support 2,500 lbs.

d. Aqueous Cleaning Systems

i. Multi-metal, low foaming liquid cleaner and rust preventative

e. Industrial strength parts washer cabinet must be able to close and secure

f. Power (outlet) is a 208v plug.

g. The washer shall include:

i. Oil skimmer (stainless steel recommended)

ii. Programmable timer

iii. Low level water shut off

iv. Rotatable turntable for parts access (or similar feature),

v. Low temperature limit switch.

vi. Safety features should include a manual shut off switch

4. Parts Washer- Ultrasonic

a. Used for weapon cleaning

b. Minimum 40 gallon

c. Ultrasonic

d. Aqueous Cleaning Systems (Multi-metal, low foaming liquid cleaner and rust preventative)

e. Cleans a variety of soils, oil and greases

f. Safe on all metal and plastic and surface

g. Rust and corrosion inhibiting

h. Oil splitting and recyclable formulation

i. Long solution life

5. Parts Washer-Ultrasonic

a. Used for weapon cleaning

b. Minimum 200 gallon

c. Ultrasonic

d. Aqueous Cleaning Systems (Multi-metal, low foaming liquid cleaner and rust preventative)

e. Clean a variety of soils, oil and greases

f. Safe on all metal and plastic and surfaces

g. Rust and corrosion inhibiting

h. Oil splitting and recyclable formulation

i. Long solution life

6. Parts Washer- Aqueous (Jet Washer)

a. Used for ground transportation parts washing

b. Minimum 60 gallon holding tanks

c. Cleaning Systems

d. Aqueous Cleaning Systems (Aqueous, alkaline concentrated cleaner once diluted with water used for cleaning aluminum, magnesium, titanium, ferrous and non-ferrous alloys)

e. Aqueous Cleaning Systems (Multi-metal, low foaming liquid cleaner and rust preventative)

f. Clean a variety of soils, oil and greases

g. Safe on all metal and plastic surfaces

h. Rust and corrosion inhibiting

i. Oil splitting and recyclable formulation

j. M-HP2 Solution

k. Long solution life

7. Parts Washer- Aqueous

a. Minimum 60 gallon holding tanks

b. Used for ground transportation parts washing

c. Cleaning Systems

d. Aqueous Cleaning Systems

i. Aqueous, alkaline concentrated cleaner once diluted with water used for cleaning aluminum, magnesium, titanium, ferrous and non-ferrous alloys

ii. Aqueous Cleaning Systems (Multi-metal, low foaming liquid cleaner and rust preventative)

e. MM DIP Type Solution

f. Clean a variety of soils, oil and greases

g. Safe on all metal and plastic surfaces

h. Rust and corrosion inhibiting

i. Oil splitting and recyclable formulation

j. Long solution life

8. Spray Paint Gun Cleaner 29 Diameter Steel Cleaning Bowl with lid

a. Air permit shall be procured and maintained by the contractor

b. Re-circulating solvent spigot allows for manual scrub with brush

c. Virgin solvent spigot allows for final rinsing (Acetone)

d. Automatic cleaning capability with spray equipment hold down plate, cleaning nozzles

e. Built-In Vapor extractor exhausts and vents tube

f. High efficiency cleaning

g. Foot pedals to operate manual pumps

h. Flame Arrestor Screens in solvent containers

i. Secondary Containment for solvent containers

j. Grounding and bonding cables with clamps

k. UL and FM approved