Att H - Reference Check Form.docx
DOCX document 38 KB Posted
- Attached to
- Hearing Aid Devices and ServicesBid Documents
- Solicitation number
- 26-86494
- Issued by
- Marion County, Indiana
About this file
This is a Reference Check Form issued by the State of Indiana Department of Administration for RFP 26-86494. The form serves as a standardized evaluation tool to gather information from references provided by vendors responding to the state solicitation. The form is to be completed by reference contacts and submitted to idoareferences@idoa.in.gov by July 27, 2026 at 3:00 PM Eastern Time. The Reference Check Form requires vendors to provide detailed contact information for their reference, including the reference company name, contact person, title, mailing address, website, telephone, fax, email, and industry classification. State of Indiana representatives may contact references directly for additional details during the competitive evaluation process.
The form contains thirteen evaluation questions designed to assess vendor performance across multiple dimensions. These questions address the duration of the reference's working relationship with the vendor, stakeholder communication requirements, any financial audit citations, corrective action requests, quality of services and work, vendor knowledge of the client's business, staff quality, engagement and communication with stakeholders, ability to provide appropriate staffing and resources, cost and schedule performance, and overall vendor rating. References are asked to rate vendors on a scale of poor, satisfactory, above average, or superior for most questions and to provide detailed explanations supporting their ratings. The form also allows references to decline providing a reference and explain their reasons, and provides space for additional comments or topics that the State of Indiana should consider during its evaluation process.
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Text version
Attachment HState of Indiana Contact:
Christina Garcia, Procurement Consultant cgarcia@idoa.in.gov Indiana Department of Administration
Reference Check Form
RFP 26-86494
Reference Check Form Due Date:
July 27, 2026 @ 3:00 PM Eastern Time
INSTRUCTIONS: You have been asked by the vendor listed below to provide a reference as they are responding to the current solicitation with the state of Indiana. This is a standard form created by the State of Indiana and your input is very much appreciated. During this competitive process, a representative from the State of Indiana, may contact you directly for more detail. If you have any questions, please contact the State of Indiana contact listed in the box in the top left side of the form.
Please provide the information requested below and submit this reference check form to:
idoareferences@idoa.in.gov:
The subject line of the email submissions must clearly state the following:
RFP 26-86494 Reference – [INSERT COMPANY NAME]
VENDOR NAME
REFERENCE CONTACT INFORMATION
Reference Company Name
Contact Name
Contact Title
Company Mailing Address
Company City, State, Zip
Company Website Address
Contact Telephone Number
Contact Fax Number
Contact Email
Industry of Company
QUESTIONS: Please provide a response to each of the questions listed below regarding the vendor listed above.
1. If you decline to provide a reference, please indicate that below and provide any comments you would be willing to share regarding the reason.
2. How long did you/have you and/or members of your team worked with the vendor? Please provide the specific dates of service.
3. With what type of internal and external stakeholders did the vendor have to communicate with?
4. Has the vendor been cited for any financial audit issues? If you are able to, please describe the issue briefly, and any corrective actions required. Did the vendor ultimately address the issue(s) in a satisfactory manner?
5. Has the vendor been subject to any requests for corrective action to cure performance issues? If you are able to, please describe the issue briefly, and any corrective actions required. Did the vendor ultimately address the issue(s) in a satisfactory manner?
6. Would you rate your experience with the quality of services/work provided by vendor as poor, satisfactory, above average or superior? Please elaborate on why you are giving the vendor this rating.
7. Would you rate the vendor's knowledge of your business as poor, satisfactory, above average or superior? Please elaborate on why you are giving the vendor this rating.
8. Would you rate the overall quality of the vendor’s staff as poor, satisfactory, above average or superior? Please elaborate on why you are giving the vendor this rating.
9. Would you describe the quality of the vendor’s engagement and communication with stakeholders (internal and external) throughout the project as poor, satisfactory, above average or superior? Please elaborate on why you are giving the vendor this rating.
10. Would you rate the vendor’s ability to provide appropriate staff and resources for the project, as needed, at all times as poor, satisfactory, above average or superior? Please elaborate on why you are giving the vendor this rating.
11. Would you rate the vendor's performance regarding cost and/or schedule overruns on the project as poor, satisfactory, above average or superior? Please elaborate on why you are giving the vendor this rating.
12. Are there any other topics you believe Indiana should consider during its reference evaluation or comments you would like to share?
13. Would your overall rating of the vendor be poor, satisfactory, above average or superior?
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